request for proposal - wcmca · title: chief financial officer ... this request for proposal ......

West Central Minnesota Communities

Action, Inc.

Request for Proposal for Audit Services

FOR THE PERIOD

10/01/16 to 09/30/17

INQUIRIES AND PROPOSALS SHOULD BE DIRECTED TO:

Name: Carol Boyer

Title: Chief Financial Officer

Entity: West Central Minnesota Communities Action, Inc.

Address: 411 Industrial Park Blvd

Elbow Lake, Minnesota 56531

Phone: (218) 685-4486

E-Mail: [email protected]

Proposal Guidelines

T A B L E O F C O N T E N T S

Page

I. GENERAL INFORMATION A. Purpose ............................................................................................................ 1

B. Who May Respond .......................................................................................... 1

C. Bidders Conference ......................................................................................... 1

D. Instructions on Proposal Submission .............................................................. 1

1. Closing Submission Date

2. Inquiries

3. Conditions of Proposal

4. Instructions to Prospective Contractors

5. Right to Reject

6. Small and/or Minority-Owned Businesses

7. Notification of Award

E. Description of Entity and Records to be Audited ........................................... 2

F. Options ............................................................................................................ 3

II. SPECIFICATION SCHEDULE A. Scope of a Financial and Compliance Audit ................................................... 4

B. Estimated Grant Expenditures......................................................................... 4

C. Performance .................................................................................................... 4

D. Delivery Schedule ........................................................................................... 4

E. Price ................................................................................................................. 5

F. Payment .......................................................................................................... 5

G. Audit Review................................................................................................... 5

H. Exit Conference ............................................................................................... 5

I. Workpapers ..................................................................................................... 5

J. Confidentiality................................................................................................. 6

K. AICPA Professional Standards ....................................................................... 6

III. OFFEROR’S TECHNICAL QUALIFICATIONS A. Prior Auditing Experience............................................................................... 7

B. Organization, Size, and Structure ................................................................... 7

C. Staff Qualifications ......................................................................................... 7

D. Understanding of Work to be Performed ........................................................ 7

E. Certifications ................................................................................................... 7

IV. PROPOSAL EVALUATION A. Submission of Proposals ................................................................................. 8

B. Nonresponsive Proposals ................................................................................ 8

C. Proposal Evaluation ....................................................................................... 8

D. Review Process ............................................................................................... 9

CERTIFICATIONS

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I . G E N E R A L I N F O R M A T I O N

A. Purpose This Request for Proposal (RFP) is to contract for a financial and compliance audit for the

year ending September 30, 2017. The proposal includes options for four additional years.

B. Who May Respond Only licensed Certified Public Accountants may respond to this RFP.

C. Bidders Conference No bidders conference will be held.

D. Instructions on Proposal Submission

1. Closing Submission Date

Proposals must be submitted no later than 4:30 p.m. on May 15th, 2017.

2. Inquiries

Inquiries concerning this RFP should be directed to Carol Boyer (218) 685-7013.

3. Conditions of Proposal

All costs incurred in the preparation of a proposal responding to this RFP will be the

responsibility of the Offeror and will not be reimbursed by West Central Minnesota

Communities Action, Inc.

4. Instructions to Prospective Contractors

Your proposal should be addressed as follows:

Entity: West Central Minnesota Communities Action, Inc.

Attn: Audit Committee

Address: 411 Industrial Park Blvd

Elbow Lake, MN 56531

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4. Instructions to Prospective Contractors (continued)

It is important that the Offeror’s proposal be submitted in a sealed envelope clearly

marked in the lower left-hand corner with the following information:

Request for Proposal

4:30 p.m. 05/15/17

SEALED PROPOSAL

For Audit Services

Failure to do so may result in premature disclosure of your proposal.

It is the responsibility of the Offeror to ensure that West Central Minnesota

Communities Action, Inc. receives the proposal by the date and time specified above.

Late proposals will not be considered.

5. Right to Reject

West Central Minnesota Communities Action, Inc. reserves the right to reject any

and all proposals received in response to this RFP. A contract for the accepted

proposal will be based upon the factors described in this RFP.

6. Small, Women’s and/or Minority-Owned Businesses

Efforts will be made by West Central Minnesota Communities Action, Inc. to utilize

small, women’s, and minority-owned businesses.

An Offeror qualifies as a small business firm, if it meets the definition of “small

business” as established by the Small Business Administration (13 CFR 121.201).

