Request for Proposal

RFP #17-1634

SUBJECT:

Compressed Air Unit

DATE OF ISSUE: June 6, 2017

TO RESPOND BY: June 20, 2017 @ 1400 Hours (2:00 PM Pacific Time)

RESPOND TO: Leslie Burke, Purchasing Agent Purchasing Department University of Northern British Columbia 3333 University Way Prince George, BC V2N 4Z9

SIGNATURE AT ISSUE:

PLEASE READ AND FAMILIARIZE YOURSELF WITH THE ENTIRE TENDER DOCUMENT. PLEASE ENSURE YOU DO SO BEFORE CONTACTING THE UNIVERSITY.

RECEIPT CONFIRMATION FORM

REQUEST FOR PROPOSAL RFP#17-1634

____________________

Please complete this form and e-mail to: Purchasing Department University of Northern British Columbia 3333 University Way Prince George, BC V2N 4Z9 Attn: Leslie Burke, Purchasing Agent E-mail: purchasing@unbc.ca Failure to return this form may result in no further communication regarding this Request for Proposal.

COMPANY NAME:

ADDRESS:

CITY: PROV: POSTAL CODE:

CONTACT PERSON: CONTACT E-MAIL:

CONTACT CONTACT TELEPHONE: FAX:

I have received a copy of the above noted Request for Proposal. ______Yes, I will be responding to this Request.

______ No, I will not be responding.

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UNIVERSITY OF NORTHERN BRITISH COLUMBIA

REQUEST FOR PROPOSAL

RFP17-1634 ___________________

1.0 INFORMATION AND INSTRUCTIONS

1.1 PURPOSE

The University of Northern British Columbia, hereinafter referred to as the “University” or “UNBC” requests pricing for the supply and delivery of an a Compressed Air Unit as listed herein.

Through this Request for Proposal, the University seeks to:

1.1.1 determine final pricing 1.1.2 specify the terms and conditions that would govern any resulting contract;

and 1.1.3 select the successful Vendor.

This Request for Proposal states the instructions for submitting proposals, and the procedure and criteria by which the Vendor will be selected.

1.2 DEFINITIONS

Hereinafter, each company receiving this Request for Proposal (RFP) is referred to as a “Proponent”. A Proponent’s proposal in response to the Request for Proposal is referred to as a “Proposal”. The successful Proposal and the company whose Proposal is awarded is referred to as the “Vendor”.

1.3 ISSUING OFFICE

University of Northern British Columbia Purchasing Department 3333 University Way Prince George, BC V2N 4Z9

Attention: Leslie Burke, Purchasing Agent E-mail: purchasing@unbc.ca

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1.4 KEY DATES

Listed below are the important events and the target dates and times by which the events are expected to be completed:

A. Issue of Request for Proposal June 6, 2017 B. Return Receipt Confirmation Form see 1.9 C. Proponent’s Inquiries Up to the end of June 13, 2017 D. University’s Responses Up to the end of June 15, 2017 E. Due Date for Submission of Proposals June 20, 2017

1.5 CLOSING DATE AND TIME

Proposals, signed by the Vendor’s authorized representative, must be received by the Issuing Office, not later than 2:00 PM (1400 Hours) Pacific Time, June 20, 2017.

The University will not accept submissions of any Proposals after the closing date and time. Any submissions received after the closing date and time shall be considered disqualified. Under no circumstances, regardless of weather conditions, transportation delays, technology challenges, or any other situation, will late submissions be accepted.

1.6 PROPOSAL SUBMISSION

The Proponent’s proposal is to be uploaded at: https://unbc.bonfirehub.ca/opportunities/9312

It is strongly recommend that you give yourself sufficient time and at least TWO (2) hours before Closing Time to begin the uploading process and to finalize your submission. File size limit is 100mb. Multiple files can be uploaded if exceeding this limit. When using Bonfire, each item of Requested Information is instantly sealed and will only be visible by the University after the Closing Time. Uploading large documents may take significant time, depending on the size of the file(s) and your Internet connection speed. You will receive an email confirmation receipt with a unique confirmation number once you finalize your submission. Minimum system requirements: Internet Explorer 8/9/10+, Google Chrome, or Mozilla Firefox. Javascript must be enabled. If assistance is required during the upload, contact Bonfire at Support@GoBonfire.com for technical questions related to your submission. You can also visit the help forum at https://bonfirehub.zendesk.com/hc

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Hard Copy, Faxed or E-mailed proposal replies will NOT be accepted by the University.

