RFQ# KBL-HSR-009

Vendor’s Signature and Stamp

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Request for Quotation

Procurement title Request for Quotations – RFQ# KBL-HSR-009 Providing IT Equipment and

Software for Health Sector Resiliency (HSR) Project

Procurement number RFQ# KBL-HSR-009

Issue date November 13, 2016

Delivery location Kabul

Closing time 4:00 PM Kabul Time on November 24, 2016

Questions Must be received in writing before 4:00 PM Kabul Time on November 17, 2016

Purpose

Futures Group Global Outreach (FGGO) is looking for qualified companies to providing IT Equipment and

Software to Health Sector Resiliency (HSR) Project under below Terms of Reference of this RFQ. Futures

Group Global Outreach invites firms and Companies to submit their Best and Final Offer (BAFO) to providing

IT Equipment to Health Sector Resiliency (HSR) Project.

Background and Context

Futures Group Global Outreach (FGGO -Afghanistan) is a locally registered organization that operates in

Afghanistan and has been implementing USAID funded projects in Afghanistan.

Contract

The award will be a fixed price purchase order agreement.

Terms of Reference (TOR)

The RFQ# KBL-HSR- 009 Providing IT Equipment and Software for Health Sector Resiliency (HSR) Project

The company must provide IT Equipment and Software as per attached Scope of work.

Submission of Quotations

The Offeror shall submit its Best and Final Offer/Quotation (BAFO) for the Services in accordance with the

specifications described under Terms of Reference above.

Questions may be submitted no later than, November 17, 2016 (04:00PM Kabul, Afghanistan local time).

Offerors are invited to address questions to: Najimia Amarkhail, FGGO’s Operations Director, via e-mail:

najimia.amarkhail@thepalladiumgroup.com

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Submission of Quotations: All responses must be in English and sealed. Electronic bids will not be

accepted.

One hard copy shall be delivered no later than November 24, 2016 (04:00 PM Kabul, Afghanistan local

time) to Futures Group Global Outreach (FGGO), attention to Najimia Amarkhail Operations Director, at

Futures Group, HSR Afghanistan office located at House no 315,Street no 03, Beside DK German Clinic,

Ansari watt, Shahr-e-now, District 04, Kabul, Afghanistan.

Insert in subject line: Request for Quotations RFQ# KBL-HSR-009- Providing IT Equipment and

Software for Health Sector Resiliency (HSR) Project

Note:

Please be advised that Futures Group Global Outreach requires you to specify the validity of

your quote for the minimum number of (90) calendar days from its submission date.

All quotations must be in USD currency only. Quotes in AFA will be converted into USD on

DAB daily exchange rate.

Appendices

Appendix A: Bid Price Quotation and timeline to complete translation services

Appendix B: Summary of Relevant Capability, Experience and Past Performance

Appendix C: Copy of Business License

Appendix D: Scope of Work

Appendix A: Bid Price Quotation and timeline to complete translation services: please attach a signed

and stamped copy of your quote with a timeline to complete the translation services no later than the due

date for submission of quotation as specified above.

The hard copy of the Offerors’ quotation shall be placed in a sealed envelope and shall be clearly marked

“Request for Quotations – RFQ# KBL-HSR- 009 Providing IT Equipment and Software for Health Sector

Resiliency (HSR) Project

and “TO BE OPENED ONLY BY MEMBER(s) OF THE EVALATION COMMITTEE.” Futures Group Global

Outreach, may choose not to evaluate an irresponsive quote.

The completion and submission to Futures Group Global Outreach of the above item will constitute a

Quotation and will indicate the Offerors agreement to the terms and conditions in this RFQ and in any

attachments hereto. Issuance of this RFQ does not commit Futures Group Global Outreach to make an

award.

Offerors are required to examine all instructions and the specifications contained in this Request for

Quotation. FAILURE TO DO SO WILL BE AT THE OFFEROR’S RISK.

