request for quotation (rfq) - bangalore international airport€¦ · bangalore international...

BIAL_ RFQ-Vr.1 of 24

REQUEST FOR QUOTATION (RFQ)

Reference Number: BIAL/E&M/2019-20/00470 dated.13-Mar-2020

For providing “AHU Coil Replacement Chilled Water Pipe connection works”

Name and address of the entity seeking RFQ:

Bangalore International Airport Limited.

Administration Block,

Kempegowda International Airport, Bengaluru

Bangalore 560 300

Web: www.bengaluruairport.com

Person responsible for any additional information and receipt of quotes:

Head – Procurement and Contracts,

Bangalore International Airport Limited

E-Mail: [email protected]

Mobile : 9538882614

http://www.bengaluruairport.com/

mailto:[email protected]


INDEX

Clause Contents page

DISCLAIMER 3-4

1 INTRODUCTION 5

2 OBJECTIVE 5

3 MINIMUM ELIGIBILITY CRITERIA 5

4 DESCRIPTION AND TENTATIVE DATES OF THE TENDER 6

5 QUERIES FROM BIDDERS 7

6 ADDENDUM/CORRIGENDUM 7-8

7 PAYMENT AND DEPOSITS 8-9

8 INSTRUCTIONS TO SUCCESSFUL BIDDER 9

9 LOCATION, TIMELINE AND DURATION FOR SERVICES 9

10 GENERAL 10-11

11 BUSINESS ETHICS AND STANDARD PRACTICES 11-12

ANNEXURE I BILL OF QUANTITIES

ANNEXURE II TECH SPECIFICATIONS/SCOPE

ANNEXURE IV FIRM / COMPANY BACKGROUND DETAILS

ANNEXURE V HR AND LABOUR COMPLIANCES


DISCLAIMER

1. The information contained in this RFQ document or subsequently provided to the

Bidders, whether verbally or in documentary or any other form by or on behalf of

Bangalore International Airport Limited (‘BIAL’) or any of its employees or advisers, is

provided to the proposers on the terms and conditions set-out in this RFQ, and such

other terms and conditions subject to which, such information is provided.

2. This RFQ is neither an agreement, nor, an offer by BIAL to the prospective Bidders or

any to other person. The purpose of this RFQ is to provide the Bidders with the

information, which may be useful to them, in the formulation of their Quotes. This RFQ

includes statements, which reflect various assumptions and assessments arrived at by

BIAL in relation to the work. Such assumptions, assessments and statements do not

purport to contain all the information that each Bidder may require. This RFQ may not

be appropriate for all the persons, and it is not possible for BIAL, its employees or

advisers to consider the objectives, technical expertise and particular needs of each

party, who reads or uses this RFQ. The assumptions, assessments, statements and

information contained in this RFQ, may not be complete, accurate, adequate or correct.

Each Bidder should, therefore, conduct its own investigations and analysis, and should

check the accuracy, adequacy, correctness, reliability and completeness of the

assumptions, assessments and information contained in this RFQ, and obtain

independent advice from appropriate sources.

3. Information provided in this RFQ to the proposers is on a wide range of matters, some

of which depends upon interpretation of law. The information given, is not an exhaustive

account of statutory requirements, and should not be regarded as a complete or

authoritative statement of law. BIAL accepts no responsibility for the accuracy,

inaccuracy, or otherwise for any interpretation or opinion on the law expressed herein.

4. BIAL, its employees advisers and agents make no representation or warranty, and shall

have no liability to any person including any proposer under any law, statute, rules or

regulations or tort, principles of restitution or unjust enrichment or otherwise for any

loss, damages, cost or expense which may arise from or be incurred or suffered on

account of anything contained in this RFQ or otherwise, including the accuracy,

adequacy, correctness, reliability or completeness of the RFQ and any assessment,

assumption, statement or information contained therein or deemed to form part of this

RFQ or arising in any way in this award process.

