Request for Proposal

Attn: Lucie Arnout, Vice President of Communications

Submitted By:

GM Event Management Tuesday, November 19, 2013

Lucie Arnout Vice President, Communications The Rezik Corporation 89 Adelaide St. W. Toronto, ON M5H 1P9

GM Event Management 386 Bloor Street W Toronto, ON M5S 1X4 www.GMeventmanagement.com 416-427-1357 events@GMEventsManagements.com

Dear Ms. Arnout, Founded in 2008, GM Events Management is a full-service event planning company who executes memorable events of any shape and size. Our team is comprised of 20 highly capable, enthusiastic and innovative members who have over 10 years of event planning experience. As a member of the International Special Events Society-Toronto, we are committed to the highest level of ethical standards and continuing education within the world of event planning. We specialize in corporate events, specifically within the technology, environmental and financial district and have strong relationships within these industries. Our specialties align with The Rezik Corporations’ operations. Clients we’ve worked for in the past, include: • Toronto Dominion

Bank • CIBC • Bank of Montreal

• Research in Motion • Sierra Wireless • Softchoice

Corporation

• Environment Canada • Bullfrog Power Inc. • Greenpeace

We have been recognized for our achievements, winning the title of “Favourite Canadian Event Planner” at the 2012 Canadian Special Events Readers Choice awards as well as the 2012 Best Public Entertainment Event Award for our work with Environment Canada. We want to extend our award-winning work to your excellent organization and promise you service that’s reliable, high quality and innovative. We look forward to working with you.

Best regards, Melissa Meyer & Geoff Newsome Chief Executive Officers

Table of Contents Executive Summary…………………………………………..1-4 Theme…………………………………...………………...……5 National Managers’ Conference…....………………………..6-9 Conference Agenda………………..………………………...10-12 Anniversary Gala Dinner……………………………………...13 Floor Plan and Seating Plan……..……………….…………..14-16 Protocol for Lieutenant Governor……………………...…………17 Décor and Entertainment………………......................................18 Reception and Dinner Menu……………………………........19-20 Agenda………………………………………………………....21 Budget………………………………………………………....22 Program Grid……………......………………..........................23

Executive Summary

Rezik Corporation Background The Rezik Corporation, founded in high-quality and innovative engineering, celebrates its 100th anniversary this year. Karl Rezik (1861-1941) founded the company while in Geneva, Switzerland in 1886. Since then, it has become a global leader, owning the most patent applications worldwide. Globally, Rezik stands for innovation, quality and product diversity within four sectors: automotive technology, industrial technology, consumer goods and security systems. Its philosophy centers on quantity and quality improvement. Innovation, according to Karl Rezik, was more than having exceptional product quality, design and functionality; it’s also about their commitments to society and their effect on the world in the future. Environmental protection is also a key principle, being held to the same standard as product quality and cost efficiencies. Rezik also believed in corporate social responsibility and created a foundation promoting the following sectors: health care, international understanding, welfare, education and training, art, culture and science. Within it’s 100 years of operation, Rezik has more than 80 primary locations throughout North America. It’s fitting for the company to celebrate its anniversary in Canada, as it was the first country that started operations outside of Europe. The Rezik Corporation’s Canadian Corporate Head Office is in downtown Toronto, making for a more memorable and honourary event. The four-day event consists of two major occasions: the National Managers’ Conference and an Anniversary dinner dance.

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Business Objectives The National Managers’ Conference

• Foster professional relationships between President Franz Hess and his Global Managers

• Promote innovation within Rezik’s global operations and build on future global opportunities

Rezik’s Anniversary Dinner Dance

• Celebrate Rezik’s 100th anniversary • Foster relationships between Rezik’s Toronto Head Office and its Global

Managers

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Guest List Summary The National Manager’s Conference (36) 30 Canadian Executives • Franz Hess, President • Henry Rickson, VP Corporate

