CONFERENCE2014

Payroll Check Lists

Required for Every Payroll (including Retro) Required for Mass Build ROE Process Required for Monthend operations Required for Fiscal Yearend/Yearstart (July) Required for Calendar Yearstart

CONFERENCE2014

Calendar Year Start – Take Two

CONFERENCE2014

Payroll Check List Setup payroll id, default dates and daily operations

PAY.345 SUB.001/2 PAY.408         

    Cheque Date   04/18/2014

    Period End Date   04/18/2014

    Transaction Date   04/18/2014

    Service Credit Days   14

    Payroll Compare   4168 4168

         

Start of Period 4/18/2014PEREND   Change Default period end date (F8 and PAY.408)

Daily   PAY.345 EIS.380 Adjust FTE, add new assignments, inactive assignments

        TEACH and MATTCH

Daily       Enter in pay adjustments (F8 addenda)

        ALLS PAYADJ EXTTCH LWOP TOPUP UICRET

Daily       Enter deduction adjustments (F9 voluntary deductions)

        using TRAF, MTS, etc

Daily       Enter in adjustments for teachers going on leave

        LIFLVE LTDLVE , etc.

Daily       F6 maintain location and primary job code changes

         

Daily   SUB.002   Enter/Change Teacher Absences (SUBT time worked)

Daily   PAY.408   Enter previous period absence adjustments

        PeriodEnd-1 SICKT CMPT EXTRAT OTHERT PDT PERST

Special note for summer months

CONFERENCE2014

Payroll Check List Run EIS.997 (or POS.997) and make corrections as required

*Do not proceed to any other steps until this is done

Run auto builds (PAY.808, field trips, etc.) and load absences

Now ready to run a payroll proforma validating specific reports *Do not proceed until these reports are correct

Semi-Monthly 4/14/2014EIS.997 POS.997 *Print Doc 1 Balance Payroll and H/R Teacher Assignments

  4/14/2014SUB.996 *Print Doc 2 Stamp Teacher Absences for processing      *Print Doc 3    4/14/2014SUB.502 *Print Doc 4 Copy Teacher Days Absent into Timecard

Make sure to adjust service credit days

  4/15/2014OPAI601 Error List *Print Doc 5 Correct all payroll processor errors

  4/15/2014OPAI618?? Accounts *Print Doc 6 Pass Account errors to finance for approval/correction

  4/15/2014OPAI6252 OPAI6251   Check that no payroll cheques are being created (all direct deposit)

  4/15/2014OCSD691 Increments *Print Doc 7 Check for increment dates and pension eligibility **Experience/Seniority to H/R**

  4/15/2014OPAI633 Load Absences *Print Doc 8 Last page balance total absences with OSUB996

CONFERENCE2014

Validate and balance all pay adjustments and differences *Do not proceed until all of these steps are balanced and justified

  4/15/2014OPAI631 Pay *Print Doc 9 *LAST PAGE* Balance number of teachers/pay and compare to last payroll  4/15/2014OPAI631D Pay adjust   Balance pay adjustments  4/15/2014OPAI625 Master   MANUALLY check anybody with large PAYOUT RETIRE, etc  4/15/2014OPAI808P Pay compare Check pay differences from the last payroll  4/15/2014OPAI633D Absences   Check for auto docks and negative banks

Spot check accruals (Vac, Sick)

  4/15/2014OPAI633 Absences   Spot check accruals, absences taken - Compare Last page to previous payroll

Validate and balance all deductions and differences  4/16/2014OPAI808D Ded compare   Check deduction differences from the last payroll  4/16/2014OPAI681 Deductions *Print Doc 10 Compare deduction summary listing to previous payroll  4/16/2014PAY.345   Adjust garnashee voluntary amounts (GARN)

Spot check completely 3 employees ??

CONFERENCE2014

Run the payroll Actual, file reports and complete the process  4/16/2014PAI.600M   Process an ACTUAL payroll doing all postings and producing cheques

  4/16/2014OPAI655 OPAI656   Print Cheques and Pay Stubs

  4/16/2014     Receive email confirming all emails have processed

04/16 04/18 #987 PAY.140   Direct Deposit Control Options change Unique file# and dates

  4/16/2014PAY.683 PAY.681X PAY.DSP Join, Build and Display Direct Deposit File

$12,345,678.99 410     Transmit file to the Bank

$123,456.99 36PAYCSB   Transmit Canada Savings Plan

      **Receiver General Instructions**

  Backup Documents and Attachments for payroll file

  1OEIS997 Payroll H/R Differences

    2SUB.996 Print Screen

    3OSUB996 Last Page of Absence Totals to promote

    4SUB.502 Print Screen

    *ACTUAL* 5 OPAI601 Payroll error report (any errors must be corrected)

    *ACTUAL* 6 OPAI618,S Payroll accounting errors (any errors must be corrected)

    *ACTUAL* 7 exp to H/R OCSD691 Pension Eligibility, Experience, etc.

    *ACTUAL* 8 last page OPAI633 Payroll Absence Summary

    *ACTUAL* 9 last page OPAI631 Payroll Pay Summary

    *ACTUAL* 10 last page OPAI681 Payroll Deduction Summary

         

    *ACTUAL* 11 OPAI620 Payroll summary sheet listing gross totals and employees processed

    *ACTUAL* 12 OPAI641 Payroll CPP, FEDINC and EI summary listing

    *delete OPAI6251 Proforma cheque register

    *delete OPAI6252 Proforma direct deposit register

    *delete OPAI625 Payroll Detail Listing

         

    *Print last page only* OPAI631,D Payroll Wage Summary Listing

    *Delete OPAI808P,D Payroll Compare Reports

    *Print last page only* OPAI633,A Payroll Absence Listing

    *Print last page only* OPAI681 Payroll Deduction Register Listing

    *not printed OPAI685T Payroll Account Listing by Employee

    *not printed OPAI687T Payroll Account Listing by Account

CONFERENCE2014

ROE ChecklistPROCESSING CHECKLIST - ROES

  1/1/2014 PAY.966 Attach Print screen Mass assign default 1st insurable date for support staff

        *SOME* staff require appropriate 1st insurable date

Can be done before final payroll

  6/25/2014 PAI.716 Attach print screen Auto build termination records - unique date for every ROE group

  6/25/2014 PAI.715 Attach print screen Auto build 1st insurable date from timecard

  6/25/2014 PAI.710   Do proforma Review or Print to confirm #of employees, 1st insurable date, $$$s

        After the last payroll has been completed

         

  7/3/2014 PAI.717 Attach print screen Auto build Last Day of Pay

  7/3/2014 PAI.710 Attach print screen Do proforma Review or Print and confirm information on all ROEs

Download file and send to Service Canada - confirm all records processed OK

  7/4/2014 PAI.710 Attach print screen Run ROEs as ACTUAL

         

  Backup Documents and Attachments  

  1 PAI.716 Print screen

    2 PAI.715 Print Screen and actual report

    3 PAI.717 Print Screen and actual report

    4 PAI.710 Random 3 ROEs confirming correct VAC$, STAT$, recall, etc.