request for quotes€¦ · 16/02/2016  · rfqu 16-038 on-site paper shredding services february...

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0766 Industry Way, Carbondale, Colorado 81623 970.384.4861 phone www.rfta.com February 18, 2016 Dear Potential Provider: The Roaring Fork Transportation Authority (RFTA) is soliciting written quotations for On-Site Paper Shredding Services. The anticipated work is described in Exhibit A – Scope of Work. RFTA intends to create a contract with the contractor who provides the best value for RFTA. The contract is expected to extend through 2020; pricing should reflect the total timeframe. PROCUREMENT SCHEDULE Date Released Thursday, February 18, 2016 Deadline for Inquiries, Requests for Clarification, or Exceptions Wednesday, February 24, 2016 by close of business RFTA’s Response to Inquiries, Requests for Clarification, or Exceptions Monday, February 29, 2016 by close of business Proposals Due Thursday, March 3, 2016 by 5:00PM, MT This Request for Quotes (RFQu) #16-038 will be available for dissemination on Thursday, February 18, 2016. Your valid email address will be used for further communications. Any Inquiries, Requests for Clarification, or Exceptions to any element of the enclosed documents shall be directed, in writing to [email protected] in the form of a question, by Wednesday, February 24, 2016 by close of business. RFTA will respond to such Inquiries, Requests for Clarification, or Exceptions in writing no later than Monday, February 29, 2016 by close of business. Should the response to a question lead to a material change in the RFQu, a formal addendum will be issued to all potential providers. Responses to this RFQu are due Thursday, March 3, 2016, by not later than 5:00 PM (MT) and should be submitted to [email protected]. Please use “[YOUR COMPANY NAME] Response to RFQu #16-038as the title of the document to clearly indicate the contents. Failure to clearly denote your submission may result in late discovery of your quote, which will result in your being disqualified from consideration. Please remember: to be considered, proposals must be received on or before the date and time specified. RFTA will not be responsible for late or lost deliveries of submittals, nor will it be held responsible for information technology (“IT”) issues which

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Page 1: REQUEST FOR Quotes€¦ · 16/02/2016  · RFQu 16-038 On-Site Paper Shredding Services February 18, 2016 Page 5 of 20 1.3.1.5. Provide collection/shredding services to each location

0766 Industry Way, Carbondale, Colorado 81623

970.384.4861 phone www.rfta.com

February 18, 2016 Dear Potential Provider: The Roaring Fork Transportation Authority (RFTA) is soliciting written quotations for On-Site Paper Shredding Services. The anticipated work is described in Exhibit A – Scope of Work. RFTA intends to create a contract with the contractor who provides the best value for RFTA. The contract is expected to extend through 2020; pricing should reflect the total timeframe.

PROCUREMENT SCHEDULE Date Released

Thursday, February 18, 2016

Deadline for Inquiries, Requests for Clarification, or Exceptions

Wednesday, February 24, 2016 by close of business

RFTA’s Response to Inquiries, Requests for Clarification, or Exceptions

Monday, February 29, 2016 by close of business

Proposals Due Thursday, March 3, 2016 by 5:00PM, MT

This Request for Quotes (RFQu) #16-038 will be available for dissemination on Thursday, February 18, 2016. Your valid email address will be used for further communications. Any Inquiries, Requests for Clarification, or Exceptions to any element of the enclosed documents shall be directed, in writing to [email protected] in the form of a question, by Wednesday, February 24, 2016 by close of business. RFTA will respond to such Inquiries, Requests for Clarification, or Exceptions in writing no later than Monday, February 29, 2016 by close of business. Should the response to a question lead to a material change in the RFQu, a formal addendum will be issued to all potential providers.

Responses to this RFQu are due Thursday, March 3, 2016, by not later than 5:00 PM (MT) and should be submitted to [email protected]. Please use “[YOUR COMPANY NAME] Response to RFQu #16-038” as the title of the document to clearly indicate the contents. Failure to clearly denote your submission may result in late discovery of your quote, which will result in your being disqualified from consideration.

