Rachel Bruce, Deputy Chief Innovation Officer, International Digital Curation conference workshop 22 February 2016

Research at Risk : Developing a Shared Research Data Management Service for UK Universities February 2016

IDCC 2016 - Jisc research data management shared service workshop -

Jisc is the UK higher, further education

and skills sectors’ not-for-profit organisation for digital services

and solutions

Develop & operate shared

digital infrastructure and services

Provide trusted advice and practical assistance for

universities, colleges and learning providers

We…

Negotiate sector-wide deals and conditions

with IT suppliers and commercial publishers

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Our vision and mission

IDCC 2016 - Jisc research data management shared service workshop -

MissionTo enable people in higher education, further education and skills to perform at the forefront of international practice by exploiting fully the possibilities of modern digital empowerment, content and connectivity

VisionTo make the UK the most digitally advanced education and research nation in the world

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Co-design challengesResearch at risk

(R@R)

Prospect to alumnus (P2A)

Learning analytics

Digital learning & capabilities

Implementing FELTAG

Business intelligence

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» 1) Data are a Public GoodPublicly funded research data are a public good, produced in thepublic interest, which should be made openly available with as fewrestrictions as possible in a timely and responsible manner» 2) Data should be managed…» 3) Data should be discoverable…» 4) There may be constraints…» 5) Originators may have first use…» 6) Reusers have responsibilities…» 7) Data sharing is not free…

RCUK Principles on Research Data Policy

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Royal Society Science as an Open Enterprise

» Recommendation 1» • “Scientists should communicate the data they collect and themodels they create, to allow free and open access, and in waysthat are intelligible, assessable and usable for other specialistsin the same or linked fields wherever they are in the world…”» Recommendation 11» • “… There are legitimate boundaries of openness which must bemaintained in order to protect commercial value, privacy, safetyand security.”» Recommendation 9» • “… proportionate governance…”» • “… personal data is only shared if it is necessary for research withthe potential for high public value”22/02/2016

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Awareness of regulatory environmentData access statementPolicies and processesData storageStructured metadata descriptionsDOIs for dataSecurely preserved for a minimum of 10 years from last use

There is a stick …

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Vision and Policy

A shared state of play and set of directions in consultation and collaboration with key stakeholders, in particular ARMA, SCONUL, RLUK, RUGIT and UCISA.

DIRECTIONS FOR RDM in UK Universities M

•Start: September 2014•End: March 2015•Outputs: Workshop, http://bit.ly/1T4XG5lReport, http://bit.ly/1KqoUjI

•End Goals: A plan for the way ahead & a baseline for progress

Clear guidance on how to meet funder policies & engagement with Research Data Concordat Group on funder policy harmonisation and implementation.

Guidance on meeting Research Funder requirements

•Start: November 2014•End: September 2016•Outputs: Guide on meeting the EPSRC research data policy & case studies http://bit.ly/1Jtpfko

•End Goals: funder policies are easier to meet.

H

An agreed set of guidance for the case for RDM and costing information to support the business case in HEIs for research data management.

Business Case and Costing for RDM

•Start: July 2015•End: December 2016•End Goals: Defined value of RDM, business case template and costing tool for HEIs

H

HHigh priority MMedium priority

LLow priority CCompleted

Research Data Champions

•Start: X•End: X•Status: Deferred

L

Advocate researchers for RDM in a range of disciplines. To set out case studies to enhance understanding of how good DM enhances research practice. To ensure researcher for input into the development of R@R solutions.

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Shared Services

To determine the need and scope of a shared service, underpinned by a clear RDM architecture. To then procure the development & delivery of a shared service for RDM.

Shared services in active RDM & storage

•Start: April 2015•End: December 2017•Blog: http://bit.ly/1IMKkn6•End Goals: HEIs can meet funder mandates easily and have a cost effective solution.

H

To work with institutions to determine the need and scope of shared solutions to meeting research data needs for curation and preservation

Shared services in the preservation & curation gap

•Start: January 2015•End: December 2017•Website: http://bit.ly/1IMKkn6

•End Goals: Shared service to meet preservation needs so HEIs have trusted long-term access to data.