For any and all Proposals, the University accepts no responsibility for non-receipt and delays in receipt caused by transmission and reception problems, equipment failure, or any other similar cause.

Proponents may not make modifications to their Proposals after the closing date and time except as may be allowed by the University. Amendments to a Request for Proposal may be done in Bonfire. Amendments or the resubmitted original proposal must be received prior to the Closing Date & Time to be considered. The University accepts no responsibility for non-receipt and delays in receipt caused by transmission and reception problems, equipment failure, or any other similar cause.

SECTIONS 1.0, 2.0, 3.0, 4.0 and 5.0, Attachment A, SCHEDULES, appendixes, addenda, specifications, terms and conditions, and any attachments hereto shall become part of any contract entered into between the successful proponent and the University.

Proposals which contain qualifying conditions may be disqualified or rejected.

Proposals will be opened after the Closing Time at the office of Contracts & Supply Chain Management, University of Northern British Columbia, Room 1085, 3333 University Way, Prince George, BC V2N 4Z9. Proponents are invited to attend the Proposal Opening. Only the names of the Proponents and the total Proposal price (before taxes) will be disclosed by the University and only at this time and only to the Proponents in attendance.

The University may reproduce any of the Proponent’s Proposal and supporting documents for internal use or for any other purpose required by law.

The University will not be obligated in any way by the Proponent’s Proposal. The University will not return any of the Proponent’s Proposal and supporting documents to the Proponent.

1.7 PROPOSAL COSTS

The Proponent has the sole responsibility for any costs associated with preparing and submitting its Proposal in response to the Request for Proposal.

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In no event will the University be responsible for the costs of preparation or submission of any Proposal.

1.8 IRREVOCABLE OFFER

Proposals submitted to the University shall constitute a valid and irrevocable offer which is open for acceptance by the University from and after submission until the expiration of the 60th day following the Closing Date specified in Section 1.5. The University reserves the right to accept the Proposal which it deems most advantageous, and the right to reject any or all Proposals. If a written purchase cannot be negotiated within fifteen days of notification of the successful Proponent, the University may, at its sole discretion at any time thereafter, terminate negotiations with that Proponent and either negotiate a purchase with the next qualified Proponent or choose to terminate the RFP process and not enter into an agreement with any of the Proponents under the RFP.

The University will not be liable under any contract in connection with this RFP, or the submission of Proposal, unless and until the University has accepted one or more Proposals.

1.9 INQUIRIES AND CHANGES

Any inquiries regarding the selection process and the terms of the RFP MUST be e-mailed before the end of June 13, 2017 to:

purchasing@unbc.ca subject: RFP17-1634

Questions received on time via e-mail and the answers from the University of Northern British Columbia will be issued in written form and issued as an addendum. Any Addenda shall be considered as part of the Proposal Documents. All Addendums will be posted on the UNBC Purchasing website listed as “Active Tenders & RFP’s”. In the event the University’s server is not available, or for any other situation the University deems reasonable, then the addendums will be faxed or emailed to all parties registered as having returned the Receipt Confirmation form and/or submitted an inquiry on time.

Any Proponent who does not submit the RECEIPT CONFIRMATION will not necessarily be sent any amendments or addenda in the event of the above.

It is the responsibility of each Proponent to inquire about and clarify any requirements of this Request for Proposal which are not understood. The University of Northern British Columbia shall not be responsible for, and the Proponent shall not rely upon, any instructions or information given to any

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Proponent other than in writing in accordance with the requirements of the Request for Proposal.