Please remember: to be considered, proposals must be received on or before the

date and time specified. RFTA will not be responsible for late or lost deliveries of submittals, nor will it be held responsible for information technology (“IT”) issues which

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RFQu 16-038 On-Site Paper Shredding Services February 18, 2016 Page 2 of 20

result in delaying submittals. RFTA shall not be responsible for submittals delayed by non-responsive IT systems; failure of e-mailed submittals to pass through spam or other security screens; or rejection of PDF documents that exceed RFTA’s system’s size limitations for attachments, which are subject to change.

RFTA reserves the right to reject any and all proposals or any portion of a specific proposal for any reason. RFTA also reserves the right to award a single or multiple contracts as a result of this solicitation; however, issuance of this RFQu and receipt of proposals does not commit RFTA to award a contract or contracts.

RFTA has the sole right to select the successful proposal for contract award; to reject any proposal as unsatisfactory or non-responsive due to non-conformance with the requirements of this RFQu; to cancel the solicitation and to advertise for new proposals; to award a contract or contracts to other than the Proposer submitting the lowest price proposal; or not to award a contract as a result of this RFQu.

RFTA reserves the right to accept any proposal deemed to be in the best interest of RFTA and to waive any irregularities in any proposal that does not prejudice other Proposers. RFTA further reserves the right to negotiate with any source whatsoever. A contract will be negotiated with the Proposer whose proposal is considered by RFTA in its sole discretion to be most advantageous to RFTA.

The successful Proposer will be required to execute the attached Letter of Agreement with RFTA, including all standard terms and conditions. It is RFTA’s intent to have an executed Contract on or before the end of March 2016, to remain in effect for five years, from 2016 – 2020.

As this is a formal solicitation process, please limit your communications to RFTA’s Procurement Staff. You are encouraged to take this opportunity to make yourself familiar with RFTA’s requirements. Please do not hesitate to contact me at 970-384-4861 or [email protected] with any questions concerning this solicitation. Sincerely, Barbara Hauptli, CPPB Procurement Specialist I Attachments: Part I – Scope of Work Part II – Paper Shredding Quote Submission Form Part III – RFTA Letter of Agreement Part IV – Forms and Certifications

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RFQu 16-038 On-Site Paper Shredding Services February 18, 2016 Page 3 of 20

cc: Michael Hermes, Director of Facilities and Trails Angela Henderson, Asst. Director, Project Mgmt. & Facilities Operations

Amy Burdick, Business Specialist File Disseminated to the following partner organizations: The U.S. Small Business Administration, U.S. Minority Business Development Center, Colorado Department of Transportation (CDOT) Small Business Development Centers, Colorado Conference of Minority Transit Officials, Denver Council of Chambers, Colorado Contractors Association, Western Colorado Contractors Association, Procurement Technical Assistance Council, and the Small Business Technical Resource Centers.

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RFQu 16-038 On-Site Paper Shredding Services February 18, 2016 Page 4 of 20

PART I SCOPE OF WORK

1. ON-SITE PAPER SHREDDING SERVICES 1.1. Organizational Background & Summary. RFTA is the regional public

transportation provider for Garfield and Pitkin Counties as well as a portion of southwestern Eagle County in Colorado. RFTA operates commuter bus service along the 40-mile State Highway (SH) 82 corridor from Glenwood Springs to Aspen and the 27-mile Interstate 70 (I-70) corridor from Glenwood Springs to Rifle. RFTA facilities requiring regular on-site paper shredding are:

1.1.1. Carbondale Maintenance Facility

0766 Industry Place Carbondale, CO 81623 Contact Person: Paul Hamilton (970) 384-4954

1.1.2. Glenwood Maintenance Facility

2307 Wulfsohn Road Glenwood Springs, CO 81601 Contact Person: Edna Adeh (970) 384-4974

1.2. RFTA may request one-time services at any of its office locations. Details of location, volume, etc. will be provided at the time of such a request.

1.3. General Scope of Work. Contractor shall furnish labor, tools, supervision and necessary equipment to perform all work customarily associated with the secure on-site shredding and disposal of sensitive office paper. RFTA’s expectation is that the Contractor will perform the majority of the work personally. Any subcontracted work is to be pre-approved by RFTA.

