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Page 1: Resolution to Identify the Minneapolis Park and Recreation Board as a Partner with the Downtown Improvement District to Study the Feasibility and Approach for Creating a Downtown Minneapolis

Resolution 2011-209

Resolution to Identify the Minneapolis Park and Recreation Board as a Partner with the Downtown Improvement District and to provide $25,000 toward hiring a Consultant

to Conduct a Study to Determine the Feasibility and Approach for Creating a Downtown Minneapolis Public Realm Conservancy

Whereas, In order to make downtown Minneapolis a more attractive and welcoming environment for its growing residential population and workforce, business and community leaders are defining various initiatives to greatly enhance downtown’s “green infrastructure”; Whereas, Current and long-term fiscal constraints hinder public sector stakeholders from developing new parks and public amenities or enhancing existing assets single-handedly; Whereas, It is believed that downtown Minneapolis would benefit from one or more non-profit conservancies and/or private/public partnerships to aggregate public, private and non-profit funding and coordinate leadership towards the design, development, maintenance and programming of new and existing parks and public realm amenities; Whereas, The Downtown Improvement District, acting as a fiscal agent and coordinator, plans to hire a consultant to conduct a study to determine the feasibility and approach for creating a Downtown Minneapolis Public Realm Conservancy; and Whereas, Funding is being sought from the potential future partners of the conservancy, including public, private and non-profit organizations to conduct this feasibility study: RESOLVED, That the Commissioners of the Minneapolis Park and Recreation Board serve as a partner with the Downtown Improvement District and provide $25,000 toward hiring a consultant to conduct a study to determine the feasibility and approach for creating a Downtown Minneapolis Public Realm Conservancy; and RESOLVED, That the President of the Board and Secretary to the Board are authorized to take all necessary administrative actions to implement this resolution. Adopted by the Park & Recreation Board In formal meeting assembled on November 22, 2011

______________________________ John Erwin, President

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Page 2: Resolution to Identify the Minneapolis Park and Recreation Board as a Partner with the Downtown Improvement District to Study the Feasibility and Approach for Creating a Downtown Minneapolis

______________________________

Karen Robinson, Secretary Approved: _________________________________ R.T. Rybak, Mayor

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Page 3: Resolution to Identify the Minneapolis Park and Recreation Board as a Partner with the Downtown Improvement District to Study the Feasibility and Approach for Creating a Downtown Minneapolis

TO: Administration and Finance Committee FROM: Jayne Miller, Superintendent DATE: November 9, 2011 SUBJECT: Resolution to Identify the Minneapolis Park and Recreation Board as a Partner

with the Downtown Improvement District and to provide $25,000 toward hiring a Consultant to Conduct a Study to Determine the Feasibility and Approach for Creating a Downtown Minneapolis Public Realm Conservancy

. BACKGROUND

In order to make downtown Minneapolis a more attractive and welcoming environment for its growing residential population and workforce, business and community leaders are defining various initiatives to greatly enhance downtown’s “green infrastructure” (e.g. street trees, storm water retention & parks) and public realm (e.g. streetscapes, public gathering places). Current and long-term fiscal constraints hinder public sector stakeholders from developing new parks and public amenities or enhancing existing assets single-handedly. It is believed that downtown Minneapolis would benefit from a non-profit conservancy to aggregate public, private and non-profit funding and coordinate leadership towards the design, development, maintenance and programming of new and existing parks and public realm amenities.

The Downtown Improvement District, acting as a fiscal agent and coordinator, plans to hire a consultant to conduct a study to determine the feasibility and approach for creating a Downtown Minneapolis Public Realm Conservancy. Approximately $100,000 is required to conduct the feasibility study, and funding is being sought from the potential future partners of the conservancy, including public, private and non-profit organizations. The Superintendent and Park Board President are asking that the Minneapolis Park and Recreation Board serve as a partner with the DID in this effort and contribute $25,000 toward hiring a consultant to conduct a study to determine the feasibility and approach for creating a Downtown Minneapolis Public Realm Conservancy. Funds are available in the 2011 general fund to cover this expense. RECOMMENDATION Staff recommends that the Board identify the Minneapolis Park and Recreation Board as a partner with the Downtown Improvement District and provide $25,000 toward hiring a consultant to conduct a study to determine the feasibility and approach for creating a Downtown Minneapolis Public Realm Conservancy.

