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ARCHITECT CONSULTANT - 1 - MMB MAHARASHTRA MARITIME BOARD, MUMBAI (GOVERNMENT OF MAHARASHTRA HOME DEPARTMENT) (PORTS AND TRANSPORT) REQUEST FOR PROPOSAL FOR EMPANELMENT OF ARCHITECT (CONSULTANT) FOR COMPREHENSIVE PLANNING, ARCHITECTURAL SERVICES, GEOTECHNICAL INVESTIGATION, CLEARANCES, PERMISSION, NO OBJECTION CERTIFICATES, DETAIL DESIGN, CONSTRUCTION SUPERVISION, QUALITY CONTROL AND QUALITY ASSURANCE FOR MARINE INFRASTRUCTURE AND BUILIDNG INFRASTRUCTURE PROJECTS NAME OF PROJECT: ...................................................................... NAME OF ARCHITECT (CONSULTANT): ..................................................... CONTACT NO. :- AGREEMENT NO. :- ESTIMATED COST : - START DATE OF DOWNLOADING e-TENDER :- LAST DATE OF SUBMISSION OF e-TENDER : - REGISTERED OFFICE ADDRESS: Maharashtra Maritime Board, Indian Mercantile Chamber, 2 nd floor,14 Ramjibhai Kamani marg, Ballard Estate, Mumbai- 400 001 Web site: www.mahammb.com email : [email protected] [email protected] [email protected] Phone No. 022-22671734 Fax No- 022-22614331

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  • ARCHITECT CONSULTANT - 1 - MMB

    9

    MAHARASHTRA MARITIME BOARD, MUMBAI

    (GOVERNMENT OF MAHARASHTRA HOME DEPARTMENT)

    (PORTS AND TRANSPORT)

    REQUEST FOR PROPOSAL FOR EMPANELMENT OF

    ARCHITECT (CONSULTANT) FOR

    COMPREHENSIVE PLANNING, ARCHITECTURAL SERVICES,

    GEOTECHNICAL INVESTIGATION, CLEARANCES, PERMISSION, NO

    OBJECTION CERTIFICATES,

    DETAIL DESIGN, CONSTRUCTION SUPERVISION, QUALITY CONTROL

    AND QUALITY ASSURANCE FOR MARINE INFRASTRUCTURE AND BUILIDNG

    INFRASTRUCTURE PROJECTS

    NAME OF PROJECT: ...................................................................... NAME OF ARCHITECT (CONSULTANT): ..................................................... CONTACT NO. :- AGREEMENT NO. :- ESTIMATED COST : - START DATE OF DOWNLOADING e-TENDER :- LAST DATE OF SUBMISSION OF e-TENDER : -

    REGISTERED OFFICE ADDRESS:

    Maharashtra Maritime Board, Indian Mercantile Chamber, 2nd floor,14 Ramjibhai

    Kamani marg, Ballard Estate, Mumbai- 400 001

    Web site: www.mahammb.com email : [email protected]

    [email protected]

    [email protected]

    Phone No. 022-22671734 Fax No- 022-22614331

    http://www.mahammb.com/mailto:[email protected]:[email protected]:[email protected]

  • ARCHITECT CONSULTANT - 2 - MMB

  • ARCHITECT CONSULTANT - 3 - MMB

    LIST OF CONTENTS

    Sr. No. PARTICULARS Page No.

    From To

    1 e- Tender notice 9 29

    1.1 Tendering programe as mentioned on e-

    tendering portal

    10 11

    1.2 Instruction to tenderers 11 13

    1.3

    CONDI

    TIONS

    OF

    OFER

    Conditions of offer 13 14

    1.4 Instructions for participating in e-tenders 15 18

    1.5 Tender form fee and earnest money deposit 18 19

    1.6 Tendering procedure

    19 27

    1.7

    1

    Security Deposit- DELETED 27 28

    1.8 Refund of security deposit -DELETED

    28 29

    2 Definitions 30 31

    3 General Scope Of Services 32 33

    3.1 Performances of services 32 32

    3.2 Standard of care 32 32

    3.3 Adherence to law 32 32

    3.4 Architect Consultant Not to Benefit from

    Commissions Discounts, Etc

    33 33

    4

    4

    Scope of Architect Consultant’s Services 33 34

    5 Details of Services to be provided by Architect

    Consultant

    35

    5.1 Architectural services 35 38

    5.2 Structural engineering services 38 39

    5.3 Services designs 39 44

    5.4 Engineering documents / detailed estimates 44 44

    5.5 Preparation of tender document 44 45

    5.6 Execution stage 45 46

    5.7 Role of architect consultant’s key technical

    personnel during entire execution

    46 47

    5.8 Architect consultant’s services in nutshell 47 48

  • ARCHITECT CONSULTANT - 4 - MMB

    6 Qualification and Experience of Staff / Professional

    Expertise

    48 50

    7 Time Schedule 50 51

    8 Manning Schedule 51 52

    9 Stipulated Period Schedule (Milestone) 52 55

    9.1 Levy of compensation for delay 54 55

    10 Fee Payable to Architect Consultant 55 55

    11 Duties and responsibilities of the architect consultant

    and corresponding stages for making payments

    56

    11.1 Payment schedule

    56 56

    11.2 Stage – I ( Pre Tender Activities) 57 71

    11.3 Stage – II ( Post Tender Activities) 71 75

    11.4 Stage III ( Defect Liability Period ( DLP )) 75 77

    11.5 Architect Consultant Payment 77 78

    11.6 Payment of fee after defect liability period 79 79

    12 Additions and alterations 79 79

    13 Output of the architect consultant 79 81

    14 Copyright

    81 82

    15 Architect Consultant may be 82 83

    16 Project co-ordination committee 82 83

    17 Responsibilities on extra item (EIRLs) 83 83

    18 Responsibility duringthe extended period /

    termination

    83 84

    19 Disqualification for further assignments to the

    architect consultantand withdrawal of work /

    assignment

    84 84

    20 General conditions 84 88

    21 Commencement, completion, modification and

    termination of contract

    88 88

    21.1 Effectiveness of Contract 88 88

    21.2 Commencement of Services 88 88

    21.3 Expiration of Contract 88 88

    21.4

    .

    Modifications 88 88

    21.5 Variation 88 89

  • ARCHITECT CONSULTANT -5- MMB

    21.6 Force Majeure 89 91

    21.7 Termination 91 94

    21.8 Cessation of Rights and obligations 94 94

    22 Obligations of the architect consultant 95

    22.1 General

    95 96

    22.2 Prohibition of Conflicting Activities 96 96

    22.3 Confidentiality 96 96

    22.4 Insurance to be Taken Out by the

    Architect Consultant

    96 97

    22.5 Reporting Obligations 97 97

    22.6 Documents Prepared by the Architect

    Consultant to be the Property of the

    Client

    97 97

    22.7 Law Governing services 97 98

    22.8 Compliance of Labor Law 98 101

    23 Architect consultant’s personnel

    101 102

    23.1 Description of Personnel 101 101

    23.2 Removal and/or replacement of

    personnel

    101 102

    24 Obligations of the client

    102 102

    25 Responsibility for accuracy of project documents

    101 103

    26 Levy of Levy compensation for delay 103 103

    27 Good faith 104 104

    28 Recovery of compensation 104 104

    29 Dispute resolution mechanism 104 105

    30 Right to change terms and conditions 105 105

    31 Abbreviations

    106 107

    32 Appendix - I 108

    1 General Requirements 109 110

    2 Verification Of Survey Data 110 111

    3 Requirement Of Structural Design Engineer 111 112

    4 Restrictions On Type Of Structures

    Structures

    112 112

    5 Requirements And Data 112 113

    6 Obligatory Provisions 114 120

  • ARCHITECT CONSULTANT - 6 - MMB

    7 Open Footings / Columns 120 120

    8 Pile Foundation 120 120

    9 Basement And Raft 121 122

    10 Clarifications 122 122

    11 Bore Data And Soil At Site 122 122

    12 Additional Design Considerations For

    Precast Technology

    122 123

    13 Expansion Joints 123 123

    14 Reinforcement Steel 123 123

    15 Documentation And Instrumentation 124 124

    16 Procedure For Scrutiny Of Detailed

    Calculations And Working Drawings And

    Their Approval

    124 127

    17 Disputes 127 128

    33 Appendix - II

    129 130

    34 Appendix – III

    131 133

    35 Appendix - IV

    134 144

    36 Appendix - V

    145 147

  • ARCHITECT CONSULTANT - 7 - MMB

    CONTRACT AGREEMENT

    This Agreement for appointment of an Architect Consultant for comprehensive

    planning, architectural services and detail RCC design, Estimation, tender/ Bid

    document for building infrastructure project (hereinafter referred to as “Agreement”)

    is made at Mumbai this ______ day of 2018.

    Between,

    Maharashtra Maritime Board, Mumbai, (MMB.) having its Registered Office at Indian

    Mercantile Chambers, 3rd floor, 14, Ramji Bhai Kamani Marg, Ballard Estate, Mumbai

    - 400 001, hereinafter referred to as the “Client” (which express shall unless it be

    repugnant to the context or meaning thereof be deemed to mean and include its

    successors and permitted assigns) of the One Part.