Appendix B: Summary of Relevant Capability, Experience and Past Performance – Using the format

provided in Appendix B, the vendor shall list no more than five (5) former and/or current clients with their

most up-to-date contact information, to whom commodities or services similar to those requested under this

RFQ have been delivered to in Kabul or other areas in Afghanistan over the last five (5) years. The vendor

should also provide copies of reference letter or certificates of completion from listed clients if available

Futures Group reserves the right to independently verify all submitted information, letters, and certificates.

RFQ# KBL-HSR-009

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Appendix C: Copy of Business License - Futures Group will not award a purchase order, contract, or

subcontract to an organization that fails to provide a current valid copy of its active business license from

either the Afghanistan Investment Support Agency (AISA) or the Ministry of Commerce. Business License

must be attached to Appendix C

Special Requirements

Executive Order on Terrorism Financing

U.S. Executive Orders and U.S. law prohibits transactions with and the provision of resources and support

to, individuals and organizations associated with terrorism. It is the legal responsibility of the Offerors to

ensure compliance with these Executive Order and laws.

Communications with USAID and Other Agencies

All of Subcontractor’s contractual written or oral communications with or to USAID, or local agencies relative

to the Work under this Purchase Order must be through or with the authorization of Futures Group project

Chief of Party.

Language Requirement

All submissions shall be provided in English.

Restriction on Certain Foreign Purchases

USAID has eligibility rules concerning goods and commodities, commodity- related services, and suppliers of

goods and services (other than commodity-related services).

Terms of Payment

Futures Group Global Outreach will pay the Vendor in accordance with the payment schedule, to be

stipulated in the Purchase Order, after receipt and acceptance of the required Goods/Commodities or

Services.

Tax Withholding

Purchase to the provisions of the Government of Afghanistan Income Tax Lax 2010, Article 72.4 effective

May 2010 Futures Group is required to withhold income tax at the prescribed rated at the time of making

payment to the legal or natural person(s) providing supplies, materials, construction and services under

contract, including purchase order procurement, for transactions of AFA 500,000 and above.

Withholding Rate

The prescribed rate of income tax withholding is 2% of the gross purchase amount for contractors/vendors

who have a valid business license to operate under Government of Afghanistan

Remittance of Tax and Certificate of Withholding

As the tax withholding entity, Futures Group Global Outreach is required to remit the income tax amount

withheld directly to the Ministry of Finance designated account by 10th day of the month following the

transaction.

Futures Group Global Outreach will issue an income tax withholding certificate to the contractor/vendor

listing the gross payment, the amount of income tax withheld and the net contract payment along with a copy

of the payment form and deposit receipt for transfer made to the designated Ministry of Finance account.

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More detailed information on Afghanistan contract tax withholdings can be obtained at the website of the

Ministry of Finance Afghanistan, www.mof.gov.af/?p=Article%2072.

Appendix A

Bid Price Quotation

Vendor agrees and shall ensure that all services provided to Futures Group Global Outreach must be

accordance with International Financial Reporting Standards (IFRS).

Services will be accepted and verified by Futures Group Global Outreach. If the services are not in

accordance with Futures Group Global Outreach exact requirements, the services will not be accepted.

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Appendix B

SUMMARY OF RELEVANT CAPABILITY, EXPERIENCE AND PAST PERFORMANCE

List former and/or clients with their most up-to-date contact information, to whom commodities or services similar to those requested under the RFQ

have been delivered to in Kabul or other areas in Afghanistan over the last five (5) years.

Please list entries in chronological order beginning/start with the most recent.

S/No

Project Title and

Description of Goods

Delivered

Location

Province/District

Client’s

Name/Tel/Emai

l address

Cost in Afghani

at the time of

delivery

Start Date End Date Completed

on Schedule

(Yes/No)

Subcontractor or

Prime Contractor?

