request for proposal for empanelment of architect ... · • address for communication/queries:...
TRANSCRIPT
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ARCHITECT CONSULTANT - 1 - MMB
9
MAHARASHTRA MARITIME BOARD, MUMBAI
(GOVERNMENT OF MAHARASHTRA HOME DEPARTMENT)
(PORTS AND TRANSPORT)
REQUEST FOR PROPOSAL FOR EMPANELMENT OF
ARCHITECT (CONSULTANT) FOR
COMPREHENSIVE PLANNING, ARCHITECTURAL SERVICES,
GEOTECHNICAL INVESTIGATION, CLEARANCES, PERMISSION, NO
OBJECTION CERTIFICATES,
DETAIL DESIGN, CONSTRUCTION SUPERVISION, QUALITY CONTROL
AND QUALITY ASSURANCE FOR MARINE INFRASTRUCTURE AND BUILIDNG
INFRASTRUCTURE PROJECTS
NAME OF PROJECT: ...................................................................... NAME OF ARCHITECT (CONSULTANT): ..................................................... CONTACT NO. :- AGREEMENT NO. :- ESTIMATED COST : - START DATE OF DOWNLOADING e-TENDER :- LAST DATE OF SUBMISSION OF e-TENDER : -
REGISTERED OFFICE ADDRESS:
Maharashtra Maritime Board, Indian Mercantile Chamber, 2nd floor,14 Ramjibhai
Kamani marg, Ballard Estate, Mumbai- 400 001
Web site: www.mahammb.com email : [email protected]
Phone No. 022-22671734 Fax No- 022-22614331
http://www.mahammb.com/mailto:[email protected]:[email protected]:[email protected]
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LIST OF CONTENTS
Sr. No. PARTICULARS Page No.
From To
1 e- Tender notice 9 29
1.1 Tendering programe as mentioned on e-
tendering portal
10 11
1.2 Instruction to tenderers 11 13
1.3
CONDI
TIONS
OF
OFER
Conditions of offer 13 14
1.4 Instructions for participating in e-tenders 15 18
1.5 Tender form fee and earnest money deposit 18 19
1.6 Tendering procedure
19 27
1.7
1
Security Deposit- DELETED 27 28
1.8 Refund of security deposit -DELETED
28 29
2 Definitions 30 31
3 General Scope Of Services 32 33
3.1 Performances of services 32 32
3.2 Standard of care 32 32
3.3 Adherence to law 32 32
3.4 Architect Consultant Not to Benefit from
Commissions Discounts, Etc
33 33
4
4
Scope of Architect Consultant’s Services 33 34
5 Details of Services to be provided by Architect
Consultant
35
5.1 Architectural services 35 38
5.2 Structural engineering services 38 39
5.3 Services designs 39 44
5.4 Engineering documents / detailed estimates 44 44
5.5 Preparation of tender document 44 45
5.6 Execution stage 45 46
5.7 Role of architect consultant’s key technical
personnel during entire execution
46 47
5.8 Architect consultant’s services in nutshell 47 48
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6 Qualification and Experience of Staff / Professional
Expertise
48 50
7 Time Schedule 50 51
8 Manning Schedule 51 52
9 Stipulated Period Schedule (Milestone) 52 55
9.1 Levy of compensation for delay 54 55
10 Fee Payable to Architect Consultant 55 55
11 Duties and responsibilities of the architect consultant
and corresponding stages for making payments
56
11.1 Payment schedule
56 56
11.2 Stage – I ( Pre Tender Activities) 57 71
11.3 Stage – II ( Post Tender Activities) 71 75
11.4 Stage III ( Defect Liability Period ( DLP )) 75 77
11.5 Architect Consultant Payment 77 78
11.6 Payment of fee after defect liability period 79 79
12 Additions and alterations 79 79
13 Output of the architect consultant 79 81
14 Copyright
81 82
15 Architect Consultant may be 82 83
16 Project co-ordination committee 82 83
17 Responsibilities on extra item (EIRLs) 83 83
18 Responsibility duringthe extended period /
termination
83 84
19 Disqualification for further assignments to the
architect consultantand withdrawal of work /
assignment
84 84
20 General conditions 84 88
21 Commencement, completion, modification and
termination of contract
88 88
21.1 Effectiveness of Contract 88 88
21.2 Commencement of Services 88 88
21.3 Expiration of Contract 88 88
21.4
.
Modifications 88 88
21.5 Variation 88 89
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21.6 Force Majeure 89 91
21.7 Termination 91 94
21.8 Cessation of Rights and obligations 94 94
22 Obligations of the architect consultant 95
22.1 General
95 96
22.2 Prohibition of Conflicting Activities 96 96
22.3 Confidentiality 96 96
22.4 Insurance to be Taken Out by the
Architect Consultant
96 97
22.5 Reporting Obligations 97 97
22.6 Documents Prepared by the Architect
Consultant to be the Property of the
Client
97 97
22.7 Law Governing services 97 98
22.8 Compliance of Labor Law 98 101
23 Architect consultant’s personnel
101 102
23.1 Description of Personnel 101 101
23.2 Removal and/or replacement of
personnel
101 102
24 Obligations of the client
102 102
25 Responsibility for accuracy of project documents
101 103
26 Levy of Levy compensation for delay 103 103
27 Good faith 104 104
28 Recovery of compensation 104 104
29 Dispute resolution mechanism 104 105
30 Right to change terms and conditions 105 105
31 Abbreviations
106 107
32 Appendix - I 108
1 General Requirements 109 110
2 Verification Of Survey Data 110 111
3 Requirement Of Structural Design Engineer 111 112
4 Restrictions On Type Of Structures
Structures
112 112
5 Requirements And Data 112 113
6 Obligatory Provisions 114 120
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7 Open Footings / Columns 120 120
8 Pile Foundation 120 120
9 Basement And Raft 121 122
10 Clarifications 122 122
11 Bore Data And Soil At Site 122 122
12 Additional Design Considerations For
Precast Technology
122 123
13 Expansion Joints 123 123
14 Reinforcement Steel 123 123
15 Documentation And Instrumentation 124 124
16 Procedure For Scrutiny Of Detailed
Calculations And Working Drawings And
Their Approval
124 127
17 Disputes 127 128
33 Appendix - II
129 130
34 Appendix – III
131 133
35 Appendix - IV
134 144
36 Appendix - V
145 147
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CONTRACT AGREEMENT
This Agreement for appointment of an Architect Consultant for comprehensive
planning, architectural services and detail RCC design, Estimation, tender/ Bid
document for building infrastructure project (hereinafter referred to as “Agreement”)
is made at Mumbai this ______ day of 2018.
Between,
Maharashtra Maritime Board, Mumbai, (MMB.) having its Registered Office at Indian
Mercantile Chambers, 3rd floor, 14, Ramji Bhai Kamani Marg, Ballard Estate, Mumbai
- 400 001, hereinafter referred to as the “Client” (which express shall unless it be
repugnant to the context or meaning thereof be deemed to mean and include its
successors and permitted assigns) of the One Part.
And
---------------------------------------------------- A Company incorporated under _______ ,
having its Registered Office -------------------------------------------------------- hereinafter
referred to as “the Architect Consultant” (which expression shall unless it be
repugnant to the context or meaning thereof be deemed to mean and include its
successors and permitted assigns) of the Other Part.
(As the context may require, the Client and Architect Consultant, shall
individually be referred to as a Party and collectively as “Parties”) WHERE AS:
(a) The Client is Maharashtra Maritime Board.
(b) The Client desires to implement a project namely ------------------------------------------
(hereinafter referred to as "Project”) for developing land located at ---------
-------- (hereinafter referred to as "Property”) and more particularly described in
the Schedule hereunder written.
(c) In this regard the Client wishes to appoint the Architect Consultant for the Project
for providing comprehensive planning, architectural services RCC design,
Estimation and tender/ Bid documents services more particularly described
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herein.
(d) The Architect Consultant by its letter No. ----------- dated -------------- has agreed to
accept such appointment including the obligation to enter into this Agreement for
the consideration and upon the terms and conditions as mentioned hereinafter.
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MAHARASHTRA MARITIME BOARD, MUMBAI
(Government of Maharashtra ports and transport)
Indian mercantile chamber, 2nd floor 14 Ramji Bhai kamani Marg Ballard Estate,
Mumbai 400 001,
022-22671734/22658375 Fax: 022-22614331
Web: Mahammb.com site email: [email protected]
1. e-TENDER NOTICE
Maharashtra Maritime Board Mumbai, (hereinafter referred to as MMB /
Client), invites Online e-Tenders from the eligible Architect Consultancy as
per eligible criteria mentioned in the tender document
Name of Project:-
Location of Project:-
Project Cost:-
Name of Architect Consultancy:-
Scope of Work:-
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Time limit for completion of work shall be ____months from the date of issuance of
the work order.