    And

    ---------------------------------------------------- A Company incorporated under _______ ,

    having its Registered Office -------------------------------------------------------- hereinafter

    referred to as “the Architect Consultant” (which expression shall unless it be

    repugnant to the context or meaning thereof be deemed to mean and include its

    successors and permitted assigns) of the Other Part.

    (As the context may require, the Client and Architect Consultant, shall

    individually be referred to as a Party and collectively as “Parties”) WHERE AS:

    (a) The Client is Maharashtra Maritime Board.

    (b) The Client desires to implement a project namely ------------------------------------------

    (hereinafter referred to as "Project”) for developing land located at ---------

    -------- (hereinafter referred to as "Property”) and more particularly described in

    the Schedule hereunder written.

    (c) In this regard the Client wishes to appoint the Architect Consultant for the Project

    for providing comprehensive planning, architectural services RCC design,

    Estimation and tender/ Bid documents services more particularly described

  • ARCHITECT CONSULTANT - 8 - MMB

    herein.

    (d) The Architect Consultant by its letter No. ----------- dated -------------- has agreed to

    accept such appointment including the obligation to enter into this Agreement for

    the consideration and upon the terms and conditions as mentioned hereinafter.

  • ARCHITECT CONSULTANT - 9 - MMB

    MAHARASHTRA MARITIME BOARD, MUMBAI

    (Government of Maharashtra ports and transport)

    Indian mercantile chamber, 2nd floor 14 Ramji Bhai kamani Marg Ballard Estate,

    Mumbai 400 001,

    022-22671734/22658375 Fax: 022-22614331

    Web: Mahammb.com site email: [email protected]

    1. e-TENDER NOTICE

    Maharashtra Maritime Board Mumbai, (hereinafter referred to as MMB /

    Client), invites Online e-Tenders from the eligible Architect Consultancy as

    per eligible criteria mentioned in the tender document

    Name of Project:-

    Location of Project:-

    Project Cost:-

    Name of Architect Consultancy:-

    Scope of Work:-

  • ARCHITECT CONSULTANT - 10 - MMB

    Time limit for completion of work shall be ____months from the date of issuance of

    the work order.

    The Architect Consultancy has to co-ordinate with Executive Engineer from the

    MMB.

    The tenderer shall submit their offer for project work as per the scope of work.

    The said project work shall be carried out as per the tender drawings, document,

    prevailing specifications and instructions on site including supplementary and

    explanatory drawings issued during execution along with obtaining necessary

    permissions.

    The tender document containing form of offer, site plans, specifications and

    relevant information, can be downloaded from the e-Tendering portal of MMB i.e.

    mahatenders.gov.in

    NAME OF WORK: -

    …………………………………………………………………………...

    ………………………………………………………………………………

    1.1. TENDERING PROGRAMME AS MENTIONED ON e-TENDERING PORTAL:

    Sr.

    No.

    Particulars Date and Time

    1) Published Date 30.06.2018 10.00 AM

    2) Document Download / Sale Start Date 30.06.2018 10.00 AM

    3) Document Download / Sale End Date 14.07.2018 17.00 PM

    4) Pre-Bid Meeting 05.07.2018 15.00PM

    5) Bid Submission Start Date 05.07.2018 16.00PM

    6) Bid Submission End Date 14.07.2018 17.00PM

    7) Technical Bid Opening Date (If Possible) 17.07.2018 12.00PM

    http://msphc.maharashtra.etenders.in/

  • ARCHITECT CONSULTANT - 11 - MMB

    Notes:

    i) All Bidders to note that, MMB, reserves the right to extend/change the

    aforesaid dates.

    1.2 INSTRUCTION TO TENDERERS

    • The bid document can be downloaded from the aforesaid e-tendering portal

    by the prospective Bidders by paying Rs. 5,000/- as the Tender form fee and

    Rs. 50,000/- as an Earnest Money Deposit through the payment gateway of

    Maharashtra Maritime Board Mumbai, Payment in any other mode, including

    but not limited to cash/demand draft/term deposits/pay order will not be

    accepted.

    • MMB will not be responsible for any delay in submission of bids, including

    conditional bids and reserves the right to accept or reject any or all bids

    without assigning any reason thereof and incurring any liability thereof.

    • Address for Communication/queries:

    Chief Engineer / Superintending Engineer,

    Maharashtra Maritime Board, Indian Mercantile chamber,2nd floor,14,

    Ramjibhai Kamani Marg, Ballard Estate,Mumbai-400 001

    Ph. No- (022) 22671734/22658375, Fax– (022) 22614331

    .

    • Maharashtra Maritime Board, however reserves the right to reject any or all

    the tenders without assigning any reasons what so ever.

    • Canvassing or lobbying in connection with tender in any form renders the

    tender liable for rejection.

    • All the bids shall be based on the drawings and design attached to the

    Tender.

    • The tenderer firm or company shall in their forwarding letter, mention the

    name of all the partners/directors of the firms or the company (as the case

  • ARCHITECT CONSULTANT - 12 - MMB

    may be) consortium details and the name of the partner / director who holds

    the power of attorney with attested copy of registered power of attorney,

    authorizing him to conduct transaction on behalf of the firms or company.

    • The tenderer whose tender is accepted will have to give an undertaking in

    writing to the effect that they will pay the Labours engaged on the work, the

    wages as per Minimum Wages Act, 1936 and amended up to date applied to

    the zone in which the work lies and act accordingly.

    • The successful Tenderer shall comply with the provisions of the payment of

    Wages Act, 1936, Minimum Wages Act, 1936, Employees Liability Act, 1938,

    Workmen’s Compensation Act, 1923, Industrial Disputes Act, 1947 and the

    Maternity Benefit Act, 1961, the Contract Labour (Regulation and Abolition)

    Act, 1979 and any modification there of or any law relating thereto, and rules

    made there under from time to time.

    • The Tenderer whose tender is accepted should note that the Corporation will

    release no foreign exchange.

    • The tender notice along with all the tender documents including minutes of

    pre-bid meeting shall form a part of the contract agreement.

    • The tenderer will have to sign the original copy of the tender papers and the

    drawings according to which the work is to be carried out. The Tenderer shall

    also have to give a declaration on stamp paper of Rs. 100/-, that he is

    conversant with local conditions / laws and availability of Labours and

    materials and he has quoted his rates with the consideration to all these

    factors

    • The Client reserves right to revise or amend the contract documents fully or

    part thereof, prior to the date notified or amended for the receipt to tender.

    Such deviations/amendments if any shall be communicated in the form of

    corrigendum or by a letter as may be considered suitable.

    • The Client reserves the right to relocate the buildings / Marine Structure

    shown in the tender documents (Layout) within the same site. Architect

  • ARCHITECT CONSULTANT - 13 - MMB

    Consultancy shall have no objection for this and he will execute the work and

    no additional payment will be made for this.

    • The acceptance of tender may be communicated to the tenderer by E-mail /

    Speed Post / Courier /personally or otherwise either by the tender Opening

    Authority or any Authority in the Maharashtra Maritime Board, Mumbai.

    • The successful tenderer will be required to produce within one-month (i.e. 30

    days)to the satisfaction of the specified concerned authority, a valid and

    concurrent license issued in his favor under provisions of the Contract Labour

    (Regulations and Abolition) Act 1979, before starting the work. On failure to

    do so, the acceptance of the tender is liable to be withdrawn and earnest

    money will be forfeited and submitted Bank guarantee will be encashed.

    • All Tenderers are cautioned that the tenders containing any deviation from the

    contractual terms and conditions, specifications or other requirements and/or

    conditional tenders shall be rejected.

    1.3 CONDITIONS OF OFFER:

    1.3.1 The bidders are required to upload colored scanned copy of original

    documents as below-

    • Eligible Architect Consultancy as per eligible criteria mentioned in the tender

    document and who have completed Three (03) similar works (Building, Bridge,

    Marine Structure, Paving, Pavement, etc.) as described in this tender document

    with minimum proven experience in Architectural Work.

    • Experience certificate (Work Done Certificate) of having started and completed at

    least 3 (Three) similar work of construction of building /marine structure during

    the last 5 (Five) years.

    • The average annual turnover of the Architect Consultancy for last three financial

    years shall not be less than the 50.00 Lacs. As regards three similar works, the

    work done certificates clearly stating the scope of the work, the date of the work

    order, stipulated and actual date of completion, levy of penalty, if any, etc, shall

    invariably be submitted. In case of the private works, the work done certificate

  • ARCHITECT CONSULTANT - 14 - MMB

    under the hand and seal of the owner, Architect Consultancy and structural

    design engineer should be submitted.

    • The tenderer should give Original copy of Valid GST registration certificate from

    Goods and Service Tax Act.

    • The tenderer should give all details of Technical person available with the

    Architect Consultancy since last five year and their CV.

    • The tenderer should give all details of Manning schedule.

    • The tenderer should give all details of the works carried out in last three financial

    years.

    • The tenderer should give all details of work in hand.

    • The tenderer should give all details of works.

    • The tenderer should give all details of the similar work completed by him or her.

    These works / Projects shall be open for inspection and verification by

    representative of the Client.

    • The tenderer should give all details of Bar chart showing progressive details of

    Project work for stage 1, 2, 3.