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Appendix C

BUSINESS LICENSE/CERTIFICATE

Please attach

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Appendix D

Scope of Work:

Scope of Work for the Required IT Equipment

Hardware

No Product Name Quantity

Detailed Specification Remarks

1 Computers/ Laptops

5 Each Type: Laptop Operating System: Windows 10 Professional. Processor: 6th Gen Intel® Core™ i5-6200U Processor (4M Cache,

2.40+ GHz) RAM: 4GB (1x4GB) 1600MHz DDR3L Memory Hard Drive: 500GB 7200RPM Hard Disk Drive Graphics Card: Nvidia® GeForce® GT920M with Display Port; HDMI Wireless: 802.11ac (WPA2 support required)

Display Size: 14.0” HD (1366 x 768) Anti-Glare (16:9) WLED

Battery: 65 Whr 6-cell Li-Ion (Cylindrical) with Express Charge™

2 Server 1 Each Type: Tower/Rack

Chassis Configuration: Chassis with up to 12, 3.5” Hard Drives

Processor: Intel® Xeon® Processor E5-1650 v4 (15M Cache, 3.60 GHz).

Processor Thermal Configuration: 2 CPU Standard

Memory DIMM Type and Speed: 2400MT/s RDIMMs

Memory Configuration Type: Performance Optimized

Memory Capacity: 8GB RDIMM, 2400MT/s, Single Rank, x8 Data Width

Memory Quantity: 2 8 GB RDIMM, 2400MT/s, Single Rank, x8

RAID Configuration: RAID 10 for H330/H730P (4-24 HDDs or SSDs in pairs)

RAID Controller: PERC H330 RAID Controller

Hard Drives: 600GB 15K RPM SAS 12Gbps 2.5in Hot-plug Hard Drive,

3.5in HYB CARR

Hard Drives Quantity: 6, 600GB 15K RPM SAS 12Gbps 2.5in Hot-plug Hard Drive Network Daughter Card: Broadcom 5720 QP 1 GB Network Daughter Card.

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Embedded System Management: iDRAC8 Express, Integrated Remote Access Controller, Express

Bezel: No Bezel

Rack Rails: No Rack Rails or Cable Management Arm

Power Management BIOS: Power Saving Active Power Controller

Power Supply: Dual, Hot-Plug, Redundant Power Supply (1+1), 750W

Power Cord: C13 to C14, PDU Style, 10 AMP, 2 Feet (.6m)

Power Cord Quantity: 2 cords

Server Accessories: 8x DVD-ROM, USB, External

Server Accessories: Keyboard and optical Mouse, USB, Black, English with 17 LCD Monitor System Documentation: Electronic System Documentation and Open Manage DVD Kit Operating System: Windows Server®2012R2 Standard Ed, Factory Inst, No MED, 2SKT, 2VM, No CAL OS Media Kits: Windows Server®2012R2, Standard Ed, w/Factory Inst STD DGRD Images Licenses: Windows Server®2012R2 Standard Ed, Add License, 2 Socket and/or 2 VMs

PCIe Riser: Risers with up to 1, x8 PCIe Slots +2, x16 PCIe Slots.

Hardware Support Services: 3 Yr. Basic HW Warranty Repair, 5x10 NBD Onsite

Deployment Service: No Installation

Remote Consulting Services: Declined Remote Consulting Services

UPD for Server: Up to 120Minutes Backup Power

3 Laptop Locks 5 each Type 14" Laptop Lock Kit

4 Scanner 4 each Scan type: Flatbed, ADF; Color scanning Scan resolution Enhanced: Up to 600 dpi; Hardware: Up to 600 x 600 dpi; Optical: Up to 600 dpi Scan file format: JPG, TIFF, MTIFF, PDF (image-only, searchable, high-compressed and AES encrypted), PDF/A, TXT, Unicode TXT, RTF, HTML Scanning options: (ADF) Single-pass duplex Scan speed: (ADF) 1 Up to 60 ppm/120 ipm (b&w, grayscale, color 200 ppi; b&w, grayscale 300 ppi), Up to 45 ppm/90 ipm (color 300 ppi) Output Resolution DPI Settings: 75, 100, 150, 200, 240, 300, 400, 500, 600 Bit Depth/Grayscale levels 24-bit/256 Standard memory: 1536 MB (768 MB on primary processor, 768 MB on scanner processor) Processor speed: 1 GHz Light source (scanning): Light Emitting Diode (LED) Multi Feed Detection: Yes, ultrasonic

