residencies ashp apha07
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Successful Navigation through theSuccessful Navigation through the
Pharmacy Residency ProcessPharmacy Residency Process
October 11, 2008
Created by ASHP & APhAUpdated by: June Felice Johnson, BS, Pharm.D., FASHP, CDM diabetes
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Program OutlineProgram Outline
n Residencies What Are They?
n ASHP Midyear Clinical Meeting (MCM)
The Residency Showcase
Personnel Placement Service (PPS)
n Application and Interview Process
n Resident Matching Program The Match
n Community Pharmacy Residencies
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What is a Residency?What is a Residency?
n A 12 month advanced education and trainingexperience, usually from July 1 to June 30
n Resident is mentored under the guidance of an
experienced preceptorn Focus on direct patient care and practice
management
n Provides intensive focus on enhancing knowledge,
skills and abilities
n Stipend and benefits provided
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Residency TypesResidency Types
n Pharmacy Practice Broad scope
Core rotations plus elective experiences
Various practice areas
n Specialized Focused practice area
Examples:
Drug information, infectious disease, internalmedicine, and oncology
n Accredited vs. Non accredited Residencies
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n Participate in direct patient care
n Acquire skills in practice management
n Teach practitioners, students and other health care
providers
n Focus on drug information skills and technology
n Complete a project for presentation/publication
n Attendance at professional pharmacy meetings
n Elective opportunities
The Pharmacy Practice ResidencyThe Pharmacy Practice Residency
ExperienceExperience
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Jumpstarting Your CareerJumpstarting Your Career
A
one year residency
is often equated to
2 3 years of experience
in a traditional practice setting
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Why Complete a Residency?Why Complete a Residency?
n Advanced training
n Competitive advantage in job market
nNetworking opportunities
n Career planning
n Enhance professionalism
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Is a Residency right for me?Is a Residency right for me?
n A Resident should possess:
Good communication skills
Interest in patient care
Involvement in professional organizations /leadership experience
Motivation
Goal Oriented / Self directed
Academic record
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Residency ResourcesResidency Resources
n ACCP Directory (www.accp.com) Lists residencies conducted by ACCP members
n APhA Website (www.aphanet.org)
Lists community residencies with site descriptions
Community Pharmacy Residency Locator
n ASHP Residency Directory (www.ashp.org)
Lists all residencies in the accreditation pool
n School experiential coordinator/residency advisorn Program exhibits at state and national meetings
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TimelineTimelinen September December (Senior Year)
Research programs
Attend meetings/visit exhibits
Initiate contact with programs of interest
Obtain applications
Know application deadlines
Finalize your CV
n January March
Submit applications
Visit and interview with programs Accept position
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ASHP Midyear Clinical MeetingASHP Midyear Clinical Meeting
(MCM): 42nd annual(MCM): 42nd annualn When:
Sunday, December 2 Thursday, December 6, 2008
Most activity occurs early in the week
Saturday stay may decrease airfaren Where:
Las Vegas, Nevada
n Registration Cost:
Student ASHP member: $195
Student Non member: $240
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Why Should I Attend the MCM?Why Should I Attend the MCM?
n To gather information from and interact withrepresentatives from various residency programs
n To begin interviewing for a position Residency
Fellowship Industry
Clinical pharmacist
n To participate in residency program activities suchas the Residency Showcase and PPS
n To network with other pharmacy students andpractitioners
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Residency ShowcaseResidency Showcase
n Information in Oct. 15th issue of AJHP or on website
n Interact with numerous residency programs
Booths set up like an exhibit hall
n Meet with current residents and preceptors
n Different residency programs featured each day BUT only
exhibit ONCE
n Informal however, some programs will collect curriculum
vitaes (CVs), take notes, and/or distribute application
materials
n Schedule: Monday 1 4pm Tuesday 8 11am and 1 4pm
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Residency Showcase: DetailsResidency Showcase: Details
n Good Points
Lots of information
No set interview times
so you can show up
and talk as long as
you would like
No additional fees to
participate because it
is included with your
registration
nNot so Good Points
No place to sit so you
may be standing a while
In an expo setting so
it can get very noisy
Lots of people may be
talking to program
representatives so you
may have to wait for a
turn
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Residency ShowcaseResidency Showcase
n EVERYONE should participate!