    1.3.2 In case any parent company / proprietor / directors / partners of company are

    black listed by any government organization, please mention the name of the

    organization who `have blacklisted and the operative period of blacklisting. If

    above information is found incorrect, the tender will be rejected at any stage

    even during consultancy period.

    1.3.3 The past experience / track records / performance of Architect Consultancy,

    view of quality, workmanship, punctuality and directly/ indirectly subletting of

    works will be viewed during scrutiny of tender / awarding works, even if the

    Architect Consultancy is lowest among the bidders.

  • ARCHITECT CONSULTANT - 15 - MMB

    1.4 INSTRUCTIONS FOR PARTICIPATING IN e-TENDERS:

    1.4.1 Tenders should have valid Class 2 Digital Signature Certificate (DSC)

    obtained from any Certifying Authorities. In case of requirement of DSC,

    interested Bidders should go to https://mahatenders.gov.in and follow the

    procedure mentioned in the document ‘Procedure for application of Digital

    Certificate.

    1.4.2 For any assistance on the use of Electronic Tendering System, the Users may

    call the following numbers: Helpdesk No.-1800-3070-2232 ,eTender Portal: -

    mahatenders.gov.in

    1.4.3 Tenderers should install the Mandatory Components available on the Home

    Page of https://mahatenders.gov.in and make the necessary Browser

    Settings provided under section ‘Internet Explorer Settings’

    1.4.4 Guidelines to Bidders on the operations of Electronic Tendering System of

    MAHARASHTRA MARITIME BOARD

    https://mahatenders.gov.in/nicgep/app

    A) Pre-requisites to participate in the Tendering process by MMB:

    • (i) Registration of Architect Consultancies on Electronic Tendering

    System on Sub-Portal of MMB:

    The Architect Consultancy interested in participating in the Tenders of MMB

    processed using the Electronic Tendering System shall be required to enroll

    on the Electronic Tendering System to obtain User ID and password on the

    https://mahatenders.gov.in

    Once the ID is generated the Architect Consultancy can login into the e-

    Tendering portal of Government of Maharashtra. The process of Enrolment is

    explained in Step.

    ii) Registration of New Architect Consultancies.

    Registration link:

    https://mahatenders.gov.in.

    (or click on “online bidder enrolment” Link at Right side panel)

    https://mahatenders.gov.in/http://msphc.maharashtra.etenders.in/https://mahatenders.gov.in/

  • ARCHITECT CONSULTANT - 16 - MMB

    After submission of application for enrolment on the System, the application

    information shall be verified by the Authorized Representative of the Service

    Provider. If the information is found to be complete, the enrolment submitted by the

    Vendor shall be approved.

    The Architect Consultancy may obtain the necessary information on the process of

    enrolment either from Helpdesk Support Team: 1800-3070-2232 or may visit the site

    https://mahatenders.gov.in

    iii) Obtaining a Digital Certificate:

    Refer to “Bidders Manual Kit” on home page at mahatenders.gov.in or visit the below

    given direct link

    https://mahatenders.gov.in/nicgep/app;jsessionid=58E6D1F989D1A5C19DCCD3760

    DB4F790.mhspeg1?page=BiddersManualKitandservice=page

    B) Instructions to the Architect Consultancy /Bidders for the e-submission of

    the bids online through this tender site: https://mahatenders.gov.in

    • Bidder must register themselves on https://mahatenders.gov.in portal by clicking

    “Online Bidder Enrolment” and then map Digital Signature certificate.

    • Bidder then login to the site giving user id / password chosen during registration.

    • The e-token that is registered should be used by the bidder and should not be

    misused by others.

    • The Bidders can update well in advance, the documents such as certificates,

    purchase order details etc., under My Documents option and these can be selected

    as per tender requirements and then attached along with bid documents during bid

    submission.

    • After downloading / getting the tender schedules, the Bidder should go through

    them carefully and then submit the documents as asked, otherwise, the bid will

    be rejected.

    • If there are any clarifications, this may be obtained online through the tender

    site, or through the contact details. Bidder should take into account of the

    corrigendum published before submitting the bids online.

    https://mahatenders.gov.in/https://mahatenders.gov.in/nicgep/app;jsessionid=58E6D1F989D1A5C19DCCD3760DB4F790.mhspeg1?page=BiddersManualKit&service=pagehttps://mahatenders.gov.in/nicgep/app;jsessionid=58E6D1F989D1A5C19DCCD3760DB4F790.mhspeg1?page=BiddersManualKit&service=pagehttps://mahatenders.gov.in/nicgep/app;jsessionid=58E6D1F989D1A5C19DCCD3760DB4F790.mhspeg1?page=BiddersManualKit&service=pagehttps://mahatenders.gov.in/https://mahatenders.gov.in/

  • ARCHITECT CONSULTANT - 17 - MMB

    • Bidder, in advance, should get ready the bid documents to be submitted as

    indicated in the tender schedule and they should be in PDF/xls formats. If there

    is more than one document, they can be clubbed together.

    • Bidder should get ready the EMD as specified in the tender.

    • The bidder reads the terms and conditions and accepts the same to proceed

    further to submit the bids.

    • Bidder should read the “Announcements” and “Downloads” section of

    https://mahatenders.gov.in before proceedings.

    • The bidder has to submit the tender document online well in advance before

    the prescribed time to avoid any delay or problem during the submission

    process.

    • After the bid submission, the acknowledgement number, given by the e-

    tendering system should be printed by the bidder and kept as a record of

    evidence for online submission of bid for the particular tender.

    • Bidder has to pay EMD online using online pay mode i.e. in this stage all the

    Architect Consultancy will have to pay EMD online by using Net Banking,

    Bidder will have to validate the EMD payment as a last stage of bid preparation.

    If the payment is not realized with bank, in that case system will not be able to

    validate the payment and will not allow the bidder to complete his Bid

    Preparation stage resulting in non-participation in the aforesaid e-Tender.

    • The Tender Inviting Authority (TIA) will not be held responsible for any sort of

    delay or the difficulties faced during the submission of bids online by the

    bidders.

    • The bidder may submit the bid documents either by online mode through the

    site (https://mahatenders.gov.in) as indicated in the tender.

    • The tendering system will give a successful bid updating message after

    uploading all the bid documents submitted and then a bid summary will be

    shown with the bid no, date and time of submission of the bid with all other

    relevant details. The documents submitted by the bidders will be digitally signed

    using the e-token of the bidder and then submitted.

    • The bid summary has to be printed and kept as an acknowledgement as a

    token of the submission of the bid. The bid summary will act as a proof of bid

    submission for a tender floated and will also act as an entry point to participate

    in the bid opening date.

    https://mahatenders.gov.in/

  • ARCHITECT CONSULTANT - 18 - MMB

    • Bidder should log into the site well in advance for bid submission so that he

    submits the bid in time i.e. on or before the bid submission end time. If there is

    any delay, due to other issues, bidder only is responsible.

    • The bidder should see that the bid documents submitted should be free from

    virus and if the documents could not be opened, due to virus, during tender

    opening, the bid is liable to be rejected.

    • The time settings fixed in the server side and displayed at the top of the tender

    site, will be valid for all actions of requesting, bid submission, bid opening etc.,

    in the e-tender system. The bidders should follow this time during bid

    submission.

    • The bidder should logout of the tendering system using the normal logout

    option available at the top right-hand corner and not by selecting the (X) option

    in the browser.

    • The bidder should upload the Technical document in .rar format single file to

    upload in Technical cover and then BOQ in .xls format single file to upload in

    Finance cover.

    • For any other queries, the bidders are asked to contact e-tender Helpdesk

    support team: - 1800-3070-2232,

    1.5 TENDER FORM FEE AND EARNEST MONEY DEPOSIT:

    1 The bid document can be downloaded from the aforesaid e-tendering

    portal by the prospective Bidders by paying Rs. 5,000 /- as the Tender

    form fee and Rs. 50,000/- as an Earnest Money Deposit through the

    payment gateway of Maharashtra Maritime Board Mumbai, Payment in

    any other mode, including but not limited to cash/demand draft/term

    deposits/pay order will not be accepted.

    2 The said tender fee and EMD shall not carry any interest.

    3 E.M.D. exemption certificate issued by P.W.D. or any other department

    will not be accepted.

    4 The amount of earnest money will be refunded to the unsuccessful

    Tenderers except Lowest two tenderers, within a month from date of

  • ARCHITECT CONSULTANT - 19 - MMB

    opening of financial envelope. The tenderer shall have submitted the bank

    details for refund of EMD. If details of bank are not correct and the

    amount refunded is transferred to any other account, the MMB shall not

    be held responsible.

    5 In case of the successful tenderer, Earnest Money Deposit will be

    refunded on his/her paying the initial security deposit and completing the

    agreement formalities mentioned in the tender document or will be

    transferred towards a part of security deposit to be paid after awarding of

    the work.

    6 Earnest Money Deposit of second lowest tenderer will be refunded on

    payment of initial security deposit and completing the agreement

    formalities mentioned in the tender document by the successful lowest

    one tenderer.

    7 If successful tenderer does not pay the security deposit in the prescribed

    form, within time limit and does not complete the agreement formalities

    and / or does not execute the contract within prescribed time limit then

    his/their earnest money deposit will be forfeited by Maharashtra Maritime

    Board, Mumbai.

