research & related...division of cost allocation & liaison, paul nacon, 202-401-2808 budget...

Research & RelatedResearch & Related

Budget ComponentBudget Component

NonNon--Modular BudgetModular Budget

9/5/20069/5/2006 Johns Hopkins Univ. School of Medicine Johns Hopkins Univ. School of Medicine Office of Research AdministrationOffice of Research Administration

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Research & Related Research & Related NonNon--Modular Budget ComponentModular Budget Component

Three separate screensThree separate screens•• Sections A and B (Personnel)Sections A and B (Personnel)•• Sections C through E (Equipment, Travel, Sections C through E (Equipment, Travel,

Participant/Trainee Support Costs)Participant/Trainee Support Costs)•• Sections F through K (Other Direct Costs, Indirect Costs, Sections F through K (Other Direct Costs, Indirect Costs,

Total Direct & Indirect Costs, Budget Justification)Total Direct & Indirect Costs, Budget Justification)

•• To navigate between screens click/use To navigate between screens click/use ““PreviousPrevious”” and and ““NextNext”” buttons at the top of the forms.buttons at the top of the forms.

Each year of support must have a separate Each year of support must have a separate detailed budget.detailed budget.•• Each year period will generate a cumulative budget for Each year period will generate a cumulative budget for

the total project period.the total project period.


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JHU SOM uses Calendar (Cal.) Months. See effort to calendar

Months conversion chart.


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>8 individuals attach separate document


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Research & Related Research & Related NonNon--Modular Budget Modular Budget –– Section A&BSection A&B

Organizational DUNS: PreOrganizational DUNS: Pre--filled itemfilled item

Budget TypeBudget Type•• Check the appropriate boxCheck the appropriate box

Name of OrganizationName of Organization•• JOHNS HOPKINS UNIVERSITY JOHNS HOPKINS UNIVERSITY –– prepre--filledfilled

Start Date and End DateStart Date and End Date•• Must be entered for each budget periodMust be entered for each budget period

Click Click ““NextNext”” to move to the next page.to move to the next page.


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Research & Related Research & Related Budget Budget –– Section ASection A

Section A. Senior/Key Person (Line spaces for 8 Section A. Senior/Key Person (Line spaces for 8 individuals. If more than 8, attach additional budget page individuals. If more than 8, attach additional budget page which includes all required info below)which includes all required info below)•• NameName•• Project RoleProject Role•• Base SalaryBase Salary•• Cal Months (Calendar Months)Cal Months (Calendar Months)

JHU calculates effort by Calendar Months (not Acad. (Academic) oJHU calculates effort by Calendar Months (not Acad. (Academic) or r Sum (Summer) months)Sum (Summer) months)Effort to Calendar Months conversion table: Effort to Calendar Months conversion table: http://www.hopkinsmedicine.org/Research/FMIP/InfoForProposalPrhttp://www.hopkinsmedicine.org/Research/FMIP/InfoForProposalPrep.htmlep.html

•• Requested SalaryRequested Salary•• Fringe BenefitsFringe Benefits•• Funds RequestedFunds Requested

NOTE: Info for the PD/PI must be entered even if $ = 0NOTE: Info for the PD/PI must be entered even if $ = 0


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Research & Related Research & Related Budget Budget –– Section BSection B

Other PersonsOther Persons•• ((PostdocsPostdocs, Grad Students, Undergrads, IT Professionals, Program Coordinat, Grad Students, Undergrads, IT Professionals, Program Coordinators, Project ors, Project

Manager, Lab Technicians, etc. (captures # only)Manager, Lab Technicians, etc. (captures # only)

Number of Personnel Number of Personnel –– BY PROJECT ROLEBY PROJECT ROLE•• If project role is other than If project role is other than PostDocPostDoc, Students, enter the appropriate role in the blanks., Students, enter the appropriate role in the blanks.•• If more than one individual with the same project role, capture If more than one individual with the same project role, capture all individuals in one line item all individuals in one line item

under the specified role. Example: 2 Data Managers/Coordinatorunder the specified role. Example: 2 Data Managers/Coordinators, 2 IT Professionals, etc)s, 2 IT Professionals, etc)•• Do not include consultants in this section.Do not include consultants in this section.

Cal MonthsCal Months•• Enter the number of months devoted to the project for each projeEnter the number of months devoted to the project for each project role category. If ct role category. If

requested 2 individuals for one project role, enter the total nurequested 2 individuals for one project role, enter the total number of months devoted to the mber of months devoted to the project for both individuals.project for both individuals.

Requested SalaryRequested Salary•• Regardless of the number of months devoted to the project, indicRegardless of the number of months devoted to the project, indicate only the amount of ate only the amount of

salary requested for each project role.salary requested for each project role.

Fringe BenefitsFringe Benefits


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Info captured fromForm SF424

Equipment CategoryAllows up to 10 items; if >10 items are

Requested, provide the details asAn attachment file.


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Research & Related Research & Related Budget Budget –– Section CSection C

NOTE: Organizational DUNS, Budget Type, Name of Organization, SNOTE: Organizational DUNS, Budget Type, Name of Organization, Start & tart & End Dates is automatically filled in based on info entered on thEnd Dates is automatically filled in based on info entered on the first e first budget screen.budget screen.

C. Equipment DescriptionC. Equipment Description

•• Allows itemization of up to 10 itemsAllows itemization of up to 10 items

•• Identified as an item of property >$5,000 and an expected Identified as an item of property >$5,000 and an expected service life of more than one year.service life of more than one year.

Includes shipping and maintenance costs and agreementsIncludes shipping and maintenance costs and agreements

•• Item 11. Total Item 11. Total –– enter the total funds requested if requesting enter the total funds requested if requesting >10 items of equipment.>10 items of equipment.