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Media types Paper: (plain, inkjet, and photo), envelopes, labels, cards (business, insurance, embossed, plastic ID, credit) [flatbed only] Media size (ADF): Letter, legal, executive, A3, A4, A5, A6, custom sizes Media weight (ADF): 13 to 32 lb. (49 to 120 g/m²) Duplex ADF scanning: Yes Auto document feeder capacity Standard: 100 sheets Standard connectivity: 10/100/1000 Ethernet, 1 Hi-Speed USB Host (rear), 1 Hi-Speed USB Network ready Standard: (built-in Ethernet), optional (Wi-Fi 802.11g) Duty cycle Up to: 5,000 pages daily Compatible operating systems: Windows, No Operating System required Supported Network Protocols: IPv4/IPv6: Apple Bonjour Compatible (Mac OS 10.2.4 and higher), SNMPv1/v2c/v3, HTTP, HTTPS, FTP, TFTP, WS Discovery, IPsec/Firewall; IPv6: DHCPv6, MLDv1, ICMPv6; IPv4: Auto-IP, SLP, Telnet, IGMPv2, BOOTP/DHCP, and WINS Power supply type: External universal power adapter Power supply required: Input voltage: 100 to 240 VAC (+/- 10%), 50/60 Hz (+/- 3%), 2.6 A

5 All in One (Printer, Scanner, Copier)

1 each Functions Print, copy, scan Multitasking supported: Yes Printing Specifications Print speed black: Up to 41 ppm Black: As fast as 10 sec Duty cycle (monthly, A4): Up to 200,000 pages Recommended monthly page volume: 5000 to 20,000 Print technology: Laser Print quality black (best): Up to 1200 x 1200 dpi Resolution technology: 1200 (1200 x 1200 dpi), 1200 (1200 dpi quality), 600 x 600 dpi, 300 x300 dpi Processor speed: 800 MHz Automatic paper sensor: No Connectivity

Standard, 2 Hi-Speed USB 2.0 Host, 1 Hi-Speed USB 2.0 Device

1 Gigabit Ethernet 10/100/1000T network

1 Foreign Interface

1 Hardware Integration Pocket

2 Internal USB Host

Network ready

Standard (built-in Gigabit Ethernet)

Supported Operating System: Windows 10, Windows 8 /8.1, Windows 7, Windows Server 2012 (64-bit), Windows Server 2008, Windows Server 2008 R2, Windows Server 2003 (SP1+).

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Memory specifications Memory, standard: 1 GB Maximum memory: 1.5 GB Hard disk

Standard, embedded High-Performance Secure Hard Disk, minimum 320 GB

AES 256 hardware encryption or greater Secure erase capabilities (Secure File Erase-Temporary Job Files,

Secure Erase-Job Data, Secure ATA Erase-Disk)

Paper handling Paper handling input, standard: 100-sheet multipurpose tray two 250-sheet input trays Paper handling input, optional

o Optional 500-sheet input tray

optional 1 x 500-sheet paper feeder with cabinet and stand

optional 3 x 500-sheet paper feeder with stand

optional 3500-sheet High-capacity Input Tray Feeder and

Stand

o Paper handling output, standard

250-sheet output bin

Maximum output capacity (sheets): Up to 250 sheets

Duplex printing: Automatic (standard)

Media sizes supported: A3, A4, A5, B4 (JIS), B5 (JIS), Media sizes, custom

Tray 1: 76.2 x 127 to 312 x 469.9 mm

Tray 2: 148 x 210 to 297 x 363 mm

Tray 3: 148 x 210 to 297 x 431 mm

Media types: Paper (Color, letterhead, light, plain, preprinted, prepunched,

recycled, rough, tough paper), bond, cardstock, envelope, labels,

transparency, vellum, Media weight, supported, Tray 1: 60 to 199 g/m²; Trays

2, 3: 60 to 120 g/m², Media weights, supported ADF, 45 to 199 g/m².