    1.6 TENDERING PROCEDURE

    1.6.1 Blank Tender Forms:

    Blank tender forms can be downloaded online from the e-Tendering portal

    of MMB i.e. https://mahatenders.gov..in as per the schedule defined in the

    tender notice.

    1.6.2 Pre-Tender Conference:

    a) A Pre-Tender Conference open to all prospective tenderers will be held

    at Mumbai on at PM in the Office of the Chief Executive

    Officer Maharashtra Maritime Board in Presence of the Chief Engineer,

    Superintending Engineer, the Financial Adviser and Chief Accounts

    Officer and the Executive Engineer, MMB. Mumbai, wherein the

    prospective tenderers will have an opportunity to obtain clarifications

    https://mahatenders.gov..in/

  • ARCHITECT CONSULTANT - 20 - MMB

    regarding the work and the tender conditions. Response to queries

    raised at the time of pre-bid meeting will be uploaded on the e-Tendering

    portal of the MMB. i.e.mahatenders.gov.in under the section ‘Press

    Notices / Corrigendum

    b) The prospective tenderers are free to ask for any additional information

    or clarification either in writing or orally and the reply to the same will be

    given by the Client, in writing. This clarification referred to as “Common

    set of deviations” shall form part of tender documents and which will also

    be common and applicable to all tenderers.

    c) The tender submitted by tenderer shall be based on the clarification,

    additional facility issued (if any) by the MMB and this tender shall be

    unconditional. Conditional tenders will be summarily rejected.

    d) In case, there is any doubt/omissions regarding the wording in general

    conditions or special conditions or the scope of work or the specifications

    and drawing or any other matter concerning the contract, the same shall

    in good time be submitted to the Chief Engineer, MMB Mumbai, to reach

    him before scheduled pre-bid meeting date and time, in writing in order

    that such doubts may be clarified authority before tendering.

    1.6.3 Manner of submission of tender and its accompaniments:

    e -Tender process shall be carried out in two stages as below

    Technical Envelope

    Technical Envelope shall contain the following documents.

    • The bid document can be downloaded from the aforesaid e-tendering portal

    by the prospective Bidders by paying Rs. 5,000 /- as the Tender form fee

    and Rs. 50,000/- as an Earnest Money Deposit through the payment

    gateway of Maharashtra Maritime Board Mumbai, Payment in any other

    mode, including but not limited to cash/demand draft/term deposits/pay

    order will not be accepted.

    http://msphc.maharashtra.etenders.in/

  • ARCHITECT CONSULTANT - 21 - MMB

    • Architect Consultancy as per eligible criteria mentioned in the tender

    document and who have completed five similar work as described in this

    tender document with minimum proven experience in consultancy.

    • Details of the works tendered for and in hand with the value of work

    unfinished on the last date of submission of tender. The certificates from the

    Head of the offices under whom the works are in progress should be

    enclosed. The Tenderer should give all details of work in hand. An

    Undertaking declaring the truthfulness of the value of such works in hand to

    be considered for calculation of the bid capacity be submitted.

    Note: - Any wrong information / misinformation in this regard would invite

    disqualification. Works in hand shall be supported by certificate issued by

    agency / authority. It also includes private work if any.

    • Details of works of similar type and magnitude carried out by the Tenderer.

    • Details of Technical Personnel, consortiums with name, qualifications and

    experience in similar works, and a period of his working with organization,

    who will be working on this project as technical key persons for

    supervision, to receive technical instructions issued by the authorities from

    time to time. (Details of Technical person available with Architect

    Consultancy since last five years and their CV).

    • Details of payment received in all Architect Consultancy during last three

    years certified by Chartered Accountant. (Details of work carried out in last

    three financial years)

    • The tenderer should give all Details of Bar Chart showing progressive

    details of Project Work for Stage I, 2, and 3.

    • Scanned copy of original power of attorney for signing of tender document.

    • All certified documents in support of above requirements

    • Certified balance sheets under the hand seal of Chartered Accountant for

    last three financial years.

  • ARCHITECT CONSULTANT - 22 - MMB

    • Any other additional documents / profile etc. in support of technical

    qualification.

    1.6.4 Financial Envelope - DELETED

    i) For quoting financial bid, download the BOQ format (.xls file) given in

    commercial bid section of website fill the details and quote price in it and

    upload the file.

    ii) If BOQ file is blank, then bid of such bidder will not be considered.

    1.6.5 Submission of Tender:

    The tenderers should ensure that The Chief engineer. Maharashtra Maritime

    Board Mumbai, before the expiry of the date and time, receives their bid. No

    delay on account of any cause will be entertained for the late receipt of tender.

    In the unloadable document type of templates, the Architect Consultancies are

    required to select the relevant document / compressed file (containing multiple

    documents) already uploaded in the briefcase.

    Notes:

    • The Architect Consultancies should upload a single document or a

    compressed file containing multiple documents against each unloadable

    option.

    • The Hashes are the thumbprint of electronic data and are based on one – way

    algorithm.

    The Hashes establish the unique identity of Bid Data.

    • The bid hash values are digitally signed using valid Class – I, Class – 2 or

    Class – 3 Digital Certificate issued any Certifying Authority. The Architect

    Consultancies are required to obtain Digital Certificate in advance.

    • After the hash value of bid data is generated, the Architect Consultancies

    cannot make any change / addition in its bid data. The bidder may modify bids

    before the deadline for Bid Preparation and Hash Submission as per Time

    Schedule mentioned in the e-Tender documents.

  • ARCHITECT CONSULTANT - 23 - MMB

    1.6.6 Eligibility criteria for Architect Consultant Agencies

    Following documents shall be required to decide Eligibility of Architect

    Consultancy.

    a) Average Annual Turnover of Last Three Years.

    Sr.

    No.

    Particulars Marks

    1 Above Rs. 50 Lacs 20

    2 Rs. 25 Lacs to Rs. 50 Lacs 15

    3 Below Rs. 25 Lacs 5

    b) Planning and Design Experience

    Sr. No. Particulars Marks

    1 All Type of Building Infrastructure or Equivalent infrastructure and On-Shore Infrastructure or Equivalent Structure

    Above 25 crore 25

    10 – 25 crore 15

    5 – 10 crore 7

    2 – 5 crore 5

    1 – 2 crore 2

    Upto 1 crore 1

    2 Special Works (Breakwaters, Wharf, Berthing Jetty, Approach Jetty, Dolphins, Groynes, etc.)

    5

    3 General Works

    (Building, Bridges, Roads, Infrastructure)

    Above 20 crore 10

    10 – 20 crore 5

    5 – 10 crore 3

    2 – 5 crore 2

    Total 40

  • ARCHITECT CONSULTANT - 24 - MMB

    c) Manpower (Technical Staff)

    Sr.

    No.

    Particulars Marks

    1 Above 25 40

    2 10to25 15

    3 5 to 10 10

    4 Below 5 0

    Grade of Architect Consultancy will be decided as below

    A- Marks More than 80

    B- 60 to 80

    C- 40 to 60

    D- Below 40

    1.6.7 Opening of Tenders -DELETED

    On the date specified in the tender notice, following procedure will be

    adopted for opening of the tender:

    Technical Envelope -DELETED

    Technical Envelope of the tender will be opened online to verify its

    contents as per requirements on stipulated in table below. If the various

    documents contained in this envelope do not satisfy the requirements of

    the MMB, a note will be recorded accordingly by the tender opening

    authority and the said tenderers. Financial Envelopes will not be

  • ARCHITECT CONSULTANT - 25 - MMB

    considered for further action but the same will be rejected and recorded

    by tender opening committee.

    a) Technical proposal evaluation criteria

    A successful firm shall secure minimum Marks of the total points as

    mentioned in Table below.

    b) Techno-commercial evaluation criteria - DELETED

    This will be a techno commercial evaluation and accordingly the

    Technical evaluation will have 60% weightage and Commercial evaluation

    shall have 40% weightage. These weightages shall be taken into

    consideration for arriving at the Successful Firm. The evaluation

    methodologies vis-a-vis the weightages are as under:

    Score will be calculated for all technically qualified Firms using the

    following formula: S = (T/T High x 60) + (C Low/C x 40)

    Where:

    S = Score of the Firm

    T High = Highest Technical score among the Firms

    C = Quote as provided by the Firm

    C Low = Lowest Quote of C among the Firms

    The Firm securing the highest score becomes the successful Firm

    For example – There are three Bidders A, B and C.

    Technical score will be arrived at treating the marks of the Bidder scoring

    the highest marks (A) in Technical evaluation as 100. Technical score for

    other Bidders (B, C, etc.) will be computed using the formula Marks of B /

    Marks of highest scorer A*100.

    Similarly, Commercial Score of all technically cleared Bidders will be

    arrived at taking the cost quoted by L1 Bidder i.e., the lowest quote from

    all technically qualified Bidder (say C) as 100. Marks for other Bidders will

    be calculated using the formula Commercial Score = Cost of L1 Bidder /

    Cost quoted by Bidder * 100.

    A “Combined score” will be arrived at, taking into account both marks

    scored through Technical Proposal evaluation and the nominal

  • ARCHITECT CONSULTANT - 26 - MMB

    commercial quotes with a weightage of 60% for the Technical Proposal

    and 40% for the Financial Proposal as described below.

    The combined score is arrived at by adding Technical Score and

    Commercial Score. The successful Bidder will be the one who has

    highest Combined Score.