Development • Jeff Smart, VP Finance • Gloria Rodrigues, VP Human

Resources • Lucie Arnout, VP Operations • Monica Jaggi, VP Automotive • Rolf Gardner, VP Consumer Goods • Shamus O’Reilly, VP Security Systems • Wolfgang Rexton, VP Packaging • Adrian Flores, Director of Sales • Peter Conrad, Director of Engineering • Bruce Johnston, Director of Sales • Hayes Donald, Director of Engineering • Michael Vortin, Director of Engineering • Rusty Weber, Director of Sales • Alexis Stevens, Regional Manager

(Vancouver) • Howard Martin, Regional Manager

(Vancouver)

• Oscar Chavez, Regional Manager (Vancouver)

• Alyssa Chow, Regional Manager (Vancouver)

• William Mackay, Regional Manager (Toronto)

• Paul Smitt, Regional Manager (Toronto)

• Justin Lewis, Regional Manager (Toronto)

• Ashifa Jumani, Regional Manager (Toronto)

• Gilles Boisvert, Regional Manager (Montreal)

• Rita Moretti, Regional Manager (Montreal)

• Karen Tesky, Regional Manager (Montreal)

• Isabelle Fortin, Regional Manager (Montreal)

6 Global Managers • Ditman Durkin, VP Corporate

Development (Geneva) • Eliza Crosscreek, VP Corporate

Development (London) • Juan Moreno, VP Corporate

Development (Madrid)

• Roland Mutu, VP Corporate Development (Cape Town)

• Justin Rosworth, Director of Design, Packaging (Paris)

• Sergio Aramini, Director of Engineering (Rome)

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Guest List Summary (Continued) Anniversary Dinner Dance Guest List Summary (232)

• 100 employees from Corporate Office plus spouse/guest (200)

• Regional Managers attending Conference from out of town, plus spouse/guest (16)

• Global Guests attending Conference, plus spouse/guest (12)

• Julia Watson, Managing Director of The Karl Rezik Foundation and

husband Paul (2)

• Lieutenant Governor David C. Onley and wife Ruth Ann (2)

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Theme: The Great Gatsby Slogan: “Good enough for Gatsby, Good enough for Rezik”

About The Great Gatsby was a seminal novel written in the 1920s by American author F. Scott Fitzgerald. With the release of the Great Gatsby film this year, Gatsby fever has taken hold all over Canada. The novel and film follows the life of Jay Gatsby, a self made millionaire after the Great War. His life and activities follow the definition of extravagant as he faults his wealth and entertains the elite of society.

What does this mean for the Anniversary Dinner Dance? The Great Gatsby theme will help to showcase Rezik and the success the company has seen. To translate the theme to the Anniversary dinner dance, the décor and tables will all be themed to reflect Gatsby and its extravagance. This will include:

• White and Gold table clothes and dressings for all Guest seating • The Head Table will have eye catching flower arrangements and centerpieces • The gift baskets for each of the 29 tables will have items themed to Gatsby, with things

such as watches with Gold and silver as well as elegant soaps and oils • Music and entertainment will play with a 1920s jazz influence

• These will include covers of popular songs (past & present) as well as classical music • Dancers will be encouraged to participate in classical dances to take advantage of the

ballroom setting. • Event staff will be dressed in formal attire with Gatsby colours (Women as Flappers)

The Great Gatsby will fit in with the image Rezik is portraying. The Theme will fit into the Anniversary Dinner because it shows another year of prosperity, with the promise for more to come, all in the style and showman ship of Gatsby era 1920s.

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National Managers’ Conference

Dates June 20-23, 2014 We’ve chosen this weekend because of its typically warm temperatures. The average high temperature in June 2013 was 25° C, and the average low temperature was 15°C. This temperature allows guests to comfortably explore the city on foot. It will also not be as hot and humid as it would be in July or August, where temperatures sometimes reach 40°C. Since the National Managers’ Conference is typically held quarterly, we chose a date that’s close to the end of Quarter 2. We chose to hold it the week before Canada Day (weekend of June 28, 2014) so that Canadian employees will be able to spend their Canada Day weekend with friends and family. Having the Conference from a Friday to Monday is also effective because it gives employees the full week to prepare. Although it will create a four-day work week as guests will be travelling home on Monday, this gives staff two short weeks before and after as they may need to recover from jet lag. The National Managers’ Conference will be held on Friday, June 20, and Saturday, June 21, 2014. The Anniversary dinner dance will be held on Sunday, June 22, 2014.