The Architect Consultancy has to co-ordinate with Executive Engineer from the
MMB.
The tenderer shall submit their offer for project work as per the scope of work.
The said project work shall be carried out as per the tender drawings, document,
prevailing specifications and instructions on site including supplementary and
explanatory drawings issued during execution along with obtaining necessary
permissions.
The tender document containing form of offer, site plans, specifications and
relevant information, can be downloaded from the e-Tendering portal of MMB i.e.
mahatenders.gov.in
NAME OF WORK: -
…………………………………………………………………………...
………………………………………………………………………………
1.1. TENDERING PROGRAMME AS MENTIONED ON e-TENDERING PORTAL:
Sr.
No.
Particulars Date and Time
1) Published Date 30.06.2018 10.00 AM
2) Document Download / Sale Start Date 30.06.2018 10.00 AM
3) Document Download / Sale End Date 14.07.2018 17.00 PM
4) Pre-Bid Meeting 05.07.2018 15.00PM
5) Bid Submission Start Date 05.07.2018 16.00PM
6) Bid Submission End Date 14.07.2018 17.00PM
7) Technical Bid Opening Date (If Possible) 17.07.2018 12.00PM
http://msphc.maharashtra.etenders.in/
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Notes:
i) All Bidders to note that, MMB, reserves the right to extend/change the
aforesaid dates.
1.2 INSTRUCTION TO TENDERERS
• The bid document can be downloaded from the aforesaid e-tendering portal
by the prospective Bidders by paying Rs. 5,000/- as the Tender form fee and
Rs. 50,000/- as an Earnest Money Deposit through the payment gateway of
Maharashtra Maritime Board Mumbai, Payment in any other mode, including
but not limited to cash/demand draft/term deposits/pay order will not be
accepted.
• MMB will not be responsible for any delay in submission of bids, including
conditional bids and reserves the right to accept or reject any or all bids
without assigning any reason thereof and incurring any liability thereof.
• Address for Communication/queries:
Chief Engineer / Superintending Engineer,
Maharashtra Maritime Board, Indian Mercantile chamber,2nd floor,14,
Ramjibhai Kamani Marg, Ballard Estate,Mumbai-400 001
Ph. No- (022) 22671734/22658375, Fax– (022) 22614331
.
• Maharashtra Maritime Board, however reserves the right to reject any or all
the tenders without assigning any reasons what so ever.
• Canvassing or lobbying in connection with tender in any form renders the
tender liable for rejection.
• All the bids shall be based on the drawings and design attached to the
Tender.
• The tenderer firm or company shall in their forwarding letter, mention the
name of all the partners/directors of the firms or the company (as the case
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may be) consortium details and the name of the partner / director who holds
the power of attorney with attested copy of registered power of attorney,
authorizing him to conduct transaction on behalf of the firms or company.
• The tenderer whose tender is accepted will have to give an undertaking in
writing to the effect that they will pay the Labours engaged on the work, the
wages as per Minimum Wages Act, 1936 and amended up to date applied to
the zone in which the work lies and act accordingly.
• The successful Tenderer shall comply with the provisions of the payment of
Wages Act, 1936, Minimum Wages Act, 1936, Employees Liability Act, 1938,
Workmen’s Compensation Act, 1923, Industrial Disputes Act, 1947 and the
Maternity Benefit Act, 1961, the Contract Labour (Regulation and Abolition)
Act, 1979 and any modification there of or any law relating thereto, and rules
made there under from time to time.
• The Tenderer whose tender is accepted should note that the Corporation will
release no foreign exchange.
• The tender notice along with all the tender documents including minutes of
pre-bid meeting shall form a part of the contract agreement.
• The tenderer will have to sign the original copy of the tender papers and the
drawings according to which the work is to be carried out. The Tenderer shall
also have to give a declaration on stamp paper of Rs. 100/-, that he is
conversant with local conditions / laws and availability of Labours and
materials and he has quoted his rates with the consideration to all these
factors
• The Client reserves right to revise or amend the contract documents fully or
part thereof, prior to the date notified or amended for the receipt to tender.
Such deviations/amendments if any shall be communicated in the form of
corrigendum or by a letter as may be considered suitable.
• The Client reserves the right to relocate the buildings / Marine Structure
shown in the tender documents (Layout) within the same site. Architect
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Consultancy shall have no objection for this and he will execute the work and
no additional payment will be made for this.
• The acceptance of tender may be communicated to the tenderer by E-mail /
Speed Post / Courier /personally or otherwise either by the tender Opening
Authority or any Authority in the Maharashtra Maritime Board, Mumbai.
• The successful tenderer will be required to produce within one-month (i.e. 30
days)to the satisfaction of the specified concerned authority, a valid and
concurrent license issued in his favor under provisions of the Contract Labour
(Regulations and Abolition) Act 1979, before starting the work. On failure to
do so, the acceptance of the tender is liable to be withdrawn and earnest
money will be forfeited and submitted Bank guarantee will be encashed.
• All Tenderers are cautioned that the tenders containing any deviation from the
contractual terms and conditions, specifications or other requirements and/or
conditional tenders shall be rejected.
1.3 CONDITIONS OF OFFER:
1.3.1 The bidders are required to upload colored scanned copy of original
documents as below-
• Eligible Architect Consultancy as per eligible criteria mentioned in the tender
document and who have completed Three (03) similar works (Building, Bridge,
Marine Structure, Paving, Pavement, etc.) as described in this tender document
with minimum proven experience in Architectural Work.
• Experience certificate (Work Done Certificate) of having started and completed at
least 3 (Three) similar work of construction of building /marine structure during
the last 5 (Five) years.
• The average annual turnover of the Architect Consultancy for last three financial
years shall not be less than the 50.00 Lacs. As regards three similar works, the
work done certificates clearly stating the scope of the work, the date of the work
order, stipulated and actual date of completion, levy of penalty, if any, etc, shall
invariably be submitted. In case of the private works, the work done certificate
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under the hand and seal of the owner, Architect Consultancy and structural
design engineer should be submitted.
• The tenderer should give Original copy of Valid GST registration certificate from
Goods and Service Tax Act.
• The tenderer should give all details of Technical person available with the
Architect Consultancy since last five year and their CV.
• The tenderer should give all details of Manning schedule.
• The tenderer should give all details of the works carried out in last three financial
years.
• The tenderer should give all details of work in hand.
• The tenderer should give all details of works.
• The tenderer should give all details of the similar work completed by him or her.
These works / Projects shall be open for inspection and verification by
representative of the Client.
• The tenderer should give all details of Bar chart showing progressive details of
Project work for stage 1, 2, 3.
1.3.2 In case any parent company / proprietor / directors / partners of company are
black listed by any government organization, please mention the name of the
organization who `have blacklisted and the operative period of blacklisting. If
above information is found incorrect, the tender will be rejected at any stage
even during consultancy period.
1.3.3 The past experience / track records / performance of Architect Consultancy,
view of quality, workmanship, punctuality and directly/ indirectly subletting of
works will be viewed during scrutiny of tender / awarding works, even if the
Architect Consultancy is lowest among the bidders.
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1.4 INSTRUCTIONS FOR PARTICIPATING IN e-TENDERS:
1.4.1 Tenders should have valid Class 2 Digital Signature Certificate (DSC)
obtained from any Certifying Authorities. In case of requirement of DSC,
interested Bidders should go to https://mahatenders.gov.in and follow the
procedure mentioned in the document ‘Procedure for application of Digital
Certificate.
1.4.2 For any assistance on the use of Electronic Tendering System, the Users may
call the following numbers: Helpdesk No.-1800-3070-2232 ,eTender Portal: -
mahatenders.gov.in
1.4.3 Tenderers should install the Mandatory Components available on the Home
Page of https://mahatenders.gov.in and make the necessary Browser
Settings provided under section ‘Internet Explorer Settings’
1.4.4 Guidelines to Bidders on the operations of Electronic Tendering System of
MAHARASHTRA MARITIME BOARD
https://mahatenders.gov.in/nicgep/app
A) Pre-requisites to participate in the Tendering process by MMB:
• (i) Registration of Architect Consultancies on Electronic Tendering
System on Sub-Portal of MMB:
The Architect Consultancy interested in participating in the Tenders of MMB
processed using the Electronic Tendering System shall be required to enroll
on the Electronic Tendering System to obtain User ID and password on the
https://mahatenders.gov.in
Once the ID is generated the Architect Consultancy can login into the e-
Tendering portal of Government of Maharashtra. The process of Enrolment is
explained in Step.
ii) Registration of New Architect Consultancies.