•• Justify all requested equipment items in budget justification.Justify all requested equipment items in budget justification.


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Do not use this section unless specifically stated in the FOA


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Research & Related Research & Related Budget Budget –– Section DSection D

NOTE: Organizational DUNS, Budget Type, Name of Organization, SNOTE: Organizational DUNS, Budget Type, Name of Organization, Start & End Dates tart & End Dates is automatically filled in based on info entered on the first buis automatically filled in based on info entered on the first budget screen.dget screen.

D. TravelD. Travel

•• DomesticDomestic

•• ForeignForeign

•• Total Travel: field will calculate automaticallyTotal Travel: field will calculate automatically

•• Justify in budget justification (purpose, destination, numbers oJustify in budget justification (purpose, destination, numbers of f individuals for each trip, estimated length of trip)individuals for each trip, estimated length of trip)


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Research & Related Research & Related Budget Budget –– Section ESection E

NOTE: Organizational DUNS, Budget Type, Name of Organization, SNOTE: Organizational DUNS, Budget Type, Name of Organization, Start & End Dates tart & End Dates is automatically filled in based on info entered on the first buis automatically filled in based on info entered on the first budget screen.dget screen.

E. E. Participant/Trainee Support CostsParticipant/Trainee Support Costs

Do not use unless NIH specifically notes this section Do not use unless NIH specifically notes this section in an announcementin an announcement

Tuition Remission should be included in Section F Tuition Remission should be included in Section F ““Other Direct CostsOther Direct Costs””..


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Research & Related Research & Related Budget Budget –– Section F Section F

NOTE: Organizational DUNS, Budget Type, Name of Organization, SNOTE: Organizational DUNS, Budget Type, Name of Organization, Start & End Dates is automatically filled in based on tart & End Dates is automatically filled in based on info entered on the first budget screen.info entered on the first budget screen.

Other Direct CostsOther Direct Costs•• Materials and SuppliesMaterials and Supplies•• Publication CostsPublication Costs•• Consultant ServicesConsultant Services•• ADP/Computer ServicesADP/Computer Services•• SubawardsSubawards/Consortium/Contractual Costs/Consortium/Contractual Costs•• Equipment or Facility Rental/User FeesEquipment or Facility Rental/User Fees•• Alterations and RenovationsAlterations and Renovations•• Other (example: Patient care & tuition remission)Other (example: Patient care & tuition remission)

If requesting inpatient and outpatient costs, use a blank field If requesting inpatient and outpatient costs, use a blank field to separate to separate each cost)each cost)

•• Blank Fields for items not listed aboveBlank Fields for items not listed above

•• Tuition remission & Patient Care Costs Tuition remission & Patient Care Costs –– see agencysee agency--specific specific instructions to use this section for Tuition remission and Patieinstructions to use this section for Tuition remission and Patient care nt care costs.costs.


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Division of Cost Allocation & Liaison, Paul Nacon, 202-401-2808

Budget Justification – one .pdf file. Also include the budget justification of

any subawards in your budget justification.

MTDC – On Campus orMTDC – Off Campus

If using more than 1 rate, put each rate on a separate line.


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Cognizant Federal Agency information

must be included in all budget periods.


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Research & Related Research & Related Budget Budget –– Section G, H, I, J, and KSection G, H, I, J, and K

NOTE: Organizational DUNS, Budget Type, Name of Organization, SNOTE: Organizational DUNS, Budget Type, Name of Organization, Start & End Dates is automatically filled in based on tart & End Dates is automatically filled in based on info entered on the first budget screen.info entered on the first budget screen.

Section G. Direct CostsSection G. Direct Costs

Section H. Indirect CostsSection H. Indirect Costs•• All federal sponsored research indirect costs rates are ModifiedAll federal sponsored research indirect costs rates are Modified Total Direct Costs (MTDC).Total Direct Costs (MTDC).•• See JHU SOM Information Often Needed for Proposal Prep: See JHU SOM Information Often Needed for Proposal Prep:

http://www.hopkinsmedicine.org/Research/ora/handbook/appendixc.hhttp://www.hopkinsmedicine.org/Research/ora/handbook/appendixc.htmltml

•• Cognizant Federal Agency: Cognizant Federal Agency: •• Information Often Needed for Proposal Prep:Information Often Needed for Proposal Prep:

http://www.hopkinsmedicine.org/Research/FMIP/InfoForProposalPrephttp://www.hopkinsmedicine.org/Research/FMIP/InfoForProposalPrep.html.html

Section I. Total Direct and Indirect CostsSection I. Total Direct and Indirect Costs

Section J. FeeSection J. Fee

Section K. Budget JustificationSection K. Budget Justification•• ONLY ATTACH ONE FILEONLY ATTACH ONE FILE•• Provide information requested in each budget category to supportProvide information requested in each budget category to support your budget requestyour budget request•• Use this section to also list the names, roles, months, salary aUse this section to also list the names, roles, months, salary and fringe included in budget nd fringe included in budget

section B.section B.

http://www.hopkinsmedicine.org/Research/FMIP/InfoForProposalPrep.html


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Research & Related Research & Related Additional Budget PeriodsAdditional Budget Periods

If you are requesting funds for more than If you are requesting funds for more than one budget period, click the one budget period, click the ““Next PeriodNext Period””button at the top of the 3button at the top of the 3rdrd budget screen budget screen (Sections F through K).(Sections F through K).

You must complete all the required You must complete all the required information (highlighted files and noted information (highlighted files and noted with an with an ““**””) before the ) before the ““Next PeriodNext Period””button is activated. button is activated.

If no funds are requested for a required If no funds are requested for a required field, enter field, enter ““00””..

research & related...division of cost allocation & liaison, paul nacon, 202-401-2808 budget...

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