    Sr.

    No.

    Bidder Technical

    Evaluatio

    n mark

    (T)

    Nominal

    Bid

    Price in

    Lacs

    Technical

    Score

    Commercia

    l Score

    Combined

    Score (out of

    100)

    1 A 95 71 95/95*60=60.00 60/71*40=3

    3.80

    60.00+33.80=

    93.80

    2 B 85 65 85/95*60=53.68 60/65*40=3

    6.92

    53.68+36.92=

    90.60

    3 C 75 60 75/95*60=47.37 60/60*40=4

    0.00

    56.84+40.00=

    87.37

    In the above example Bidder, A with higher score becomes the

    preferred Bidder.

    c) Eligibility cum Technical Proposal -DELETED

    Eligibility criteria for the Bidder to qualify this stage are clearly

    mentioned in Eligibility Criteria Compliance to this document. The

    Bidder would need to provide supporting documents as part of the

    eligibility proof. The Technical Proposal will also be evaluated for

    technical suitability.

    During evaluation of the Tenders, the MMB, at its discretion, may ask

    the Bidder for clarification in respect of its tender. The request for

    clarification and the response shall be in writing, and no change in the

    substance of the tender shall be sought, offered, or permitted.

    The MMB reserves the right to accept or reject any tender in whole or

    in parts without assigning any reason thereof. The decision of the MMB

    shall be final and binding on all the Bidders to this document and the

    MMB will not entertain any correspondence in this regard.

  • ARCHITECT CONSULTANT - 27 - MMB

    1.6.8 Financial Envelope -DELETED

    • This envelope shall be opened as per schedule, only if contents of

    Technical Envelope are found to be acceptable to the MMB. The lump

    sum amount quoted shall then be read out.

    • The MMB reserves the absolute right to accept any offer not necessarily

    the lowest.

    • Tenderers are hereby cautioned that opening of financial envelope shall

    not be treated as acceptance of his technical qualification, financial offer

    and acceptance of bid of tenderer.

    • Validity period: Normally, the offer of the Tenderer shall remain valid for

    30 days (Thirty Days Only) from the date of opening of Tender. However,

    in exceptional cases, with intimation to the eligible bidder, the MMB,

    reserves the right to extend such validity maximum up to 30 more days

    unilaterally and the same will be binding on the bidder.

    1.7 SECURITY DEPOSIT -DELETED

    I. Total Security

    Deposit

    5 % (Five Percent) of tender cost offered by

    Tenderer and Accepted by the MMB.

    2.

    Initial Security

    Deposit

    The successful tenderer shall have to pay 50%

    Security Deposit in cash (i.e. in the form of

    demand draft) or in form of Term Deposit Receipt

    from Nationalized Bank / Scheduled Bank in the

    name of. The Maharashtra Maritime Board,

    Mumbai or Bank Guarantees from a Nationalized

    Bank/ Scheduled Bank for the project period in

    the enclosed form and complete the contract

    documents failing which his earnest money will be

    forfeited to the Corporation.

    2I. Remaining Security

    Deposit

    The balance 50% Security Deposit will be

    recovered from the next 3 R.A. Bills.

  • ARCHITECT CONSULTANT - 28 - MMB

    • The Bank Guarantee / Term Deposit Receipt shall be kept valid for the

    project period. Before expiry of the Bank Guarantee / Term Deposit

    Receipt, the Architect Consultancy shall renew it or submit new Bank

    Guarantee / Term Deposit Receipt of required period well before the expiry

    date, if necessary, or otherwise the Guarantee / Term Deposit Receipt will

    be encashed accordingly.

    • In case of non-renewal of Bank guarantee / Term Deposit Receipt or non-

    submission of Bank guarantee / Term Deposit Receipt well in time, a

    penalty of Rs. 5,000/- (Rupees Five thousand only) per day (after the

    expiry of the date) will be imposed till submission of renewed Bank

    Guarantee / Term Deposit Receipt or new Bank guarantee.

    • All compensation or other sums payable by the Architect Consultancy

    under the terms of this contract or any other contract or an any account

    may be deducted from his Security Deposit or from any other bill of the

    organization.

    • Sums which may be due to him or may become due to him by Client on

    any account and in the event of the Security deposit being reduced by

    reason of any such above noted deductions the Architect Consultancy

    shall within ten days of receipt of notice of demand from the Client make

    good the deficit and reinstate the security deposits.

    • There shall be no liability on the Client to pay any interest on the Security

    Deposit paid by or recovered from the Architect Consultancy.

    1.8 REFUND OF SECURITY DEPOSIT -DELETED

    The 50% security deposit amount will be refunded after the successful

    completion of Geotechnical Investigation along with all reports of this project

    on submission of completion certificate of Architect Consultant and Authority

    from Executive Engineer of MMB and balance 50 % security deposit will be

    refunded after 12 months period or completion of foundation whichever

    occurs earlier.

  • ARCHITECT CONSULTANT - 29 - MMB

    Now this Agreement witnessed, and it is hereby agreed by and

    between the parties hereto as follows: -

    2 DEFINITIONS: For the purpose of this Agreement the following words are

    defined as under:

    2.1 The term “Architect” as used herein shall mean an Architect should be

    licensed to practice the profession of Architects under the Indian Architects

    Act, 1972, and registered with the Council of Architecture in India.

    2.2 The term “Block Estimate” as used herein shall mean the cost of work

    given by Architect consultant based on approximate estimate.

    2.3 The term “Breakwaters” are the protective barrier constructed of R.C.C or

    course rubble masonry to enclose harbours and to keep the harbour waters

    undisturbed by the effect of heavy and strong sea waves.

    2.4 The term “Budget” as used herein shall mean the sum the Client proposes

    to spend on the Project inclusive of professional fees and expenses and

    statutory charges.

    2.5 The term “Contractor” as used shall mean the contractor appointed for

    construction of the project.

    2.6 The term “Detailed Estimate” as used herein shall mean the cost of work

    based on detailed drawing, design and detailed measurements and rate

    analysis for individual items of work.

    2.7 The term “Dolphins” are man-made marine structure, located at the

    entrance of the locked or alongside a pier or a wharf that extends above the

    water level and is not connected to shore.

    2.8 The term “Draft” or “draught” of ships hull is the vertical distance between

    water line and bottom line of the hull, with the thickness of the hull included.

    2.9 The term “Fees” as used herein shall mean the amount to be paid to the

    Architect Consultancy or the services rendered to Client.

    2.10 The term “Jetty” are the structures in the form of piled projections and they

    are built out from the shore to deep water and they may be constructed

    either for a navigable river or in the sea.

  • ARCHITECT CONSULTANT - 30 - MMB

    2.11 The term “Link span” is a type of drawbridge used mainly in the operation

    of moving vehicles on and off a RO-RO vessel or ferry, particularly to allow

    for tidal changes in water level.

    2.12 The term “Model” as used herein shall mean digital model prepared using

    2D, 3D software to visualize the building / project.

    2.13 The term “Ro-Ro” is Roll on/ roll off ferries are large, conventional ferries

    named for the ease by which vehicles can board and leave.

    2.14 The term ‘’Structural Consultant’’ is a structural engineer who analyze,

    design, plan and research structural components and structural systems to

    achieve design goals and ensure the safety and comfort of users or

    occupants.

    2.15 The term “Services” as used herein shall mean the services to be provided

    by the Architect Consultancy as specified in the Agreement herein below.

    2.16 The term “Site” as used herein shall mean the place where those works

    are to be carried out.

    2.17 The term “Site Staff” as used herein shall mean the Staff appointed by the

    Architect Consultancy / Client to inspect the works.

    2.18 The term “Specialist / Expert /Sub Consultant” as used herein shall

    means person or firm, other than the consultant, appointed by the Architect

    Consultancy to provide expertise, skill and care, involving design, in the

    supply or manufacture of goods, materials or components or in the

    construction of parts of the Project.

    2.19 The term “Tender cost” as used herein shall mean the offer submitted by

    the Contractor and accepted by Client.

    2.20 The term “Timetable” as used herein shall mean the timetable for the

    completion of the services by the Architect Consultancy under this

    Agreement. Stages into which the process of designing building projects

    and administering building contracts is divided in accordance with this

    Agreement. The same has been mentioned in Para - 9 and Para - 11 of this

    Agreement.

    2.21 The term “Works” as used herein shall mean the works to be carried out by

    the Construction Contractor as described in the Contract Document

    executed between the Client and Construction Contractor.

  • ARCHITECT CONSULTANT - 31 - MMB

    TERMS & CONDITIONS OF AGREEMENT:

    3 GENERAL SCOPE OF SERVICES:

    Subject to the provision of this agreement, Architect Consultant shall be

    responsible for discharging the scope of services set out hereunder:

    3.1 The Architect Consultant shall perform services and carry out its obligations

    here under with all due diligence, efficiency and economy, in accordance

    with generally accepted professional techniques and practices, and shall

    always observe sound management practices. It shall cause to be

    employed appropriate advanced technology and methods in connection

    with the Project at all stages of the Project. The Architect Consultant further

    covenants with Employer to furnish its best skill, care, diligence, and

    judgment in the rendition of all services under this agreement which shall

    be no less than that exercised by a Architect Consultant of good reputation

    performing work for projects of a size, scope and complexity similar to the

    Project and to further the interest of Client at all times through efficient

    business administration and management services.

