request for proposals hyperconverge … · 1365 rfp hyperconverge implementation and server...

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1365 RFP Hyperconverge Implementation and Server Migration

2626 Courtland Street

Duluth, MN 55806-1894

phone 218.722.3336

fax 218.727.7471

www.wlssd.com

Western Lake Superior Sanitary District

REQUEST FOR PROPOSALS

HYPERCONVERGE IMPLEMENTATION AND SERVER MIGRATION

WLSSD RFP #1365

Proposals for Hyperconverge Implementation and Server Migration will be received

by the Western Lake Superior Sanitary District (WLSSD) until the CLOSING time of

November 6, 2017 2PM. Proposals received after the closing time will be returned

unopened. There will be no formal opening. This project involves setting up new HPE

SimpliVity servers along with migrating specific systems from Hyper-V to the HPE

SimpliVity servers at its 2626 Courtland St. Duluth, MN facility.

Each proposal must be sealed and clearly marked “Hyperconverge Implementation

and Server Migration - WLSSD RFP #1365” and addressed to:

Betsy Woller, Buyer



Duluth, MN 55806

Copies of this RFP may be obtained by either calling (218) 740-4794, or at the

District’s website at, www.wlssd.com.

Questions regarding the technical nature of this proposal will be accepted until 2PM on

Friday, October 27, 2017 and should be directed to Grant Brown, Director of

Information Services (218) 740-4777, or email [email protected].

Western Lake Superior Sanitary District reserves the right to reject any and all

proposals, to waive irregularities and to accept the proposal deemed to be in the best

interest of the organization. No proposer may withdraw his proposal within 60 days

after the RFP closing date.

http://www.wlssd.com/

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Table of Contents 1.0 Important Project Dates ....................................................................................................................... 3

2.0 Background Information ....................................................................................................................... 3

3.0 Scope of Services .................................................................................................................................. 3

3.1 Professional Services Hyperconverge Installation ......................................................................... 3

3.2 Professional Services for Exchange ................................................................................................ 4

3.2.1 Option 1: Exchange for Office 365 .......................................................................................... 4

3.2.2 Option 2: Exchange 2016 Upgrade .......................................................................................... 5

3.3 Professional Services for SharePoint .............................................................................................. 6

3.4 Professional Services for System Center ........................................................................................ 7

3.5 Professional Services for File Server Migration ............................................................................. 9

4.0 Proposal Form .................................................................................................................................... 10

4.1 Minimal Down Time .................................................................................................................... 10

4.2 Change Orders .............................................................................................................................. 10

4.3 Questions ..................................................................................................................................... 10

4.4 Proposals Due ............................................................................................................................... 10

4.5 Proposal Form Part “A” ................................................................................................................ 11

4.6 Proposal Form Part “B” ............................................................................................................... 11

4.7 Proposal Form Part “C” ............................................................................................................... 12

5.0 Evaluation of Proposals ....................................................................................................................... 13

6.0 General Terms and Conditions............................................................................................................. 13

6.1 Performance and Payment Bonds ................................................................................................. 13

6.2 Certificate of Insurance ................................................................................................................. 13

6.3 Safe Work Practices ..................................................................................................................... 13

6.4 Billing ........................................................................................................................................... 13

6.5 Indemnification ............................................................................................................................. 13

6.6 Non-assignability ......................................................................................................................... 14

6.7 Non-waiver .................................................................................................................................. 14

7.0 Bill of Material – Server Hardware ....................................................................................................... 14

8.0 Checklist ............................................................................................................................................. 17

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1.0 Important Project Dates

Important project dates are as follows:

Request for Proposals Issued: Friday, October 20, 2017

Questions Received by: Friday, October 27, 2017 by 2PM

Questions Answered on: Tuesday, October 31, 2017

Proposals Due: Monday, November 6, 2017 by 2PM

Board Approval: Monday, November 27, 2017

Start Date: Within 30 Days of Signed Agreement

Completion Dates

Hyperconverge Implementation: Within 60 Days of Signed Agreement

All Remaining Scopes of Service: Within 180 Days of Signed Agreement

2.0 Background Information

The Western Lake Superior Sanitary District provides solid waste management and wastewater treatment

services for approximately 530 square mile region within St. Louis and Carlton Counties. It is governed by

a nine-member citizen Board of Directors. The WLSSD is looking for professional services to replace

their existing Hyper-V DL380 Gen6 Servers using HP4300 LeftHand Storage with a Hyperconverged

SimpliVity system using VMWare on HP DL380 Gen9 hardware that has already been purchased. The

following scopes of service are laid out in order of priority. It is the intent of WLSSD to complete all of the

scopes of services. WLSSD will proceed with Scopes of Services that fall within project budget.