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Page 4: Resolution to Identify the Minneapolis Park and Recreation Board as a Partner with the Downtown Improvement District to Study the Feasibility and Approach for Creating a Downtown Minneapolis

Attachment: RFP – Downtown Minneapolis Public Realm Conservancy Feasibility Study Prepared by: Jayne Miller, Superintendent Reviewed and Approved by: John Erwin, President

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Page 5: Resolution to Identify the Minneapolis Park and Recreation Board as a Partner with the Downtown Improvement District to Study the Feasibility and Approach for Creating a Downtown Minneapolis

Minneapolis Conservancy RFP Page 1 of 5 10/3/2011

REQUEST FOR PROPOSAL

Downtown Minneapolis Public Realm Conservancy Feasibility Study

Introduction and Context

Downtown 2025, an initiative of the Minneapolis Downtown Council, has

brought together Minneapolis business community leaders, local residents,

non-profit leaders and members of the public sector to envision a brighter future for downtown Minneapolis in the coming years, and will shortly release

its strategic vision for the city. This group recognizes that in order to create a

world class downtown public realm, significant funds must be invested in key public realm initiatives, to include parks, plazas and general public realm

improvements. Long-term fiscal constraints prevent traditional public sector

stakeholders from properly maintaining existing assets or developing new parks and public amenities single-handedly.

It is believed that downtown Minneapolis would benefit from a non-profit conservancy to aggregate public, private and non-profit funding and coordinate

leadership towards the design, development, maintenance and programming of

existing and new parks and public realm amenities. Coordination and

alignment between the many current and planned parks and public realm initiatives would be a core function.

To that end, the Minneapolis Downtown Improvement District (DID), acting as the fiscal agent and project coordinator for the Greening and Public Realm

Sub-committee of the Downtown 2025 Initiative, is soliciting proposals to

exploring the feasibility of a Downtown Minneapolis Public Realm Conservancy.

Objective of the Conservancy

Foster, develop, implement and/or manage several types of public realm projects in downtown Minneapolis by

Providing strategic, planning and design, project management,

maintenance, operation and coordination expertise and services

Raising capital for design, implementation, operations, programming and maintenance (from public, private, non-profit sources)

Providing ongoing operations, programming and maintenance services

Key Components of the Conservancy

Flexible model that supports different stakeholders and functions

depending on the initiative

Robust fundraising capability

Ability to coordinate and align business community, non-profit

organizations and residents with public sector stakeholders, (City,

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Page 6: Resolution to Identify the Minneapolis Park and Recreation Board as a Partner with the Downtown Improvement District to Study the Feasibility and Approach for Creating a Downtown Minneapolis

Minneapolis Conservancy RFP Page 2 of 5 10/3/2011

County, Park Board, Met Council, Metro Transit, State, National Park

Service, etc.)

Strong project management and operations capabilities

Ability to grow over time and operate “at scale”

Minimize redundancy and overlap with other organizations

Objective of Feasibility Study The feasibility study shall identify all elements necessary for launch of a

successful conservancy in Minneapolis. This study shall:

Confirm high level business case for enhancing Downtown’s public realm

Survey stakeholders on public realm enhancement

Confirm capabilities required to achieve public realm enhancement

Confirm that existing organizations (City, Park Board, Parks Foundation,

etc.) do not and will not adequately support the capabilities

Determine if there is an existing organization well positioned to undertake the required functions

Develop an implementation approach and plan for establishing the

Downtown Minneapolis Public Realm Conservancy

Develop a list of key issues to be considered by the DID Board of Directors, public sector, philanthropic community and the general public

Identify preliminary budget for the Conservancy, to include

implementation, operation and maintenance funds for existing sites and

those presented in the Downtown 2025 Plan, using local and national precedents.

Sample Feasibility Study Activities

Study activities will include, but not be limited to, those below. Suggestions for

other reports and activities that may be helpful in achieving the objectives above would be appreciated. Please indicate whether the proposed activities

would be included in the proposed fee, or additional services.

Review the responsibilities and budgets of all organizations currently

working to achieve aspects of the proposed new organization’s mission in downtown, identifying organizational overlaps and understanding

current and historic spending on all mission-related investments.

Develop preliminary capital and operations and maintenance budgets for

proposed downtown Minneapolis public realm improvements through local and national precedent analyses.