    3.2 Standard of care:

    Architect Consultant acknowledges the relationship of trust and confidence

    established between the Architect Consultant and Client by this Agreement.

    Accordingly, the Architect Consultant acts shall be consistent with this

    relationship. The Architect Consultant shall always act, in respected any

    matter relating to this Agreement, as an honest and faithful adviser to

    Client. The Architect Consultant shall at all times support and safeguard

    Client’s legitimate interests in any dealings with the Contractor or other third

    parties.

    3.3 Adherence to law:

    The Architect Consultant shall perform works / services under this

    Agreement in accordance with the applicable laws, bye- laws, rules,

    regulations, etc. and shall also ensure that his personnel’s comply with the

    applicable laws, bye-laws, rules, regulations, etc.

  • ARCHITECT CONSULTANT - 32 - MMB

    3.4 Architect Consultant Not to Benefit from Commissions Discounts, Etc.:

    The remuneration of the Architect Consultant pursuant to Para - 10 of this

    Agreement shall constitute the Architect Consultant sole remuneration in

    connection with this Agreement and the Project. The Architect Consultant

    shall not accept for its own benefit any trade commission, discount or

    similar payment in the discharge of its obligations here and the Architect

    Consultant shall ensure that its personnel, agents, sub- agencies, etc.

    similarly shall not receive any such additional remuneration. The Architect

    Consultant shall at all times perform its responsibilities here under in the

    best interest of Client. Any discounts or commissions obtained by the

    Architect Consultant in exercise of its responsibilities here under, whether

    from Contractor or any third parties shall be to the account of Client.

    4 SCOPE OF ARCHITECT CONSULTANT’S SERVICES:

    4.1 The Client has proposed to construct the _________________________ .

    Architect Consultant is supposed to provide consultancy for Architectural

    Concept Planning, Architectural Services and Detail Design for entire plot,

    building, marine infrastructure with a built up area proposed approximately

    sq.mt to accommodate as per user’s requirement. User hereunder is

    _____________________________________________________________

    ______

    The total period of assignment will be months from the date of signing

    of Agreement. The period includes months for designing, estimation and

    preparation of tender documents, months for construction phase of the

    assignment. Further consultancy services are required during the defect

    liability period of months.

    4.2 The broad scope of services under this contract shall be the preparation of

    conceptual plans for selection of options by the Client, detailed architectural

    drawings including plans, elevations and sections, etc. all Structural

    Designs and drawings, Electrical, HVAC, indoor and outdoor lighting,

    plumbing, Sanitary, Fire detection and safety system, Communication

    system, LAN, Access control, Surveillance Security system, power backup

    and Green features, Landscape, Certification from respective competent

  • ARCHITECT CONSULTANT - 33 - MMB

    authority etc., includes providing detailed designs and specifications with

    Bill of Quantities, preparation of tender document, tender drawings for all

    works involved in the

    Construction of the ----------------------------------------------------------------------------

    Building, Marine infrastructure, etc., as per requirement of Client.

    4.3 Obtaining necessary approvals from local bodies / statutory authorities,

    State Govt. and Central Govt. if any, etc. as per requirement to start and

    complete the project without any hindrance.

    4.4 Preparation of construction drawings, Modification to the drawings during

    execution if required and also assist Client during the execution.

    4.5 Preparation of project schedules, broadly monitoring of project, Liasoning

    with the Client engineers and the contractors for the execution of the

    project as per the approved designs and drawings, etc. Preparation and

    submission of completion drawings /diagrams / reports and obtaining

    completion / occupancy certificate from the local authorities /statutory

    authorities / bodies, etc.

    4.6 The scope of work shall not include appointment of the contractor and any

    direct contractual dealing with the contractor during pre-tender stage and

    during the execution of the work. However, during execution it should be as

    per scope of stipulated tender conditions of works contract and the scope of

    work shall include any other services normally required by the Architect

    Consultant such as site inspections at various stages of work to ensure

    successful completion of the project as per approved designs& drawings.

    4.7 Through all the project phases Client expect the Architect Consultant to

    illustrate the interest and commitment to utilize the latest National and

    International techniques in order to promote fast, efficient, economical and

    sound techniques for completion of the project.

  • ARCHITECT CONSULTANT - 34 - MMB

    5 THE DETAILS OF SERVICES TO BE PROVIDED BY THE ARCHITECT

    CONSULTANT SHALL INTER ALIA, INCLUDE THE FOLLOWING:

    5.1 ARCHITECTURAL SERVICES:

    5.1.1 Site evaluation, analysis and impact of existing and /or proposed

    development on its immediate environs.

    5.1.2 Preparation of design, site development, Master layout plan of entire

    plot, Architectural detail drawings, Elevations, Sections etc., with details

    of area analysis, Building geometry, marine works etc.

    5.1.3 Preparation of all good for construction drawing for structural designs,

    HVAC, electronic, elevators, internal and external works i.e., electrical,

    water supply, Sanitary works, drinking water, sewerage design,

    Telecommunications, Networking, Graphic signage, firefighting

    arrangements, security systems & other mechanical systems, parking

    etc., and all related civil works including technical specifications of

    works as per requirement of Client.

    5.1.4 Preparation of preliminary drawings using Auto CAD or equivalent for

    various floors, toilets, staircases, elevators, etc. explaining the general

    planning with schedule of internal and external materials and finishes

    and dimensions. Plumbing / Electrical layout indicating internal and

    external lines, transformer, fire safety detection &firefighting system,

    UPS and location of channels for electric cables, telephone, LAN, AC

    ducts and other conduits for services, complete in accordance with the

    relevant NBC /local Bye laws including 2D drawings and 3D views,

    walkthrough presentation using 3D max or equivalent at no extra cost

    and obtaining approval of Client/any other user suggested by Client.

    5.1.5 Preparation of detailed architectural drawings sufficient to prepare

    tender documents consisting of floor plan to each level, reflected ceiling

    plans at each level including coordinated lighting and service features,

    external (facade) elevations, internal elevations, cross sections and

  • ARCHITECT CONSULTANT - 35 - MMB

    longitudinal sections, terrace plans, electrical/lighting fixtures / switching

    plan including MCCB, MCB, ELCB, capacitors and earthing, plumbing

    and schematics, interiors, etc. Storm water drainage detailed plans of

    ground and terrace plan for effective disposal to ensure no leakages,

    dampness inside the building. Proper slopes at roof level, ground level

    for effective drainage without ponding and stagnation of water should be

    provided as a precautionary measure. Effective protection from rain and

    heat shall be provided in Architectural plan with due study of rain, wind

    and sun directions. Proper protective measure should be incorporated in

    the Architectural plan so that building shall give comfort of living /

    working atmosphere in all the seasons during rain, winter and summer.

    Protective measures like fins, chajjas, boxes or any other types of

    architectural features shall be included as built and no extra works after

    construction shall be provided. If Architectural plan is not designed

    considering proper climatic conditions and not in consistency with

    structural requirements, then it shall be rejected out rightly at stage - 1.

    Architect Consultant shall submit alternative plan within 10 days to the

    satisfaction level of Client.

    5.1.6 For important building projects as per requirement of Client, block model

    shall be prepared. After finalization of the working drawings, the Architect

    Consultant shall be required to prepare a block model to a convenient

    scale, showing the complete details of the building and entire plot, in

    addition, the Architect Consultant is also required to prepare a model to a

    convenient scale showing the site along with its proposed landscape etc.

    locating the proposed building in it.

    5.1.7 Key plan shall be showing details from the main highway and access to

    the subjected plot for building infrastructure with proper distances

    boundaries and North direction.

    5.1.8 Preparation and submission of detailed designs, drawings and

    documents for all internal utility services like plumbing, electrification,

    firefighting, fire detection and lifts, telephones, PABX, LAN, Networking,

  • ARCHITECT CONSULTANT - 36 - MMB

    public address system and other specialized services etc. as per the

    requirements of the Project, suitable for construction and development to

    site.

    5.1.9 Preparation and submission of detailed designs, drawings and

    documents for all external utility services like water supply, sewerage,

    storm water drainage, fire hydrants schemes, treatment plants for

    sewage, rain water harvesting, water supply intakes arrangements,

    roads, street lighting, telephone system, electrical transformer

    substation, lightning arrestor and other related schemes, boundary walls

    and any other specialized services as per Project requirement suitable

    for construction and issue to site of work including getting necessary

    approvals from Client and other departments.

    5.1.10 Preparation of landscape architecture, interior architecture, architectural

    conservation, graphic design and signage, etc.

    5.1.11 Preparation of detailed specifications, estimate with bill of quantities, rate

    analysis.

    5.1.12 Preparation of Tender drawings, Technical specifications, vendors /

    manufacturer for materials and equipment and tender documents for

    Bidders. Assistance to Client in providing clarifications to Bidders, Pre

    bid meeting and specifying the construction contract.

    5.1.13 The approvals of the Client are required on all drawings, specifications

    documents etc. and Architect Consultant shall be responsible for

    modifications, incorporation of suggestions, etc. suggested by Client.

    5.1.14 Obtaining of approvals from local bodies / statutory authorities, State

    Govt. and Central Govt. if any, etc.