1.3.1. Contractor shall:

1.3.1.1. Provide secure bins and containers to collect office paper at the three primary designated RFTA locations.

1.3.1.2. Provide labor and equipment to collect the office paper from the bins and containers, shred the contents on site, and dispose of the shredded papers properly (preferably to be recycled).

1.3.1.3. Collect the office paper with a system automated as much as possible, to insure that the bins and containers do not overfill.

1.3.1.4. Coordinate with the contract person named by RFTA for each location with service questions, etc.

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1.3.1.5. Provide collection/shredding services to each location at least monthly, with the possibility of a call for additional services in any high-use month.

1.4. General Information for all Potential Service Providers/Contractors

1.4.1. RFTA is a 22 hour/7 day a week operation. The responsive and responsible proposer should be available to provide services at any reasonable time during normal business hours.

1.4.2. Definitions:

1.4.2.1. Normal business hours are defined as Monday – Friday, 5:00 AM to 7:00 PM.

1.4.3. Normal Response Time: Contractor should establish a regular schedule for pick-up. Calls for additional service should be provided within two (2) business days, or the earliest agreed-upon date possible.

1.4.4. RFTA is a drug free workplace.

1.5. Minimum Required Qualifications

1.5.1. The Service Provider/Contractor must have been in business at least three (3) verifiable years. Please include a list of at least three (3) clients (other than RFTA) for which you have provided similar services within the last three (3) years. Proposers must provide the following information for each client referenced:

1.5.1.1. Name and address of client;

1.5.1.2. Name and Title of Contact Person for the client (i.e. the Project Manager for your engagement with the client);

1.5.1.3. Telephone number and e-mail address for Contact Person for the client;

1.5.1.4. Start and completion dates (if applicable) of most recent engagement with client.

1.5.2. The Service Provider/Contractor should submit written proof of (a) valid Colorado professional license(s) that may be required to perform the services that are the subject of the work.

1.5.3. A Safety Plan may be required from the Contractor for some types of

work or task orders.

1.5.4. The Contractor is expected to warrant its work based upon usual and

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RFQu 16-038 On-Site Paper Shredding Services February 18, 2016 Page 6 of 20

customary standards of doing business.

1.5.5. All work will be done in a safe, professional, and workman-like manner and in a fashion that meets all local, state, and national rules and regulations that customarily apply to the service performed.

[Remainder of page intentionally blank]

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RFQu 16-038 On-Site Paper Shredding Services February 18, 2016 Page 7 of 20

PART II ON-SITE PAPER SHREDDING QUOTE SUBMISSION FORM

TO: The Roaring Fork Transportation Authority The company listed below hereby submits its offer as indicated below in accordance with the terms of the Request for Quotations 16-038, the Scope of Work, and RFTA’s General Terms and Conditions. Fee schedule or rate sheet pages may be added for clarification, but this form is required to be completed and submitted. If this quotation is accepted, this document, the solicitation and proposal documents, and RFTA’s Letter of Agreement shall constitute the entire agreement between the parties, and no changes will be recognized unless the parties agree in writing. 1. On-Site Paper Shredding Charges

Description Rate per Service CMF – Pick-up/Shred/Recycle (monthly) $

GMF – Pick-up/Shred/Recycle (monthly) $

Extra trip surcharge (if any) for regular site $

Special location request fee

2. Escalation Factor (if any) RFTA intends that the contract resulting from this solicitation be in

effect from 2016 through 2020. Any escalation factor(s) shall be listed below for the expected contract term. If no escalation factor is given, the prices quoted above shall remain in effect throughout the entire term of the contract. Proposed escalation factors are an element of price that will be evaluated by the Selection Committee.