Registration link:
https://mahatenders.gov.in.
(or click on “online bidder enrolment” Link at Right side panel)
https://mahatenders.gov.in/http://msphc.maharashtra.etenders.in/https://mahatenders.gov.in/
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After submission of application for enrolment on the System, the application
information shall be verified by the Authorized Representative of the Service
Provider. If the information is found to be complete, the enrolment submitted by the
Vendor shall be approved.
The Architect Consultancy may obtain the necessary information on the process of
enrolment either from Helpdesk Support Team: 1800-3070-2232 or may visit the site
https://mahatenders.gov.in
iii) Obtaining a Digital Certificate:
Refer to “Bidders Manual Kit” on home page at mahatenders.gov.in or visit the below
given direct link
https://mahatenders.gov.in/nicgep/app;jsessionid=58E6D1F989D1A5C19DCCD3760
DB4F790.mhspeg1?page=BiddersManualKitandservice=page
B) Instructions to the Architect Consultancy /Bidders for the e-submission of
the bids online through this tender site: https://mahatenders.gov.in
• Bidder must register themselves on https://mahatenders.gov.in portal by clicking
“Online Bidder Enrolment” and then map Digital Signature certificate.
• Bidder then login to the site giving user id / password chosen during registration.
• The e-token that is registered should be used by the bidder and should not be
misused by others.
• The Bidders can update well in advance, the documents such as certificates,
purchase order details etc., under My Documents option and these can be selected
as per tender requirements and then attached along with bid documents during bid
submission.
• After downloading / getting the tender schedules, the Bidder should go through
them carefully and then submit the documents as asked, otherwise, the bid will
be rejected.
• If there are any clarifications, this may be obtained online through the tender
site, or through the contact details. Bidder should take into account of the
corrigendum published before submitting the bids online.
https://mahatenders.gov.in/https://mahatenders.gov.in/nicgep/app;jsessionid=58E6D1F989D1A5C19DCCD3760DB4F790.mhspeg1?page=BiddersManualKit&service=pagehttps://mahatenders.gov.in/nicgep/app;jsessionid=58E6D1F989D1A5C19DCCD3760DB4F790.mhspeg1?page=BiddersManualKit&service=pagehttps://mahatenders.gov.in/nicgep/app;jsessionid=58E6D1F989D1A5C19DCCD3760DB4F790.mhspeg1?page=BiddersManualKit&service=pagehttps://mahatenders.gov.in/https://mahatenders.gov.in/
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• Bidder, in advance, should get ready the bid documents to be submitted as
indicated in the tender schedule and they should be in PDF/xls formats. If there
is more than one document, they can be clubbed together.
• Bidder should get ready the EMD as specified in the tender.
• The bidder reads the terms and conditions and accepts the same to proceed
further to submit the bids.
• Bidder should read the “Announcements” and “Downloads” section of
https://mahatenders.gov.in before proceedings.
• The bidder has to submit the tender document online well in advance before
the prescribed time to avoid any delay or problem during the submission
process.
• After the bid submission, the acknowledgement number, given by the e-
tendering system should be printed by the bidder and kept as a record of
evidence for online submission of bid for the particular tender.
• Bidder has to pay EMD online using online pay mode i.e. in this stage all the
Architect Consultancy will have to pay EMD online by using Net Banking,
Bidder will have to validate the EMD payment as a last stage of bid preparation.
If the payment is not realized with bank, in that case system will not be able to
validate the payment and will not allow the bidder to complete his Bid
Preparation stage resulting in non-participation in the aforesaid e-Tender.
• The Tender Inviting Authority (TIA) will not be held responsible for any sort of
delay or the difficulties faced during the submission of bids online by the
bidders.
• The bidder may submit the bid documents either by online mode through the
site (https://mahatenders.gov.in) as indicated in the tender.
• The tendering system will give a successful bid updating message after
uploading all the bid documents submitted and then a bid summary will be
shown with the bid no, date and time of submission of the bid with all other
relevant details. The documents submitted by the bidders will be digitally signed
using the e-token of the bidder and then submitted.
• The bid summary has to be printed and kept as an acknowledgement as a
token of the submission of the bid. The bid summary will act as a proof of bid
submission for a tender floated and will also act as an entry point to participate
in the bid opening date.
https://mahatenders.gov.in/
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• Bidder should log into the site well in advance for bid submission so that he
submits the bid in time i.e. on or before the bid submission end time. If there is
any delay, due to other issues, bidder only is responsible.
• The bidder should see that the bid documents submitted should be free from
virus and if the documents could not be opened, due to virus, during tender
opening, the bid is liable to be rejected.
• The time settings fixed in the server side and displayed at the top of the tender
site, will be valid for all actions of requesting, bid submission, bid opening etc.,
in the e-tender system. The bidders should follow this time during bid
submission.
• The bidder should logout of the tendering system using the normal logout
option available at the top right-hand corner and not by selecting the (X) option
in the browser.
• The bidder should upload the Technical document in .rar format single file to
upload in Technical cover and then BOQ in .xls format single file to upload in
Finance cover.
• For any other queries, the bidders are asked to contact e-tender Helpdesk
support team: - 1800-3070-2232,
1.5 TENDER FORM FEE AND EARNEST MONEY DEPOSIT:
1 The bid document can be downloaded from the aforesaid e-tendering
portal by the prospective Bidders by paying Rs. 5,000 /- as the Tender
form fee and Rs. 50,000/- as an Earnest Money Deposit through the
payment gateway of Maharashtra Maritime Board Mumbai, Payment in
any other mode, including but not limited to cash/demand draft/term
deposits/pay order will not be accepted.
2 The said tender fee and EMD shall not carry any interest.
3 E.M.D. exemption certificate issued by P.W.D. or any other department
will not be accepted.
4 The amount of earnest money will be refunded to the unsuccessful
Tenderers except Lowest two tenderers, within a month from date of
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opening of financial envelope. The tenderer shall have submitted the bank
details for refund of EMD. If details of bank are not correct and the
amount refunded is transferred to any other account, the MMB shall not
be held responsible.
5 In case of the successful tenderer, Earnest Money Deposit will be
refunded on his/her paying the initial security deposit and completing the
agreement formalities mentioned in the tender document or will be
transferred towards a part of security deposit to be paid after awarding of
the work.
6 Earnest Money Deposit of second lowest tenderer will be refunded on
payment of initial security deposit and completing the agreement
formalities mentioned in the tender document by the successful lowest
one tenderer.
7 If successful tenderer does not pay the security deposit in the prescribed
form, within time limit and does not complete the agreement formalities
and / or does not execute the contract within prescribed time limit then
his/their earnest money deposit will be forfeited by Maharashtra Maritime
Board, Mumbai.
1.6 TENDERING PROCEDURE
1.6.1 Blank Tender Forms:
Blank tender forms can be downloaded online from the e-Tendering portal
of MMB i.e. https://mahatenders.gov..in as per the schedule defined in the
tender notice.
1.6.2 Pre-Tender Conference:
a) A Pre-Tender Conference open to all prospective tenderers will be held
at Mumbai on at PM in the Office of the Chief Executive
Officer Maharashtra Maritime Board in Presence of the Chief Engineer,
Superintending Engineer, the Financial Adviser and Chief Accounts
Officer and the Executive Engineer, MMB. Mumbai, wherein the
prospective tenderers will have an opportunity to obtain clarifications
https://mahatenders.gov..in/
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regarding the work and the tender conditions. Response to queries
raised at the time of pre-bid meeting will be uploaded on the e-Tendering
portal of the MMB. i.e.mahatenders.gov.in under the section ‘Press
Notices / Corrigendum
b) The prospective tenderers are free to ask for any additional information
or clarification either in writing or orally and the reply to the same will be
given by the Client, in writing. This clarification referred to as “Common
set of deviations” shall form part of tender documents and which will also
be common and applicable to all tenderers.
c) The tender submitted by tenderer shall be based on the clarification,
additional facility issued (if any) by the MMB and this tender shall be
unconditional. Conditional tenders will be summarily rejected.
d) In case, there is any doubt/omissions regarding the wording in general
conditions or special conditions or the scope of work or the specifications
and drawing or any other matter concerning the contract, the same shall
in good time be submitted to the Chief Engineer, MMB Mumbai, to reach
him before scheduled pre-bid meeting date and time, in writing in order
that such doubts may be clarified authority before tendering.