3.0 Scope of Services

3.1 Professional Services for Hyperconverge Implementation

WLSSD currently has a 3 node VMWare architecture running on HP DL380 Gen7 nodes using

LeftHand and StoreVirtual SAN nodes for storage. VMWare currently is running all of the SCADA

software used by Process Control for monitoring plant operations, the Phone System, Backups, HP's

Fail Over Manager for SAN nodes, and Cisco Firepower Management and ISE. WLSSD also has a 3

node Hyper-V architecture running on HP DL380 nodes of varying generations that use the same

LeftHand and StoreVirtual SAN nodes used by VMWare. Hyper-V currently is running all other

systems required by the District. WLSSD has purchased two Hyperconverged HPE Nodes running

SimpliVity (see 7.0 Bill of Material – Server Hardware) to replace the current Hyper-V and VMWare

nodes. All systems rely on a Cisco 9k backbone within the datacenters and Cisco 2960-x to each edge

closet. The internal core is running at 40Gb/s and edge closets are running at either 1Gb/s or 10Gb/s.

Scope of Work

WLSSD is requesting proposals to setup the new HPE SimpliVity servers along with migration of the

Primary Domain Controller. The proposal should include scope of work and corresponding cost per

hour and hours for each task. WLSSD would also like to see the steps involved in each task in order to

evaluate system and network impacts. It is important to take note that any downtime to the SCADA

system needs to be minimized and any potential impacts to SCADA should be outlined in the Scope of

Work. WLSSD would like to ensure the highest available uptime of the HPE SimpliVity architecture.

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WLSSD requires the Approved Project Lead Worker to be onsite for all cutovers and planned system

outages. All components should adhere to Veeam and SimpliVity Backup Standards.

At the end of this scope WLSSD will have:

A fully functioning HPE SimpliVity 2 node cluster that adheres to VMWare, SimpliVity, and

HPE standard practices for Hyperconverge.

A Hyperconverged system that ensures minimal impact to users during operation

A Hyperconverged system that ensures 99.999% uptime of the SimpliVity architechture

A secure Hyperconverged system that adheres to standard best practice for vlan segmentation

A Hyperconverged system that ensures any SCADA processes receive 99.999% uptime

A Hyperconverged system that adheres to Veeam and SimpliVity Backup Standards

The Scope of work should include all of the following tasks. This is not an all-inclusive list:

Setup of existing vlans on the HPE SimpliVity nodes

Setup of any new vlans that are required for operation on the HPE SimpliVity nodes along with

any required setup on the network switches.

Update of all firmware on the nodes.

Ensure that iLO is at the latest version.

Ensure that all VMWare components are at the latest version

Upgrades of any existing VMWare components as required to migrate servers from the existing

VMWare to HPE SimpliVity.

Ensure all failovers are working within HPE SimpliVity

Ensure that snapshotting is setup and available

Bringing the devices online within the existing network

Knowledge transfer to ensure WLSSD staff feel confident to adequately operate the SimpliVity

System without contractor involvement.

Proper domain controller placement on nodes so that Hyper-V contains a single locally installed

Domain Controller, there is a domain controller for the 10.8 network along with a locally

installed Domain Controller on the HPE SimpliVity Hosts.

Items that are out of scope for project:

Any rack and stack of the HPE SimpliVity nodes

Any cabling or cable management

Server migrations not outlined in the scope of work

3.2 Professional Services for Exchange WLSSD is requesting proposals on both of the following options. However, dependent on cost and

what is in the best interest of the District only one will be chosen, if budget allows.

3.2.1 Option 1: Exchange for Office 365

WLSSD currently has an Exchange 2010 server setup in a 2 node cluster. These clusters contain public

folders, user mailboxes, resources, and contacts. WLSSD would like to migrate their Exchange into

Microsoft's 365 environment utilizing the G3 Tenant.