Scanning specifications Scanner type: Flatbed, ADF, Scan file format: PDF, JPEG, TIFF, MTIFF, XPS, PDF/A Scan resolution: Optical, Up to 600 dpi, Scan size (flatbed)

Maximum 297 x 420 mm, A3

Scan size (ADF): maximum 297 x 420 mm

Scan size (ADF): minimum 68 x 148 mm

Scan speed (normal, A4): Up to 50 ppm (black and white), up to 30 ppm

(color).

Recommended monthly scan volume: 6,250 to 10,500

Duplex ADF scanning: Yes, reversing ADF

Automatic document feeder capacity: Standard, 100 sheets

Digital sending standard features:

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Scan to E-mail; Save to Network Folder; Save to USB drive; Send to

FTP; Send to LAN Fax; Send to Internet Fax; Local Address Book;

SMTP over SSL

File formats, supported

Digital Send: PDF, JPEG, TIFF, MTIFF, XPS, PDF/A

Scan to easy access USB: PDF, JPEG, TIFF, MTIFF, XPS, PDF/A

Print from easy access USB: PDF, PS, Print Ready files (.prn, .pcl, .cht)

Scan input modes

Copy, scan to E-mail, scan to network folder, scan to USB, save to

device memory, fax, Open Extensibility Platform (OXP) applications

Copier specifications Copy speed (normal): Black: Up to 41 cpm Copy resolution (black text) 600 x 600 dpi Copy reduce / enlarge settings 25 to 400% Copies: maximum Up to 9999 copies

6 Cartridge for the All in One Machine

1 Each According to the above mentioned All in One Device.

7 UPS for Server 3 KVA

1 Each Type: Rack Mountable Online UPS (RT –C Series) Rated Power (VA/W): 3k VA/2.1kW

8 Rack for Server

1 Each Type: 12U Depth

9 Network Giga Switch

1 Each Type: Network Giga Switch Number of Ports: 16 port

Software

10 MS SQL Server

1 Each Version: 2016 Edition: Standard License Type: Per Core Number of Cores: 2 Core

11 Anti-Virus 6 Each Product Name: Kaspersky Endpoint Security for Windows Version: Latest Edition: Business/Corporate License Duration: 5 Years License

12 Microsoft Office Package

5 Each Version: 2013 Edition: Professional Plus

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Terms and Conditions

1. Quote Conditions

Quotes are subject to the Conditions outlined below. Potential suppliers must submit offers on the form provided with all details provided in English and with prices quoted in a single currency.

2. Quote Lodgement

FGGO will grant extensions to the Closing Time only in exceptional circumstances and, if granted, will apply equally to all potential suppliers. FGGO will not consider any quotes received after the Closing Time specified in the RFQ unless FGGO determines in its sole discretion that it has caused or contributed to the failure to lodge by the Closing Time.

The quote must be lodged as set out in “Proposal Submission” in the RFQ.

3. Validity

Quotes must remain open for acceptance for 90 calendar days from the Closing Time.

4. Alterations

FGGO may decline to consider a quote in which there are alterations, erasures, illegibility, ambiguity or incomplete details.

5. Inconsistencies

If there is inconsistency between any of the parts of the RFQ the following order of precedence shall apply:

(a) RFQ;

(b) Terms of Reference;

(c) these Quote Conditions;

so that the provision in the higher ranked document will prevail to the extent of the inconsistency.

6. Amendments and Queries

FGGO may amend, or clarify any aspect of the RFQ prior to the RFQ Closing Time by issuing a formal amendment to the RFQ in the same manner as the original RFQ was distributed. Such amendments or clarifications will, as far as is practicable be issued simultaneously to all parties.

Any queries regarding this RFQ should be directed to the Contact Officer identified in the RFQ.