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Venue The Westin Harbour Castle The Westin Harbour Castle, located on Toronto’s picturesque Lake Ontario waterfront, is a first-class venue within a world-class city. It’s a CAA/AAA Four Diamond hotel that’s easily accessible to Toronto’s finest attractions, including: Harbourfront Centre, CN Tower, Hockey Hall of Fame, Eaton Centre and Ripley’s Aquarium of Canada.

Aligning with Rezik’s environmental consciousness and values, it has a Four Green Key Rating. This indicates the hotel’s commitment to protect the environment through a wide range of policies and practices, which include an electronic bill and newspapers, smoke-free policy, and is the only downtown Toronto hotel with an 100% Bullfrogpowered green electric lobby and restaurant. It has many state-of-the-art amenities, such as a gym, pool, spa, running program and yoga classes. All rooms offer a spectacular panoramic lakeside view, Westin’s iconic “Heavenly Bed,” large workspaces, high-speed Internet access and natural light.

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Conference: The Westin Harbour Castle The Westin Harbour Castle, aside from having excellent hotel amenities, also contains state-of-the-art-facilities for business meetings and conferences. They offer a fully equipped Business Center, and include in-house audiovisual and a Convention Services Team. A Convention Services manager will be there to meet all of your Conference needs. From before, during and after the Conference, they will oversee your layout space, configure any technological needs among many other tasks. The two chosen spaces for the National Managers’ Conference are Dockside 2 and Queens Quay, which are both located on the lower level of the hotel. The following are room specifications for Dockside 2 and Queens Quay Dockside 2 Queens Quay Room Dimensions: 35’ x 26’ Dimensions: 35’ x 46’ Total Square Feet: 910 Total Square Feet: 1,610 Ceiling Height: 10’ Ceiling Height: 12’ Classroom* Style: 40 people Conference Style: 40 people Hollow Square: 40 people U-Shape* Style: 50 people *Recommended Styles

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Meeting Set-up Styles

Dockside 2

Located on the lower level of the hotel, it can hold 40 people with a theatre

styled room. We recommend a classroom style for the afternoon meeting

scheduled for Day One. A classroom style best suits the meeting, as Franz

Hess will be discussing his objectives for the conference, allowing guests to

take notes on Rezik’s current global opportunities, product development and

newly operated packaging technology division.

Queen’s Quay Room

Also located on the lower level of the hotel, it can hold 50 people with a U-

shape room design. We recommend having a U-shape room design because

it best accommodates audiovisual technology, allowing all attendees to see

the screen. It also fosters ample opportunity for group discussion and

collaboration.

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Conference Agenda Day One Guests will arrive, check-in and register at the Westin Harbour Castle throughout the day. Check-In is at 3 p.m, but we can receive early check-in if necessary 4:30 p.m., Afternoon Meeting at Dockside 2 • President Franz Hess will present Conference objectives. This would

include discussing product development, the company’s global operations and ideas surrounding a business plan for the new Packaging Technology division

6:30 p.m., Depart Hotel and travel by bus to Canoe Restaurant 7 p.m., Dinner at Canoe Restaurant (54th Floor TD Bank Tower, 66 Wellington St. W.) • Guests will taste the best of Canadian

cuisine while overlooking the downtown core.

• Critically acclaimed to be among Canada’s best restaurants, Canoe has a diverse menu, including: Mackerel & Lobster, Ontario Rib Eye, Alberta Lamb and West Coast Ivory Salmon.