1.6.3 Manner of submission of tender and its accompaniments:
e -Tender process shall be carried out in two stages as below
Technical Envelope
Technical Envelope shall contain the following documents.
• The bid document can be downloaded from the aforesaid e-tendering portal
by the prospective Bidders by paying Rs. 5,000 /- as the Tender form fee
and Rs. 50,000/- as an Earnest Money Deposit through the payment
gateway of Maharashtra Maritime Board Mumbai, Payment in any other
mode, including but not limited to cash/demand draft/term deposits/pay
order will not be accepted.
http://msphc.maharashtra.etenders.in/
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ARCHITECT CONSULTANT - 21 - MMB
• Architect Consultancy as per eligible criteria mentioned in the tender
document and who have completed five similar work as described in this
tender document with minimum proven experience in consultancy.
• Details of the works tendered for and in hand with the value of work
unfinished on the last date of submission of tender. The certificates from the
Head of the offices under whom the works are in progress should be
enclosed. The Tenderer should give all details of work in hand. An
Undertaking declaring the truthfulness of the value of such works in hand to
be considered for calculation of the bid capacity be submitted.
Note: - Any wrong information / misinformation in this regard would invite
disqualification. Works in hand shall be supported by certificate issued by
agency / authority. It also includes private work if any.
• Details of works of similar type and magnitude carried out by the Tenderer.
• Details of Technical Personnel, consortiums with name, qualifications and
experience in similar works, and a period of his working with organization,
who will be working on this project as technical key persons for
supervision, to receive technical instructions issued by the authorities from
time to time. (Details of Technical person available with Architect
Consultancy since last five years and their CV).
• Details of payment received in all Architect Consultancy during last three
years certified by Chartered Accountant. (Details of work carried out in last
three financial years)
• The tenderer should give all Details of Bar Chart showing progressive
details of Project Work for Stage I, 2, and 3.
• Scanned copy of original power of attorney for signing of tender document.
• All certified documents in support of above requirements
• Certified balance sheets under the hand seal of Chartered Accountant for
last three financial years.
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ARCHITECT CONSULTANT - 22 - MMB
• Any other additional documents / profile etc. in support of technical
qualification.
1.6.4 Financial Envelope - DELETED
i) For quoting financial bid, download the BOQ format (.xls file) given in
commercial bid section of website fill the details and quote price in it and
upload the file.
ii) If BOQ file is blank, then bid of such bidder will not be considered.
1.6.5 Submission of Tender:
The tenderers should ensure that The Chief engineer. Maharashtra Maritime
Board Mumbai, before the expiry of the date and time, receives their bid. No
delay on account of any cause will be entertained for the late receipt of tender.
In the unloadable document type of templates, the Architect Consultancies are
required to select the relevant document / compressed file (containing multiple
documents) already uploaded in the briefcase.
Notes:
• The Architect Consultancies should upload a single document or a
compressed file containing multiple documents against each unloadable
option.
• The Hashes are the thumbprint of electronic data and are based on one – way
algorithm.
The Hashes establish the unique identity of Bid Data.
• The bid hash values are digitally signed using valid Class – I, Class – 2 or
Class – 3 Digital Certificate issued any Certifying Authority. The Architect
Consultancies are required to obtain Digital Certificate in advance.
• After the hash value of bid data is generated, the Architect Consultancies
cannot make any change / addition in its bid data. The bidder may modify bids
before the deadline for Bid Preparation and Hash Submission as per Time
Schedule mentioned in the e-Tender documents.
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ARCHITECT CONSULTANT - 23 - MMB
1.6.6 Eligibility criteria for Architect Consultant Agencies
Following documents shall be required to decide Eligibility of Architect
Consultancy.
a) Average Annual Turnover of Last Three Years.
Sr.
No.
Particulars Marks
1 Above Rs. 50 Lacs 20
2 Rs. 25 Lacs to Rs. 50 Lacs 15
3 Below Rs. 25 Lacs 5
b) Planning and Design Experience
Sr. No. Particulars Marks
1 All Type of Building Infrastructure or Equivalent infrastructure and On-Shore Infrastructure or Equivalent Structure
Above 25 crore 25
10 – 25 crore 15
5 – 10 crore 7
2 – 5 crore 5
1 – 2 crore 2
Upto 1 crore 1
2 Special Works (Breakwaters, Wharf, Berthing Jetty, Approach Jetty, Dolphins, Groynes, etc.)
5
3 General Works
(Building, Bridges, Roads, Infrastructure)
Above 20 crore 10
10 – 20 crore 5
5 – 10 crore 3
2 – 5 crore 2
Total 40
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ARCHITECT CONSULTANT - 24 - MMB
c) Manpower (Technical Staff)
Sr.
No.
Particulars Marks
1 Above 25 40
2 10to25 15
3 5 to 10 10
4 Below 5 0
Grade of Architect Consultancy will be decided as below
A- Marks More than 80
B- 60 to 80
C- 40 to 60
D- Below 40
1.6.7 Opening of Tenders -DELETED
On the date specified in the tender notice, following procedure will be
adopted for opening of the tender:
Technical Envelope -DELETED
Technical Envelope of the tender will be opened online to verify its
contents as per requirements on stipulated in table below. If the various
documents contained in this envelope do not satisfy the requirements of
the MMB, a note will be recorded accordingly by the tender opening
authority and the said tenderers. Financial Envelopes will not be
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ARCHITECT CONSULTANT - 25 - MMB
considered for further action but the same will be rejected and recorded
by tender opening committee.
a) Technical proposal evaluation criteria
A successful firm shall secure minimum Marks of the total points as
mentioned in Table below.
b) Techno-commercial evaluation criteria - DELETED
This will be a techno commercial evaluation and accordingly the
Technical evaluation will have 60% weightage and Commercial evaluation
shall have 40% weightage. These weightages shall be taken into
consideration for arriving at the Successful Firm. The evaluation
methodologies vis-a-vis the weightages are as under:
Score will be calculated for all technically qualified Firms using the
following formula: S = (T/T High x 60) + (C Low/C x 40)
Where:
S = Score of the Firm
T High = Highest Technical score among the Firms
C = Quote as provided by the Firm
C Low = Lowest Quote of C among the Firms
The Firm securing the highest score becomes the successful Firm
For example – There are three Bidders A, B and C.
Technical score will be arrived at treating the marks of the Bidder scoring
the highest marks (A) in Technical evaluation as 100. Technical score for
other Bidders (B, C, etc.) will be computed using the formula Marks of B /
Marks of highest scorer A*100.
Similarly, Commercial Score of all technically cleared Bidders will be
arrived at taking the cost quoted by L1 Bidder i.e., the lowest quote from
all technically qualified Bidder (say C) as 100. Marks for other Bidders will
be calculated using the formula Commercial Score = Cost of L1 Bidder /
Cost quoted by Bidder * 100.
A “Combined score” will be arrived at, taking into account both marks
scored through Technical Proposal evaluation and the nominal
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ARCHITECT CONSULTANT - 26 - MMB
commercial quotes with a weightage of 60% for the Technical Proposal
and 40% for the Financial Proposal as described below.
The combined score is arrived at by adding Technical Score and
Commercial Score. The successful Bidder will be the one who has
highest Combined Score.
Sr.
No.
Bidder Technical
Evaluatio
n mark
(T)
Nominal
Bid
Price in
Lacs
Technical
Score
Commercia
l Score
Combined
Score (out of
100)
1 A 95 71 95/95*60=60.00 60/71*40=3
3.80
60.00+33.80=
93.80
2 B 85 65 85/95*60=53.68 60/65*40=3
6.92
53.68+36.92=
90.60
3 C 75 60 75/95*60=47.37 60/60*40=4
0.00
56.84+40.00=
87.37
In the above example Bidder, A with higher score becomes the
preferred Bidder.
c) Eligibility cum Technical Proposal -DELETED
Eligibility criteria for the Bidder to qualify this stage are clearly
mentioned in Eligibility Criteria Compliance to this document. The
Bidder would need to provide supporting documents as part of the
eligibility proof. The Technical Proposal will also be evaluated for
technical suitability.
During evaluation of the Tenders, the MMB, at its discretion, may ask
the Bidder for clarification in respect of its tender. The request for
clarification and the response shall be in writing, and no change in the
substance of the tender shall be sought, offered, or permitted.
The MMB reserves the right to accept or reject any tender in whole or
in parts without assigning any reason thereof. The decision of the MMB
shall be final and binding on all the Bidders to this document and the
MMB will not entertain any correspondence in this regard.
