residential placement application 2012
DESCRIPTION
Residential Placement Application 2012. Changes. The 25% set aside calculation will change from 25% of total SSA federal IDEA-B tentative base entitlement amount to 25% of each SSA members’ base amount. Residential Application Submission Form must be completed and all pages numbered. - PowerPoint PPT PresentationTRANSCRIPT
RESIDENTIAL RESIDENTIAL PLACEMENT PLACEMENT
APPLICATION APPLICATION 20122012
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CHANGES
The 25% set aside calculation will change from 25% of total SSA federal IDEA-B tentative base entitlement amount to 25% of each SSA members’ base amount.
Residential Application Submission Form must be completed and all pages numbered.
Residential Application Documentation Form has been revised to include page numbers.
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RESIDENTIAL APPLICATION SUBMISSION FORM 0
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CHECKLIST RESIDENTIAL APPLICATION DOCUMENTATION FORM
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GENERAL PROCEDURES AND INSTRUCTIONS FOR COMPLETING THE
APPLICATION FOR FUNDING OF RESIDENTIAL PLACEMENT
(SAS-A111-13)
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PURPOSE
Provide an appropriate education for students whose needs are such that they require: 24-hour, structured environmentAvailable only at a residential facility
Decision concerning placement is the responsibility of the ARD committee
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RESIDENTIAL PLACEMENT FOR EDUCATIONAL PURPOSES
Residential placement is necessary In order for the student to make reasonable
academic progress Not for care and treatment purposes Not primarily due to problems in the home
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RESIDENTIAL PLACEMENT FOR EDUCATIONAL PURPOSES, CONT.
TAC §89.61, Contracting for Residential Educational Placements for Students with DisabilitiesApproval for state and federal funding
negotiated on an individual student basisNegotiated through the residential
applicationSubmitted to the ESC; ESC submits to TEASubmitted for educational purposes only
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NON PUBLIC SCHOOLS FOR STUDENTS WITH DISABILITIES APPROVED FOR CONTRACTING PURPOSES
Non public school must be approved by TEA if providing the educational services of the student
TEA maintains a current list Updated annually Check list on TEA website (link is in General
Procedures and Instructions)
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RELATED ACTIVITIES/ISSUES
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MEETING TO DISCUSS OPTIONS
Community Resource Coordination Groups (CRCGs) or
Group of people knowledgeable about the student
Determine whether noneducational support services are available so student can remain in or return to the community
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ON-SITE VISIT TO FACILITY
Conducted by the LEA Required if an initial or continuing residential
placement Must be conducted annually Purpose is to determine if the facility can
meet the goals of the student’s IEP And to determine if the facility can meet the
health and safety standards Records of on-site visits must be retained in
the LEA or SSA for program monitors to review when requested
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ARD COMMITTEE MEETING
Confirms, on the basis of all options discussed and considered, that residential placement is required.
Addresses the items/questions on the application
Student’s IEP must: Contain specific goals and objectives
• Address the services for which funding is requested in the application
Ensures that a representative from the facility attends the meeting or participates by phone or conference call.
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AMENDMENTS TO RESIDENTIAL APPLICATION
When do I amend?Change of placementChange of services
What do I submit? IEPApplicationContractCost Anaylsis
What is the timeline?Within 45 school days of the date of the
ARD
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IF ALSO APPLYING FOR HIGH COST FUNDS (HCF)
Residential application must be submitted by September 1 to be eligible for HCF
If corrections/changes to the residential application are needed, they must be submitted to TEA within 15 business days
Deadline not met – HCF award will be denied
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REINTEGRATION PLAN
Plan is used to return the student to the LEA Include the provision of noneducational
services For monitoring purposes include:
criteria for the student’s returnexpected return date
Progress on the goals and objectives for return to the LEA is benchmarked
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REINTEGRATION PLAN, CONT.
Recommended Reintegration Plan included with General Procedures and Instructions
Plan remains at the LEA, not submitted to TEA
Statements of Assurances address the Reintegration Plan
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CONTRACT WITH RESIDENTIAL FACILITY
Copy must be submitted with the residential application
Must include all services required in the IEP Include costs on Residential Placement Cost
Breakdown form All parties retain a copy Contracts must address requirements of 34
CFR §80.36 (i) (copy included with General Procedures and Instructions)
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AGREEMENT FOR SPECIAL EDUCATION SERVICES
Required when the residential facility is not providing the instruction and an LEA is
Sample agreement included with General Procedures and Instructions
Must be submitted with application All parties retain a copy
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SAMPLE AGREEMENT SAMPLE AGREEMENT FORMFORM
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Facility and LEA names are required
Signatures may be faxed – must be on same page
SPECIFIC ASPECTS OF THE APPLICATION AND APPROVAL
PROCESS
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SPECIFIC ASPECTS OF THE APPLICATION AND APPROVAL PROCESS
Submit one original and one copy to ESC Separate application for each student Student with ED – must confer with local MHA Student with intellectual disability or AU –
must confer with local MRA Students with other disabilities – no
consultation with MHA/MRA required
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SPECIFIC ASPECTS OF THE APPLICATION AND APPROVAL PROCESS, CONT.