    5.1.15 The Architect Consultant shall prepare the drawings, technical

    specifications and liaison with all departments for statutory approvals,

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    clearances of various authorities in execution of the project and ensure

    compliance with codes, legislation as applicable, etc.

    5.1.16 Ensure engaging the required key professionals for services such as

    architectural, structural, electrical and mechanical systems (MEP),

    HVAC, Networking and LAN, Sanitary and Public Health system for the

    project designing and execution, etc.

    5.1.17 The Architect Consultant shall also attend the reviews, meetings,

    presentations, conferences pertaining to the project and also liaison with

    the statutory Client for obtaining the necessary certificates, permissions,

    NOCs, occupancy certificate, etc.

    5.1.18 Assist Client in the concerned litigations, court of law in all cases

    pertaining to this project as they may arise up during the period of their

    assignment including DLP, as per the directives of Client.

    5.1.19 Attend all meetings about this project at various places and prepare

    minutes and compliances as per directives of Client.

    5.1.20 Prepare and arrange Power Point Presentation, walk through or similar

    Presentation on this project at various forums / locations as per the

    directives of Client.

    5.2 STRUCTURAL ENGINEERING SERVICES:

    5.2.1 The Architect Consultant should specify well in advance the details of

    Geotechnical surveys, soil investigations and required tests for the

    purpose of reimbursement if such soil investigation and tests are required

    to be carried out by Client. The foundation system shall be finalized

    referring the Soil Investigation reports and in consultation with Client.

    5.2.2 Geotechnical, soil investigation and required test shall be the responsibility

    of Architect Consultant for design of foundations. Detail investigation as

    per IS code / BIS code is essential.

    5.2.3 The building shall be designed to withstand static/dynamic loading

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    (wind/seismic) and the design shall be strictly in accordance with the latest

    Indian Standard Code of Practices / National Building Code. The structural

    analysis and design shall be done by using latest version of software

    packages such as STAADPRO or equivalent. The provisions in various

    BIS Codes shall override the packages output.

    5.2.4 The Architect Consultant shall supply all design calculations/computer input

    and output giving specific reference to BIS/NBC, along with soft copies.

    The structural drawing showing the reinforcement details / bar bending

    schedule shall be prepared as per latest edition of SP: 34 (S and T). All

    overriding conditions prescribed by IS: 13920 as applicable or any other

    applicable BIS code shall be taken into account while preparing the

    structural drawings.

    5.2.5 For all structural designs and drawings the Architect Consultant get the

    proof check done by specialize structural designer, structural designer

    firms, institution, etc. or proof checking consultant / consultants approved

    by Client as per requirement and decided by the Client. Structural Design

    shall be based on minimum standards specified in codes, standard

    specifications and design criteria, etc. Design criteria is annexed as

    Appendix - I. Presentation of structural drawings and design along with

    specified consideration and assumption is mandatory by structural

    consultant of Architect Consultant.

    5.3 SERVICES DESIGNS:

    The Architect Consultant shall be responsible for the design of the following

    systems and after his suggestion the contractor shall provide the same -

    5.3.1 The design, details, drawing, plans, etc. for the following minimum services

    shall be carried out as per the provisions of the design brief for respective

    services and shall be approved by Client. Architect Consultant shall provide

    detailed walk through presentation of the services and ensure that there is

    no conflict amongst them.

    i. HVAC - It shall be provided with latest features having energy

    efficiency standards. The approval for the same as per

    requirements of Competent Client for access control

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    system/security system shall be responsibility of Architect

    Consultant till DLP.

    ii. FIRE DETECTION & FIRE FIGHTING SYSTEM –

    Highest fire safety norms in accordance with local fire bye-

    laws/ codes are to be followed and state of the art

    microprocessor based addressable fire alarm systems shall

    be considered. And approval for the same as per

    requirements of Competent Authority for firefighting system

    shall be the responsibility of Architect Consultant till DLP.

    iii. ACCESS CONTROL SYSTEM/SECURITY SYSTEM - Access Control

    System/ Security system shall be designed and supervise to maximize

    the performance of fire/intrusion alarms and security systems. Approval

    for the same as per requirements of Competent Authority for access

    control system/security system shall be the responsibility of Architect

    Consultant till DLP.

    iv. ELEVATORS - The elevators shall be as per international standard with

    latest features. The approval for the same as per requirements of

    Competent Authority for elevators shall be the responsibility of Architect

    Consultant till DLP.

    v. POWER MANAGEMENT SYSTEM - As directed by Competent Authority

    shall be considered.

    vi. TRANSFORMERS AND HV/ LV PANELS - As directed by Competent

    Authority shall be considered.

    vii. DG SETS - As directed by Competent Authority shall be considered.

    viii. UPS - As directed by Competent Authority shall be considered for

    computers, communication system, etc.

    ix. SOLAR ENERGY SYSTEM (SES) - As directed by Competent Authority.

    The solar energy system shall be considered for common grid as per

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    requirement of Client. Supervision of SES shall be the responsibility of

    Architect Consultant till DLP. Solar energy system shall be designed for

    different purpose like hot water, lighting, pumping water, etc. as specified

    by Client.

    x. WATER PURIFIER AND WATER COOLERS - On approval, appropriate

    capacity have to be considered in the design. Supervision of water

    purifier and water coolers shall be the responsibility of Architect

    Consultant till DLP.

    xi. WASTE WATER MANAGEMENT AND SOLID WASTE MANAGEMENT

    SYSTEM - A sewage treatment plant shall be designed to provide soft

    water for horticultural and other uses. Supervision of waste water

    management and solid waste management shall be the responsibility of

    Architect Consultant till DLP. Proper disposal location for waste water

    and solid waste shall be identified and marked on drawing by the

    Architect Consultant.

    xii. ENVIRONMENTAL PROTECTION - Cautious effort shall be made to

    ensure the project provides positive contribution to the Environment and

    confirm to local pollution control norms. Suitable environmental impact

    assessment study and mitigation measures if applicable by law shall be

    suggested by Architect Consultant. The approval from the Competent

    Authority shall be the responsibility of the Architect Consultant, if

    applicable for the project.

    xiii. INTERIOR DESIGN - The interiors of the building shall be designed to

    ensure pleasant environment that encourages excellence and working

    comfort. The design of the furniture and interior design shall be the

    responsibility of Architect Consultant. The Interior Design shall be

    carried out by qualified interior designer and the design shall be

    approved by Client in consultation with user of building.

    xiv. LANDSCAPING AND HORTICULTURE - Appropriate hard and soft

    landscaping shall be designed to be in harmony with the surrounding

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    Environment and neighborhood. The objective is to provide a

    harmonious and friendly environment with green area and landscape

    features.

    xv. GREEN BUILDING CONCEPT - While designing the building, the green

    building concept shall be used by the Architect Consultant as per the

    direction of Client for special type of buildings and certification from

    Green Rating for Integrated Habitat Assessment (GRIHA) or LEED shall

    be obtained by Architect Consultant.

    xvi. ELECTRIC / WATER SUPPLY CONNECTION - The Architect

    Consultant shall responsible for completing all formalities regarding

    electric / water supply connection.

    xvii. STORM WATER DISPOSAL - Storm water disposal shall be designed

    and accordingly plans shall be prepared. No stagnation, ponding of

    water on terrace and on ground shall be allowed. Ensure effective

    disposal of storm water at the lowest level of land. Water bodies shall be

    designed and planned and developed according to existing site

    topography. Proper disposal location for storm water shall be identified

    and marked on drawing by the Architect Consultant.

    xviii. DUCTS - Suitable and sufficient ducts shall be provided required for

    utilities and services considering maintenance facilities.

    xix. ELECTRICAL CABLES AND APPLIANCES - Services, safety, etc.

    shall be ensured while designing and planning.

    xx. PLINTH LEVEL AND GROUND LEVEL - Plinth and ground level of the

    building shall be designed and planned so that no rain water should be

    stagnated or entered into any part of building infrastructure.

    xxi. TREE PLANTATION - Existing trees shall be preserved. If tree removal

    is unavoidable then first priority to transplantation shall be ensured

    before cutting. Permission for the same is the responsibility of Architect

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    Consultant after approval for the same. Arboriculture / tree plantation

    shall be considered while planning and designing of infrastructure

    around the building and on available land as requirement of users and

    tree authority. Tree plantation shall be as per Appendix - II.

    xxii. EXISTING STRUCTURE - Existing structure shall not be demolished

    without prior permission of Client. If existing structure needs to be

    demolished, then proper valuation and value for credit shall be

    considered in the estimate. For such structure separate cost valuation

    shall be prepared by Architect Consultant and approval from Client is

    mandatory. No objection certificate shall be obtained from competent

    authority before demolition. It is the responsibility of Architect

    Consultant.

    xxiii. SOURCE OF ELECTRICITY, WATER, TELEPHONE - Source of

    electricity, water, telephone, other services, etc. shall be marked on

    plan and frame the estimate accordingly. Permission for the same shall

    be the responsibility of Architect Consultant.

    xxiv. OCCUPANCY CERTIFICATE - The Architect Consultant shall

    responsible for completing the all formalities regarding occupancy

    certificate.

    xxv. OTHER SERVICES - Any other services connected with the work shall

    be designed as per standard practice. Preparation of the lighting

    scheme including HVAC, Sanitary and plumbing, drainage system,

    landscaping, signage, information board and all other appurtenances,

    etc.

    xxvi. ZONES - While planning and designing of the building structure, due

    consideration to the climatic conditions, locations, situations,

    surroundings, rainfall, temperature, local heritage, surrounding

    habitants, natural resources, etc. shall give preference.