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ARCHITECT CONSULTANT - 27 - MMB
1.6.8 Financial Envelope -DELETED
• This envelope shall be opened as per schedule, only if contents of
Technical Envelope are found to be acceptable to the MMB. The lump
sum amount quoted shall then be read out.
• The MMB reserves the absolute right to accept any offer not necessarily
the lowest.
• Tenderers are hereby cautioned that opening of financial envelope shall
not be treated as acceptance of his technical qualification, financial offer
and acceptance of bid of tenderer.
• Validity period: Normally, the offer of the Tenderer shall remain valid for
30 days (Thirty Days Only) from the date of opening of Tender. However,
in exceptional cases, with intimation to the eligible bidder, the MMB,
reserves the right to extend such validity maximum up to 30 more days
unilaterally and the same will be binding on the bidder.
1.7 SECURITY DEPOSIT -DELETED
I. Total Security
Deposit
5 % (Five Percent) of tender cost offered by
Tenderer and Accepted by the MMB.
2.
Initial Security
Deposit
The successful tenderer shall have to pay 50%
Security Deposit in cash (i.e. in the form of
demand draft) or in form of Term Deposit Receipt
from Nationalized Bank / Scheduled Bank in the
name of. The Maharashtra Maritime Board,
Mumbai or Bank Guarantees from a Nationalized
Bank/ Scheduled Bank for the project period in
the enclosed form and complete the contract
documents failing which his earnest money will be
forfeited to the Corporation.
2I. Remaining Security
Deposit
The balance 50% Security Deposit will be
recovered from the next 3 R.A. Bills.
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ARCHITECT CONSULTANT - 28 - MMB
• The Bank Guarantee / Term Deposit Receipt shall be kept valid for the
project period. Before expiry of the Bank Guarantee / Term Deposit
Receipt, the Architect Consultancy shall renew it or submit new Bank
Guarantee / Term Deposit Receipt of required period well before the expiry
date, if necessary, or otherwise the Guarantee / Term Deposit Receipt will
be encashed accordingly.
• In case of non-renewal of Bank guarantee / Term Deposit Receipt or non-
submission of Bank guarantee / Term Deposit Receipt well in time, a
penalty of Rs. 5,000/- (Rupees Five thousand only) per day (after the
expiry of the date) will be imposed till submission of renewed Bank
Guarantee / Term Deposit Receipt or new Bank guarantee.
• All compensation or other sums payable by the Architect Consultancy
under the terms of this contract or any other contract or an any account
may be deducted from his Security Deposit or from any other bill of the
organization.
• Sums which may be due to him or may become due to him by Client on
any account and in the event of the Security deposit being reduced by
reason of any such above noted deductions the Architect Consultancy
shall within ten days of receipt of notice of demand from the Client make
good the deficit and reinstate the security deposits.
• There shall be no liability on the Client to pay any interest on the Security
Deposit paid by or recovered from the Architect Consultancy.
1.8 REFUND OF SECURITY DEPOSIT -DELETED
The 50% security deposit amount will be refunded after the successful
completion of Geotechnical Investigation along with all reports of this project
on submission of completion certificate of Architect Consultant and Authority
from Executive Engineer of MMB and balance 50 % security deposit will be
refunded after 12 months period or completion of foundation whichever
occurs earlier.
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ARCHITECT CONSULTANT - 29 - MMB
Now this Agreement witnessed, and it is hereby agreed by and
between the parties hereto as follows: -
2 DEFINITIONS: For the purpose of this Agreement the following words are
defined as under:
2.1 The term “Architect” as used herein shall mean an Architect should be
licensed to practice the profession of Architects under the Indian Architects
Act, 1972, and registered with the Council of Architecture in India.
2.2 The term “Block Estimate” as used herein shall mean the cost of work
given by Architect consultant based on approximate estimate.
2.3 The term “Breakwaters” are the protective barrier constructed of R.C.C or
course rubble masonry to enclose harbours and to keep the harbour waters
undisturbed by the effect of heavy and strong sea waves.
2.4 The term “Budget” as used herein shall mean the sum the Client proposes
to spend on the Project inclusive of professional fees and expenses and
statutory charges.
2.5 The term “Contractor” as used shall mean the contractor appointed for
construction of the project.
2.6 The term “Detailed Estimate” as used herein shall mean the cost of work
based on detailed drawing, design and detailed measurements and rate
analysis for individual items of work.
2.7 The term “Dolphins” are man-made marine structure, located at the
entrance of the locked or alongside a pier or a wharf that extends above the
water level and is not connected to shore.
2.8 The term “Draft” or “draught” of ships hull is the vertical distance between
water line and bottom line of the hull, with the thickness of the hull included.
2.9 The term “Fees” as used herein shall mean the amount to be paid to the
Architect Consultancy or the services rendered to Client.
2.10 The term “Jetty” are the structures in the form of piled projections and they
are built out from the shore to deep water and they may be constructed
either for a navigable river or in the sea.
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ARCHITECT CONSULTANT - 30 - MMB
2.11 The term “Link span” is a type of drawbridge used mainly in the operation
of moving vehicles on and off a RO-RO vessel or ferry, particularly to allow
for tidal changes in water level.
2.12 The term “Model” as used herein shall mean digital model prepared using
2D, 3D software to visualize the building / project.
2.13 The term “Ro-Ro” is Roll on/ roll off ferries are large, conventional ferries
named for the ease by which vehicles can board and leave.
2.14 The term ‘’Structural Consultant’’ is a structural engineer who analyze,
design, plan and research structural components and structural systems to
achieve design goals and ensure the safety and comfort of users or
occupants.
2.15 The term “Services” as used herein shall mean the services to be provided
by the Architect Consultancy as specified in the Agreement herein below.
2.16 The term “Site” as used herein shall mean the place where those works
are to be carried out.
2.17 The term “Site Staff” as used herein shall mean the Staff appointed by the
Architect Consultancy / Client to inspect the works.
2.18 The term “Specialist / Expert /Sub Consultant” as used herein shall
means person or firm, other than the consultant, appointed by the Architect
Consultancy to provide expertise, skill and care, involving design, in the
supply or manufacture of goods, materials or components or in the
construction of parts of the Project.
2.19 The term “Tender cost” as used herein shall mean the offer submitted by
the Contractor and accepted by Client.
2.20 The term “Timetable” as used herein shall mean the timetable for the
completion of the services by the Architect Consultancy under this
Agreement. Stages into which the process of designing building projects
and administering building contracts is divided in accordance with this
Agreement. The same has been mentioned in Para - 9 and Para - 11 of this
Agreement.
2.21 The term “Works” as used herein shall mean the works to be carried out by
the Construction Contractor as described in the Contract Document
executed between the Client and Construction Contractor.
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ARCHITECT CONSULTANT - 31 - MMB
TERMS & CONDITIONS OF AGREEMENT:
3 GENERAL SCOPE OF SERVICES:
Subject to the provision of this agreement, Architect Consultant shall be
responsible for discharging the scope of services set out hereunder:
3.1 The Architect Consultant shall perform services and carry out its obligations
here under with all due diligence, efficiency and economy, in accordance
with generally accepted professional techniques and practices, and shall
always observe sound management practices. It shall cause to be
employed appropriate advanced technology and methods in connection
with the Project at all stages of the Project. The Architect Consultant further
covenants with Employer to furnish its best skill, care, diligence, and
judgment in the rendition of all services under this agreement which shall
be no less than that exercised by a Architect Consultant of good reputation
performing work for projects of a size, scope and complexity similar to the
Project and to further the interest of Client at all times through efficient
business administration and management services.
3.2 Standard of care:
Architect Consultant acknowledges the relationship of trust and confidence
established between the Architect Consultant and Client by this Agreement.
Accordingly, the Architect Consultant acts shall be consistent with this
relationship. The Architect Consultant shall always act, in respected any
matter relating to this Agreement, as an honest and faithful adviser to
Client. The Architect Consultant shall at all times support and safeguard
Client’s legitimate interests in any dealings with the Contractor or other third
parties.
3.3 Adherence to law:
The Architect Consultant shall perform works / services under this
Agreement in accordance with the applicable laws, bye- laws, rules,
regulations, etc. and shall also ensure that his personnel’s comply with the
applicable laws, bye-laws, rules, regulations, etc.