Even if you think a residency is not for you, stop
by, take a look around and listen to what is
offered at each residency programs
A large number of students who suddenly
decided they really want to do a residency were
enticed by just a casual interview
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Maximize Your ExperienceMaximize Your Experience
BE PREPARED!n Research the programs you wish to visit prior to the
meeting
n Identify what day(s) your targeted programs will be
exhibiting in the Showcase Exhibiting residency showcase programs are listed in Oct
15th issue ofAJHP, on the ASHP web sitehttp://www.ashp.org/meetings/midyear/exhibitor/showcase.cfm
and in the on site program
n Bring business cards to leave with program representatives
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Maximize Your ExperienceMaximize Your Experience
n Prepare a brief list of questions that target yourhighest priorities for a residency program
(remember this is not an in depth interview!)
n After talking with each site, write a few notesabout it to help you remember unique
characteristics
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Personnel Placement Service (PPS)Personnel Placement Service (PPS)n PPS is part of Career Pharm, an ASHP placement
servicen Program that brings together applicants and
employers for on site interviews
n Typical positions recruited for:
Specialized residenciesCommunity pharmacy residencies
Fellowships
Industry positions
Clinical pharmacist positionsn Schedule: Sunday Wednesday 7:30am to 5:00pm
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PPS: DetailsPPS: Details
n Use the website (http://pps.ashp.org) to:
Create and post a resume
Search available positions
Gather interview tips Print out message forms to use onsite
Take a virtual tour
n At the meeting:
Interview with prospective employers
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PPS: RegistrationPPS: Registration
n ONLY available online (with credit card)
n You MUST be registered for Midyear Clinical
Meeting before arriving on site
nNote: If you have never purchased from ASHP,expect a 2 hour delay between the time you
purchase your registration and when you can login
to post your listing.
Dont wait to register until the last minute!
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PPS: RegistrationPPS: Registration
$100ONSITE
$100LATE
October 18 November 21
*Posted on the PPS website and
published in Supplemental Listings book available onsite
$55ADVANCE EARLY BIRD
On or Before October 17
*Posted on the PPS website and
published in Advance Listings book mailed to purchasers
FEEFEECATEGORY/DATECATEGORY/DATE
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PPS: Your ListingPPS: Your Listing
n Drop down menus let you select:
Job title
Preferred practice area
Preferred practice location Start date
Other details like your special skills and interests
n Identified by unique mailbox number
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PPS: Your ListingPPS: Your Listing
n Highlight your talents and experiences School attended/degree anticipated
Unique rotations and clerkships
Research Work experience/Summer internships
Involvement in professional organizations
Leadership experience, activities
Community service
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PPS: Sample ListingPPS: Sample Listing
n COMMUNITY PHARMACY RESIDENCY:Pharm.D. Candidate (University of North Carolina
at Chapel Hill May 2000). Clinical Clerkships:
Advanced Community, Ambulatory Care,
Pharmacy Education. Honors research with cystic
fibrosis patients. Pharmacy intern with Walmart x
2 years. Completed summer internship with
APhA. Professional memberships: APhA ASP,Phi Lambda Sigma, Phi Delta Chi.
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PPS: Online ListingsPPS: Online Listings
n Search feature opens October 18th! Search for positions by job title, practice area,
location, salary and other criteria
n Set up Search Alert to receive weekly emailsalerting you to new listings that meet your searchcriteria
n Print out appealing listings and contact names to
request information or interview can contactahead to schedule a time!
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PPS: Schedule InterviewsPPS: Schedule Interviews
n Contact prospects in advance of meeting viaphone or email
OR
n Contact prospects at the meeting via messageforms in mailboxes
n Message forms available on the PPS website
PPS activity dies down by Wednesday so
schedule interviews ASAP
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PPS: Inside the AreaPPS: Inside the Area
n Employer interview spaces Tables
Booths
Mini Suites or Suites
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PPS: Inside the AreaPPS: Inside the Area
n
Mailboxes, mailboxes, mailboxes Employers and applicants use mailboxes to
communicate
Leave your employer message forms in the right
box Respond professionally to interested parties
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Embrace ProfessionalismEmbrace Professionalism
n Dress and act professionally at all times (in theelevator, in a restaurant, etc.)
n Send thank you notes after interviews
n Send replies to interested parties even if notinterviewing
n Bring copies of your CV
n Enjoy the experience and meet as many people as
possible
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Embrace ProfessionalismEmbrace Professionalism
n Do not talk negatively about an interview orencounter while in a public area
Remember: pharmacy is a small world!
n Do not do anything that you would not want apotential employer or interviewer to see
n Do not get stressed!
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Residency Application MaterialsResidency Application Materials
n Completed application
n Cover letter/letter of intent
n Curriculum Vitae (CV)
n Transcriptn Letters of recommendation
*Required materials vary by program*
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Letter of IntentLetter of Intent
n Business letter formatn Brief personal background
n Professional goals, long and short term
n
Reasons for pursuing a residency programn Reasons for interest in a particular program
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Curriculum Vitae (CV)Curriculum Vitae (CV)
n Education Include dates attended and degrees conferred
n Work experience
n Clerkship experience
n Professional membership
n Leadership activities
n Community service
n Honors and awardsn References
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The InterviewThe Interview
n Research program prior to the interviewn Dress professionally
n Bring curriculum vitae (CV)
n Be on time!n Be courteous
n Again, send thank you notes to interviewers
afterwards
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Questions to ExpectQuestions to Expect
n Tell me about yourselfn What are your career goals?
n What strengths do you feel you could offer to this
position?n What are your weaknesses?
n Why are you interested in this position? In their
program?
n Possible questions on current pharmacy events or
situations, perhaps even clinical Qs!