Year Escalation

2017 2018 2019 2020

Continued on next page

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ON-SITE PAPER SHREDDING QUOTE SUBMISSION FORM (continued) This is my submittal for providing the services as outlined in this solicitation. I have carefully examined the solicitation and have informed myself thoroughly regarding any and all conditions and requirements of the solicitation. ____________________________________ ________________________________ Company Name Representative’s Signature (Must be signed in ink)

____________________________________ ________________________________ Mailing Address Representative’s Name (Please Type or Print) ____________________________________ ________________________________ City, State, and Zip Code Date ____________________________________ ________________________________ Email Address Telephone Number and Extension

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RFQu 16-038 On-Site Paper Shredding Services February 18, 2016 Page 9 of 20

PART III

RFTA’S LETTER OF AGREEMENT [RFTA’s Letter of Agreement is attached hereto for your reference as a separate document containing nine (9) unnumbered pages.]

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Page 1 of 9 2/15/16Agreement #: Vendor Name: Procurement ID:

Revised Date: 03/01/15

LETTER OF AGREEMENT

Agreement #: Amount (Not to exceed):

Today's Date: Effective Date:

Budget Line Item/Year: Expiration Date:

Vendor Information: RFTA Information:

Vendor Legal Name: Project Name:

Vendor Contact Person: RFTA Contact Person:

Vendor Address: Address:

Vendor Phone #: Phone #:

Vendor Cell Phone # Cell Phone #

Vendor Fax #: Fax #:

Vendor E-mail Address: E-mail Address:

Scope of Work: (include all details, including subcontractors, deliverables, etc.)

Details of Compensation:

Project Element: Price:

Labor Hours @ Labor RateMaterials - Add detail belowEquipment Rental - Hours @ RateMobilizationSubcontractors

Project Total (Not to exceed):

Details of Materials, etc.:

Exclusion/Amendments:

Additional Information:

Send Invoice to:

Copy to:

[email protected]

Payment Terms: Net 30 days following receipt of complete, properly supported audit-worthy invoice.

Vendor's Authorized Signer (Name & Title):

RFTA Requester

(Name & Title):

RFTA Approval

(Name & Title):

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Page 2 of 9 2/15/16Agreement #: Vendor Name: Procurement ID:

Revised Date: 03/01/15

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Page 3 of 9 2/15/16Agreement #: Vendor Name: Procurement ID:

Revised Date: 03/01/15

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Page 4 of 9 2/15/16Agreement #: Vendor Name: Procurement ID:

Revised Date: 03/01/15

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Page 5 of 9 2/15/16Agreement #: Vendor Name: Procurement ID:

Revised Date: 03/01/15

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Page 6 of 9 2/15/16Agreement #: Vendor Name: Procurement ID:

Revised Date: 03/01/15

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Page 7 of 9 2/15/16Agreement #: Vendor Name: Procurement ID:

Revised Date: 03/01/15

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Page 8 of 9 2/15/16Agreement #: Vendor Name: Procurement ID:

Revised Date: 03/01/15

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Page 9 of 9 2/15/16Agreement #: Vendor Name: Procurement ID:

Revised Date: 03/01/15

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RFQu 16-038 On-Site Paper Shredding Services February 18, 2016 Page 10 of 20

PART IV

FORMS AND CERTIFICATIONS

Instructions for completing the following forms and certifications:

1. All forms, certifications and/or affidavits must be returned for your proposal to be considered responsive to the solicitation.

2. All forms must be signed, dated, and (if required) notarized.

3. If you feel a form does not apply to your company, please indicate “Not Applicable”, sign, and return.

4. The DBE Affidavit applies only to firms claiming status as Disadvantaged Business Enterprises (DBEs). If you do not claim DBE status, the form does not need to be notarized. If you do so claim, include a copy of your latest DBE letter or certification and identify the issuer.