5. This RFQ, along with its Annexures and attachments is not transferable. The RFQ and

the information contained therein, are to be used only by the prospective Bidder to

whom, it is issued. It may not be copied or distributed by the recipient to third


parties (other than in confidence to the recipient’s professional advisors). In the event

that, the recipient does not continue with its involvement in the work in accordance

with this RFQ, this RFQ document must be kept confidential.

6. BIAL also accepts no liability of any nature, whether resulting from negligence or

otherwise, however caused, arising from reliance of any Bidder upon the statements

contained in this RFQ. It is the responsibility of the Bidders to make their own

assessments in preparing their Quotes.

7. BIAL may, in its absolute discretion, but, without being under any obligation to do so,

update, amend or supplement the information, assessment or assumption contained in

this RFQ.

8. The proposer shall bear all its costs associated with or relating to the preparation and

submission of its Quotes including, but not limited to preparation, copying, postage,

delivery fees, expenses associated with any demonstration or presentation, which may

be required by BIAL or any other cost incurred in connection with or relating to its

Quotes. All such costs and expenses will remain with the Bidder, and BIAL shall not be

liable in any manner whatsoever, for the same, or, for any other costs or, other expense,

incurred by any Bidder, in preparation or submission of the Quotes, regardless of the

conduct or outcome of the selection process.

9. BIAL reserves the right to accept or reject any or all Quotes; qualify or disqualify any or

all proposers without giving any reason, and is not obliged to correspond with any

proposer in this regard. Further, BIAL reserves the right to relax, change, review, revise

or/and cancel the eligibility criteria and the RFQ process, at any time, without prior

notice or without assigning any reason whatsoever. This invitation for RFQ does not give

rise to any right in rem, and is not an offer or invitation to offer.

10. BIAL will not entertain any claim for expenses in relation to the preparation of any

Quotes pursuant hereto.

11. BIAL at its absolute discretion, reserves the right, until the closure of the Quotes

submission, to modify any proposed terms and conditions set-out in the RFQ as

necessary, including but not limited to cancelling/withdrawing the RFQ, to meet its

objectives and principles.


1. INTRODUCTION

Concession Agreement between Government of India and BIAL

Bangalore International Airport Limited (‘BIAL’), a Company within the meaning of the

Companies Act, 2013, has obtained exclusive right and privilege from the Government

of India to carry-out the development, design, financing, construction, operation,

upgrade and management of the ‘Kempegowda International Airport, Bengaluru, at

Devanahalli, in the State of Karnataka’ (the ‘Airport’).

For more information, log on to www.bengaluruairport.com

2. OBJECTIVE

RFQ intent is to seek technical and commercial (“Quotes”) from leading Original

Equipment Manufacturers (‘OEMs’) or/and System Integrators (‘SIs’) or suitably qualified

and experienced suppliers/firm/company, authorized dealers, service providers as

applicable (hereafter referred as ‘Bidders’) for “Replacement Chilled Water Pipe

connection works ” at Airport.

The Quotes are intended for providing Services which shall be executed in accordance

with the specifications provided in

• Annexure I (Bill of quantities)

• Annexure II (plan, drawing & specifications) and

• Annexure III (list of approved makes)

The quote shall be issued on the basis of the requirement specified herein and comply

with all the standards listed in the technical specification, drawings, timeline and

schedule of quantities mentioned in the RFQ.

BIAL shall evaluate the Quote of only those Bidders, who have satisfied the criteria and

complied with the other requirements of this RFQ.