The RFP is not to be discussed directly or indirectly with any other University of Northern British Columbia employee, contractor, or representative except at the direction of the Purchasing Agent. Proponents must not attempt to communicate directly or indirectly with members of the public or the media, about the project described in this Request for Proposals or otherwise in respect of the RFP, other than as expressly directed or permitted by the University. Failure to do so could result in the rejection of your bid.

Proponents must obtain their own information on all matters and things that may in any way influence them in making their Proposal and quoting prices. Proponents must satisfy themselves in all respects as to the risks and obligations to be undertaken by them.

If a Proponent discovers any inconsistency, discrepancy, ambiguity, errors, or omissions in this RFP, it must notify the University immediately in writing. The University may, at any time, make and stipulate changes to this RFP. The University may provide additional information, clarification or modification by written addenda. All addenda shall be incorporated into and become part of the RFP. The University shall not be bound by oral or other informal explanations or clarifications not contained in written addenda.

1.10 SELECTION PROCESS

Because the University bases any decision to award a purchase order on the Proposals submitted, Proponents should include all requirements, terms or conditions they may have in their proposal, and should not assume that any opportunity will exist to add such matters after the Proposal is submitted.

If the University determines, in its sole discretion, that one or more Proponents is clearly more highly qualified than the others under consideration, it may decide to award a purchase order directly to that Proponent.

The University reserves the right, at its sole discretion, to negotiate, clarify, and/or ask additional information with any Proponent as it sees fit, or with another Proponent or Proponents concurrently. In no event will the University be required to offer any modified terms to any other Proponent. The University shall incur no liability to any other Proponent as a result of such negotiations or modifications.

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At the conclusion of the Request for Proposals process, all Proponents will be notified.

1.11 BASIS OF SELECTION

The University will not necessarily accept the lowest price or any Proposal. Any implication that the lowest or any Proposal will be accepted is hereby expressly negated.

The University will not be limited as to its criteria for evaluation of Proposals. The University may take into account whatever criteria and considerations it wishes to. These may include:

1.11.1 The Proponent’s capability to provide a high quality product as described

in Attachment A and the information contained in the documentation supplied by the Proponent in response to this RFP.

1.11.2 Any features or advantages which are unique to the Proponent’s Proposal

which the University has not listed in Attachment A.

1.11.3 The contractual terms proposed by the Proponent, which would govern any contractual relationship with the University.

1.11.4 The Proponent’s price.

1.12 RIGHT TO REJECT

UNBC reserves the right to reject any or all bids and to accept any bid it considers advantageous. The lowest or any Quotation may not necessarily be accepted if UNBC determines, at its sole discretion and after appropriate investigation and evaluation, that:

1.12.1 The Proposal must be cancelled due to financing problems or changing economic circumstances

1.12.2 Information becomes available after the Proposal closing which significantly

changes the scope or extent of the project 1.12.3 The proposals, or any of the proposals, exceed the projected spending

approval the Request for Proposal may be cancelled. 1.13 CONTRACTUAL OBLIGATION

Mandatory Contractual Provisions (Mandatory Provisions) and Preferred

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Contractual Provisions (Preferred Provisions) that will govern any subsequent contract issue are outlined in this Request for Proposal. The Proponent’s Proposal is automatically deemed to include the Proponent’s agreement to the Mandatory Provisions and the Preferred Provisions unless the Proponent expressly and specifically provides otherwise in its Proposal. Mandatory Provisions are listed in Section 4.0. The Proponent may not modify any Mandatory Provisions in its Proposal. If the Proponent has any Mandatory Provision or wished to incorporate or use any Proponent standard terms and conditions, the Proponent shall append such materials to its Proposal and indicate thereon such Mandatory Provisions. The Proponent’s Mandatory Provisions will also be considered as part of the selection process.

Preferred Provisions are listed in Section 5.0. Such provisions are desirable to the University but are open to negotiation between the University and the Proponent. The Proponent may reject or make changes to preferred provisions by explicitly stating so in its Proposal.