10 p.m. Depart Canoe Restaurant and return to Hotel

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Day Two 9 a.m., Group Breakfast at The Mizzen Restaurant (Westin Harbour Castle, Lobby) 11 a.m.-4 p.m. For Managers: All-day business program about Professional Development • Queens Quay Room, Lower Level of Westin Harbour Castle • Lunch catered within the room, and will include: freshly basked breads

and rolls, Starbucks regular and decaffeinated coffee, black and tazo teas, chef’s daily soup creation, handmade mini sandwiches and pastries.

11 a.m.-4 p.m. For Spouses: Citysightseeing Toronto Tour • Enjoy a hop-on-hop-off sightseeing tour

of major Toronto attractions. Stops include: Eaton Centre, Casa Loma, Royal Ontario Museum, Art Gallery of Ontario

• There’ll be a group lunch halfway through at Matisse Restaurant (90 Bloor St, E,) o Summerhill Room would be reserved; can hold 40 people. Menu

includes: soups, seafood, burgers, pasta and salads. 6:30-10 p.m., Dinner at Toulà Italian Toronto Restaurant (38th Floor of Westin Hotel) • Enjoy a high-end Italian meal while overlooking stunning 360° views of

downtown Toronto and Lake Ontario • Menu includes: antipasto, salads, risotto, seafood, and meat dishes Guests can depart at their leisure.

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Day Three Breakfast at guest’s leisure • Recommended locations include:

o The Mizzen Restaurant o The Coffee Bar

o Cocoberry Café o Watermark Irish Pub &

Restaurant Day of Leisure • Recommended activities include

o Hockey Hall of Fame o Toronto’s Eaton Centre o CN Tower o Art Gallery of Ontario o Distillery District

o Royal Ontario Museum o Harbourfront Centre o Ripley’s Aquarium of

Canada o Sugar Beach

5 p.m., Depart, by limo, to Anniversary dinner dance (Palais Royale) 6 p.m.-midnight, Anniversary dinner dance at Palais Royale (1601 Lake Shore Bvld. W.) 10-midnight, Depart Palais Royale, by limo • Limos would leave in cycles Day Four Noon, Depart Hotel

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Anniversary Gala Dinner Date The Anniversary Gala Dinner will be held on Sunday June 22, 2014 from 7 p.m until midnight. Doors will open at 6 p.m. We chose this date as it is within the third day of the National Managers’ Conference, as per the Request for Proposal. Venue The Gala will be held at Toronto's Palais Royale. Located at 1601 Lake Shore Blvd. W., the Palais Royale offers its guest a spectacular view of Lake Ontario and is just a short walk from the exhibition grounds. The Palais Royale Ballroom will be the room used to house the event. It is wheelchair accessible, which is important since the Lieutenant Governor requires wheelchair mobility. The Ballroom's capacity is 350 people and features a floor with over 8,000 square feet in total for tables and a 1,700 square foot dance floor We recommend the Palais Royale because its interior and exterior match our recommended theme of the Great Gatsby. Additionally, the venue has ample space for guests to comfortably enjoy dinner and dance the night away.

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Venue Set-up Style (Floor Plan) • The Ballroom will have a total of 29 round tables measuring 60 square inches

per table • Each of these tables will seat 8 guests • The large venue space will allow for addition of tables should more seating be

required • Each table will be seated around the dance floor in Banquet style • The Head Table will be positioned at the front of the room facing the dance

floor and the round tables An official Floor Plan was unavailable, so we have included photos of the Ballroom

Central lighting that sits above the dance floor

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Floor Plan (Continued)

Dance floor planned for Anniversary dinner dance

Example of a wedding set-up style. This is banquet style seating, which we are recommending for the Anniversary dinner dance.