Return the completed documents in the following order:

1. References

2. On-Site Paper Shredding Quote Submission Form and Contractor’s Fee Schedule (if provided)

3. Proposer’s Questionnaire

4. Acknowledgement of Addenda

5. Affidavit of Non-Collusion

6. Federal Debarment & Suspension Certification

7. Conflict of Interest Statement

8. Corporate Certification of Illegal Aliens

9. DBE Affidavit

10. Internal Revenue Service Form W-9

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PROPOSER’S QUESTIONNAIRE SUBMITTING BUSINESS ENTITY IDENTIFICATION & OWNERSHIP DISCLOSURE

Company: _____________________________________________

Contact Person: _____________________________________________

Title: _____________________________________________

Address: _____________________________________________

_____________________________________________

Telephone No.: _____________________________________________

Organized under the laws of the State of _______________________________________ Principal place of business located at __________________________________________

________________________________________________________________________

________________________________________________________________________

Taxpayer Identification Number: ______________________________________________

Indicate which of the following apply:

Corporation Partnership Sole Proprietor Small Business Enterprise (SBE) Certified by:______________________________ Disadvantaged Business Enterprise (DBE) Certified by:______________________

General character of work performed by your firm: ________________________________ _________________________________________________________________________ _________________________________________________________________________ _________________________________________________________________________ _________________________________________________________________________ Has your firm ever failed to complete any work awarded to you? If yes, explain. _________________________________________________________________________ _________________________________________________________________________ _________________________________________________________________________ _________________________________________________________________________ Has your firm ever defaulted on a contract? If yes, explain. _________________________________________________________________________ _________________________________________________________________________ _________________________________________________________________________ _________________________________________________________________________

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PROPOSER’S QUESTIONNAIRE (cont’d) Indicate the names of subcontractors, if any, proposed for this project and whether the subcontractor is a certified Disadvantaged Business Enterprise (DBE) and by whom they are certified. ________________________________________________________________________ ________________________________________________________________________ ________________________________________________________________________ ________________________________________________________________________ Please indicate if your firm, subcontractor or any persons associated therewith in the capacity of owner, partner, director, officer or any other position involving the administration of federal funds1: is currently under suspension, debarment, voluntary exclusion, or determination of

ineligibility of any federal agency; has been suspended, debarred, voluntarily excluded, or determined ineligible by any

federal agency within the last three (3) years; has a proposed debarment pending; or has been indicted, convicted, or had a civil judgment rendered against it or them by a

court competent jurisdiction in any matter involving fraud or official misconduct within the past three (3) years.

CERTIFICATION I certify that this Proposal is made without prior understanding, agreement, or connection with any corporation, firm or person submitting a Proposal for the same services, materials, supplies or equipment, and is in all respects fair and without collusion or fraud. I understand collusive bidding is a violation of the State and Federal law and can result in fines, prison sentences, and civil damage awards. I hereby certify that the responses to the above representations, certifications, and other statements are accurate and complete. I agree to abide by all conditions of this Request for Proposals and certify that I am authorized to sign for the Proposer. Signature ______________________________________ Date _______________________

Printed Name ___________________________________ Title ________________________

1 Any of the above conditions will not necessarily result in denial of award, but will be considered in determining Offeror responsibility. For any condition noted, indicate to whom it applies, initiating agency, and date of action. Providing false information may result in federal criminal prosecution or administrative sanctions.

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ACKNOWLEDGMENT OF ADDENDA

The following form shall be completed and included in the Proposal. Failure to acknowledge receipt of all addenda may cause the Proposal to be considered non responsive to the solicitation. Acknowledged receipt of each addendum must be clearly established and included with the Offer. The undersigned acknowledges receipt of the following addenda to the documents:

Addendum No. Dated Addendum No. Dated Addendum No. Dated Addendum No. Dated Addendum No. Dated Addendum No. Dated Addendum No. Dated Addendum No. Dated Addendum No. Dated Addendum No. Dated

Offeror:

Name Street Address City, State, Zip Signature of Authorized Signer Title Phone

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AFFIDAVIT OF NON-COLLUSION

I hereby swear (or affirm) under penalty of perjury:

1. That I am the Proposer (if the Proposer is an individual), a partner of the Proposer (if the Proposer is a partnership), or an officer or employee of the bidding corporation, having authority to assign on its behalf (if the Proposer is a corporation); and

2. That the attached Proposal or Proposals have been arrived at by the Proposer independently, and have been submitted without collusion with, and without any agreement, understanding or planned common course of action with any other Contractor of materials, supplies, equipment or services described in the request for Proposal, designed to limit independent bidding or competition; and