3. MINIMUM ELIGIBILITY CRITERIA

3.1 Each of the participant Bidders should fulfill the following eligibility criteria:

a) Minimum work experience and proven track record of three (3) years or more in

the field of “AHU Coil Replacement Chilled Water Pipe connection works” .

b) Should possess and have prior experience of performing and completing the

works of similar nature as per this RFQ scope in the preceding last two (2) years

http://www.bengaluruairport.com/


for the annual basic value exceeding or more. (Balance sheet/ Annual Report

or any other supporting documents should be produced as proof)

c) Bidders shall submit certified copies of all the documents mentioned in

Annexure IV along with the Quotes.

d) If applicable Bidder should be compliance of all the applicable laws

/rules/other guidelines including all labour and safety enactments and

guidelines as mentioned in Annexure V.

4. DESCRIPTION AND TENTATIVE DATES

4.1 BIAL has adopted the following schedule for submission of the Quotes under this

RFQ:

Sl.No Schedule Date

1 Date of Issue 13-Mar-20

2 “Due Date” for submission of Quotes 17-Mar-20

4.2 Bidders shall mention the RFQ reference number and submit their Quotes either by

email or signed and sealed hard copy of the Quotes by courier, registered post or by

hand delivery, during 0900 to 1700 hours Indian Standard Time, on or before the Due

Date and the Quotes shall be submitted as per the format stipulated in Annexure I,

II & III herein. All the Quotes shall be submitted to BIAL at the following address:

a) Attention: Head - Procurement & Contracts,

Bangalore International Airport Limited

Alpha 2, Administration Block,

Kempegowda International Airport, Bengaluru

Bengaluru 560 300

b) Through Email at : [email protected]

Any Quote received after the Due Date and time, will be summarily rejected at the

discretion of BIAL.

4.3 Selection Process: BIAL as per its procedures shall select the Bidder whose technical

and financial quotation against bidding meets BIAL’s expectation and such qualified

Bidder be called for further discussion and finalization of the Services.



4.4 The Quotes shall be unconditional, firm and valid for a period of ninety (90) days

from the Due Date of submission of the quote (the “Validity Period”). Any Quote,

which have validity lower than that Validity Period shall be rejected by BIAL as

being non-responsive at BIAL’s discretion. However, in exceptional circumstances,

if the process of the award of contract is not completed within the Validity Period,

BIAL may request the Bidders to extend the validity of Quotes beyond the Validity

Period by an additional period of sixty (60) days, and BIAL shall, at least fifteen

(15) days prior to the expiry of the initial Validity Period, notify the Bidders

accordingly.

5. QUERIES FROM BIDDERS

5.1 For all the queries and clarifications under this RFQ the interested Bidders has to

submit their concerns to [email protected] on or before dates specified in

clause 4.1 above.

5.2 All the query or clarification should bear the RFQ reference number and

clarification should be detailed without any ambiguity.

5.3 All incorrect, irrelevant and repetitive queries shall not be entertained.

5.4 BIAL at its discretion may call for meeting for the clarifications of queries and

Bidder shall attend such meetings and seek the required inputs from BIAL.

5.5 All response to the queries from BIAL shall be through email only.

5.6 No liability whatsoever, will be admitted by BIAL, nor will a claim to BIAL be

considered, with respect to the errors or ambiguities contained if any in the RFQ,

which shall be rectified at the request of the Bidder.

6. ADDENDUM/CORRIGENDUM

6.1 At any time prior to the closure of the Due Date, BIAL may, for any reason, whether

on its own, or in response to a clarification requested by a Bidder, modify the RFQ

by issuing Addendum/Corrigendum.

6.2 Any addendum/Corrigendum issued, shall be a part of the RFQ pursuant to this

clause, and shall be uploaded in the BIAL website or communicated in writing by

email to all the Bidders.

6.3 In order to afford the Bidder’s reasonable time to take an amendment into

account, or for any other reason, BIAL may, at its sole discretion, extend the due



date for submission of the Quotes, in which case, all rights and obligations of BIAL,

and the Bidders previously subject to the original deadline will thereafter be

subject to the extended deadline. In case of issuance of Addendum/Corrigendum,

BIAL shall have the right to modify the other dates in relation to this RFQ.