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Head Table, Format and Seating Plan There will be a Head Table located at the front of the event with 14 seats set. The Head Table will not be raised, allowing it to be handicap accessible for the Lieutenant Governor. Speakers will be positioned to the left of the head table on a podium to allow for the whole room to see The Head Table Seating arrangement will be as follows from left to right: • Monica Jaggi, VP Automotive • Rolf Gardner, VP Consumer Goods • Roger van Amstel, VP Operations • Gloria Rodrigues, VP Human Resources • Henry Rickson, VP Corporate Development • Franz Hess, President • Lieutenant Governor, The Honorable David C. Onley

o There will be an opening to allow Mr. Onley's mobility scooter • Ruth Ann Onley, Wife of the Lieutenant Governor • Julia Watson, Managing Director of The Karl Rezik Foundation • Paul Watson, Husband of Julia Watson • Jeff Smart, VP Finance • Lucie Arnout, VP Communications • Shamus O'Reilly, VP Security Systems • Wolfgang Rexton, VP Packaging

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Lieutenant Governor (On-Site Protocol) • The Lieutenant Governor will be arriving at the Gala around 7:30 p.m.

• He will be introduced as The Honourable David C. Onley

• His driver will be given the right of way when arriving and departing

• He will give a speech at 8:15 p.m. thanking the Rezik Corporation and the

Palais Royale for hosting the event

When Mr. Onley goes up to speak, he will be preceded by the Viceregal Salute.

The Salute is a musical greeting performed in the presence of the Queen’s

representative as a mark of respect. It consists of the first six bars of the song “God

Save the Queen,” followed by the first and last four bars of “O Canada.” As a sign of

respect, guests must not sing along with the Salute.

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Décor & Entertainment The Palais Royale Ballroom will be decorated to the theme of The Great Gatsby

• There will be white and gold table cloths covering each table, with silverware

for each seating • Multiple banners in company colours will be attached to each wall • Light fixtures will be crystal • The main band for the evening is “Old Time Class,” and will feature a collection

of Jazz music as well as covers of famous songs given a classical Jazz twist o The band will play during dinner and after during the dance. They will play

until midnight, when the event ends • Each table will have a gift basket in the middle which will be awarded to one

guest at each table o The basket will contain a bottle of Ontario Wine, Lindt chocolate, Assorted

Nuts, Assorted Truffles, and Antipasto with Elsa’s Story Crackers • The Head Table will have 3 flower arrangements with a large banner reading

“The Rezik Corporation” above the table against the Wall • “O Canada” will be sang by Melanie Hartwell, a singer located in the Toronto

area • Servers and hosts will be dressed in “Gatsby” attire. o Women: Flapper Girls (flapper dress, pearls, headband, peacock feather) o Men: Gatsby three-piece suit with white bowtie, black silk top hat, white

gloves

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Reception & Dinner Menu The dinner and reception menu will be catered by Palais Royale. Cocktail Reception will be at 6 p.m., when the doors open

Hors D’ Oeuvres

Single-serve Shrimp Cocktails

Bacon-wrapped Scallops

Bruschetta

Vegetables with a French Onion Dip

Porchetta served on top of Waterthin biscuits and thin slice of mozzarella cheese

Anti-pasta on Waterthin biscuits

Cocktails (all can be made non-alcoholic)

The Bee’s Knees (gin, honey syrup, lemon juice)

Mint Julep (mint leaves, bourbon, crushed ice)

Fresco Rosso (red wine, white wine, brandy, crème de peche, Cointreau noir)

Gin Rickey (gin, lime juice, club soda)

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Dinner Menu (Continued) Dinner will be plated and served

Baguettes, Bottles of Sparking & Regular Water will be at each table

First Course

Cream of Carrot Soup

Second Course

Caesar or Garden Salad

Third Course

A choice between Chicken Cordon Bleu, Prime Rib, and Rosemary Pork Tenderloin

Served with Garlic Mashed Potatoes and Steamed Vegetable Medley

Fourth Course Pastry Tray of Desserts, served per table

Includes: Nanaimo Bars, Lemon or Strawberry Tarts, Mini New York Cheesecakes, Seasonal