1.14 CONTRACT PROVISIONS BY REFERENCE

The University’s acceptance of the Proponent’s Proposal by issuance of a Purchase Order shall create a contract between the University and such Proponent containing all specifications, terms and conditions in the Proposal except as amended in the Purchase Order. Any exceptions taken by the Proponent which are not included in the Purchase order will not form part of the contract.

In the event of a conflict between the terms and conditions of the Request for Proposal and information submitted by a Proponent, the terms and conditions of this Request for Proposal and the Purchase Order will govern.

1.15 CONFIDENTIALITY

The Proponent acknowledges that the University is a public body subject to the Freedom of Information and Protection of Privacy Act (the Act). The Proponent shall review the Act and determine the categories of records which are exempted from disclosure under the Act. The Proponent shall clearly mark “Confidential” all information regarding the items and conditions, financial and/or technical aspects of the Proponent’s Proposal, which in the Proponent’s opinion are of a proprietary or confidential nature at the relevant item or page. If the University receives a request for information under the Act which includes information provided by the Proponent, the University will give the Proponent notice of such request and the Proponent will respond to such notice within 20 days or less. If the Proponent does not respond to the notice from the University,

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the University will proceed to process the request for information. The University shall use all reasonable efforts to hold all information marked “Confidential” by the Proponent in strict confidence but shall not be liable for any inadvertent disclosure. If the University’s response to a request under the Act is appealed to the Office of the Information and Privacy Commissioner, the Proponent shall have the burden of proof per section 57 (3) of the Act. The Proponent shall be responsible for all costs related to its confidentiality requirements.

If the University declares and marks certain information about the University to be received by the Proponent as “Confidential”, the Proponent must not disclose such “Confidential” information to any third parties unless authorized to do so in writing by the University.

The Proponent and The University agree that the reciprocal obligations of confidentiality will survive the termination of any contract that might arise between the parties.

2.0 GUIDELINES TO SUBMISSION OF PROPOSAL

In order to receive a uniform format of Proposal from all Proponents, the following guidelines for formatting the proposal have been outlined.

2.1 PROPOSED SERVICES

Any specifications which cannot be met shall be identified in the Proposal.

2.2 WARRANTY, SERVICE AND SUPPORT

The Proponent shall propose a warranty for the products it offers.

2.3 COSTS

2.3.1 All prices must be quoted duty exempt and goods & services tax (G.S.T.) and sales tax (P.S.T) excluded. Taxes to be invoiced to the University are to be shown separately (see Schedule II). The University purchase order resulting from this proposal will note any applicable tax. The successful vendor will be required to itemize the appropriate taxes on all invoices submitted to the University of Northern British Columbia.

2.3.2 Prices must include all crating, packaging, cartage, loading and any other

charges necessary to prepare goods for pick-up by carrier, for delivery to the University of Northern British Columbia's Main Receiving Dock, Prince George BC.

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2.3.3 Payment to be n/30 receipt of goods or invoice date, whichever is the later. The University reserves the right to withhold all or a portion of the payment should the order fail to meet the satisfaction of the University’s Assistant Director of Facilities Management. Payment would be held until such time as the supplied or replacement product is operating to the standards set out in the manufacturer’s documentation or until any missing items have been supplied

2.3.4 University of Northern British Columbia will not be responsible for any costs

incurred by the Proponent which may result from the preparation or submission of proposal documents pertaining to this proposal.

2.3.5 Any charges not specified in the above which will or may be billed to the

University by the Proponent in performing the work proposed. In addition, the Proponent shall clearly indicate any known possibility for unanticipated charges to the University, other than the Proponent’s charges specified in its Proposal, as well as make any suggestions for cost savings in any area.

3.0 DELIVERY 3.1 All materials shipped to UNBC’s Main Receiving Dock, Prince George BC shall

be delivered F.O.B. Destination, freight prepaid and charged or freight prepaid. The Vendor shall be responsible for all aspects of delivery from manufacturer’s point of origin to the University’s site.

3.2 All shipments must be clearly marked with the University of Northern British

Columbia's Purchase Order number on the invoice and packing slip. 3.3 All materials delivered shall be subject to our inspection and approval.