3. That the contents of the Proposal or Proposals have not been communicated by the Proposer or its employees or agents to any person not an employee or agent of the Proposer or its surety on any bond furnished with the Proposal or Proposals, and will not be communicated to any such person prior to the official opening of the Proposal or Proposals; and

4. That no person or selling agency has been employed or retained to solicit or secure such contract upon an agreement or understanding for a commission, percentage, brokerage, or contingent fee, except bona fide employees or bona fide established commercial or selling agencies maintained by __________________________; and

5. That I have fully informed myself regarding the accuracy of the statements made in this affidavit.

The ______________________________________ hereby certifies that it is / is not (circle one) included on the United States Comptroller General's consolidated list of persons or firms currently debarred for violations of various public contracts incorporated labor standards provisions.

Signature of Proposer’s Authorized Official

Name of Proposer’s Authorized Official

Title of Proposer’s Authorized Official

Date

Subscribed and sworn to before me this ________ day of _____________________, 20 ____. _________________________________ My Commission expires ________, 20_____ Notary Public

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FEDERAL DEBARMENT AND SUSPENSION CERTIFICATION The Offeror certifies, by submission of this Offer, that neither it nor its “principals” as defined at 49 C.F.R. § 29.105(p) is presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participation in this transaction by any Federal department or agency. If the prospective Offeror is unable to certify to the statement above, it shall attach an explanation, and indicate that it has done so, by placing an “X” in the following space: ______. THE OFFEROR, _______________________________, CERTIFIES OR AFFIRMS THE TRUTHFULNESS AND ACCURACY OF EACH STATEMENT OF ITS CERTIFICATION AND EXPLANATION, IF ANY. IN ADDITION, THE OFFEROR UNDERSTANDS AND AGREES THAT THE PROVISIONS OF 31 U.S.C. §§ 3801 ET. SEQ. APPLIES TO THIS CERTIFICATION AND EXPLANATION, IF ANY. __________________________________ Signature of the Offeror’s Authorized Official _________________________________________ Name and Title of the Offeror’s Authorized Official _________________________________________ Date

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CONFLICT OF INTEREST STATEMENT Proposer shall provide a list of all entities and/or individuals with which it has relationships that create, or may appear to create, conflicts of interest with the work that is contemplated by this RFQu. The list should indicate the names of the entities and/or individuals, their relationship to the Proposer, and a description of the real and/or apparent conflicts. In addition, please be sure to include descriptions of relationships with any or all RFTA Board Members and employees that create, or may appear to create, any real and/or apparent conflicts of interest. The following real and/or apparent conflicts exist:

1. Name: Relationship to Proposer: Description of Conflict:

2. Name: Relationship to Proposer: Description of Conflict:

3. Name: Relationship to Proposer: Description of Conflict:

4. Name: Relationship to Proposer: Description of Conflict:

5. Name: Relationship to Proposer: Description of Conflict:

Signature of Proposer’s Authorized Official

Name of Proposer’s Authorized Official

Title of Proposer’s Authorized Official

Date

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CORPORATE CERTIFICATION OF ILLEGAL ALIENS

_____________________________________, (“Contractor” herein) acknowledges that Contractor has been notified of the immigration compliance requirements of C.R.S. § 8-17.5-101, et. seq. (House Bill 06-1343), and hereby CERTIFIES that:

1. The Contractor shall not knowingly employ or contract with an illegal alien to perform work under the public contract for services; or

2. Enter into a contract with a subcontractor that fails to certify to the Contractor that the subcontractor shall not knowingly employ or contract with an illegal alien to perform work under the public contract for services;

3. The Contractor has verified or attempted to verify through participation in the basic pilot program that the Contractor does not employ any illegal aliens and, if the Contractor is not accepted into the basic pilot program prior to entering into a public contract for services, that the Contractor shall apply to participate in the basic pilot program every three months until the Contractor is accepted or the public contract for services has been completed, whichever is earlier. This provision shall not be required or effective in a public contract for services if the basic pilot program is discontinued;