Signature of superintendent of LEA or fiscal agent of SSA required Letter of authorization must be submitted if
designee signs Before student returns to the community,
highly recommend a discussion about the student’s needs at a CRCG meeting Discuss needs for local resources Review most recent reintegration plan
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SPECIFIC ASPECTS OF THE APPLICATION AND APPROVAL PROCESS, CONT.
Approval of application received through a letter of approval from TEAMailed to superintendent of the LEA or FACopy of Residential Placement Cost
Breakdown form attachedIndicates amount of discretionary funds awarded
Amount of discretionary funds approved only if cost exceeds 25% set aside and the local tax share amount
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SPECIFIC ASPECTS OF THE APPLICATION AND APPROVAL PROCESS, CONT.
ARDC decisions regarding residential placement are binding
If application is not approved, costs must be paid from local funds
Effective dates of application September 1 if received by ESC on or before
September 1 As of stamp-in-date if received after September 1 Through August 31, unless otherwise indicated
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COMPLETING THE RESIDENTIAL APPLICATION
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CONTENT OF APPLICATION PACKET
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• Submission Form• Application for Approval of Residential Placement• Statements of Assurance for Residential
Placement• Residential Placement Cost Breakdown • Sample Agreement, if applicable• Checklist – Residential Application
Documentation Form
APPLICATION FOR APPROVAL OF RESIDENTIAL PLACEMENT
(PAGE 1 OF PACKET)
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LEA completes
Completed by TEA
ESC is required to provide Stamp-In Date
Application for Approval of Application for Approval of Residential PlacementResidential Placement
LEA must select yes or no for a High Cost Fund request
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STATEMENTS OF ASSURANCE FOR
RESIDENTIAL PLACEMENT(PAGE 2 OF PACKET)
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STATEMENTS OF ASSURANCE FOR RESIDENTIAL PLACEMENT
New assurance regarding Reintegration PlanSubmission is optional, but recommendedLocation of required elements
General Procedures and Instructions – Reintegration Plan
Slides 14-15 of this power pointRecommended Reintegration Plan included
in residential packet
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STATEMENTS OF ASSURANCE FOR RESIDENTIAL PLACEMENT
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Faxed signatures are permitted – both signatures must be on the same page
RESIDENTIAL PLACEMENT COST BREAKDOWN(PAGE 3 OF PACKET)
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RESIDENTIAL PLACEMENT COST BREAKDOWN
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Reminder – form must be completed regardless of funding source
4. Method to calculate education services for total cost (estimate only)
5. List the Type of Services – table expands so list can increase
RESIDENTIAL PLACEMENT COST BREAKDOWN, CONT.
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9. Daily rate not to exceed $242.85 10. Daily rate X total days = Subtotal11. Education services total in 4 = 11 12. Total cost = Subtotal 8 +Subtotal 10 + Subtotal 11
15. TEA use only – info included in the Letter of Approval
CHECKLIST – RESIDENTIAL APPLICATION
DOCUMENTATION FORM(PAGE 4 OF PACKET)
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CHECKLIST - RESIDENTIAL APPLICATION DOCUMENTATION FORM
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• Required to complete• LEA and ESC check for missing/incomplete information• Submit with residential application
TEA completes the 1st and 2nd Read
FEDERAL REQUIREMENTSCFR § 300.114 LRE requirements
CFR § 300.146 Responsibility of SEA (State Educational Agency)
CFR §300.325 Private school placements by public agencies
State RequirementsState RequirementsTexas Education Code (TEC) §29.008. Contracts for Services;
Residential Placement
Texas Administrative Code (TAC) §89.61. Contracting for Residential Educational Placements for Students with Disabilities
CFR § 300.114 LRE requirements
CFR § 300.146 Responsibility of SEA (State Educational Agency)
CFR §300.325 Private school placements by public agencies
State RequirementsState RequirementsTexas Education Code (TEC) §29.008. Contracts for Services;
Residential Placement
Texas Administrative Code (TAC) §89.61. Contracting for Residential Educational Placements for Students with Disabilities
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Federal and State Rules Federal and State Rules for Residential Placementfor Residential Placement
CONTACT INFORMATION
Your ESC is the first point of contact
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