WLSSD has approximately 110 user mailboxes that will need to be transitioned to the O365. Currently

the Exchange server contains 2 primary databases for user mailboxes (each at about 110 GB), 2

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archive databases for user mailboxes (each at about 20 GB), public folders (about 20 GB),

incoming/outgoing relay to Microsoft's Forefront protection services, local relay to SharePoint, and

Azure AD Synch Service.

The system currently shows 175 objects in the Mailbox Configuration, 84 objects in the Distribution

Group Configuration, and 57 mail contacts.

Scope of Work

WLSSD is requesting proposals to take the existing Exchange 2010 and migrate it to O365. The

proposals should include scope of work and corresponding cost per hour and hours for each task.

WLSSD would also like to see the steps involved in each task in order to evaluate system and network

impacts. It is important to take note that any downtime to the SCADA system needs to be minimized

and any potential impacts to SCADA should be outlined in the Scope of Work. WLSSD requires the

Approved Project Lead Worker to be onsite for all cutovers and planned system outages.


A fully functioning O365 Exchange, onsite Exchange Server, Azure Active Directory Synching,

and relays to SharePoint.

An Email system that ensures users are receiving their emails promptly on their PCs and mobile

devices.

An Email system that ensures 99.999% access to user emails.

A secure Email system that adheres to standard best practice for Hybrid O365 and Onsite

Exchange and vlan segmentation.

An Email system that adheres to Veeam and SimpliVity Backup Standards and allows for restore

of any email that was deleted within the previous 5 years.


Patching of any systems required to meet O365 requirements

Create any required virtual servers

Setup vlans according to best practice with O365

Build onsite Exchange 2016 server

Move Active Directory Synching from existing Exchange to new Exchange server

Configure O365 for Mailbox migration

Configure onsite Exchange 2016 with relays to O365 and to SharePoint

Migrate test mailboxes to O365 and verify successful mail flow

Adjust Group Policies required for Office products

Knowledge transfer to ensure WLSSD staff feel confident to adequately operate the Onsite

Exchange Server and O365 Exchange components without contractor involvement.

Complete documentation of O365 and onsite Exchange environment

Migration of user PST files into O365

3.2.2 Option 2: Exchange 2016 Upgrade

WLSSD currently has an Exchange 2010 server setup in a 2 node cluster. These clusters contain public

folders, user mailboxes, resources, and contacts. WLSSD would like to upgrade their Exchange server

to the latest version of Exchange 2016.

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Currently the Exchange server contains 2 primary databases containing all 110 user mailboxes (each

database is about 110 GB), 2 archive databases for user mailboxes (each at about 20 GB), public

folders (about 20 GB), incoming/outgoing relay to Microsoft's Forefront protection services, local

relay to SharePoint, and Azure AD Synch Service.

The system currently contains 175 objects in the Mailbox Configuration, 84 objects in the Distribution

Group Configuration, and 57 mail contacts.

Scope of Work

WLSSD is requesting proposals to take the existing Exchange 2010 and upgrade it to Exchange 2016

along with implementation and policy setup for Exchange Archiving. The proposals should include

scope of work and corresponding cost per hour and hours for each task. WLSSD would also like to see

the steps involved in each task in order to evaluate system and network impacts. It is important to take

note that any downtime to the SCADA system needs to be minimized and any potential impacts to

SCADA should be outlined in the Scope of Work. WLSSD requires the Approved Project Lead

Worker to be onsite for all cutovers and planned system outages.


A fully functioning Exchange Server with full failover, Azure Active Directory Synching, and

relays to SharePoint.

An Email system that ensures users are receiving their emails promptly on their PCs and mobile

devices.

An Email system that ensures 99.999% access to user emails.

A secure Email system that adheres to standard best practice for Onsite Exchange and vlan

segmentation.

An Email system that adheres to Veeam and SimpliVity Backup Standards and allows for restore

of any email that was deleted within the previous 5 years.


Patching of any systems required to meet Exchange 2016

Create any required virtual servers

Setup vlans according to best practice with Exchange 2016

Move Active Directory Synching from existing Exchange to new Exchange server

Configure Exchange mailbox migration

Configure onsite Exchange 2016 with relays to SharePoint and to Forefront protection

Adjust Group Policies required for Office products

Knowledge transfer to ensure WLSSD staff feel confident to adequately operate the Exchange

Server without contractor involvement.