Review alternative organizational model precedents in terms of

advantages and disadvantages as related to achieving the intended mission for downtown Minneapolis, including alternatives for securing

the required funding sources.

Structure an organization best positioned to fulfill the stated mission for

Minneapolis, including outlining its legal structure, organizational

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Page 7: Resolution to Identify the Minneapolis Park and Recreation Board as a Partner with the Downtown Improvement District to Study the Feasibility and Approach for Creating a Downtown Minneapolis

Minneapolis Conservancy RFP Page 3 of 5 10/3/2011

relationships and required agreements, and developing a strategic

business plan framework.

Key Deliverables of Feasibility Study

Business Case and Stakeholder Survey Results

Downtown 2025 Proposed Project Capital, Operations and Maintenance Budgets

Summary of Current Minneapolis Park/Greening/Public Realm

Organization Environment

Conservancy Organization Model

Implementation Approach and Plan

Feasibility Study Timeline

RFP issued: October 3

Proposals Due: October 14

Review/Follow-up and Award: October 28

Contract Completed and Project Launch: November 7

Project Execution: November thru February, 2012

Present Findings: March 2012

Submittal Information

Proposals must be received on or before 12 pm on Friday October 14th, 2011. Please email your proposal in pdf format to

[email protected]

Contract and Client

The contract shall be between the selected Vendor and the DID. Attached is

the contract form. Please review and ensure terms are acceptable. DID’s ability to modify the contract is limited; if your review reveals issues that

require negotiation, please address with DID prior to submitting a proposal.

Proposal Requirements Submittal must include:

Company/business information o Name, address, telephone and fax numbers, email addresses.

o Name of parent company, if any.

o Number of years in business. o Company’s Federal ID number.

o Names and contact information for project team. Include resumes

and responsibilities for each individual and percentage of time

each would devote to the work.

Experience and References

o Firm Introduction

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Page 8: Resolution to Identify the Minneapolis Park and Recreation Board as a Partner with the Downtown Improvement District to Study the Feasibility and Approach for Creating a Downtown Minneapolis

Minneapolis Conservancy RFP Page 4 of 5 10/3/2011

o Describe all relevant experience with at least three references,

including contact names and telephone numbers. o Provide three specific completed projects that reflect similar goals

objectives and outcomes as those included within this project

scope. o Indicate all projects done in Minneapolis, including brief scope and

key stakeholders involved in each.

Contract and Schedule

o Acceptance of contract terms and project timeline

Cost

Selection Criteria

A selection committee will evaluate each submission pursuant to this Request for Proposal, and will select the vendor which, in its sole judgment,

successfully demonstrates the qualities and skills necessary to undertake the

project and meet the goals of the committee. Decisions will be made on the following criteria:

Background knowledge and understanding of similar projects,

demonstrated ability and experience.

Cost.

Responsiveness to this RFP.

Ability of the vendor to complete the project in the timeframe outlined.

Other criteria as determined, at the sole discretion of the Selection Committee.

Termination/Rejection DID reserves the right, in its sole and absolute discretion to: a) reject any and

all proposals submitted without negotiation or comment; b) accept any

proposal as submitted without negotiation or comment; c) require revisions to, corrections of, or other changes to any proposal submitted as conditions

precedent to further consideration; d) select one or more proposals for

negotiations; e) seek new proposals from new or existing vendors; and/or f) withdraw this Request for Proposal without notice.

About the DID Launched in 2009, the DID is a 501(c)6 non-profit organization with the

mission of making Downtown Minneapolis a thriving and competitive business

environment for recruiting and retaining businesses, employees, residents and

visitors. DID does so by delivering clean, safe, green and better services that raise the overall standard of care and behavior in downtown’s public spaces,

partnering with the public and private sector on safety and livability initiatives

and advocating for the business community. The DID has a wholly-controlled 501(c)3 subsidiary, Minneapolis SafeZone Collaborative, that raises funds and

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Page 9: Resolution to Identify the Minneapolis Park and Recreation Board as a Partner with the Downtown Improvement District to Study the Feasibility and Approach for Creating a Downtown Minneapolis

Minneapolis Conservancy RFP Page 5 of 5 10/3/2011

implements programs to make downtown safer and more attractive. More

information can be found at www.minneapolisdid.com

Questions

For questions please contact Beth Shogren (612.961.7663, [email protected])

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