4. The Contractor acknowledges that the Contractor is prohibited from using basic pilot program procedures to undertake pre-employment screening of job applicants while the public contract for services is being performed;

5. If the Contractor obtains actual knowledge that a subcontractor performing work under the public contract for services knowingly employs or contracts with an illegal alien, the Contractor shall be required to:

(A) Notify the subcontractor and the contracting state agency or political subdivision within three days that the Contractor has actual knowledge that the subcontractor is employing or contracting with an illegal alien; and

(B) Terminate the subcontract with the subcontractor if within three days of receiving the notice required pursuant to subparagraph (A) of this Section 5 the subcontractor does not stop employing or contracting with the illegal alien; except that the Contractor shall not terminate the contract with the subcontractor if during such three days the subcontractor provides information to establish that the subcontractor has not knowingly employed or contracted with an illegal alien.

6. Contractor is required to comply with any reasonable request by the State Department of Labor and Employment (“Department” herein) made in the course of an investigation that the Department is undertaking pursuant to the authority established in C.R.S. § 8-17.5-102(5).

7. If Contractor violates a provision of the public contract for services required herein may terminate the contract for a breach of the contract. If the contract is so terminated, the Contractor shall be liable for actual and consequential damages to RFTA.

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CORPORATE CERTIFICATION OF ILLEGAL ALIENS (continued)

8. RFTA is obligated to notify the office of the secretary of state if a Contractor violates a provision of this Addendum and RFTA terminates the contract for such breach. Based on this notification, the secretary of state shall maintain a list that includes the name of the Contractor, the state agency or political subdivision that terminated the public contract for services, and the date of the termination. A Contractor shall be removed from the list if two years have passed since the date the contract was terminated, or if a court of competent jurisdiction determines that there has not been a violation of the provision of the public contract for services required pursuant to Section I. An agency or political subdivision shall notify the office of the secretary of state if a court has made such a determination. The list shall be available for public inspection at the office of the secretary of state and shall be published on the internet on the website maintained by the office of the secretary of state.

9. The Department may investigate whether a Contractor is complying with the provisions of a public contract for services required pursuant to Section I. The Department may conduct on-site inspections where a public contract for services is being performed, request and review documentation that proves the citizenship of any person performing work on a public contract for services, or take any other reasonable steps that are necessary to determine whether a Contractor is complying with the provisions of a public contract for services required pursuant to Section I. The Department shall receive complaints of suspected violations of a provision of a public contract for services (this Addendum) and shall have discretion to determine which complaints, if any, are to be investigated. The results of any investigation shall not constitute final agency action. The Contractor is hereby notified that the Department is authorized to promulgate rules in accordance with article 4 of title 24, C.R.S., to implement the provisions of C.R.S. § 8-17.5-101, et. seq.

Dated this day of , 20___. By ___________________________________________ [Signature]

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DBE AFFIDAVIT (To be completed by DBE)

STATE OF ____________________________________ (DATE ___________________) COUNTY OF __________________________________ The undersigned being duly sworn, deposes and says that he/she is the ________________________

(Sole owner, partner, president, treasurer or ________________________ of ______________________________ and certifies that since the date other duly authorized official of a corporation) (Name of DBE)

of its certification by the Colorado Department of Transportation (CDOT), *UCP or other *DOT, the certification has not been revoked nor has it expired nor has there been any change in the minority status of _______________________________.

(Name of DBE)

________________________________ (Signature and Title of Person Making Affidavit)

Sworn to before me this _______________ day of ______________________, 20_____. _______________________________________________ (Notary Public) Affix Seal Here: NOTE: The Offeror must attach the DBE’s most recent certification letter or document to

this affidavit. *Please list other entity _____________________________________________________

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Form W-9 (Rev. October 2007) Department of the Treasury Internal Revenue Service

Request for Taxpayer Identification Number and Certification

Give form to the requester. Do not send to the IRS.