Complete documentation Exchange environment

Migration of user PST files into Exchange Archive

3.3 Professional Services for SharePoint

WLSSD currently has SharePoint 2010 installed on Windows Server 2008R2. It has a SQL 2005

backend running on Windows Server 2008 R2. There is currently just under 100GB of data being used

for SharePoint. WLSSD has three Site Collections: WLSSD, OMWeb, and Board. We would like to

migrate to a new SharePoint 2016 server.

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WLSSD has 3 top level sites

WLSSD - Used regularly by most users. This it the primary Administrative site. It is

approximately 30GB worth of data.

OMWeb - Primarily static data for Operations. It is approximately 50GB worth of data.

Board - This is used by the WLSSD Board. It is approximately 10GB worth of data.

Each Site Collection has multiple sub-sites, lists, and libraries. We are not aware of any customized

sites using third party tools or customized workflows. WLSSD uses many of the native SharePoint

Services.

Scope of Work

WLSSD is requesting proposals to take the existing SharePoint 2010 server and upgrade and migrate it

to a new SharePoint 2016 server running on Windows 2016 and SQL 2016. WLSSD would like to

host both SharePoint and SQL on the same server. The proposals should include scope of work and

corresponding cost per hour and hours for each task. WLSSD would also like to see the steps involved

in each task in order to evaluate system and network impacts. WLSSD requires the Approved Project

Lead Worker to be onsite for all cutovers and planned system outages.


A fully functioning SharePoint server, Central Administration, and Sites.

A SharePoint system that fully utilizes caching and blob management to ensure the fastest page

response

A SharePoint system that ensures 99.999% access to all sites and documents.

A SharePoint system that utilizes effective search standards to ensure all standard document

types are retrieved effectively and efficiently

A secure SharePoint system that adheres to standard best practice for SharePoint and vlan

segmentation.

A SharePoint system that adheres to Veeam and SimpliVity Backup Standards.


Patching of any systems required to upgrade to SharePoint 2016

Create SharePoint virtual server

Setup vlans according to best practice with SharePoint 2016

Install onsite SharePoint and SQL software

Ensure all systems are patched to the latest version

Run migrations from existing SharePoint server 2010 to new SharePoint 2016

Knowledge transfer to ensure WLSSD staff feel confident to adequately operate the SharePoint

Server and Central Administration without contractor involvement.

Ensure Search features are working

Ensure Blob storage is setup

Active Directory integration

Complete documentation SharePoint environment

Security Audit of users and group and recommendations for Best Practices

Implementing Search Services for PDF documents

3.4 Professional Services for System Center

WLSSD currently is using System Center to manage its application deployments. WLSSD is currently

running System Center Configuration Manager 5.0.8540.1000 Version 1706 on a 2012 R2 Server and

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has a folder size of approximately 150GB. The database for SCCM is currently on a SQL 2012 Cluster

and is approximately 12GB in size. WLSSD would like to upgrade to the latest System Center using

the latest SQL and Server Backbone.

Currently the existing System Center manages Windows Defender deployment, iOS integration with

Apple Device and Application Deployment using Microsoft Intune, and approximately 30

applications. WLSSD would like to integrate WSUS into System Center for deployment to user

computers and servers. WLSSD currently manages WSUS on a separate server for monthly updates.

Scope of Work

WLSSD is requesting proposals to take the existing SCCM and upgrade it along with SQL and

Windows Server to the latest supported versions. WLSSD would also like to incorporate Windows 10

Surface deployment from SCCM along with WSUS integration for Windows Updates. The proposals

should include scope of work and corresponding cost per hour and hours for each task. WLSSD would

also like to see the steps involved in each task in order to evaluate system and network impacts.

WLSSD requires the Approved Project Lead Worker to be onsite for all cutovers and planned system

outages.


A fully functioning SCCM system.

A SCCM system that effectively utilizes Windows Deployment standards for Windows 7 and

newer, utilizes WSUS update practices for manually declining and pushing out updates, fully

utilizes failover in the Reporting Services, and ensures that all machines are effectively protected

with the latest Windows Defender updates.

A SCCM system that ensures 95% uptime

A SCCM system that utilizes standard file and folder best practices for managing all images and

updates

A secure SCCM system that adheres to standard best practice for SCCM and vlan segmentation.