6.4 In case, after issuance of Addendum/Corrigendum, the Bidder, who have already

submitted their Quotes, do not resubmit their bids, but can submit the

modification, in accordance with the terms and conditions of this RFQ, to the

extent of Addendum/Corrigendum, and the same shall be treated as part of

previously submitted quote.

6.5 if the Bidder, who have already submitted its quote, do not modify their bids,

pursuant to the Addendum/Corrigendum, it shall be deemed that, such Bidder do

not intend to modify its Quotes already submitted on the basis of the

Addendum/Corrigendum and the Quotes submitted by such Bidder shall be treated

as final quote submitted by them.

7. PAYMENT

7.1 Retention Money: (0%) of the contract value shall be withheld by BIAL as “Retention Money” and the same will be released after the successful completion of Defect Liability Period.

A. 7.1.1 Retention Money shall be retained from the running bills due to the

successful Bidder, or alternatively Retention Money can be submitted

through a bank guarantee, in a format preapproved by BIAL and in Indian

nationalised bank.

B. 7.1.2 At BIAL’s discretion, the successful Bidder shall have the option to have

the Retention Money issued through bank guarantee issued in favour of BIAL

and in such event the Bidder would require to furnish the bank guarantee

before the “Commencement Date” of the Services. The bank guarantee

shall be in the prescribed format of BIAL and from the list of approved banks

as informed by BIAL.

C. 7.1.3 Retention money shall be returned by BIAL without any interest and

subject to any deductions thereof, on completion of the Defect Liability

Period (if any) within thirty (30) days subject to BIAL issuing a

completion/clearance certificate as applicable.

D. 7.1.4 ‘Defect Liability Period’ will be for a period of twelve (12) months

from the successful hand over of the Services subject to BIAL issuing a

completion/clearance certificate as applicable.

E.


F. 12.2 Performance Bank Guarantee (PBG): The selected Bidder/Vendor

shall provide the PBG equivalent to percent (0%) of the Contract Value in

order to ensure the due performance of its obligations herein, within thirty

(30) days from the date of entering into definitive agreement. The PBG

shall be procured from any leading nationalized bank having branches at

Bengaluru in the format pre-approved by BIAL as per the timelines

mentioned above. All costs and expenses towards procuring the PBG shall

be borne by the selected Bidder/Vendor.

G.

H. 12.2.1 In the event the selected Bidder/Vendor fails to furnish the PBG as

per clause 10.2 above then, BIAL shall have the right to deduct the amount

equivalent to Ten percent (10%) of the gross amount of first bill payable to

the selected Bidder/Vendor or running bill of the Bidder/Vendor at BIAL’s

discretion until the entire PBG amount is recovered and the same will be

converted to as a performance security (“Performance Security”) under this

RFQ/definitive agreement. The recovery made hereunder shall be

independent to the requirement arising under this Clause 12.2.1 and not

subject to any other recovery made under this RFQ in whatsoever name.

I.

J. 12.2.2 BIAL shall have the right to deduct from the PBG or the Performance

Security such amount for any non-performance of the Services by the

selected Bidder/Vendor. PBG or the Performance Security shall be

deducted in full or part based on the level of non-performance on a case

to case basis at the sole discretion of BIAL.

K.

L. 12.2.3 Subject to the due performance and completion of the Services to

the satisfaction of BIAL, the PBG or the Performance Security will be

released, thirty (30) days after the expiry of the term or BIAL issuing a

completion/clearance certificate whichever is later subject to any

deductions thereof by BIAL. The PBG or the Performance Security shall not

carry any interest.

7.2 Liquidated Damages:

In addition to and without limiting any remedies in law or in equity that may be available to BIAL including, but not limited to, injunctive and other equitable relief, the Bidder shall pay an amount of 1% per week of the contract value which shall be deducted as liquidated damages for delay in completion beyond the agreed time line up to a maximum of 5% of the contract value. Parties agree that the Liquidated Damages herein are a fair estimation of the damages likely to


result from such delay and shall not be construed as the final costs, penalty and expenses of any kind.