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ARCHITECT CONSULTANT - 32 - MMB
3.4 Architect Consultant Not to Benefit from Commissions Discounts, Etc.:
The remuneration of the Architect Consultant pursuant to Para - 10 of this
Agreement shall constitute the Architect Consultant sole remuneration in
connection with this Agreement and the Project. The Architect Consultant
shall not accept for its own benefit any trade commission, discount or
similar payment in the discharge of its obligations here and the Architect
Consultant shall ensure that its personnel, agents, sub- agencies, etc.
similarly shall not receive any such additional remuneration. The Architect
Consultant shall at all times perform its responsibilities here under in the
best interest of Client. Any discounts or commissions obtained by the
Architect Consultant in exercise of its responsibilities here under, whether
from Contractor or any third parties shall be to the account of Client.
4 SCOPE OF ARCHITECT CONSULTANT’S SERVICES:
4.1 The Client has proposed to construct the _________________________ .
Architect Consultant is supposed to provide consultancy for Architectural
Concept Planning, Architectural Services and Detail Design for entire plot,
building, marine infrastructure with a built up area proposed approximately
sq.mt to accommodate as per user’s requirement. User hereunder is
_____________________________________________________________
______
The total period of assignment will be months from the date of signing
of Agreement. The period includes months for designing, estimation and
preparation of tender documents, months for construction phase of the
assignment. Further consultancy services are required during the defect
liability period of months.
4.2 The broad scope of services under this contract shall be the preparation of
conceptual plans for selection of options by the Client, detailed architectural
drawings including plans, elevations and sections, etc. all Structural
Designs and drawings, Electrical, HVAC, indoor and outdoor lighting,
plumbing, Sanitary, Fire detection and safety system, Communication
system, LAN, Access control, Surveillance Security system, power backup
and Green features, Landscape, Certification from respective competent
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ARCHITECT CONSULTANT - 33 - MMB
authority etc., includes providing detailed designs and specifications with
Bill of Quantities, preparation of tender document, tender drawings for all
works involved in the
Construction of the ----------------------------------------------------------------------------
Building, Marine infrastructure, etc., as per requirement of Client.
4.3 Obtaining necessary approvals from local bodies / statutory authorities,
State Govt. and Central Govt. if any, etc. as per requirement to start and
complete the project without any hindrance.
4.4 Preparation of construction drawings, Modification to the drawings during
execution if required and also assist Client during the execution.
4.5 Preparation of project schedules, broadly monitoring of project, Liasoning
with the Client engineers and the contractors for the execution of the
project as per the approved designs and drawings, etc. Preparation and
submission of completion drawings /diagrams / reports and obtaining
completion / occupancy certificate from the local authorities /statutory
authorities / bodies, etc.
4.6 The scope of work shall not include appointment of the contractor and any
direct contractual dealing with the contractor during pre-tender stage and
during the execution of the work. However, during execution it should be as
per scope of stipulated tender conditions of works contract and the scope of
work shall include any other services normally required by the Architect
Consultant such as site inspections at various stages of work to ensure
successful completion of the project as per approved designs& drawings.
4.7 Through all the project phases Client expect the Architect Consultant to
illustrate the interest and commitment to utilize the latest National and
International techniques in order to promote fast, efficient, economical and
sound techniques for completion of the project.
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ARCHITECT CONSULTANT - 34 - MMB
5 THE DETAILS OF SERVICES TO BE PROVIDED BY THE ARCHITECT
CONSULTANT SHALL INTER ALIA, INCLUDE THE FOLLOWING:
5.1 ARCHITECTURAL SERVICES:
5.1.1 Site evaluation, analysis and impact of existing and /or proposed
development on its immediate environs.
5.1.2 Preparation of design, site development, Master layout plan of entire
plot, Architectural detail drawings, Elevations, Sections etc., with details
of area analysis, Building geometry, marine works etc.
5.1.3 Preparation of all good for construction drawing for structural designs,
HVAC, electronic, elevators, internal and external works i.e., electrical,
water supply, Sanitary works, drinking water, sewerage design,
Telecommunications, Networking, Graphic signage, firefighting
arrangements, security systems & other mechanical systems, parking
etc., and all related civil works including technical specifications of
works as per requirement of Client.
5.1.4 Preparation of preliminary drawings using Auto CAD or equivalent for
various floors, toilets, staircases, elevators, etc. explaining the general
planning with schedule of internal and external materials and finishes
and dimensions. Plumbing / Electrical layout indicating internal and
external lines, transformer, fire safety detection &firefighting system,
UPS and location of channels for electric cables, telephone, LAN, AC
ducts and other conduits for services, complete in accordance with the
relevant NBC /local Bye laws including 2D drawings and 3D views,
walkthrough presentation using 3D max or equivalent at no extra cost
and obtaining approval of Client/any other user suggested by Client.
5.1.5 Preparation of detailed architectural drawings sufficient to prepare
tender documents consisting of floor plan to each level, reflected ceiling
plans at each level including coordinated lighting and service features,
external (facade) elevations, internal elevations, cross sections and
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ARCHITECT CONSULTANT - 35 - MMB
longitudinal sections, terrace plans, electrical/lighting fixtures / switching
plan including MCCB, MCB, ELCB, capacitors and earthing, plumbing
and schematics, interiors, etc. Storm water drainage detailed plans of
ground and terrace plan for effective disposal to ensure no leakages,
dampness inside the building. Proper slopes at roof level, ground level
for effective drainage without ponding and stagnation of water should be
provided as a precautionary measure. Effective protection from rain and
heat shall be provided in Architectural plan with due study of rain, wind
and sun directions. Proper protective measure should be incorporated in
the Architectural plan so that building shall give comfort of living /
working atmosphere in all the seasons during rain, winter and summer.
Protective measures like fins, chajjas, boxes or any other types of
architectural features shall be included as built and no extra works after
construction shall be provided. If Architectural plan is not designed
considering proper climatic conditions and not in consistency with
structural requirements, then it shall be rejected out rightly at stage - 1.
Architect Consultant shall submit alternative plan within 10 days to the
satisfaction level of Client.
5.1.6 For important building projects as per requirement of Client, block model
shall be prepared. After finalization of the working drawings, the Architect
Consultant shall be required to prepare a block model to a convenient
scale, showing the complete details of the building and entire plot, in
addition, the Architect Consultant is also required to prepare a model to a
convenient scale showing the site along with its proposed landscape etc.
locating the proposed building in it.
5.1.7 Key plan shall be showing details from the main highway and access to
the subjected plot for building infrastructure with proper distances
boundaries and North direction.
5.1.8 Preparation and submission of detailed designs, drawings and
documents for all internal utility services like plumbing, electrification,
firefighting, fire detection and lifts, telephones, PABX, LAN, Networking,
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ARCHITECT CONSULTANT - 36 - MMB
public address system and other specialized services etc. as per the
requirements of the Project, suitable for construction and development to
site.
5.1.9 Preparation and submission of detailed designs, drawings and
documents for all external utility services like water supply, sewerage,
storm water drainage, fire hydrants schemes, treatment plants for
sewage, rain water harvesting, water supply intakes arrangements,
roads, street lighting, telephone system, electrical transformer
substation, lightning arrestor and other related schemes, boundary walls
and any other specialized services as per Project requirement suitable
for construction and issue to site of work including getting necessary
approvals from Client and other departments.
5.1.10 Preparation of landscape architecture, interior architecture, architectural
conservation, graphic design and signage, etc.
5.1.11 Preparation of detailed specifications, estimate with bill of quantities, rate
analysis.
5.1.12 Preparation of Tender drawings, Technical specifications, vendors /
manufacturer for materials and equipment and tender documents for
Bidders. Assistance to Client in providing clarifications to Bidders, Pre
bid meeting and specifying the construction contract.
5.1.13 The approvals of the Client are required on all drawings, specifications
documents etc. and Architect Consultant shall be responsible for
modifications, incorporation of suggestions, etc. suggested by Client.
5.1.14 Obtaining of approvals from local bodies / statutory authorities, State
Govt. and Central Govt. if any, etc.
5.1.15 The Architect Consultant shall prepare the drawings, technical
specifications and liaison with all departments for statutory approvals,
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ARCHITECT CONSULTANT - 37 - MMB
clearances of various authorities in execution of the project and ensure
compliance with codes, legislation as applicable, etc.
5.1.16 Ensure engaging the required key professionals for services such as
architectural, structural, electrical and mechanical systems (MEP),
HVAC, Networking and LAN, Sanitary and Public Health system for the
project designing and execution, etc.
5.1.17 The Architect Consultant shall also attend the reviews, meetings,
presentations, conferences pertaining to the project and also liaison with
the statutory Client for obtaining the necessary certificates, permissions,
NOCs, occupancy certificate, etc.
5.1.18 Assist Client in the concerned litigations, court of law in all cases
pertaining to this project as they may arise up during the period of their
assignment including DLP, as per the directives of Client.