A SCCM system that adheres to Veeam and SimpliVity Backup Standards.


Patching of any systems required to upgrade SCCM

Create SCCM Virtual Server

Setup vlans according to best practice with SCCM

Install SCCM and SQL software

Ensure all systems are patched to the latest version

Installation and Configuration of WSUS components within SCCM

Setup of SCCM and components in order to capture and deploy Windows 10 for Surface Pro

images and firmware

Knowledge transfer to ensure WLSSD staff feel confident to adequately operate the System

Center, WSUS, and Reporting Services without contractor involvement.

WSUS integration and best practices for Windows Update cycles focusing on review prestaging,

and declining updates

Complete documentation System Center environment

SCUP integration with SCCM

Full failover of Reporting Services for SCM and SQL

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3.5 Professional Services for File Server Migration

WLSSD currently has a file server that is running on Windows Server 2008 R2. WLSSD would like to

migrate these files to a new 2016 File Server.

The existing server contains file share is also Printer Management. Currently there are 8 drives on the

File Server.

Drive E is used for Archive data and is currently 350 GB

Drive K is a general use drive and is currently 25 GB

Drive L is used for GIS Software and non-static GIS data and is currently 40 GB

Drive M is used for Software Storage and is currently 130 GB. This share will be migrating to

separate server and is out of scope.

Drive J is District Shared Drive and is currently 275 GB

Drive G is a Static Drive and is currently 2.5 TB. This drive will not be migrating, but needs to

be included as part of the new file server.

Drive I is a Department specific storage drive and is currently 275 GB

Drive H contains all Users redirect My Document folders and is currently 300 GB

The server also contains approximately 25 server/fax devices that will need to get migrated to the new

File Server.

Scope of Work

WLSSD is requesting proposals to migrate all file shares except Drive M to a new File server along

with all Printers and Faxes. The proposals should include scope of work and corresponding cost per

hour and hours for each task. WLSSD would also like to see the steps involved in each task in order to

evaluate system and network impacts. It is important to take note that any downtime to the SCADA

system needs to be minimized and any potential impacts to SCADA should be outlined in the Scope of

Work. WLSSD requires the Approved Project Lead Worker to be onsite for all cutovers and planned

system outages.


A fully functioning File system with local drives and remote archive drives.

A File system that ensures 99.999% access to all files and folders

A secure File system that adheres to standard best practice for File systems and vlan

segmentation.

A File system that adheres to Veeam and SimpliVity Backup Standards for all locally attached

drives.


Setup of new File Server

Migration of all printers and faxes

Migration of all drive data with exception of o Drive M (Kits) is out of scope o Drive G (Static) will remain on old storage but needs to be accessible from the new File

Server

Proof that all files exist on new server.

Parallel running of both servers to ensure all data is transferred

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4.0 Proposal Form WLSSD is seeking proposals for this project and may be subject to further negotiation once all

proposals are submitted and reviewed. WLSSD reserves the right to negotiate the proposals, and to

accept the proposal deemed to be in the best interest of the organization.

4.1 Minimal Down Time Due to changing plant conditions it may be necessary for certain tasks to be rescheduled. Proposals

should include which task would be difficult to reschedule; include number of days project could be

delayed. Approved Project Lead Worker must be performing delayed task within 2 weeks of original

schedule date. Proposals will need to include contingency plans for tasks that could have large system

impacts for a long period of time; include plans to elevate any extended system impacts. If task could take

system down Approved Project Lead Worker must be onsite during work.

Acknowledging Section 4.1 Minimal Down Time

Name:

______________________

Title:

______________________

Signature:

______________________

4.2 Change Orders

It is the goal of WLSSD to keep change orders to a minimum. It is the responsibility of the proposer

to evaluate all scope of work and consider any circumstance that could impact the price, and take that

into consideration when submitting the time and material not to exceed price. WLSSD does

understand that some circumstances are unavoidable and will address them as they arise. It is

imperative that no work commences outside of the scope of work without signed approval.

Acknowledging Section 4.2 Change Orders

Name:

______________________

Title:

______________________

Signature:

______________________

4.3 Questions WLSSD will accept questions until Friday, October 27, 2017 by 2PM. Questions should be emailed to

Grant Brown at [email protected]. Questions will be posted at www.wlssd.com on Tuesday,

October 31, 2017.