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Questions to AskQuestions to Ask
n What types of patient care activities does theresidency site offer?
n What types of management activities does theresidency program offer?
n What kinds of teaching opportunities areavailable?
n Is there flexibility in the program for electiveopportunities?
n
What emphasis does the residency program placeon dispensing activities?
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Questions to AskQuestions to Askn Is the residency program accredited or seeking
accreditation?n What benefits does the program offer?
Stipend, health benefits, liability insurance, vacation
n Does the program provide paid travel to professional
meeting(s)?n Does the program provide opportunity for educational
training?
Certificate training programs, etc.
n What is the residents typical schedule? Any required
service coverage?
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Resident Matching ProgramResident Matching Program
n Orderly process for matching residency applicantswith acceptable programs and for matchingresidency programs with acceptable applicants
n Only for ASHP accredited or accreditation
pending pharmacy practice residency programs,includes PGY 1 & PGY 2 residencies
Optional for accredited community pharmacyresidency programs
n Administered by National Matching Service(NMS) www.natmatch.com/ashprmp
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The MatchThe Match: Timeline: Timeline
n November 1st Listing of participating programs available on web site
n November December:
Gather information about residency programs you are
interested in
n December:
Attend ASHP MCM and interview on site with residency
programs
Tips on asking faculty for letters of recommendation
n December 21st:
Deadline for letters of commitment for PGY 2 positions to
current PGY 1 residents (early commitment process)
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The MatchThe Match: Timeline: Timeline
n December January: Apply directly to residency programs
Be selective in the number you apply to!
n January 11, 2008
Deadline to officially register for the Match Agreementdue to NMS (with fee) that states you will accept any
residency position listed on your Rank Order List and to
which you are matched
n
January February: Interview on site with residency programs
i i
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The MatchThe Match: Timeline: Timeline
n February 8, 2008 Instructions for submitting Rank Order Lists and
obtaining match results given
n February 18, 2008
Rank Order List system open for use
n March 7, 2008
FINAL DATE: Rank Order List due!
Th M h i iTi li
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The MatchThe Match: Timeline: Timeline
n You are placed into a position based on thepreferences in your list
n Once you submit your list, you cannot accept a
residency until Match results are released
n The Match is a binding commitment
n March 19, 2008
Results of match released
n March 19 April 18, 2008: Program directors
send letters of confirmation to be signed
Community Pharmacy ResidencyCommunity Pharmacy Residency
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Community Pharmacy ResidencyCommunity Pharmacy Residency
Programs (CPRP)Programs (CPRP)
n Pharmacy practice residencies conducted in acommunity pharmacy setting
n 65+ programs offering training at ~125 sites
n Accredited as Pharmacy Practice (with Emphasis
in Community Care) residencies APhA/ASHP Partnership
n Develop and enhance advanced patient careservices Diabetes, asthma, hypertension, immunization
services, other areas
Wh C id CPRP?Wh C id CPRP?
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Why Consider a CPRP?Why Consider a CPRP?
n Develop advanced patient care skillsn Gain valuable experience in program
development, implementation, & evaluation
n Learn critical components of practice management
including marketing and compensation
Wh C id CPRP?Wh C id CPRP?
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Why Consider a CPRP?Why Consider a CPRP?
n Practice in innovative site(s) involved in state of the art activities
n Work under the guidance and mentoring of
premier pharmacy practitioners on the cutting
edge of pharmacy practice
Wh C id CPRP?Wh C id CPRP?
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Why Consider a CPRP?Why Consider a CPRP?
n Build leadership skillsn Build/improve teaching skills
n Conduct a residency project
Finding CPRP ProgramFinding CPRP Program
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g gg g
DescriptionsDescriptions
n APhA Residency Locator
www.aphanet.org/ResidencyLocator/
ResidencyLocator.asp
n ASHP Residency Directorywww.ashp.org/pics/rez_dir.gif
n Communi Res Website
www.communires.com
Where Are The No ?Where Are They Now?
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Where Are They Now?Where Are They Now?
Types of Opportunities:n Clinical care coordinator in chain, independent,
managed care settings
n Clinical community faculty
n Clinical practice in a community pharmacy
n Clinical practice in ambulatory care
n Pharmacy Manager/Owner
n Medical Science Liaison Industry
Thinking BackThinking Back
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Without the experience and training I have gained through
my residency program, I would not be able to be doing the
things I do in my practice or serve the profession of
pharmacy. Judy Sommers Hanson, Clinical Pharmacist
The skills and perspectives that I have gained cannot be
duplicated in any single practice site. Patrick E. Moss, Directorof PBM Operations
The residency encompassed a broad array of topics, and I
came out well prepared to take any type of job that interested
me. Renee Ahrens, Asst. Professor,Pharmacy Practice
Thinking BackThinking Back
For More InformationFor More Information
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APhA: www.aphanet.org
Call: 1 800 237 APhA
Anne Burns: (ext. 7522)
ASHP: www.ashp.org
Call: (301) 657 3000
Janet Teeters: (ext 1263)
For More InformationFor More Information