resolution amending the city's position classification and salary range for public services...

8/13/2019 Resolution Amending the City's Position Classification and Salary Range for Public Services Maintenance Worker I

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To:From:Submitted by:Subject:

CITY OF CARMEL-BY-THE-SEACouncil Report

December 3, 2013

Honorable Mayor and Members of the City CouncilJason Stilwell, City AdministratorSusan Paul, Adminis trative Services DirectorConsideration of a Resolution Amending the City s Position Classificationand Salary Plan by Adopting the Job De scription and Salary Range forPublic Service s Maintenance Worker I and II

Recommendation s): dopt the attached Resolution {Attachment I amending the City sPosition Classification and Salary plan by adopting job descriptionsAttachment II) and salary ranges for the Public Services Maintenance

Worker I and II.Executive Summary: The position of Maintenance Worker was approved by the City Council as

part of the Fiscal Year {FY 2013-2014 operating budget. This position iscurrently vacant. The current Maintenance Worker job classification is amore narrowly defined job that does not allow for coverage of all thePublic Services Departments functions. The proposed new job descriptioncreates a flexible classification covering entry and journey level workacross all disciplines.Staff developed the job descriptions and salary ranges for the PublicServices Maintenance Worker I and II and is proposing the City Counciladopt the job descriptions and set the salary ranges. The recommendedaction will enable the City Administrator to bring onboard staff toperform the various duties and responsibi lities required by the PublicServices operation. The creation of this flexible classification will help thePublic Services Department meet its operational goals.

Analysis/Discussion: The adopted FY 2013-2014 budget provides for the Maintenance Workerposition in the Publ ic Services Department. The position is currentlyvacant. Staff is proposing a Public Services Maintenance Worker r and IIwhich is a flexible staffing classification that will allow appropriate workcoverage throughout the department.


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Admin istrativeServices

ity CouncilComm issions

Cfty Attorney Citv Mmlmst rator

Marketing Community Services

Public Safety Public Services Library

ity Engmeer

ommun it y Planningand Buildmg

Human ResourcesManal et Ambulance Planmng

Chief FinancialManal er

Fire Forest Parks andBeach Building Safety

iscal Impact:

InformationTechnology Pollee Code ompliance

It is expected that the incumbents be able to work in all disciplines withinthe Public Services Department exercise sound judgment commonsense excellent service and initiative in supporting efficient and effectivedepartmental operations consistent with City Council policies andadministrative guidelines established by the City AdministratorThe proposed salary ranges for the positions are as follows:Public Services Maintenance Worker I Range 142

29 892 I31416 I32 964 I34 620 36 36o 1 37 452Public Services Maintenance Worker II Range 204

I 40 752 142 804 I44 916 I47 184 I49 548 J51 036The funding for the position outlined above was included in the FY 2013-2014 adopted budget. The position will provide technical and skilled

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expertise in functions related to maintenance, repairs and construction ofCity Streets and sidewalks, benches and parks and City facilities.The City's process for creating positions includes, adopting the jobdescription and setting the salary range is established in the CarmelMunicipal Code CMC) and is set forth below:

The City Council adopts a Position Classification Plan CMC2.52.020) . The Plan includes the duties and responsibilities ofauthorized positions; a base for establishing an equitable payplan; and needed information in recruiting, selecting, promoting,transferring, and training employees or making organizationalchanges. (Ord. 87-1 2, 1987}.

The City Administrator has responsibility for administrating theplan (CMC 2.52.040(A)).

CMC 2.52.520 B) calls for a salary resolution. A salary resolutionadopted by the City Council establishing the legal current salaryrange from the salary schedule for each class of position. Thesalary resolution is adopted annually or periodically by the CityCouncil upon review and recommendation of the CityAdministrator in accordance with the provisions outlined in CMC2.52 .510. Other amendments may be made from time to time, asrequired, by the City Council. (Ord . 87-1 2, 1987).

The City Council approves jobs, positions, and funding (CMC2.52.040(0)). The City Administrator proposes new positions andrevised class specifications to the City Council and takesappropriate action in related salary matters on direction from theCity Council.

CMC 2.52.030(E) defines ob description as a writtendescription of a class, identifying factors and conditions which areessential characteristics of the class, including the title, examplesof duties and responsibilities which are typical of positions in theclass, any factors or conditions which distinguish it from otherclasses, and necessary or desirable qualifications to perform theduties of positions in the class. (Ord. 87-1 2, 1987).