4.4 Proposals Due Proposals for Hyperconverge Implementation and Server Migration will be received until closing time of 2

PM, November 6, 2017. Proposals received after this time will be returned unopened. Each proposal

must be in a sealed envelope and clearly marked, “Hyperconverge Implementation and Server

Migration - WLSSD RFP #1365”” and addressed to:

Betsy Woller, Buyer



Duluth, MN 55806

mailto:[email protected]


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In addition to the above mentioned sealed copy we will require a pdf. digital copy emailed to

[email protected] by the closing time of 2PM, November 6, 2017.

There will not be a formal opening of the proposals. The award will consist of execution of an

agreement between the successful contractor and WLSSD. Feel free to contact Betsy Woller at 218-

740-4794 or [email protected] if you have questions or comments.

4.5 Proposal Form Part “A” The submitted proposals must be time and material not to exceed. Along with filling out the below,

WLSSD will require a separate document with the steps involved in each task, hours per task and cost per

hour. WLSSD will use this information to evaluate system and network impacts. Proposers must assume

no WLSSD staff involvement in any task. As project continues, change orders may be negotiated if staff is

available and able to perform certain tasks.

Estimated

Completion

Dates

Professional Service Price

Time and material not to exceed

Within 60 days of

signed Agreement Hyperconverge Installation

Total project

completion within

180 days of signed

Agreement

Exchange Option 1

Exchange Option 2

SharePoint

System Center

File Server Migration

4.6 Proposal Form Part “B”

The following will need to be provided to evaluate the Contractors ability to perform Scopes of

Service listed above.

Current Certifications (or newer equivalent) for:

o MCSE: Productivity

o MCSE: Messaging

o MCSE: SharePoint

o MCSA: Office 365

o MCSA: Windows Server 2016

o HPE ProLiant

o VMWARE Certified Professional

o Cisco CCNA

A summary of all prior work completed by the proposer that is similar to the following,

including contact/reference info for each of the below.

o Install of SimpliVity in a Metro Clustered environment

o Hyper-V to VMWare migration

o Install of SimpliVity in organization size of 50-200 virtual servers



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o Domain Controller Upgrade

o Upgrade experience from SharePoint 2010 to SharePoint 2016

o Migration experience from Exchange 2010 to cloud

o Upgrade experience from Exchange 2010 to Exchange 2016

4.7 Proposal Form Part “C” The undersigned has read and understands the nature of the services requested and accepts the

Specifications and Terms and Conditions stated herein.

Name of Company_______________________________________________________________

Street Address__________________________________________________________________

City_________________________State_______________Zip Code_______________________

Email Address___________________________________________________________________

Phone____________________________________Fax____________________________________

Authorized Representative_____________________________Title________________________

Signature_______________________________________Date_____________________________

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5.0 Evaluation of Proposals

The WLSSD information services staff will read, evaluate, interview and recommend which Contractor be

approved to the WLSSD Finance Committee. The WLSSD Finance Committee will then recommend the

Contractor to be approved by the WLSSD Board of Directors. In evaluating the proposals, the following

criteria will be used:

1. Certifications

2. Prior similar work experience and references

3. Cost

4. Contingency plans to elevate extended system impacts

5. Proposers steps listed for each task and hours per task

6.0 General Terms and Conditions

6.1 Performance and Payment Bonds

Performance and payment bonds are required if the time and material not to exceed price for the

entire project is over $50,000. Upon award, the chosen Contractor will furnish a performance and

payment bond in an amount at least equal to the agreed upon estimated Contract Price for the duration

of the Agreement Terms as security for the faithful performance and payment of all of the Contractors

obligations under the contracted agreement.

6.2 Certificate of Insurance

The selected Contractor shall not commence any work until a Certificate of Insurance is provided to

the WLSSD showing evidence of coverage and payment of current premium. The WLSSD must be

notified sixty (60) days prior to any change in coverage or cancellation of policy.

6.3 Safe Work Practices

Safety is of paramount importance. The Contractor shall be responsible for the safety of its employees

and safe conduct of all work performed and shall take all necessary precautions for that purpose. The

contractor shall be solely responsible for any violation of safety or health standards committed by its

employees and shall immediately remedy any condition giving rise to such violations and shall defend

and hold the Western Lake Superior Sanitary District harmless from any penalty, fine or liability in

connection thereof.