7.3 All or any payment to be made to the selected Bidder shall be made only upon satisfactory completion of Services or achieving the desired stage of progress, within a period of 30 days from the date of receipt of certified invoice by BIAL.

7.4 Under this RFQ ‘Commencement Date’ shall mean the date mentioned in

purchase order issued pursuant to this RFQ or any other date explicitly

confirmed by BIAL wherein the selected Bidder commences Services.

7.5 All Quotes under this RFQ should include the applicable taxes, duties,

levies etc and shall be defined distinctly in Annexure I.

8. INSTRUCTIONS TO SUCCESSFUL BIDDER

The successful Bidder shall:

8.1 Provide the Services in a professional manner and in accordance with the

specifications and guidelines provided by BIAL;

8.2 Be responsible for the timely completion of the Services and execution of order as

per the time lines and specifications provided of BIAL from time to time;

8.3 At its own cost and expense, undertake, comply with and perform all its obligations

and shall comply with all the applicable laws and regulations including the BIAL

safety and security guidelines from time to time;

9. LOCATION, TIMELINE AND DURATION FOR SERVICES

9.1 The proposed Services is to be delivered at the Airport. BIAL at its discretion shall

have the right to change the location any time based on its requirement.

9.2 The Services shall be completed in all respect within [1 Year] calendar days from

the Commencement Date. In the event the selected Bidder breaches any of the

provisions mentioned herein and/or fails to comply with the Services provision

within the agreed timelines in this clause 9.2. BIAL shall have a right to cancel and

terminate the Services of the selected Bidder without any further notice at its

discretion and BIAL shall not be responsible for any payment obligation for any


of the expenses incurred by the selected Bidder and no payments shall be made

by BIAL to such selected Bidder.

10. GENERAL

10.1 The Bidder by submission of its Quotes, hereby agrees to transmit the most up to

date information and complete records. BIAL’s determination as to whether a

Bidder is qualified and selected, will be based upon the information provided by

the Bidder in its Quotes, economic disclosure, Statements and affidavits (if

requested by BIAL), interviews (if applicable) and other sources deemed to be valid

by BIAL.

10.2 The successful Bidder shall execute and complete the Services in accordance with

the scope and the Services provided shall be free from all defects, damage and

free of faults of workmanship, be of the highest grade, consistent with the

established and generally accepted standards. In the event Services are found

defective or are found not in accordance with the scope of work, quality or the

specifications prescribed by BIAL, the successful bidder shall replace/rectify the

same at free of cost.

10.3 Confidentiality: Each Bidder should ensure the confidentiality of all documents

furnished or given by BIAL, including this RFQ. Any documents provided or made

available by BIAL shall be used only for the selection process and treated

confidential by Bidders.

10.4 Assignment: Any assignment of this RFQ or of any rights hereunder, in any manner,

by operation of law or otherwise, without the prior written consent of BIAL, shall

be void.

10.5 Government regulations: The Bidder shall be responsible for obtaining and

maintaining all permits, sanctions, permissions, approval and also shall comply

with all the laws, orders, regulations or other instructions issued by all statutory

authorities in India or otherwise.

10.6 BIAL reserves the right to accept or reject any or all quotations without assigning

any reasons and is not obliged to correspond with the Bidders in this regard.

Further, BIAL reserves the right to change/modify and / or cancel this process or

withdraw the RFQ at any time without prior notice or without assigning any reasons

whatsoever, and this shall be without prejudice to all its right to re-tender at any

time in the future and in such case, Bidders shall not have any claim arising out of

such action against BIAL.


10.7 BIAL reserves the right to verify any, or all statements made by the Bidders in

response to this RFQ, and to inspect the Bidders’ outlets, places of business, etc.,

if necessary to establish to its satisfaction about the Bidders ability and expertise

to provide the Services and Bidder shall cooperate for such inspection.