The Code establishes the City Administrator as the appointingauthority (2.52.090(A)). The appointing authority is the CityAdministrator for all positions except elective positions, CityAttorney, City Engineer, and City Treasurer. The CityAdministrator has responsibility for employment, promotion,


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Budgeted yes/no):Yes

Previous CouncilAction/Decision History:

Reviewed by

demotion, transfer, discipline, and dismissal of employees eitherdirectly or upon recommendation of a department head.

Funding Source general fund, grant, state):General FY 2013-2014

None

City d m i n i s t r t o r : : : City Attorney Administrative ServicesAsst. City Admin.Public Safety Dir

Attachments:

Dir of CPLibrary Di r

Di r of Public SvcsOther

Attachment Resolution amending the City s PositionClassification and Salary PlanAttachment II - Public Services Maintenance Worker I and II JobDescriptions

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ATTACHMENT ICITY OF CARMEL-BY-THE-SEA

CITY COUNCILRESOLUTION 2013-

A RESOLUTION OF TH CITY COUNCIL OF THE CITY OF CARMEL-BY-THE-SEAADOPTING THE JOB DESCRIPTION AND SALARY RANGE FOR PUBLIC SERVICESMAINTENANCE WORKER I AND II

WHEREAS the position of Public Service Maintenance Worker was approved by the City Council; andWHEREAS the position is currently vacant; andWHEREAS the proposed new job description creates a flexible staffing classification covering entry and

journey level work; andWHEREAS the budget for the position was approved as part of the Fiscal Year 2013-2014.NOW THEREFORE BE IT RESOLVED THAT THE CITY COUNCIL OF THE CITY OF CARMEL

BY-THE-SEA does hereby:1 Amend the Position Classification Plan by including the job descriptions for the Public Services

Maintenance Workers I and II and2. Amend the Salary Plan by establishing the following salary schedules/ranges:

129892

40752

Public Services Maintenance Worker I Range 14231416 32 964 13 4620 136 360 37452

Public Services Maintenance Worker II Range 20442 804 44 916 147 184 149 548 51 036

PASEED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF CARMEL-BY-THE-SEA this3rd day of December 2013 by the following roll call vote:

AYES: COUNCIL MEMBERS:NOES: COUNCIL MEMBERS:ABSENT : COUNCIL MEMBERS:ABSTAIN: COUNCIL MEMBERS :


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ATTEST:

Daryl A Betancur CMCDeputy City Clerk

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SIGNED

Jason Burnett MAYOR


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ATTACHMENT IIITY OF CARMEL BY THE SEA

PUBLIC SERVICES MAINTENANCE WORKER IPUBLIC SERVICES MAINTENANCE WORKER II

Job Descriptions are intended to present a descriptive list o the range o dutiesperformed by employees in the class Job Descriptions are not intended to reflectall duties performed within the jobDefinition:Under itmnediate supervisiOn Public Services Maintenance Worker I), or generalsupervision Public Services Maintenance Worker II), to perform a variety of semi-skilled and skilled duties in the maintenance, rep ir, and construction of City streets andsidewalks, beaches and parks, and City facilities; to use and operate manual tools andlight and moderately heavy power driven equipment; and to perform a variety of tasksrelative to assigned areas of responsibility.

Distinguishing Characteristics:Public Services Maintenance Worker 1: This is the entry level in the classseries. Positions at this level usually perform most of the duties required of thepositions at the II level, but are not expected to function at the same skill level andusually exercise less independent discretion and judgment in matters related towork procedures and methods. Work is usually supervised while in progress andfits an established structure or pattern. Exceptions or changes in procedures areexplained in detail as they arise. Since this class is often used as a training class,employees may have only limited or no directly related work experience.Public Services Maintenance Worker II: This is the full journey level in theclass series. Positions at this level are distinguished from the I level y theperfonnance of the full range of duties as assigned, working independently, andexercising judgment and initiative. Positions at this level receive only occasionalinstruction or assistance as new or unusual situations arise, and are fully aware ofthe operating procedures and policies of the work unit. Positions in this classseries are flexibly staffed and positions at the II level are nonnally filled yadvancement from the I level requiring three years of experience and successfulperfonnance. When filled from the outside, the employee is required to have priorrelated experience which allows the employee to meet the qualification standardsfor the II level.