The Contractor and its employees shall comply with the WLSSD personal protective equipment (PPE)

policy while operating on District facilities. Basic PPE consists of hardhat, steel toed shoes, safety

glasses and reflective, Class 2 ANSI vest.

6.4 Billing

All billing statements should be emailed to [email protected] in pdf format and should reference

purchase order number provided upon award.

6.5 Indemnification

Contractor shall indemnify and hold harmless the Board and its agents and employees from and

against any and all claims, damages, losses, and expense, including attorneys’ fees, resulting from

Contractor’s performance of the work described herein, including, without limitation, all claims for

damage, loss, or expense which are attributable to bodily injury, sickness, disease or death, or injury or


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destruction of personal or real property, including the loss of use resulting therefrom, and failure of

Contractor to comply with any governmental rules and regulations or permits issued by the Minnesota

Pollution Control Agency and/or other appropriate governmental regulatory authorities.

6.6 Non-assignability

Contractor shall not assign its rights nor delegate performance of its duties under signed Agreement

without the prior written consent of the Board.

6.7 Non-waiver

No waiver of a breach of any provision under signed Agreement shall be construed to be a waiver of

any succeeding breach of the same provision or any other provision of signed Agreement. No delay or

failure by either party to exercise any right under signed Agreement, and no partial or single exercise

of that right, shall constitute a waiver of that or any other right, unless otherwise expressly provided

herein.

7.0 Bill of Material – Server Hardware *The below has been purchased

Product # Qty Product Description Config Name

Q5V84A 2 HPE SimpliVity 380 Gen9 Node

HPE SimpliVity 380

Gen9 Node #1

817955-L21 2

HPE DL380 Gen9 Intel Xeon E5-2697Av4

(2.6GHz/16-core/40MB/145W) FIO

Processor Kit

HPE SimpliVity 380

Gen9 Node #1

817955-B21 2

HPE DL380 Gen9 Intel Xeon E5-2697Av4

(2.6GHz/16-core/40MB/145W) Processor

Kit

HPE SimpliVity 380

Gen9 Node #1

817955-B21 0D1 2 Factory Integrated

HPE SimpliVity 380

Gen9 Node #1

724864-B21 2

HP DL380 Gen9 2SFF Front/Rear

SAS/SATA Kit

HPE SimpliVity 380

Gen9 Node #1


HPE SimpliVity 380

Gen9 Node #1

Q5V85A 2

HPE SimpliVity 380 480GB Boot Storage

Kit

HPE SimpliVity 380

Gen9 Node #1

Q5V87A 2

HPE SimpliVity 380 SFF 9x1.92TB SSD

Storage Kit

HPE SimpliVity 380

Gen9 Node #1

719073-B21 2

HPE DL380 Gen9 Secondary 3 Slot GPU

Ready Riser Kit

HPE SimpliVity 380

Gen9 Node #1


HPE SimpliVity 380

Gen9 Node #1

749976-B21 2

HP H240ar 12Gb 2-ports Int FIO Smart Host

Bus Adapter

HPE SimpliVity 380

Gen9 Node #1

727250-B21 2

HP 12Gb SAS Expander Card with Cables

for DL380 Gen9

HPE SimpliVity 380

Gen9 Node #1


HPE SimpliVity 380

Gen9 Node #1

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665249-B21 2 HPE Ethernet 10Gb 2-port 560SFP+ Adapter