Rejected materials will be returned freight collect to the Vendor. 3.4 Time is of the essence in any contract resulting from this proposal. The University

of Northern British Columbia reserves the right to invoke all available remedies for non-performance. Periods of performance may be extended at the discretion of the University’s Purchasing Agent.

4.0 MANDATORY CONTRACTUAL PROVISIONS

The following terms and conditions are mandatory and shall be deemed to be incorporated.

4.1 THE UNIVERSITY’S AUTHORIZED REPRESENTATIVES

It is hereby declared and agreed by the Proponent that all Proposals submitted to the University by the Proponent have been prepared on the basis of its own

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knowledge of the nature of the work to be performed or of the goods to be supplied, the location, quality, and character of the equipment and facilities needed, as well as general and local conditions and all other such matters which can affect the Proponent’s performance under any contract between the parties that might result from the Proponent’s Proposal. The Proponent further agrees that it does not rely upon any information given or statements made by representatives of the University with regard to the Proponent’s Proposal or work to be performed.

4.2 AMENDMENTS

No amendment resulting from this proposal process shall be effective unless it is reduced to writing and executed by the Purchasing Agent.

4.3 GOVERNING LAW

Any contract resulting from this request for proposal shall be governed by and interpreted in accordance with the laws of the Province of British Columbia, except the International Sale of Goods.

4.4 APPLICABLE REGULATIONS

All equipment provided shall comply with all applicable provincial and federal regulations.

4.5 ELECTRICAL APPROVAL

All electrical equipment used at the University must display C.S.A. (Canadian Standards Association) approval or British Columbia Safety Authority approved certification: https://www.safetyauthority.ca/sites/default/files/approved_certification_marks_for_electrical_products_b-e3_071019_3_rev_6.pdf Preference will be given to Proponents whose equipment has these approvals or who agree to cover the cost of gaining such approval, completing any necessary modifications required.

4.6 ASSIGNMENT

Any agreement made as a result of this Request for Proposal may not be assigned or transferred by either party to such agreement without the prior written approval of the University.

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5.0 PREFERRED CONTRACTUAL PROVISIONS

The following terms and conditions are desirable. Proponents may propose alternate language, but are requested to limit their changes to those of a substantive nature. Except to the extent that changes are made in the Proponent’s Proposal, these provisions shall be deemed to be incorporated in the Proponent’s Proposal.

5.1 COMMITMENTS

Any commitment made by a Proponent pursuant to its Proposal shall be binding upon the Proponent. For the purposes of its Proposal, a commitment by a Proponent includes prices and options committed to remain in force over specified periods of time.

5.2 PRICE PROTECTION

The University will not pay any additional costs above those costs listed in a Proponent’s Proposal.

5.3 RISK OF LOSS OR DAMAGE (PURCHASED EQUIPMENT) AND TITLE

The University is not responsible for any risk of loss or damage to equipment and/or parts supplied pursuant to a Proponent’s Proposal until clear and unrestricted title to such goods and/or parts is transferred to the University. Clear and unrestricted title for any item of goods and/or parts purchased pursuant to a Proponent’s Proposal shall pass to the University when the delivery is completed on the University’s Main Receiving Dock and the purchased goods and/or parts are not damaged to the satisfaction of the University’s Assistant Director of Facilities Services.

5.4 TERMINATION AND CANCELLATION

The University shall have the unilateral right to terminate any contract formed between the parties in the event that any one or more of the following events of default occur or continue during the term of the contract: (a) the Vendor shall fail to deliver the product required by the agreement or (b) the Vendor shall repeatedly fail to respond to requests for services within the time limits set forth in the agreement or (c) the Vendor shall breach any of the other terms set forth within the agreement .

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ATTACHMENT A SPECIFICATIONS

1. Scope The University of Northern British Columbia is looking to purchase a centralized compressed air system to provide clean, dry air to the existing compressed air network serving laboratory equipment. This tender is for material only.