5.1.19 Attend all meetings about this project at various places and prepare
minutes and compliances as per directives of Client.
5.1.20 Prepare and arrange Power Point Presentation, walk through or similar
Presentation on this project at various forums / locations as per the
directives of Client.
5.2 STRUCTURAL ENGINEERING SERVICES:
5.2.1 The Architect Consultant should specify well in advance the details of
Geotechnical surveys, soil investigations and required tests for the
purpose of reimbursement if such soil investigation and tests are required
to be carried out by Client. The foundation system shall be finalized
referring the Soil Investigation reports and in consultation with Client.
5.2.2 Geotechnical, soil investigation and required test shall be the responsibility
of Architect Consultant for design of foundations. Detail investigation as
per IS code / BIS code is essential.
5.2.3 The building shall be designed to withstand static/dynamic loading
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ARCHITECT CONSULTANT - 38 - MMB
(wind/seismic) and the design shall be strictly in accordance with the latest
Indian Standard Code of Practices / National Building Code. The structural
analysis and design shall be done by using latest version of software
packages such as STAADPRO or equivalent. The provisions in various
BIS Codes shall override the packages output.
5.2.4 The Architect Consultant shall supply all design calculations/computer input
and output giving specific reference to BIS/NBC, along with soft copies.
The structural drawing showing the reinforcement details / bar bending
schedule shall be prepared as per latest edition of SP: 34 (S and T). All
overriding conditions prescribed by IS: 13920 as applicable or any other
applicable BIS code shall be taken into account while preparing the
structural drawings.
5.2.5 For all structural designs and drawings the Architect Consultant get the
proof check done by specialize structural designer, structural designer
firms, institution, etc. or proof checking consultant / consultants approved
by Client as per requirement and decided by the Client. Structural Design
shall be based on minimum standards specified in codes, standard
specifications and design criteria, etc. Design criteria is annexed as
Appendix - I. Presentation of structural drawings and design along with
specified consideration and assumption is mandatory by structural
consultant of Architect Consultant.
5.3 SERVICES DESIGNS:
The Architect Consultant shall be responsible for the design of the following
systems and after his suggestion the contractor shall provide the same -
5.3.1 The design, details, drawing, plans, etc. for the following minimum services
shall be carried out as per the provisions of the design brief for respective
services and shall be approved by Client. Architect Consultant shall provide
detailed walk through presentation of the services and ensure that there is
no conflict amongst them.
i. HVAC - It shall be provided with latest features having energy
efficiency standards. The approval for the same as per
requirements of Competent Client for access control
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ARCHITECT CONSULTANT - 39 - MMB
system/security system shall be responsibility of Architect
Consultant till DLP.
ii. FIRE DETECTION & FIRE FIGHTING SYSTEM –
Highest fire safety norms in accordance with local fire bye-
laws/ codes are to be followed and state of the art
microprocessor based addressable fire alarm systems shall
be considered. And approval for the same as per
requirements of Competent Authority for firefighting system
shall be the responsibility of Architect Consultant till DLP.
iii. ACCESS CONTROL SYSTEM/SECURITY SYSTEM - Access Control
System/ Security system shall be designed and supervise to maximize
the performance of fire/intrusion alarms and security systems. Approval
for the same as per requirements of Competent Authority for access
control system/security system shall be the responsibility of Architect
Consultant till DLP.
iv. ELEVATORS - The elevators shall be as per international standard with
latest features. The approval for the same as per requirements of
Competent Authority for elevators shall be the responsibility of Architect
Consultant till DLP.
v. POWER MANAGEMENT SYSTEM - As directed by Competent Authority
shall be considered.
vi. TRANSFORMERS AND HV/ LV PANELS - As directed by Competent
Authority shall be considered.
vii. DG SETS - As directed by Competent Authority shall be considered.
viii. UPS - As directed by Competent Authority shall be considered for
computers, communication system, etc.
ix. SOLAR ENERGY SYSTEM (SES) - As directed by Competent Authority.
The solar energy system shall be considered for common grid as per
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requirement of Client. Supervision of SES shall be the responsibility of
Architect Consultant till DLP. Solar energy system shall be designed for
different purpose like hot water, lighting, pumping water, etc. as specified
by Client.
x. WATER PURIFIER AND WATER COOLERS - On approval, appropriate
capacity have to be considered in the design. Supervision of water
purifier and water coolers shall be the responsibility of Architect
Consultant till DLP.
xi. WASTE WATER MANAGEMENT AND SOLID WASTE MANAGEMENT
SYSTEM - A sewage treatment plant shall be designed to provide soft
water for horticultural and other uses. Supervision of waste water
management and solid waste management shall be the responsibility of
Architect Consultant till DLP. Proper disposal location for waste water
and solid waste shall be identified and marked on drawing by the
Architect Consultant.
xii. ENVIRONMENTAL PROTECTION - Cautious effort shall be made to
ensure the project provides positive contribution to the Environment and
confirm to local pollution control norms. Suitable environmental impact
assessment study and mitigation measures if applicable by law shall be
suggested by Architect Consultant. The approval from the Competent
Authority shall be the responsibility of the Architect Consultant, if
applicable for the project.
xiii. INTERIOR DESIGN - The interiors of the building shall be designed to
ensure pleasant environment that encourages excellence and working
comfort. The design of the furniture and interior design shall be the
responsibility of Architect Consultant. The Interior Design shall be
carried out by qualified interior designer and the design shall be
approved by Client in consultation with user of building.
xiv. LANDSCAPING AND HORTICULTURE - Appropriate hard and soft
landscaping shall be designed to be in harmony with the surrounding
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Environment and neighborhood. The objective is to provide a
harmonious and friendly environment with green area and landscape
features.
xv. GREEN BUILDING CONCEPT - While designing the building, the green
building concept shall be used by the Architect Consultant as per the
direction of Client for special type of buildings and certification from
Green Rating for Integrated Habitat Assessment (GRIHA) or LEED shall
be obtained by Architect Consultant.
xvi. ELECTRIC / WATER SUPPLY CONNECTION - The Architect
Consultant shall responsible for completing all formalities regarding
electric / water supply connection.
xvii. STORM WATER DISPOSAL - Storm water disposal shall be designed
and accordingly plans shall be prepared. No stagnation, ponding of
water on terrace and on ground shall be allowed. Ensure effective
disposal of storm water at the lowest level of land. Water bodies shall be
designed and planned and developed according to existing site
topography. Proper disposal location for storm water shall be identified
and marked on drawing by the Architect Consultant.
xviii. DUCTS - Suitable and sufficient ducts shall be provided required for
utilities and services considering maintenance facilities.
xix. ELECTRICAL CABLES AND APPLIANCES - Services, safety, etc.
shall be ensured while designing and planning.
xx. PLINTH LEVEL AND GROUND LEVEL - Plinth and ground level of the
building shall be designed and planned so that no rain water should be
stagnated or entered into any part of building infrastructure.
xxi. TREE PLANTATION - Existing trees shall be preserved. If tree removal
is unavoidable then first priority to transplantation shall be ensured
before cutting. Permission for the same is the responsibility of Architect
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Consultant after approval for the same. Arboriculture / tree plantation
shall be considered while planning and designing of infrastructure
around the building and on available land as requirement of users and
tree authority. Tree plantation shall be as per Appendix - II.
xxii. EXISTING STRUCTURE - Existing structure shall not be demolished
without prior permission of Client. If existing structure needs to be
demolished, then proper valuation and value for credit shall be
considered in the estimate. For such structure separate cost valuation
shall be prepared by Architect Consultant and approval from Client is
mandatory. No objection certificate shall be obtained from competent
authority before demolition. It is the responsibility of Architect
Consultant.
xxiii. SOURCE OF ELECTRICITY, WATER, TELEPHONE - Source of
electricity, water, telephone, other services, etc. shall be marked on
plan and frame the estimate accordingly. Permission for the same shall
be the responsibility of Architect Consultant.
xxiv. OCCUPANCY CERTIFICATE - The Architect Consultant shall
responsible for completing the all formalities regarding occupancy
certificate.
xxv. OTHER SERVICES - Any other services connected with the work shall
be designed as per standard practice. Preparation of the lighting
scheme including HVAC, Sanitary and plumbing, drainage system,
landscaping, signage, information board and all other appurtenances,
etc.
xxvi. ZONES - While planning and designing of the building structure, due
consideration to the climatic conditions, locations, situations,
surroundings, rainfall, temperature, local heritage, surrounding
habitants, natural resources, etc. shall give preference.