HPE SimpliVity 380

Gen9 Node #1


HPE SimpliVity 380

Gen9 Node #1

665243-B21 2

HPE Ethernet 10Gb 2-port 560FLR-SFP+

Adapter

HPE SimpliVity 380

Gen9 Node #1


HPE SimpliVity 380

Gen9 Node #1

720620-B21 4

HPE 1400W Flex Slot Platinum Plus Hot

Plug Power Supply Kit

HPE SimpliVity 380

Gen9 Node #1


HPE SimpliVity 380

Gen9 Node #1

BD505A 2

HPE iLO Advanced including 3yr 24x7 Tech

Support and Updates 1-server LTU

HPE SimpliVity 380

Gen9 Node #1

BD505A 0D1 2 Factory Integrated

HPE SimpliVity 380

Gen9 Node #1

Q5W01A 2

HPE OmniStack for DL380 Gen9 16-core 2-

processor 9x1.92TB SSD Software

HPE SimpliVity 380

Gen9 Node #1

783008-B21 2

HP DL380 Gen9 2SFF Front SAS x4 Cable

Kit

HPE SimpliVity 380

Gen9 Node #1


HPE SimpliVity 380

Gen9 Node #1

700139-B21 2

HPE 32GB microSD Mainstream Flash

Media Kit

HPE SimpliVity 380

Gen9 Node #1


HPE SimpliVity 380

Gen9 Node #1

733664-B21 2

HP 2U Cable Management Arm for Easy

Install Rail Kit

HPE SimpliVity 380

Gen9 Node #1


HPE SimpliVity 380

Gen9 Node #1

666988-B21 2 HPE 2U Security Bezel Kit

HPE SimpliVity 380

Gen9 Node #1


HPE SimpliVity 380

Gen9 Node #1

488069-B21 2 HPE Trusted Platform Module Option

HPE SimpliVity 380

Gen9 Node #1


HPE SimpliVity 380

Gen9 Node #1

768900-B21 2 HP DL380 Gen9 Systems Insight Display Kit

HPE SimpliVity 380

Gen9 Node #1


HPE SimpliVity 380

Gen9 Node #1

758959-B22 2 HP Legacy FIO Mode Setting

HPE SimpliVity 380

Gen9 Node #1

733660-B21 2

HP 2U Small Form Factor Easy Install Rail

Kit

HPE SimpliVity 380

Gen9 Node #1

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HPE SimpliVity 380

Gen9 Node #1

JD097C 8

HPE FlexNetwork X240 10G SFP+ to SFP+

3m Direct Attach Copper Cable

HPE SimpliVity 380

Gen9 Node #1

H1K92A3 1 HPE 3Y Proactive Care 24x7 SVC

HPE SimpliVity 380

Gen9 Node #1

H1K92A3 TT3 2 HPE ProLiant DL380 Gen9 Support

HPE SimpliVity 380

Gen9 Node #1

H1K92A3

R2M 2 HPE iLO Advanced Non Blade - 3yr Support

HPE SimpliVity 380

Gen9 Node #1

H1K92A3

W8Z 2 HPE OmniStack 16c 2P 9x1.92TB SSD Supp

HPE SimpliVity 380

Gen9 Node #1

HA114A1 1 HPE Installation and Startup SVC

HPE SimpliVity 380

Gen9 Node #1

HA114A1 5LY 2 HPE SimpliVity 380 HW Startup SVC

HPE SimpliVity 380

Gen9 Node #1

HA124A1 1 HPE Technical Installation Startup SVC

HPE SimpliVity 380

Gen9 Node #1

HA124A1 5LZ 2 HPE SimpliVity 380 SW Startup SVC

HPE SimpliVity 380

Gen9 Node #1

Memory

805358-B21

32

HP 64GB (1x64GB) Quad Rank x4 DDR4-

2400 CAS-17-17-17 Load Reduced Memory

Kit

HPE SimpliVity 380

Gen9 Node #1

805358-B21 0D1 32

Factory Integrated

HPE SimpliVity 380

Gen9 Node #1

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7.0 Checklist

Questions submitted on or before 10/27/17 at 2PM

Review Questions posted on www.wlssd.com on 10/31/17

Proposals submitted on or before 11/6/17 at 2PM including the following:

o 4.0 Proposal Form – Pages 10-12

o Separate document listing out each task, hours for each task, and cost per hour for the

following scopes of services:

3.1 Professional Services Hyperconverge Installation

3.2 Professional Services for Exchange

3.2.1 Option 1: Exchange for Office 365

3.2.2 Option 2: Exchange 2016 Upgrade

3.3 Professional Services for SharePoint

3.4 Professional Services for System Center

3.5 Professional Services for File Server Migration

o Include which tasks may be difficult to reschedule and estimated time for work to

commence. (Approved Project Lead Worker must be performing delayed task within 2

weeks of original scheduled date.)

o Include contingency plans to elevate extended system impacts.

o Certifications

o Summary of prior work completed; including references.


request for proposals hyperconverge … · 1365 rfp hyperconverge implementation and server...

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