2. Specifications

Indicate yes or no if the proposed system has the following: Yes No

2.1 Air Compressor Unit 2.1.1. The air compressor unit must be BC Safety Authority or CSA approved (see 4.5 Electrical Approval). ___ ___ 2.1.2 The unit shall include multiple oil-less air compressors and

associated equipment (at least 2 and at most 4 compressors). ___ ___ 2.1.3 Each compressor pump shall be provided with an electric

driven, high efficiency motor, an air-cooled after-cooler, and a high temperature shut down switch. ___ ___ Preference will be given to direct drive systems.

2.1.4 The air compressors shall operate in duty-standby or lead-lag-standby configuration, where: ___ ___

o In duty-standby each compressor shall provide at least 20 cfm at 125 psi.

o In lead-lag-standby each compressor shall provide at least 11 cfm at 125 psi.

2.1.5 The unit shall include an integrated control system to operate each compressor to maintain system pressure based on a pressure transducer signal. The control system will alternate each compressor to equalize run times. ___ ___

2.1.6 The unit shall include a display indicating operating hours and alarms for each compressor. ___ ___

2.1.7 The unit shall include an inlet filter. ___ ___ 2.1.8 Each compressor shall be mounted on individual vibration isolation. ___ ___

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Indicate yes or no if the proposed system has the following: Yes No

2.2 Compressed Air Receiver The 120 USG welded steel receiver shall be an ASME rated tank in accordance with CSA B51 and TSSA requirements, including vertical ___ ___ mount and the following:

2.2.1 An ASME rated safety relief valve sized for at least 1.5 times___ ___ the maximum compressor capacity at 200 psi and 400°F. Preference will be given to Conbraco relief valve;

2.2.2 A pressure gauge with gauge cock; ___ ___ 2.2.3 An adjustable pressure switch for automatic start-stop

operation of the compressors; ___ ___ 2.2.4 A valved manual tank drain, and an automatic tank drain; ___ ___ 2.2.5 Vibration isolating mounting pads; ___ ___ 2.2.6 A positive seating ball type outlet valve, a screwed union,

and a length of braided metallic flexible connection. ___ ___ 2.2.7 CRN Number ___ ___

2.3 Refrigerated Compressed Air Dryers (Quantity 2) Each dryer must:

2.3.1 be capable of drying 20 cfm at 125psi to a dew point of less than or equal to -23°C; ___ ___

2.3.2 not exceed 3 psi pressure drop; ___ ___ 2.3.3 use a non-CFC refrigerant; ___ ___ 2.3.4 include a hot gas bypass valve; ___ ___ 2.3.5 include a moisture separator with automatic drain; ___ ___ 2.3.6 include temperature, pressure and dew point display; ___ ___

2.3.7 be BC Safety Authority or CSA approved (see 4.5 Electrical Approval). ___ ___

2. 4 Pressure Regulators and Filters (Quantity 2) 2.4.1 Combination Filter-Regulators equal to Watts B12 Series, ___ ___

each complete with an adjustable diaphragm type pressure regulator with pressure gauge, a 40 micron filter with zinc bowl, sight glass, and automatic drain, and a mounting bracket.

3. Submittals For each quoted item, the vendor must submit:

Shop drawings/product data sheets/MSDS sheets;

Operating and Maintenance manuals;

Critical spares list and pricing;

Warranty information.

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SCHEDULE I(A)

PROPONENT’S CHECKLIST

REQUEST FOR PROPOSAL

RFP#17-1634

Proponent’s Checklist - please ensure the Proposal is submitted on time and includes the following:

1) Attachment A Specifications 2) Schedule (I) Pricing 3) Schedule II(A) Signature Page & (B) Proposal Response 4) Schedule III Shop drawings/product data sheets/MSDS sheets, Operating &

Maintenance manuals, Critical spares list and pricing 5) Schedule IV References 6) Schedule V Warranty Information

Failure to sign your proposal will result in disqualification.