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City of Carmel-by-the-SeaPublic Services Maintenance Worker I ll continued)Supervision Exercised

Public Services Maintenance Worker : Exercises no supervision.Public Services Maintenance Worker II: May exercise technical and functionalsupervision over same or lower level staff, and may supervise temporary orseasonal staff and/or contractors.

Examples o Important and Essential Duties Operate the ull range of grounds maintenance vehicles and equipment, includingdump trucks, mowers, edgers, blowers, tractors, loaders, and hand and powertools; maintain tools and equipment and perfonn preventive maintenance onequipment. Maintain benches, trash cans, and other related City equipment and facilities;install and repair fences and make minor repairs to City buildings. Assist in the removal of fallen trees, stumps, fallen limbs, and related debrisresulting from stonn damage and general conditions. Identify maintenance needs and safety hazards; report needs to appropriate staff. Rake leaves, sweep sand and clear debris from pathways and walkways, medians,trails, and other facilities; pick up trash and other debris, including at the beach. Identify equipment needs for each assigned project. Assist in the constmction of various projects; assist in the maintenance of roadsand parking lots; perform traffic control. Assist in the set-up and removal of equipment needed for special events. Deal courteously and tactfully with the public in response to inquiries andcomplaints; provide infonnation regarding rules and regulations of the beaches,parks and other facilities.


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City o Carmel-by-the-SeaPublic Services Maintenance Worker l II continued)

When assigned t the Public Works Maintenance Section: Perform semi-skil1ed and skilled manual work in the maintenance, repair, andconstruction o City streets; grade, scrape, and level surfaces n preparation forroad paving; assist in the repair o curbs, gutters, and manholes and the paving ostreets and alleys using pneumatic tools , asphalt rakes, and other hand tools. Remove and replace road surface material and debris; load, transport, and unloadstones, gravel, dirt, supplies, and equipment as required. Install, repair, and clean stonn drains, catch basins, and culverts. Prepare asphalt and other repair materials; break up concrete or asphalt, build andset fonns; mix and pour cement and other materials for curbs, gutters , drains,culverts, sidewalks, walkways, driveways, and potholes; remove damaged pavingand compact, fill, repave and repair pave surface with asphalt, concrete,

decompressed granite, brick and interlocking pavers. Fill, patch, and resurface holes, cracks, and service laterals. Prepare and clean surfaces for painting; paint center lines, cross walks, parkingdesignations and curb zone markings; install and maintain building street signsand posts and trash cans. Place traffic control and warning signs; serve as a flagman; set up lanterns andbarricades. Assist public safety in containing and cleaning hazardous materials

spills in the public right o way. Operate tools, equipment, and vehicles; operate heavy equipment including loader,backhoe, skip loader, and street sweeper. Perform preventative maintenance procedures and mmor maintenance andadjustments on equipment used. Fill, deliver, and place sand bags for residents . Fill pet waste cleaning dispenserswith bags. Remove weeds and trim other plant growth along streets, sidewalks, and right-ofway, pathways, and landscaped medians to ensure access, drainage and vehiclesight distance requirements; remove debris from gutters, drop inlets, culverts, andmanholes; maintain storm drain system.When assigned to the Forest Parks nd Beach Section:

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City of Carmel-by-the-SeaPublic Services Maintenance Worker II II continued) Perform the full range of grounds maintenance duties; water, mow, weed, trim,aerate, renovate and fertilize lawn. Perform the full range of shrub and flower bed maintenance; plant, water, fertilize,and maintain landscaped areas including bushes, trees, flowers and shrubs; control

weeds. Trim and prune bushes, trees, and shrubs to provide clearance of sidewalks andsigns, as well s to ensure the continued health of the bush, tree, or shrub. Perform a variety of duties in the maintenance of the irrigation system; change andadjust heads; maintain controllers; assist in irrigation system installation and

maintenance projects. Monitor and maintain median lights and loosen lights s needed to maintain

continued health of bush, tree, or shrub.

When assigned to the Facilities Maintenance Section Mov and arrange furniture and equipment; set-up rooms for conferences andmeetings; provide support and assistance to facility users. Maintain and repair City facilities, equipment and buildings by perfonning avariety of skilled and semi-skilled carpentry, electrical, painting, plumbing,heating and air conditioning, and mechanical repair work. Perform preventative maintenance procedures and minor maintenance andadjustments on equipment used. Maintain inventory of supplies and equipment. Clean and sanitize City faciJities and restroom facilities and fixtures, includingsinks, urinals, and toilets; replenish supplies in restrooms.