Berries atop Vanilla Ice Cream

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Dinner Agenda Time Activity 6 p.m. Doors Open 6:30 p.m. Wait staff begins to serve hors d’oeuvres 7:30 p.m. MC calls for guests to take their seats 7:40 p.m. Singing of “O Canada” 7:45 p.m. First course is served, band begins

playing 8 p.m. Second course is served 8:15 p.m. The Hon. David Onley speaks 8:30 p.m. Main (Third) course is served, band

resumes playing 8: 50 p.m. President Franz Hess speaks 9:15 p.m. Fourth (Dessert) course is servied, band

resumes playing and dance floor is opened

Midnight Guests depart the event

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Budget of Gala Requirements

Unit Unit Cost Total Estimate

Venue Rental Palais Royale Ballroom 1 $30,000 $30,000 Seating 60 sq. in., 8 person tables 29 Cost included in Venue Price Chairs 242 Cost included in Venue Price Head Table 1 Cost included in Venue Price Gift Basket (All tables) 29 100 $2,900.00 Flower Arrangement (Head Table)

29 3 $300.00

Entertainment Singer Fees 1 $100.00 $100.00 Band Fees 1 $500.00 $500.00 Technology A.V. Technician 6 hours $25/hour $150.00 A.V Equipment 1 Cost included in Venue Price Security 4 for 6 hours $25/hour $600.00 Food and Drink Alcohol (Open Bar) 1 Bar $2,300.00 Special Occasion Permit (SOP)

1 $25.00

Catering 1 Cost included in Venue Price Décor $2000.00 Miscellaneous $1,500.00 Total Minus HST $45,775.00 HST $5,950.75 Total with HST $51,705.75

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Program Grid

The Rezik Corporation National Managers’ Conference & 100th Anniversary Dinner Dance, Toronto

June 20-23, 2014

DAY ONE June 20, 2014

DAY TWO June 21, 2014

DAY THREE June 22, 2014

DAY FOUR June 23, 2014

BREAKFAST Group arrivals Westin Harbour Castle

6:30-10 a.m. The Mizzen Restaurant

Breakfast at leisure

MORNING ACTIVITIES

11a.m-4 p.m. Managers Professional Development Business Workshops Queens Quay Room, Lower Level of Hotel 11 a.m–4 p.m. Spouses Citysightseeing Tour

Day of leisure (until 4:30 p.m.)

Depart Hotel

LUNCH 1 p.m. Managers Queens Quay Room 1 p.m. Spouses Matisse Restaurant

5 p.m. Depart 6p.m-midnight Anniversary dinner dance Palais Royale

AFTERNOON ACTIVITIES

4:30-6p.m. “Conference Objectives” Dockside 2, Lower Lobby

Same as Morning Activities

EVENING ACTIVITIES

6:30 p.m Depart 7-10p.m. Canoe Restaurant

6:30 p.m Toulà Italian Toronto Restaurant . Depart for the Evening

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PRC 503 – C2 – Fall 2013 Rezik Corporation RFP Assignment Marking Sheet

Cover Letter _______/5 Executive Summary _______/6

• Background / Overview (2) • Objectives (2) • Guest List Summary (2)

Theme and Rationale _______/4 National Managers’ Conference _______/12

• Dates (2) and rationale (1) • Venue details and rationale, including set-up style(s ) of meeting rooms (3) • Locations for all meals (2) • Conference agenda (4)

Anniversary Gala Dinner _______/44

• Date (1) and rationale (1) • Venue details and rationale, including set up style and floor plan (4) • Head table seating plan (3) • Protocol for Lieutenant Governor (5) • Reception and dinner menu (5) • Decor and entertainment (5) • Agenda (10) • Budget (10)

Program Grid _______/15 Writing/Format _______/10

• Appropriate wording and tone (5) • Format/layout (5)

Client Rating _________/4 Sold! (4) Interested – you get a presentation (2) Thanks but no thanks. (0)

Subtotal _______/100

Bonus Mark – Creativity _______/10

• Expand ideas to include such items as meeting guest speakers, gifts, activities, spouse programs, etc

Errors & Omissions Venue does not fit (-10) ________ Missing Marking Sheet (-5) ________ Late Penalty (-5 per day) ________ Spelling & Grammar (-1 per occurrence) ________

FINAL GRADE _______/100