10.8 Pursuant to the response to this RFQ by Bidder, it is considered as unconditional

acceptance by the Bidder of all the terms and conditions mentioned herein.

10.9 All documents and/or any other information submitted pursuant to the RFQ shall

remain the property of BIAL.

10.10 Each of the Bidder shall be responsible and bear all costs associated with the

preparation and submission of its respective Quotes.

10.11 BIAL shall not be liable or held liable for any loss, damage, expenses, costs or

liability arising either directly or indirectly, arising out of this RFQ. Further, BIAL

shall not be held liable for any damage or loss caused to the Bidder due to injury

or death caused to any of its personnel.

10.12 Jurisdiction: The courts at Bengaluru shall have the exclusive jurisdiction in this

regard and the laws of India shall be applicable.

10.13 Notice Address: Any notice to be made, must be in writing and may be given by

post or hand to either party to address communicated from time to time.

11. BUSINESS ETHICS AND STANDARD PRACTICES

11.1 Standards

It is essential to BIAL’s business that BIAL acts under the highest ethical and legal

standards. Not only does BIAL follow a competitive approach in selecting and

engaging suppliers/vendors/bidders based on merit and values, but BIAL also lays

great importance in conducting business in accordance with the highest ethical

standards and BIAL expects all of its vendors to comply on it. Below are some of

the key provisions to be follow.

11.1.1 Ethical Dealings

• Conducting business with high ethical standards is fundamental to BIAL and BIAL

holds its service providers/ selected Bidders/ suppliers / vendors to the same

standards.


• All BIAL employees are governed by a strict code of business conduct. The Vendor

must never offer to a BIAL employee any incentive or any gratification, including

by way of gifts or personal favors, whether in cash or kind, to gain preferential

treatment or obtain or retain any business or contract, or for discharging or

forbearing to discharge, or for showing or forbearing to show favor or disfavor to

any person in the discharge of, any function on behalf of BIAL.

• BIAL expects its service providers/ selected Bidders/ suppliers / vendors to avoid

conflicts of interest when doing business with BIAL including not offering to or

accepting from BIAL’s employees any business courtesies or entertainment that

are or could be perceived as an improper attempt to influence a business

decision, or discharge of any function on behalf of BIAL.

• BIAL shall have a zero tolerance policy on this service providers/ selected

Bidders/ suppliers / vendors who are not in compliance with this provision herein

shall face the risk of termination of any or all contracts or engagements with

BIAL.

11.1.2 Whistle Blower Policy

• If the supplier/vendor suspects or observes any un-ethical practice or behavior

by BIAL employee, BIAL encourages you to immediately report the same using

the following channel.

• E-mail: [email protected]

• BIAL assures you that all complaints will be taken seriously and investigated

thoroughly. This will be treated as strictly confidential between the service

providers/ selected Bidders/ suppliers / vendors and BIAL.

11.1.3 No Purchase Order - No Payment Policy

• The service providers/ selected Bidders/ suppliers / vendors should ensure that

a valid purchase order is in place before delivering any goods or services. If the

service providers/ selected Bidders/ suppliers / vendors acts on requests that do

not have a reference purchase order or has not been properly authorized by BIAL

or BIAL’s authorized representative, the service providers/ selected Bidders/

suppliers / vendors may lose the right to claim such amount and BIAL will not be

obligated to make such payments.

Please communicate these expectations throughout your organization as

appropriate. We look forward to your continued support and co-operation.



ANNEXURE – 1 (BILL OF QUANTITIES)

Sl.No Description of work Qty Unit Rate Amount

1

AHU chilled water pipe disconnection and reconnection works to facilitate AHU coil replacement by carrying out pipe fabrication works along with necessary material like MS pipe, elbows, reducers, flanges etc as per site condition. The vendor must also complete the insulation and aluminium cladding after reconnecting the chilled water pipe.

