Restricting Color Printing Using Department Codes

This document applies to the following OKI models that utilize TopAccess

MB7x0 Series MPS 5502 MC7x0 Series MPS 3537 MPS 4242 CX3535 / CX4545 ES94x5 Series

Go to the TopAccess interface of the printer and select Login. Enter the user name and password. Default user name: admin Default password: 1,2,3,4,5,6.

Enter user name and password

Select the [User Management] tab.

1. Select [Department Management] tab. 2. Select [New].

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For this example the following Department Codes have been used. No Color Printing = 1111 Restricted Color Printing = 2222 Open Color Printing = 3333

1. Create a Department Name. 2. Enter a Department Code. 3. Select [Color Quota Setting] ON. 4. Ensure [color quota setting] is 0. 5. Select [Save].

For “No Color Printing”

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1111

For “Restricted Color Printing” 1. Create a Department name. 2. Enter a Department Code. 3. Select [Color Quota Setting] ON. 4. Set [color quota setting] to desired number of color prints allowed. 5. Select [Save].

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2222

For “Open Color Printing” 1. Create a Department name. 2. Enter a Department Code. 3. Select [Color Quota Setting] OFF. 4. Select [Save].

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The new departments and department codes will appear in the Department Management tab.

No Color Printing = 1111 Restricted Color = 2222 Open Color Printing = 3333

1. Select the [Administration] tab. 2. Select [Security] tab. 3. Under [Department Setting] “Enable” (Department Code) and (Require Department Code in User Registration [See NOTE])

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NOTE: The highlighted option may or may not appear depending on the OKI model.

From the Print Driver When [Print] is selected a dialog box will appear prompting for a valid department code. If the department code entered is for “No Color Printing” [1111] the document will not print. If the Department Code entered is for “Restricted Color” [2222] the color documents will print until the quota has been reached at which point the ability to color print will be restricted. If the Department Code entered is for “Open Color Printing” [3333] documents will print normally in both black and white and color.

This dialog box will appear

Printing Color Documents in Black and White

From the print dialog box select [Properties]. Under [Color] select “Black and White”.

When [Print] is selected a dialog box will appear prompting for a valid department code. If the department code entered is for “No Color Printing” [1111] the document will not print. To get the document to print in black and white perform the following:

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