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SCHEDULE I(B) The University of Northern British Columbia reserves the right to increase or delete any item or number of items shown hereunder. The unit prices remain firm should quantities be adjusted. Please do not submit hand written responses. The prices below should be for the product cost only. Any other charges for packaging, shipping, handling, etc., should be filled out on the page as indicated. NOTE 1: Pricing must be submitted in Canadian Funds. NOTE 2: Any costs that are to be charged to the University must be indicated

below. The University will NOT pay for any amounts invoiced that have not been included in Schedule I(B)

NOTE 3: Goods listed to be as described and specified in Attachment A. Material Subtotal $________ Other costs, if any:.

Shipping & Delivery, if any $________ Sub Total $________

Delivery in Weeks from Receipt of Purchase Order:____________________________ (by August 24th delivery preferred)

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SCHEDULE II(A) PROPOSAL SIGNATURE(S) REQUEST FOR PROPOSAL

RFP#17-1634

The undersigned agrees not to withdraw or modify this Proposal for a period of sixty (60) days from submission deadline. LEGAL REGISTERED CORPORATE NAME OF FIRM AS IT APPEARS ON INCOME TAX: ___________________________________________________________ AUTHORIZING SIGNATURE: ______________________________________ ______________________________________ Print Name Official Capacity/Title of person signing: _________________________________________________ Address: _________________________________________________ City: _________________________________________________ Province or State: _________________ Postal or Zip Code: ___________ Date: _________________________________________________ Telephone: _________________ E-mail: _____________________ Duly authorized officers of the Proponent(s) shall properly execute the Proposal as follows: If the Proponent is a corporation, the proposal shall be signed in the name of the corporation by a duly authorized officer of the corporation, with the designation of hislher official capacity, and attested properly. The proposal shall show the place in which the corporation is chartered. If the Proponent is an individual, he or she shall sign the proposal in person or by representative and be witnessed, stating the name or style, if any, under which he or she is doing business. If the signing is by representative, his or her power of attorney or other authorization shall be stated, and a certified copy thereof shall be attached to the Proposal. If the Proponent is a joint venture or partnership, the proposal shall be signed by each of the persons or firms, which is a party to the joint venture agreement. A certified copy of the joint venture agreement shall be attached to the Proposal. A joint venture will not be accepted unless the joint venture agreement or some other signed and legally binding instrument is certified and attached to the proposal, containing provisions for one of the parties to the joint venture to be in full direction of the project and to exercise this direction through a single individual, to be appointed Manager of Operations with the consent of all parties to the joint venture agreement.

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SCHEDULE II (B)

PROPOSAL RESPONSE FORM

REQUEST FOR PROPOSAL RFP17-1634

____________________

This proposal response form must be completed by each Proponent and forwarded to The University of Northern British Columbia. All requirements outlined in the Request for Proposal with their submission and any other documentation requested by UNBC, and any important information developed by the Vendor as part of its presentation, must accompany this form.

PROPOSAL We, ____________________________, having examined the Request for Proposal and all other information and documents included in the Request for Proposal, do hereby offer and agree to supply as described here in. 1. Receipt of the following addenda is acknowledged:

Addendum No._______________ Date: __________________ Addendum No._______________ Date: __________________ Addendum No._______________ Date: __________________

2. The University reserves the right to waive irregularities and informalities, to reject

proposals from Vendors found not to be responsive according to the terms of the invitation, and the right to reject all proposals.

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SCHEDULE III

SPECIFICATIONS

REQUEST FOR PROPOSAL RFP17-1634

Supply: Shop drawings/product data sheets/MSDS sheets Operating and Maintenance manuals Critical spares list and pricing

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SCHEDULE IV

REFERNCES

REQUEST FOR PROPOSAL RFP17-1634

Proponents are requested to list a minimum of three references for the compressed air system for which the proponent has supplied to other North American (preferably Canadian) clients in the last twenty-four months. The following information should be included:

a) Company Name b) Contact Name c) Address d) Phone Number/Email e) Delivery Date (month/year) f) Product/Material Ordered

Proponents may list additional Canadian clients.

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SCHEDULE V

WARRANTY

REQUEST FOR PROPOSAL RFP17-1634

Provide warranty information including information on nearest service depot for UNBC and the process for repair work.