13 Nos

All Quotes should include applicable taxes, duties levies (if any) and GST. SAC : GST : Work Completion period :


ANNEXURE II

PAYMENT TERMS

Payment shall be made only on achieving the desired stage of progress to

the satisfaction of BIAL.

SL No Description Percentage of Fees

1 Invoices 30 days from the date of receipt of Invoice


Annexure IV

Firm / Company Background Details

I. Commercial Documents

1. Firm/Company History 2. List of similar projects handled in the last 3 Years (Attach separate Sheet). 3. List of similar projects for which work in progress (Attach separate Sheet & Enclose

Work Orders as proof). 4. Certified true copy of Experience Certificates or Customer satisfaction certificates or

Completion certificate for at least last 3 years and summarize as in table format (Attach separate Sheet).

BIAL reserves its right to demand any other additional information that might be

relevant for the evaluation of the Quotes, at a later stage.

II. Legal Documents

1. For Companies

• Certificate of Incorporation

• Memorandum of Association

• Articles of Association

• Latest List of Directors

• Permanent Account Number Card

• Board Resolution or/and Power of Attorney/Authorization Letter resolving/ empowering/authorizing the representative of the party to sign and bind the Company

2. For Partnership Firms

• Registration Certificate, if registered

• Partnership Deed


• Goods and Services Tax Registration Certificate

• Professional Tax Registration Certificate

• Certificate of Registration of Establishment issued by the Labour Department, Government of Karnataka under the Shops & Establishments Act, 1961

3. For Proprietorship Firms

• Registration Certificate, if registered

• Bank Statement


• Goods and Services Tax Registration Certificate

• Professional Tax Registration Certificate

• Certificate of Registration of Establishment issued by the Labour Department, Government of Karnataka under the Shops & Establishments Act, 1961


1. Labor License

ANNEXURE V

BANGALORE INTERNATIONAL AIRPORT LIMITED

Guidelines for Statutory Compliances

If the successful Bidder (hereafter referred as ‘Contractor’ under this Annexure-V) is

deploying 20 & more workers on any day for the execution of contract at Airport, such

Contractor has to apply for Labor License for the required number of manpower to the

Assistant Labor Commissioner (Central), Bangalore and submit acknowledgement copy to

BIAL before start of the awarded contract work.

2. Compliance under Building & Construction Workers Welfare Act

If the Contractor is deploying 10 & more workers on any day for the execution of any

construction related / civil contract work at Airport,

The Contractor has to register under the BOCWW Act with the Central Labour Dept.

The Contractor has to enroll the workers as beneficiaries with State Labour Dept., and get

them beneficiary cards.

The Contractor has to pay 1% of cess on the entire construction to the BOCCWW Board.

3. ESIC/WCIP – The Contractor’s labor should be covered either under (a) ESIC, OR (b)

Employees Compensation Insurance Policy. (BIAL area is currently not covered under the

ESIC notifications).

4. EPFO – The Contractor’s labor should be covered under the EPFO scheme from day one.

5. Minimum Wages

The Contractor should comply with the minimum wages as notified by the Central Labor

Department from time to time (to be revised in every April & October).

6. Payment of Wages

Payment of wages to labours should be made on or before 7th of every month in the

presence of BIAL’s representative who shall witness and certify the same.

7. Statutory Bonus/ Gratuity – The Contractor shall pay bonus as well gratuity to eligible

employees as per the Act.

8. Equal Remuneration for male and female workers doing the same/similar work.

9. Prohibition of child labour - The Contractor should not employ any workers below the age

of 18 years.


10. The Contractor should issue employment card/appointment letter to all workmen.

11. Registers / Records

The Contractor should maintain attendance register, wages register, register of workmen,

advance register, fines register, over time register, leave register, Form-D, etc., in the

formats as prescribed by Central Labor Department.

