RESEARCH DATA MANAGEMENT : OUR ROLE

Dr Nor Edzan Che NasirChief LibrarianUniversity of Malaya Library

4th PERPUN International Conference12 August 2015

SelfieEdzan Nasir; Edzan N.N.1983 – started work as a librarian1999 – lecturer in LIS2007 – Chief Librarian, University of MalayaAreas of interest

Information literacySocial mediaJournal publishingLIS educationArchives

University of Malaya• Oldest university• Kuala Lumpur• Research intensive• Government supported• Faculty Staff: 2,857 (791

international).• Local students:

5,968 postgraduates 7,257 undergraduates

• International students: 3,175 postgraduates - 84 countries792 undergraduates - 45 countries.

Research Data Management : Our Role

Defining Research DataVarious definitions via InternetOffice of Mgmt and Budget of the White House, US Circular 110 – “recorded factual material commonly accepted in the scientific community as necessary to validate research findings”.Queensland University of Technology – “data in the form of facts, observations, images, computer programs results, recordings, measurements or experiences on which an argument, theory, test or hypothesis, or another research output is based”.

Defining Research DataForms of data

NumericalDescriptiveVisualTactile

Status of dataRawCleaned or processedHeld in any format or media

Examples of Research DataLaboratory notebooksField notebooksPrimary research data (hardcopy or computer readable form)QuestionnairesAudiotapesVideotapesModelsPhotographsFilms

Test responsesResearch collections

slidesartefactsspecimenssamples

Information about the data

how, when, where it was collected and with whatsoftware code used to generate, annotate or analyse the data

What is not Research DataTrade secrets, commercial information, materials necessary to be held confidential by a researcher until they are published, or similar information which is protected under law; andPersonnel and medical information and similar information the disclosure of which would constitute a clearly unwarranted invasion of personal privacy, such as information that could be used to identify a particular person in a research study.

What is Research Data Like?Cox, Andrew. What is research data management and what is the library role in supporting it? UKSG Webinar, 5 September 2013.

DiverseMassiveComplex - can be produced from other dataFragileCostlyValuable

United Kingdom

United Kingdom

United Kingdom

University of Oxford

University of Oxford

AsiaNo government mandate as yet in any countryMandate from funders?University of Hong Kong

Policy on the Management of Research Data and Records - approved by Senate on May 5, 2015policy - promotes highest standards in the management of research data and recordsTask Force on Management of Research Data and Records approved by the Senate as well

National University of SingaporeLibrary drawing up plans

University of Hong Kong

Responsibility for Research Data?Data management is a shared responsibility

ResearchersData scientists Data managers - investigators, research assistants, graduate students, information technology specialists, informationists, research librarians, or some combination of these professionals.

University of Leicester – Research Data Cycle

UM LIBRARY – WHAT WE ARE DOING

UM Library – Acquisition DivisionCollects

Thesis and dissertationConference papers written by UM communityBooks published by UM community

UM Library – University ArchivesCollects and manages

Thesis and dissertationConference papers written by UM communityArticles published by the UM community inWoS and SCOPUSPhotographs on events involving the UM community

UM Library – Information Systems DivisionMaintains

Institutional repositoriesNewspaper cuttings on UM

UM Library – Academic Services Division2008 – establish the Academic Services DivisionObjective: Track UM publications for various exercisesDaily

Check, verify and prepare individual researcher publication report indexed in WoS & Scopus, quartile, status in Beall’s List, banned publishers for appointment, promotion & verification of individual performance

UM Library – Academic Services DivisionWeekly

Upload UM papers indexed in WoS & Scopus into RMIS - lecturers can retrieve their papers to update to their UMExpert account

Monthly UM publication report (WoS & Scopus)Faculty’s publication report (WoS)Research university’s publication report (WoS & Scopus)CAPs data - publications indexed in WoS & Scopus, no. of papers published with collaboration

UM Library – Academic Services DivisionBimonthly

Publication report of 6 selected Asean universitiesYearly

WoS incentive report - input additional data manually

IrregularComparison of selected universities, institutions, researchers, departments etc.

Our Involvement in Research Data Management

N of publications in WoS & Scopus – trace, collect, collate and produce reports Maintain institutional repositories – thesis & dissertations, conference papers, articlesMaintain photographsUM in the News – locate news on UM in local papers, digitise and upload

UM Staff Portal

http://eprints.um.edu.my

http://studentsrepo.um.edu.my

http://ummemory.um.edu.my/ummemory/index.php

http://www.umlib.um.edu.my/newscut.asp?vs=en#sthash.PDRqPEVh.dpbs

Practices in Other Public UniversitiesSimilar to UM Library but with slight variationsMost have archives – university’s publicationsMost have IRs – academic staff and students’ publicationsOnly acquire published works or works that have been presented but raw data?Mandate – government, ministry, funders, university?Policy?Players?

Archives in Malaysian Public University LibrariesUniversity Status of ArchivesUM University of Malaya Archives in the Library.