5.3.2 The Architect Consultant shall ensure the durability, serviceability,
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structural adequacy, conformation to the design standards aesthetics,
structural component of the project before recommending the same for
approval. After scrutiny by Client, the corrected design and drawings
shall be prepared for approval and issue the drawings good for
construction and the process. Any component which requires
redesigning on account of exigencies of the site like redesigning the
foundations, utilities etc., during the execution shall be approved as
expeditiously as possible.
5.4 ENGINEERING DOCUMENTS / DETAILED ESTIMATES:
5.4.1 Preparation of Detailed estimate along with general description and
abstract as per P.W.D. Standard Specifications, works manual, e-DSR
(PWD) and SSRs of MJP, Parks and gardens, FMR of MCGM, MSEB,
BEST, etc. for engineering works. For items not covered in these then
NBC/ CPWD/ CBRI Standard and specifications or any other standard
specifications and rates as applicable with complete working details,
rate analysis, schedules such as internal and external finishes,
hardware sanitary fitting and tap ware, building specifications including
specification for all trades and services, and bill of quantities including
those of various services all based on schedule of rates conforming to
specifications and procedures approved and prescribed by the Client to
describe the whole project adequately. Submitting details of calculations
of such Schedule of quantities to enable the Client to check them before
preparation of draft tender documents.
5.4.2 Where prescribed specifications and/or schedule of rates do not provide
for certain items/services specification and rates based on proper
market rate analysis supported by competitive quotations from
reputed/specialized / authorized agencies shall be adopted for these
items with the approval of the Client.
5.5 PREPARATION OF TENDER DOCUMENT:
5.5.1 The Architect Consultant may indicate any special requirements to suit
his Architectural/Structural concepts as well as timely completion of the
Project. However, the final decision for stipulating the special conditions
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for Pre-Qualification / Post- Qualification of the contractor shall be
determined by the Client. The Architect Consultant shall prepare a Draft
Tender Document based on the standard contract document approved
by the Client incorporating construction methodology and special
conditions as felt necessary by him in consultation with the Client.
5.5.2 On approval of the draft tender document, the Architect Consultant shall
prepare sufficient number of tender documents.
5.5.3 The Team leader of Architect Consultancy shall attend pre-bid meetings
with the bidders and offer clarifications, if any, sought by the intending
bidders. The Architect Consultancy shall prepare minutes of such
meetings and also prepare Common Sets of Deviations duly
considering technical, financial and legal aspects and in consultation
with Client for issuing to the bidders within two days.
5.5.4 The Architect Consultant shall attend opening of tenders/offers. He
should prepare evaluation report to evaluate the bids received for work
contract. The Architect Consultant in consultation with Client shall
scrutinize the bids received, prepare comparative statements, carry out
assessment of bids and give his recommendations including advice on
acceptability or otherwise of the bids received and attend meetings as
and when called by the Client.
5.6 EXECUTION STAGE:
5.6.1 Prepare and issue of working drawings with all details for proper
execution of the work. This shall include preparation of fabrication /
shop drawings for select items as well as scrutiny / approval of shop
drawings submitted by contractors for various services.
5.6.2 Revision of drawing details and specifications as required by
construction process.
5.6.3 The Architect Consultant shall attend all the review meetings conducted
by Client from time to time without any extra cost and shall also be
available for any clarifications and bring out any issues related to
construction which may lead to difficulties, litigation, delays etc.
5.6.4 Preparation of Project planning on MIS (Management Information
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System) / Primavera along with sequence of construction. The Architect
Consultancy shall prepare and plan all design details, deliverables and
plan the construction program to complete the project.
5.6.5 The Architect Consultancy shall attend all the review meetings
conducted by Client from time to time without any extra cost and shall
also be available for any clarifications and bring out any issues related
to construction which may lead to difficulties, litigation, delays etc.
5.6.6 Architect Consultancy shall provide material sample for approval from
Client.
5.7 ROLE OF ARCHITECT CONSULTANT’S KEY TECHNICAL
PERSONNEL DURING ENTIRE EXECUTION:
5.7.1 The Architect Consultant shall assist in pre-commencement/
Construction / post completion activities / defect liability period with
respect to the project, for ensuring that the work is carried out as per
approved drawings, designs and specifications through a team of
qualified and experienced technical personnel to be provided at site of
work, including Architects, Engineers etc., and to bring out deviations, if
any, to the notice of the Client for its rectifications in advance to keep
the specified progress of work as per conditions of works contract.
5.7.2 In the event of differences relating to the interpretations of drawings
/designs/specifications/ any other part of the Consultancy between the
Architect Consultant and the contractors, the interpretation and the
decision of the Client shall be final and binding. Assisting and preparing
the compliances in arbitration and litigation cases that may arise out of
the contracts entered into in respect of any of the works.
5.7.3 Exercising cost control & economy measures to ensure that the
approved Estimates are not exceeded.
5.7.4 The Architect Consultant shall obtain the approval of the Client for any
of the material deviation in the design or specification that may be
required and felt necessary during execution due to technical or
administrative reasons.
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5.7.5 The Architect Consultant should analyze any deviations provide detailed
specifications and rate as supplemental items, additional items and
remains for deletions if any arises during the construction stage.
5.8 ARCHITECT CONSULTANT’S SERVICES IN NUTSHELL
In brief the Architect Consultant shall provide comprehensive planning
details including architectural planning designing, from a day of work
order to completion the assigned projects. Without prejudice to the
generality of the aforesaid, the same shall, in particular, includes the
above and following:-
5.8.1 To obtain details of ownership of land and other details about DP
Reservations and restrictions like CRZ, SEZ, Civil Aviation, MOEF,
Encroachments, Forest, submergences, etc.
5.8.2 Soil Investigation and Soil Tests
5.8.3 Demarcation of land from DILR.
5.8.4 Site evaluation and analysis including Total Survey, Digital Survey, Plane
Table Survey, Arial Survey, Contour Survey etc.
5.8.5 Preparation of Master Layout Plan.
5.8.6 Architectural work and site development.
5.8.7 Infrastructure development works.
5.8.8 Structural engineering works.
5.8.9 Sanitary, plumbing, drainage, water supply & sewage works etc.
5.8.10 Electrical work (internal and external, etc).
5.8.11 Installation and cabling of Air conditioning, Fire frightening, e- data, etc.
5.8.12 Road Works.
5.8.13 Landscape, Arboriculture, etc.
5.8.14 Furniture.
5.8.15 Solar energy, Solar hot water, Rain water harvesting, Sewage treatment
plant, Water treatment plant, Waste disposal management system Wind
energy, concept of green building, etc.
5.8.16 Liasoning with local statutory bodies such as Municipal authorities, Town
Planning, PWD, BEST, MSEB, CIDCO, MMRDA, MHADA, BSNL, Water
Supply, Railway, Civil Aviation, MOEF, MCZMN, High Rise Committee,
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Heritage Committee, Fire Client, Tax Client, etc.
5.8.17 To prepare and supply necessary drawing documents to various agencies
for obtaining permissions from Statutory Authorities.
5.8.18 Preparation of detailed estimate as per current S.S.R. (State Schedule
Rates) and Rate Analysis based on comparable market rate approved by
Client.
5.8.19 Preparation of draft tender document, with all accompaniments including all
working drawings.
5.8.20 Obtaining all approvals from local competent authorities.
5.8.21 Day to day site supervision of the project. Digital Photographs, Video, etc.
5.8.22 Comprehensive coordination during the course of the execution during
construction and defect liability period of the project.
5.8.23 Ensuring the optimum desired quality and workmanship of the work and to
do all needful activities for the same.
5.8.24 Submission of Completion Certificate.
5.8.25 Scrutinization and Submission of as built drawings.
5.8.26 Scrutinization of Maintenance Manual wherever necessary.
5.8.27 Visits after completion and handing over of project, during defect liability
period is mandatory and inspection note to that effect should be issued
keeping close liaisoning with the User Department for remedial measure of
the defects noticed during DLP.
5.8.28 Obtaining intermediate certificates of various stages of construction,
building permissions, Occupation Certificate, Completion Certificate,
etc.
6 QUALIFICATION AND EXPERIENCE OF STAFF / PROFESSIONAL
EXPERTISE
6.1 To provide above services, Architect Consultant shall have following key
staff, in-house expertise or shall appoint sub-consultants or the experts,
etc. The Architect Consultant must have qualified degree (B.Arch./ M.
Arch.) from recognized university.
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Sr.
No.
In house Expertise / sub
Consultant (Sr.1,2, 3 -key
Staff)
Minimum Essential