Research Data Management Planning:An Introduction

Presenters: Erin MacPherson, MLIS, P.AgSarah Stevenson, MLIS, B.Sc

• Why manage data?

• Tri-Agency guidelines

• Creating a Data Management Plan (DMP)

• Introducing DMP Assistant from Portage

• A brief word about data repositories

• Resources for Dal researchers

• Next steps

Today’s presentation

1. SHARE it. (data re-use by you or by others) – allows others to benefit from your data, increase your citation rate, reduce duplication.

2. SAFE-KEEPING Safe-keeping (protect from theft, loss, device failure, natural disaster)

3. Prepare for CHANGE (technological, administrative, personnel)

4. To be ORGANIZED (making accessing and using data easier)

5. Tri-Council FUNDING Agency guidelines

NSERC, SSHRC and CIHR released the Draft Tri-Agency Statement of Principles on Digital Data Management (July 2015) covering

• digital research data management and expectations, • responsibilities of researchers, research communities, institutions

and funders in meeting these expectations.

• As publically-funded organizations, they advocate for access to research results, including research data.

• Why?• Avoid duplication• Advance knowledge • Maximize research benefits to Canadians• Promote Canadian researchers and their accomplishments

(Government of Canada, 2015a).

Tri-agency Statement of Principles

• Documents (text, MS Word), spreadsheets• Can include online surveys, transcripts, etc

• Scanned documents• Such as lab and field notebooks

• Digital media• Audio, video and other recording files

• Scanned photos and digital images

• Transcribed test responses

• Database contents

• Digital models, algorithms, scripts

• Contents of an application (input, output, logfiles for analysis software, simulation software)

• Documented methodologies and workflows

• Records of standard operating procedures and protocols

(University of Bristol, 2012)

Some examples of research data

Tools!

Toys!

(um…craft materials?)

Where to start: Data Management Plans

• On-going evaluative task • Contains important information about your data and issues data

management

• Elements of Data Management Plan: • Data Collection• Documentation & Metadata• Storage & backup• Preservation• Sharing & Reuse• Responsibilities & Resources• Ethics & Legal compliance

• Introducing the Portage Network:https://portagenetwork.ca/ | https://reseauportage.ca

DMP Assistant (Assistant PGD in French): an all-purpose tool for preparing data management plans (DMPs).

• takes researchers step-by-step through a number of key questions about data management.

• Guidance and examples are provided.• Not all questions will apply to all research projects. Researchers are

encouraged to answer the questions relevant to their work.• Researchers should revisit the tool throughout their research to review or

complete their responses.

• Dalhousie• DalSpace (archiving option)

• Dataverse (Live data - in testing)

• Examples from other CARL Institutions • Abacus (UBC, UVic, SFU, UNBC)

• Scholar’s Portal (Ontario Council of University Libraries)

• Re3data.org• Registry of research data repositories: http://www.re3data.org/

Examples of data repositories

• Data management @ Dalhousie University Libraries• http://libraries.dal.ca/locations_services/services/data_man

agement.html

• Email: data.management@dal.ca

• RDM Guide – coming soon

• DMP Assistant workshops on your campus – in planning

• Portage network resources

• Online training• New England Collaborative Data Management Curriculum

• University of Edinburgh Research Data MANTRA

Resources for YOU

References

• Dalhousie University Libraries. (n.d.). Data management services. Retrieved from http://libraries.dal.ca/locations_services/services/data_management.html

• Portage. (n.d.) DMP Assistant. Retrieved from https://portagenetwork.ca/

• Government of Canada. (2015a). Draft Tri-Agency Statement of Principles on Digital Data Management. Retrieved from http://www.science.gc.ca/547652FB-9F97-4C5F-8AA5-AF507AFBD83E/Draft-Statement-of-Principles-on-Digital-Data-Management1.pdf

• Government of Canada. (2015b). Research data: Draft Tri-Agency statement of principles on digital data management: overview. Retrieved from http://www.science.gc.ca/default.asp?lang=En&n=547652FB-1

• Uniform Administrative Requirements for Grants and Agreements With Institutions of Higher Education, Hospitals, and Other Non-Profit Organizations [CIRCULAR A-110 REVISED 11/19/93 As Further Amended 9/30/99]. (1999). The White House. Retrieved from https://www.whitehouse.gov/omb/circulars_a110/

• University of Alberta. (n.d.). Research data management. Retrieved from http://www.library.ualberta.ca/researchdata/

• University of Bristol. (2012). What counts as research data? Retrieved from https://data.bris.ac.uk/research/bootcamp/data/

Photo Credits

• Slide 1: NSERC logo:http://www.nserc-crsng.gc.ca/index_eng.aspCIHR logo: https://twitter.com/cihr_irscSSHRC logo: http://www.sshrc-crsh.gc.ca/about-au_sujet/sshrc-logo-crsh/index-eng.aspx#downloadPortage logo: https://portagenetwork.ca/

• Slide 4: Open Access: http://en.wikipedia.org/wiki/File:Open_Access_logo_PLoS_white.svg

• Slide 6: Floppy disks: https://upload.wikimedia.org/wikipedia/commons/a/aa/Floppy_disk_2009_G1.jpgUSB: https://upload.wikimedia.org/wikipedia/commons/8/86/SanDisk_Cruzer_Micro.pngCassette tapes: https://upload.wikimedia.org/wikipedia/commons/thumb/7/72/CassetteTypes1.jpg/220px-CassetteTypes1.jpgDigital audio recorder: http://ecx.images-amazon.com/images/I/717Fx7kGMOL._SL1300_.jpgMacbook Air: http://images.apple.com/macbook-air/images/overview_wireless_hero.jpgServer room in Iowa: http://www.wired.com/wiredenterprise/wp-content/uploads/2012/10/ff_googleinfrastructure2_large.jpgPhotosynthetic data from oak seedlings: http://www.cdn.sciencebuddies.org/Files/2064/6/labnotebook_data_combined.png

• Slide 5: Photosynthetic data from oak seedlings: http://www.cdn.sciencebuddies.org/Files/2064/6/labnotebook_data_combined.pngBinary data: https://data.bris.ac.uk/files/2014/07/binary_data_illustratio_450.jpg

• Slide 11: Scientist in lab: http://ventures.jhu.edu/wp-content/uploads/2014/11/research-lab-300x200.jpg

• Slide 12: Person filing clip-art: http://d7.library.gatech.edu/research-data/sites/library.gatech.edu.research-data/files/images/database_digitalpreservation.png

• Slide 19: Questions - http://www.advfund.com/img/user_images/19503.jpg