Prin

t or

type

S

ee S

peci

fic In

stru

ctio

ns o

n pa

ge 2

. Name (as shown on your income tax return)

Business name, if different from above

Check appropriate box: Individual/Sole proprietor Corporation Partnership

Limited liability company. Enter the tax classification (D=disregarded entity, C=corporation, P=partnership) �

Other (see instructions) �

Exempt payee

Address (number, street, and apt. or suite no.) Requester’s name and address (optional)

City, state, and ZIP code

List account number(s) here (optional)

Part I Taxpayer Identification Number (TIN)

Enter your TIN in the appropriate box. The TIN provided must match the name given on Line 1 to avoid backup withholding. For individuals, this is your social security number (SSN). However, for a resident alien, sole proprietor, or disregarded entity, see the Part I instructions on page 3. For other entities, it is your employer identification number (EIN). If you do not have a number, see How to get a TIN on page 3. Note. If the account is in more than one name, see the chart on page 4 for guidelines on whose number to enter.

Social security number

or Employer identification number

Part II Certification

Under penalties of perjury, I certify that: 1. The number shown on this form is my correct taxpayer identification number (or I am waiting for a number to be issued to me), and 2. I am not subject to backup withholding because: (a) I am exempt from backup withholding, or (b) I have not been notified by the Internal

Revenue Service (IRS) that I am subject to backup withholding as a result of a failure to report all interest or dividends, or (c) the IRS has notified me that I am no longer subject to backup withholding, and

3. I am a U.S. citizen or other U.S. person (defined below). Certification instructions. You must cross out item 2 above if you have been notified by the IRS that you are currently subject to backup withholding because you have failed to report all interest and dividends on your tax return. For real estate transactions, item 2 does not apply. For mortgage interest paid, acquisition or abandonment of secured property, cancellation of debt, contributions to an individual retirement arrangement (IRA), and generally, payments other than interest and dividends, you are not required to sign the Certification, but you must provide your correct TIN. See the instructions on page 4.

Sign Here

Signature of U.S. person � Date �

General Instructions Section references are to the Internal Revenue Code unless otherwise noted.

Purpose of Form A person who is required to file an information return with the IRS must obtain your correct taxpayer identification number (TIN) to report, for example, income paid to you, real estate transactions, mortgage interest you paid, acquisition or abandonment of secured property, cancellation of debt, or contributions you made to an IRA.

Use Form W-9 only if you are a U.S. person (including a resident alien), to provide your correct TIN to the person requesting it (the requester) and, when applicable, to:

1. Certify that the TIN you are giving is correct (or you are waiting for a number to be issued),

2. Certify that you are not subject to backup withholding, or 3. Claim exemption from backup withholding if you are a U.S.

exempt payee. If applicable, you are also certifying that as a U.S. person, your allocable share of any partnership income from a U.S. trade or business is not subject to the withholding tax on foreign partners’ share of effectively connected income. Note. If a requester gives you a form other than Form W-9 to request your TIN, you must use the requester’s form if it is substantially similar to this Form W-9.

Definition of a U.S. person. For federal tax purposes, you are considered a U.S. person if you are: ● An individual who is a U.S. citizen or U.S. resident alien, ● A partnership, corporation, company, or association created or organized in the United States or under the laws of the United States, ● An estate (other than a foreign estate), or ● A domestic trust (as defined in Regulations section 301.7701-7). Special rules for partnerships. Partnerships that conduct a trade or business in the United States are generally required to pay a withholding tax on any foreign partners’ share of income from such business. Further, in certain cases where a Form W-9 has not been received, a partnership is required to presume that a partner is a foreign person, and pay the withholding tax. Therefore, if you are a U.S. person that is a partner in a partnership conducting a trade or business in the United States, provide Form W-9 to the partnership to establish your U.S. status and avoid withholding on your share of partnership income.

The person who gives Form W-9 to the partnership for purposes of establishing its U.S. status and avoiding withholding on its allocable share of net income from the partnership conducting a trade or business in the United States is in the following cases: ● The U.S. owner of a disregarded entity and not the entity,

Cat. No. 10231X

Form W-9 (Rev. 10-2007)