7. Clarification

FGGO may, at any time prior to execution of a contract, seek clarification or additional information from, and enter into discussions and negotiations with, any or all potential suppliers in relation to their quotes. In doing so, FGGO will not allow any potential supplier to substantially tailor or amend their quote.

8. Confidentiality of Potential Supplier Information

In their quote, potential suppliers must identify any aspects of their quote that they consider should be kept confidential, with reasons.

Potential suppliers should note that FGGO will only agree to treat information as confidential in cases that it considers appropriate. In the absence of such an agreement, potential suppliers acknowledge that FGGO has the right to disclose the information contained in their quote.

9. Alternatives

Potential suppliers may submit quotes for alternative methods of addressing FGGO’s requirement described in the RFO where the option to do so was stated in the RFQ or agreed in writing with FGGO prior to the RFQ Closing Time. Potential suppliers are responsible for providing a sufficient level of detail about the alternative solution to enable its evaluation.

10. Reference Material

If the RFQ references any other materials including, but not limited to, reports, plans, drawings, samples or other reference material, the potential supplier is responsible for obtaining the referenced material and considering it in framing their quote.

11. Price Basis

Prices quoted must be provided as a fixed maximum price and show the tax exclusive price, the tax component and the tax inclusive price.

The Contract Price must be inclusive of all taxes, duties (including any customs duties) and any government charges imposed or levied in the United States or overseas. The Contract Price, which must include any and all other charges and costs,

will be the maximum price payable by the FGGO for the Goods and/or Services.

12. Evaluation

FGGO will evaluate quotes in accordance with the USAID Procurement Rules and this RFQ to determine the best value for money outcome for FGGO. FGGO will notify unsuccessful suppliers of the final decision following award of a contract and suppliers may request a debriefing following the award of a contract.

13. Financial information

If requested by FGGO, potential suppliers must be able to demonstrate their financial stability and ability to remain viable as a provider of the Goods and/or Services over the term of any agreement.

If requested by FGGO, the potential supplier must promptly provide FGGO with such information or documentation as FGGO reasonably requires in order to evaluate the potential supplier’s financial stability.

14. Referees

FGGO reserves the right to contact the potential supplier’s referees, or any other person, directly and without notifying the potential supplier.

15. Reporting Requirements

Potential suppliers acknowledge that FGGO is subject to legislative and administrative accountability and transparency requirements including disclosure to Parliament and its Committees.

Without limiting FGGO’s right to disclose other information, for any contracts awarded, FGGO will publicly disclose the supplier’s name, postal address and a range of details about the Contract, including contract value and the names of any subcontractors engaged in respect of the Contract.

Potential suppliers should also note the requirements of the Freedom of Information Act 1982.

16. Unpaid Employee Entitlements

Potential suppliers acknowledge that the FGGO will not contract with a potential supplier where it or a proposed subcontractor has a judicial decision against it (excluding decisions under appeal) relating to unpaid employee entitlements where the entitlements remain unpaid.

17. Conflict of interest

Potential suppliers must notify FGGO immediately if any actual, potential or perceived conflict of interest arises (a perceived conflict of interest is one in which a reasonable person would think that the person’s judgement and/or actions are likely to be compromised).

18. Collusion and Unlawful Inducements

Potential suppliers and their officers, employees, agents and advisors must not engage in any collusive, anti-competitive conduct or any other similar conduct with any other potential supplier or person or quote any unlawful inducements in relation to their quote or the RFO process.

Potential suppliers must disclose where quotes have been compiled with the assistance of current or former FGGO employees (within the previous 9 months and who was substantially involved in the design, preparation, appraisal, review, and or daily management of this activity) and should note that this may exclude their quote from consideration.

19. FGGO’s Rights

FGGO, at its discretion, may discontinue the RFQ; decline to accept any quote; terminate, extend or vary its selection process; decline to issue any contract; seek information or negotiate with any potential supplier that has not been invited to submit a Quote; satisfy its requirement separately from the RFQ process; terminate negotiations at any time and commence negotiations with any other potential supplier; evaluate quotes as FGGO sees appropriate; and negotiate with any one or more potential suppliers.