Other Job Related DutiesPerform related duties and responsibilities as assigned.

Job Related and Essential Qualifications

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City o Carmel-by-the-SeaPublic Services Maintenance Worker I II continued)

Public Services Maintenance Worker :Knowledge of Basic methods, techniques, and proper use and maintenance o tools andequipment, including the operational characteristics o light and moderatelyheavy motorized equipment used in the area o responsibility; Safe driving principles and practices.

Skill to Learn to operate a variety o street, parks and facility maintenance, repair,and construction equipment and tools in a safe and effective manner,including manual tools and pneumatic jackhammer, sandblaster, powergrader, asphalt laying machine, mowers, edgers, blowers, tractors, loaders,and hand and power tools; Perfonn heavy manual labor for extended periods o time; Operate a motor vehicle safely.

Ability to Learn, interpret, and apply the policies, procedures, laws, codes, andregulations pertaining to assigned programs and functions; Learn occupational hazards and standard safety practices necessary in theareas o responsibility; Learn materials, methods, practices, and equipment used in City street,parks and facility maintenance and repair; Learn to read, interpret, and apply technical information from manuals,drawings, specifications, layouts, blueprints, and schematics; Deal tactfully with the public; Perform minor or routine maintenance, repairs and/or adjustments toequipment and tools; Understand and follow oral and written instructions;

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City ofCarmel-by-the-SeaPublic Services Maintenance Worker V (continued) Communicate clearly and concisely, both orally and in writing; Establish, maintain, and foster positive and harmonious workingrelationships with those contacted in the course ofwork.

Minimum QualificationsExperience One year of experience performing a variety ofmaintenance,repair, and construction and equipment operation work.Training Equivalent to a high school diploma.

License or CertificatePossession of, or must obtain, an appropriate, valid driver s license.

Special RequirementsEssential duties require the following physical skills and work environment Ability to sit, stand, walk, kneel, crouch, stoop, squat, twist, climb, push,pull, and lift up to 50 lbs.; Work is performed on City streets, beaches, parks and/or other City

buildings and facilities ; Exposure to inclement weather conditions, heat, traffic, noise, outdoors,vibration, chemicals, explosive materials, mechanical hazards, andelectrical hazards; Ability to travel to different sites and locations; Availability for on-call, stand-by, and emergency call.

Public Services Maintenance Worker IIIn addition to the qualifications for Public Services Maintenance Worker I:Knowledge of Operational characteristics of specialized street, parks, and other groundand building/facility maintenance and repair equipment;

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City o Cannel-by-the-SeaPublic Services Maintenance Worker II (continued)

Materials, methods, practices, and equipment used m street, parks andground maintenance and repair. Occupational hazards and standard safety precautions necessary in streetmaintenance and repair work. Pertinent Federal, State, and local laws, codes, City policies, andregulations related to area o responsibility.

Skill to Operate the full range o equipment and tools used in street, parks, and

ground maintenance and repair in a safe and effective manner.

Ability to Perform street, parks, landscaping, maintenance and repair with accuracy,speed, and minimal supervision; Read, interpret, and apply technical infonnation from manuals, drawings,specifications, layouts, blueprints, and schematics; Interpret and apply the policies, procedures, laws, codes, and regulationspertaining to assigned programs and functions; Perfom1 preventive maintenance on equipment.

Minimum QualificationsExperience Three years o experience as a Public Services MaintenanceWorker ITraining Equivalent to a high school diploma.

License or CertificatePossession of, or must obtain, an appropriate, valid driver s license.

Special RequirementsEssential duties require the following physical skills and work environment

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City ofCarmel-by-the-SeaPubl ic Services Maintenance Worker II continued)

Ability to sit, stand, walk, kneel, crouch, stoop, squat, twist, climb, push,pull, and lift up to 50 lbs .; Work is performed on City streets, beaches, parks, and/or other Citybuildings and facilities; Exposure to inclement weather conditions, heat, traffic, noise, outdoors,vibration, chemicals, explosive materia1s, mechanical hazards, and

electrical hazards; Ability to travel to different sites nd locations; Availability for on-call, stand-by, nd emergency call.

Pursuant to California Go vernme t Code Section 3100 all public employees arerequired to serve as disaster service workers subject to such disaster service activities asmay be assigned to them by their supervisors or by law

Effective Date December 2013

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