    5.3.2 The Architect Consultant shall ensure the durability, serviceability,

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    structural adequacy, conformation to the design standards aesthetics,

    structural component of the project before recommending the same for

    approval. After scrutiny by Client, the corrected design and drawings

    shall be prepared for approval and issue the drawings good for

    construction and the process. Any component which requires

    redesigning on account of exigencies of the site like redesigning the

    foundations, utilities etc., during the execution shall be approved as

    expeditiously as possible.

    5.4 ENGINEERING DOCUMENTS / DETAILED ESTIMATES:

    5.4.1 Preparation of Detailed estimate along with general description and

    abstract as per P.W.D. Standard Specifications, works manual, e-DSR

    (PWD) and SSRs of MJP, Parks and gardens, FMR of MCGM, MSEB,

    BEST, etc. for engineering works. For items not covered in these then

    NBC/ CPWD/ CBRI Standard and specifications or any other standard

    specifications and rates as applicable with complete working details,

    rate analysis, schedules such as internal and external finishes,

    hardware sanitary fitting and tap ware, building specifications including

    specification for all trades and services, and bill of quantities including

    those of various services all based on schedule of rates conforming to

    specifications and procedures approved and prescribed by the Client to

    describe the whole project adequately. Submitting details of calculations

    of such Schedule of quantities to enable the Client to check them before

    preparation of draft tender documents.

    5.4.2 Where prescribed specifications and/or schedule of rates do not provide

    for certain items/services specification and rates based on proper

    market rate analysis supported by competitive quotations from

    reputed/specialized / authorized agencies shall be adopted for these

    items with the approval of the Client.

    5.5 PREPARATION OF TENDER DOCUMENT:

    5.5.1 The Architect Consultant may indicate any special requirements to suit

    his Architectural/Structural concepts as well as timely completion of the

    Project. However, the final decision for stipulating the special conditions

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    for Pre-Qualification / Post- Qualification of the contractor shall be

    determined by the Client. The Architect Consultant shall prepare a Draft

    Tender Document based on the standard contract document approved

    by the Client incorporating construction methodology and special

    conditions as felt necessary by him in consultation with the Client.

    5.5.2 On approval of the draft tender document, the Architect Consultant shall

    prepare sufficient number of tender documents.

    5.5.3 The Team leader of Architect Consultancy shall attend pre-bid meetings

    with the bidders and offer clarifications, if any, sought by the intending

    bidders. The Architect Consultancy shall prepare minutes of such

    meetings and also prepare Common Sets of Deviations duly

    considering technical, financial and legal aspects and in consultation

    with Client for issuing to the bidders within two days.

    5.5.4 The Architect Consultant shall attend opening of tenders/offers. He

    should prepare evaluation report to evaluate the bids received for work

    contract. The Architect Consultant in consultation with Client shall

    scrutinize the bids received, prepare comparative statements, carry out

    assessment of bids and give his recommendations including advice on

    acceptability or otherwise of the bids received and attend meetings as

    and when called by the Client.

    5.6 EXECUTION STAGE:

    5.6.1 Prepare and issue of working drawings with all details for proper

    execution of the work. This shall include preparation of fabrication /

    shop drawings for select items as well as scrutiny / approval of shop

    drawings submitted by contractors for various services.

    5.6.2 Revision of drawing details and specifications as required by

    construction process.

    5.6.3 The Architect Consultant shall attend all the review meetings conducted

    by Client from time to time without any extra cost and shall also be

    available for any clarifications and bring out any issues related to

    construction which may lead to difficulties, litigation, delays etc.

    5.6.4 Preparation of Project planning on MIS (Management Information

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    System) / Primavera along with sequence of construction. The Architect

    Consultancy shall prepare and plan all design details, deliverables and

    plan the construction program to complete the project.

    5.6.5 The Architect Consultancy shall attend all the review meetings

    conducted by Client from time to time without any extra cost and shall

    also be available for any clarifications and bring out any issues related

    to construction which may lead to difficulties, litigation, delays etc.

    5.6.6 Architect Consultancy shall provide material sample for approval from

    Client.

    5.7 ROLE OF ARCHITECT CONSULTANT’S KEY TECHNICAL

    PERSONNEL DURING ENTIRE EXECUTION:

    5.7.1 The Architect Consultant shall assist in pre-commencement/

    Construction / post completion activities / defect liability period with

    respect to the project, for ensuring that the work is carried out as per

    approved drawings, designs and specifications through a team of

    qualified and experienced technical personnel to be provided at site of

    work, including Architects, Engineers etc., and to bring out deviations, if

    any, to the notice of the Client for its rectifications in advance to keep

    the specified progress of work as per conditions of works contract.

    5.7.2 In the event of differences relating to the interpretations of drawings

    /designs/specifications/ any other part of the Consultancy between the

    Architect Consultant and the contractors, the interpretation and the

    decision of the Client shall be final and binding. Assisting and preparing

    the compliances in arbitration and litigation cases that may arise out of

    the contracts entered into in respect of any of the works.

    5.7.3 Exercising cost control & economy measures to ensure that the

    approved Estimates are not exceeded.

    5.7.4 The Architect Consultant shall obtain the approval of the Client for any

    of the material deviation in the design or specification that may be

    required and felt necessary during execution due to technical or

    administrative reasons.

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    5.7.5 The Architect Consultant should analyze any deviations provide detailed

    specifications and rate as supplemental items, additional items and

    remains for deletions if any arises during the construction stage.

    5.8 ARCHITECT CONSULTANT’S SERVICES IN NUTSHELL

    In brief the Architect Consultant shall provide comprehensive planning

    details including architectural planning designing, from a day of work

    order to completion the assigned projects. Without prejudice to the

    generality of the aforesaid, the same shall, in particular, includes the

    above and following:-

    5.8.1 To obtain details of ownership of land and other details about DP

    Reservations and restrictions like CRZ, SEZ, Civil Aviation, MOEF,

    Encroachments, Forest, submergences, etc.

    5.8.2 Soil Investigation and Soil Tests

    5.8.3 Demarcation of land from DILR.

    5.8.4 Site evaluation and analysis including Total Survey, Digital Survey, Plane

    Table Survey, Arial Survey, Contour Survey etc.

    5.8.5 Preparation of Master Layout Plan.

    5.8.6 Architectural work and site development.

    5.8.7 Infrastructure development works.

    5.8.8 Structural engineering works.

    5.8.9 Sanitary, plumbing, drainage, water supply & sewage works etc.

    5.8.10 Electrical work (internal and external, etc).

    5.8.11 Installation and cabling of Air conditioning, Fire frightening, e- data, etc.

    5.8.12 Road Works.

    5.8.13 Landscape, Arboriculture, etc.

    5.8.14 Furniture.

    5.8.15 Solar energy, Solar hot water, Rain water harvesting, Sewage treatment

    plant, Water treatment plant, Waste disposal management system Wind

    energy, concept of green building, etc.

    5.8.16 Liasoning with local statutory bodies such as Municipal authorities, Town

    Planning, PWD, BEST, MSEB, CIDCO, MMRDA, MHADA, BSNL, Water

    Supply, Railway, Civil Aviation, MOEF, MCZMN, High Rise Committee,

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    Heritage Committee, Fire Client, Tax Client, etc.

    5.8.17 To prepare and supply necessary drawing documents to various agencies

    for obtaining permissions from Statutory Authorities.

    5.8.18 Preparation of detailed estimate as per current S.S.R. (State Schedule

    Rates) and Rate Analysis based on comparable market rate approved by

    Client.

    5.8.19 Preparation of draft tender document, with all accompaniments including all

    working drawings.

    5.8.20 Obtaining all approvals from local competent authorities.

    5.8.21 Day to day site supervision of the project. Digital Photographs, Video, etc.

    5.8.22 Comprehensive coordination during the course of the execution during

    construction and defect liability period of the project.

    5.8.23 Ensuring the optimum desired quality and workmanship of the work and to

    do all needful activities for the same.

    5.8.24 Submission of Completion Certificate.

    5.8.25 Scrutinization and Submission of as built drawings.

    5.8.26 Scrutinization of Maintenance Manual wherever necessary.

    5.8.27 Visits after completion and handing over of project, during defect liability

    period is mandatory and inspection note to that effect should be issued

    keeping close liaisoning with the User Department for remedial measure of

    the defects noticed during DLP.

    5.8.28 Obtaining intermediate certificates of various stages of construction,

    building permissions, Occupation Certificate, Completion Certificate,

    etc.

    6 QUALIFICATION AND EXPERIENCE OF STAFF / PROFESSIONAL

    EXPERTISE

    6.1 To provide above services, Architect Consultant shall have following key

    staff, in-house expertise or shall appoint sub-consultants or the experts,

    etc. The Architect Consultant must have qualified degree (B.Arch./ M.

    Arch.) from recognized university.

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    Sr.

    No.

    In house Expertise / sub

    Consultant (Sr.1,2, 3 -key

    Staff)

    Minimum Essential