HResearch Data Management Shared Service

H

•Start: April 2015•End: December 2017•Blog: •End Goals: RDM shared service that enables easy implementation of a solution for RDM in UK HEIs

HHigh priority MMedium priority

LLow priority CCompleted22/02/2016

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Shared Services

HHigh priority MMedium priority

LLow priority CCompleted

To develop a shared service to make research data easier to discover and re-use - this aims to be a shared national catalogue of research data

UK Research Data Discovery Service

•Start: November 2014•End: December 2016•Website: http://bit.ly/1Iseikh

•End Goals: A shared service for research data to enhance re-use and impact of data; possibly part of the RDM shared service

H

To increase understanding of metrics & usage for RD, to develop a usage statistics service to enable UK HEIs to count data use, to contribute to incentives for sharing research data & to contribute to determining the point of use

Usage Statistics for Research Data

•Start: June 2015•End: November 2016•Blog: http://tinyurl.com/qcxfaao

•End Goals: a shared research data usage statistic service & common related standards

M

To build consensus and standardisation around a core metadata schema that applies across disciplines

Research Data Metadata

•Start: July 2015•End: December 2016•End Goals: a shared solution for non disciplinary specific RD metadata

M

To develop a registry of DMPs so that they can be interrogated for use cases  such as: planning data storage, planning costs; planning infrastructure,  fulfilling mandates etc.

Data Management Plan Online Registry

•Start: X•End: X•Status: Deferred

L

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Advice and Guidance

Starting with a Lite approach -to develop an easy to access web presence of RDM advice and guidance & second phase to look a potential wider ‘one stop shop access’.

Research Data Hub

•Start: July 2015•End: November 2016•End Goals: Easy access to advice, tools and tips for HE stakeholders

H

HHigh priority MMedium priority

LLow priority CCompleted

To develop best practice on journal policies between publishers & other stakeholders. To make it easy for researchers to know how to follow policies and for journals to create RD policies

Journal Research Data Policies Registry

•Start: April 2015•End: September 2016•Website: http://bit.ly/1Ks8jhb

•End Goals: best practice toolkit and guidelines to drive policy expressions for authors and support staff

M

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Community Innovation

HHigh priority MMedium priority

LLow priority CCompleted

To bring together key actors in the research data management arena to develop innovations for improving workflows, interoperability and new shared tools and services

Research Data Spring

•Start: November 2014•End: July 2016•Website: http://bit.ly/1LCrmEG

•End Goals: A range of interoperability issues improved, shared advice & in some cases tools for all HEIs.

M

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It’s fragmented We don’t want 150 solutionsDifferent rates of progress 22/02/2016

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Progress

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Research Data Management Shared Service

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Jisc Research systems survey

0% 20% 40% 60% 80% 100% 120%

<100 TB 100-499 TB 500-999 TB1PB+

RD storage capacity Research SystemsCurrent

activePlanned

active (3yrs)

Current archive

Planned archive

(3yrs)

Institutional Repository

CRIS

Data registry/catalog

ueArchival

preservation systems

0 20 40 60 80 100

File sync & share

Software repository

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What universities want from the Jisc shared service

Reduce IT burden Preservatio

n Automation with ELN

Interoperability with CRIS

Cost effective storage

Integration across

systems

User friendly deposit

Improve discovery

Share & develop practice

Move to centralised

services

No service

yet …this will

enable that

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International

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Some further information » Our research data (etc.) blog - http://researchdata.jiscinvolve.org/wp/» The shared research data management service requirements:http://researchdata.jiscinvolve.org/wp/2015/11/10/rdm-shared-service-briefing-and-updated-requirements/» Related workshop:http://researchdata.jiscinvolve.org/wp/2015/11/23/rdm-shared-service-workshops/» The expression of interest form for universities and colleges:http://researchdata.jiscinvolve.org/wp/2015/11/06/research-data-management-shared-service-call-for-formal-expressions-of-interest/» The related tender document for systems & developers can be found here:https://tenders.jisc.ac.uk/» Latest research at risk update:

http://researchdata.jiscinvolve.org/wp/2015/12/10/research-at-risk-progress-update/22/02/201

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Acknowledgements

» Images:

Dog on lead: https://www.flickr.com/photos/cogdog/19666844558/in/photolist-61tiJQ-vXTHGS-5nftYp

Pottery fragments: https://www.flickr.com/photos/cogdog/9927993383/in/photolist

Share the road: https://www.flickr.com/photos/cogdog/5910598311/in/photolist

» Chart of progress for Research Data Management areas on slide 11 from Joy Davidson, DCC, University of Glasgow, 8 May 2014

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Find out more…

Rachel Brucerachel.bruce@jisc.ac.uk

Twitter@rachelbruce

Except where otherwise noted, this work is licensed under CC-BY-NC-ND

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