USM Malaysiana and Archives Division within the Library.http://www.lib.usm.my/index.php/features/division/malaysiana-archive

UKM The physical archives are kept as a special collection within the Library and is referred to as the Koleksi Arkib or Archives Collection.http://www.ukm.my/ptsl/ms/collection

UPM Bahagian Media, Arkib dan Pemuliharaan or Media, Archives and Conservation Division within the Library.http://www.lib.upm.edu.my/sp/page/4088/arkibmediabm

UTM UTM Archive/Special Collection.http://library.utm.my/collections-2/utm-special-collection

UiTM Bahagian Arkib dan Muzium or Archives and Muzium Division is part of the Library. http://pendaftar.uitm.edu.my/v1/index.php/en/pengenalan-bam)

UIAM Existed independently but in 2010, it became part of the Library.http://www.iium.edu.my/university-archives

University Status of ArchivesUMS UntraceableUNIMAS Unit Pembangunan & Pengurusan Rekod & Arkib/Khazanah Universiti or

Development & Records Management & Archives/Heritage is part of the Library. http://www.cais.unimas.my/index.php/2013-11-01-01-28-49/our-staffs/58-contacts/378-unit-pembangunan-pengurusan-rekod-arkib-khazanah-universiti)

UUM Unit Arkib or Archives Unit was established on 15 September 2009 and is is placed within the Library. http://cmslib.uum.edu.my/blog/?p=11740

UPSI Koleksi Arkib Universiti or University Archives Collection is part of the Library. http://pustaka.upsi.edu.my/Document/DASAR_PENGKATALOGAN_KOLEKSI_KHAS.pdf

UTHM Unit Pengurusan Rekod dan Arkib or the Records Management and Archives Unit was established under the Registrar’s Office.http://pendaftar.uthm.edu.my/v2/en/organisasi/bahagian-pengurusan-organisasi-dan-kompetensi/unit-pengurusan-rekod-dan-arkib.html

UTEM Unit Rekod dan Arkib or the Records and Archives Unit is under the Registrar’s Office. http://www3.utem.edu.my/pendaftar/index.php?option=com_content&task=view&id=265&Itemid=320&lang=malay

UniMaP No special collection/unit/department.

UMT The University has a clear policy on archives via its Dasar Arkib UMT or UMT Archives Policy.(http://ppdsnz.umt.edu.my/c/document_library/get_file?uuid=150cb665-e35c-4348-be88-a627b5f28699&groupId=10157

University Status of ArchivesUMP Unit Arkib or Archives Unit is available on the organisation chart of the Library.

USIM USIM Archive and Gallery is with the Institutional Repository Unit of the Library. http://lib.usim.edu.my/en/about-us/library-divisions-functions/technology-information-management-division

UniSZA Pengurusan Arkib Universiti or University Archives Management is with the Client Services Division of the Library.https://www.unisza.edu.my/perpustakaan/images/stories/bukupanduan/buku%20panduan%20punisza%202010-2011.pdf

UMK The Archives Department was established in May 2013 under the responsibility and initiative of The Office of Library and Knowledge Management. http://perpustakaan.umk.edu.my/iportal/index.php/en/2014-11-24-04-08-40/introduction

UPNM Unit Arkib or Archives Unit in the Library.http://lib.upnm.edu.my/images/ORGCHART_150617.png

IRs in Malaysian Public University LibrariesUniversity Institutional Repository

UM UM Research RepositoryUSM eprints@USMUKM ptsl@UKMrepositoryUPM Universiti Putra Malaysia Institutional RepositoryUTM Universiti Teknologi Malaysia Institutional Repository UiTM Universiti Teknologi MARA Digital Repository UIAM I-Rep IIUMUMS UMS Institutional RepositoryUNIMAS UNIMAS Institutional Repository

University Institutional RepositoryUUM UUM RepositoryUPSI UPSI Digital RepositoryUTHM UTHM Institutional RepositoryUTEM Universiti Teknikal Malaysia MelakaUniMaP UniMaP Library Digital RepositoryUMT PPDSNZ RepositoryUMP UMP@Institutional RepositoryUSIM eImtiyaz Intellectual RepositoryUniSZA UniSZA Institutional RepositoryUMK UMK Institutional RepositoryUPNM UntraceableUUM UUM RepositoryUPSI UPSI Digital RepositoryUTHM UTHM Institutional Repository

Future Directions of UM LibraryCurrently - only manage research data that has been published or presentedDoes not manage all research data – datasets, models, diagrams, conference posters etcSuggested in 2012 to take up research data management but not taken upSuggested by our DVC (R & I) in 2014

Future Directions of UM LibraryRDM discussed and UM is currently:

Developing a policy for RDM Deciding on central storage of all research dataLooking into security and backup procedures for research data

Library is pivotal in RDM

University of California, Santa Cruz

ConclusionRDM discussed in USA, Europe, Australia – last 3 yearsRDM is now emerging in Asia especially SEALibraries – keeping published dataLibrarians – need to look into unpublished / unused dataEstablish a policy and proceed from thereNot a solo engagement but must involve other parties collectivelyResearch opportunities

References Australian National Data Services

http://ands.org.au/guides/what-is-research-data.html

Monash Universityhttp://policy.monash.edu.au/policy-bank/academic/research/research-data-management-policy.html

Queensland University of Technologyhttp://www.mopp.qut.edu.au/D/D_02_08.jsp

References Research Libraries UK

http://www.rluk.ac.uk/strategicactivity/strategic-strands/modelling-library-role-research-data-management

University of California, Santa Cruzhttp://guides.library.ucsc.edu/datamanagement/

University of Hong Konghttp://www.rss.hku.hk/links-resources/spotlight/research-data-records-management

References University of Leicester

http://www2.le.ac.uk/services/research-data?uol_r=697de1be

University of Malaya Libraryhttp://www.umlib.um.edu.my

University of Melbournehttps://policy.unimelb.edu.au/MPF1242

References University of Oxford

http://researchdata.ox.ac.ukhttp://researchdata.ox.ac.uk/home/introduction-to-rdm

White House. Office of Management & Budgethttps://www.whitehouse.gov/omb/circulars_a110#36

Thank you

edzan@um.edu.my