12. The Contractor should display all applicable labor abstracts and notices as required Central

Labor compliance.

13. Over Time wages should be paid on gross wages for labours who have put in more than 9

hours in a day or 48 hours in a week at double the rate (not exceeding 50 hours in a quarter).

14. Weekly Holiday – 1 full day with wages for every six days worked.

15. Leave with wages – 27 days per annum.

16. National and Festival Holidays – 10 days per annum (submit list of holidays during the start

of the term).

17. Working hours should not exceed 9 hours in a shift (including spread hour/break).

18. Extend adequate welfare and safety measures for workers as required under the Contract

Labour Act. (BIAL has built a full-fledged Canteen facility for the benefit of Contract

Agencies to extend canteen provision to their Workers inside the premises of Airport.

Contract Agencies are requested to make use of it).

19. The Contractor should submit records & details to BIAL for any internal audits as and when

called for.

20. If the Contractor is having his corporate office / head office in other state and having an

employer PF Code other than Karnataka, then he has to apply and obtain a PF-Sub Code

from the Regional PF Commissioner-I, Bangalore for Karnataka operation.

21. The Contractor should employ adequate number of Supervisors at site to control and

supervise the workers deployed for execution of the contract work as per the contract scope

agreed with BIAL.

22. The Contractor should observe and comply with all the guidelines and provisions of state

and central labour departments with respect to the employment of women.


23. The Contractor should comply, remit all statutory deductions made from the works together

with his contribution to the respective authorities within the stipulated timelines and

furnish a copy of the same along with the Invoice to BIAL.

24. Apart from the compliance guidelines mentioned herein, the Contractor shall observe, and

comply with all labour laws applicable to the execution of contract work so awarded by

BIAL & indemnify BIAL against any notices, charges, penalties and liabilities.

25. Form-III – If the Contractor is deploying 20 and more workers, he has to obtain labour licence

from central labour Department. In such case, the Contractor shall submit a written request

to BIAL for issue of Form-III, to obtain labour licence, along with the following documents:

A.Purchase Order copy along with cost sheet. B.Contract Agreement copy C.R equest letter by the Agency for issue of Form-III, enclosing the following documents:

i) Registration certificate of establishment under appropriate authority (Shops Act / Factories Act/ Companies Act.) as the case may be.

ii) PF Registration certificate of the Agency.

iii) Registration certificate under ESIC scheme or copy of Workmen Compensation Policy insuring the proposed labours, by the Agency.

iv) Workmen/Employees Compensation Insurance Policy copy for having covered all the labours to be deployed for execution of contract at BIAL premises.

v) Profession Tax registration certificate of the Agency.

D.Declaration letter by Agency giving status of any cases with any Labour Department / Court, PF Department, ESIC Department and any Court of Law or with any Government Authorities in India.

E.Declaration letter by Agency stating prohibition of child labour deployment.

F. Declaration letter by Agency giving details of any workers Trade Union exist in the organization.

G. Name, Designation, email ID, Postal Address and Contact Number of MD/Proprietor and Site Incharge


H. Name, Designation, email ID, Postal Address and Contact Number of the official who handles labour/ HR statutory compliances.

I. If the Agency to whom the contract is awarded is engaging another Agency (sub-

contractor) for the supply of manpower, following documents are to be submitted: Approval letter from BIAL for engaging sub-contractor. Agreement / work order executed between the Contractor & sub-contractor. Documents mentioned in serial number 3 to 8 above, pertaining to sub-contractor.

J. Details of workers to be deployed for the execution of contract work at BIAL site (to be

emailed in the attached data format) within 15 days of commencement of work.

For any clarifications on the above, please contact:

Mr. Nagaraj.G, Asst. General Manager-HR, Mob.9538882076 ([email protected])

Mr. Sreenath D.R., Executive-HR, Mob.9538882075 ([email protected])