7. Notification of Award

It is expected that a decision selecting the successful audit firm will be made within

eight weeks of the closing date for the receipt of proposals. Upon conclusion of final

negotiations with the successful firm, all Offerors submitting proposals in response

to this Request for Proposal will be informed, in writing, of the name of the

successful firm.

It is expected that the contract shall be a one-year fixed price contract with options

for four additional one-year periods.

E. Description of Entity and Records to be Audited West Central Minnesota Communities Action, Inc. is a nonprofit organization, which

serves primarily five counties in western Minnesota. West Central Minnesota

Communities Action, Inc. is a private, nonprofit corporation and has been determined to

be exempt from federal income tax under Section 501(c)(3) of the Internal Revenue

Code. It is governed by a fifteen-member volunteer Board of Directors. Administrative

offices and all records are located at 411 Industrial Park Blvd in Elbow Lake, MN.

Other offices are located throughout the five county service area. West Central MN

Communities Action, Inc. serves the low-income population through grants such as Head

Start, Energy Assistance, Weatherization, Family Assets for Independence in MN (IDA

Program), Transitional Housing, Retired Senior Volunteer Program, Emergency Food

and Shelter Program and other various grants. West Central MN Communities Action,

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Inc. contracts with other organizations to provide lead testing services, administers

thirty-one contract for deed homes, and provides loan funds to purchase or repair

vehicles.

West Central Minnesota Communities Action, Inc. utilizes a double entry, accrual method of

accounting. The accounting system is a fully automated fund accounting system with individual

general ledgers for each contract/grant. The system is installed on a HP ProLiant ML350p Gen 8

Server 2012 R2. West Central MN Communities Action, Inc. utilizes Blackbaud’s Financial

Edge Fund Accounting System. All accounting functions are performed in-house.

West Central Minnesota Communities Action, Inc. utilizes two (2) checking accounts. The

account at Bank of the West is the general account and is used to pay expenses with each

contract/grant reimbursing the general account for it expenses. The account at Bremer Bank is

used for the Family Assets for Independence in MN (FAIM) to disperse payments on behalf of

the FAIM participants. Combined payroll, cash receipts, cash disbursements, and general

journals are maintained.

West Central Minnesota Communities Action, Inc. processes approximately 4,690 accounts

payable checks/direct deposit and 2,713 payroll checks/direct deposit, and 165,590 transactions

per year through its accounts payable, cost allocation, accounts receivable, general ledger, and

payroll systems.

Records to be audited are available for review by the Offerors at our offices prior to proposal

submission.

For additional information you can obtain a copy of West Central Minnesota Communities

Action Inc. 990 on our website at www.wcmca.org and click on “About Us”.

F. Options At the discretion of West Central Minnesota Communities Action Inc., this audit contract

can be extended for four additional one-year periods. The cost for the option periods will

be agreed upon by West Central Minnesota Communities Action Inc. and the Offeror. It is

anticipated that the cost for the optional years will be based upon the same approximate

cost per thousand dollars of audited expenditures as the contract for the initial year.

http://www.wcmca.org/

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I I . S P E C I F I C A T I O N S C H E D U L E

A. Scope of a Financial and Compliance Audit The purpose of this RFP is to obtain the services of a public accounting firm, whose

principal officers are independent certified public accountants, certified or licensed by a

regulatory authority of a state or other political subdivision of the United States,

hereinafter referred to as the “Offeror” to perform a financial and compliance audit of

West Central Minnesota Communities Action, Inc.

Government Auditing Standards, states on page 2-1:

Financial statement audits determine (1) whether the financial statements of an

audited entity present fairly the financial position, results of operations, and cash

flows or changes in financial position in accordance with generally accepted

accounting principles, and (2) whether the entity has complied with laws and

regulations for those transactions and events that may have a material effect on the

financial statements.

B. Estimated Grant Expenditures See attachment A for the expenditures regarding West Central’s programs, please contact

Carol Boyer at the number listed above if you have any questions. The definition of

acroynmns are listed on attachment B.

C. Performance The West Central Minnesota Communities Action Inc. records to be audited are through

September 30, 2017.

The Offeror is required to prepare audit reports in accordance with the Government

Auditing Standards, and all other publications listed in the certification section of this RFP.

In addition, the Offeror is required to complete IRS Form 990, Data Collection Form, and

the Minnesota Charitable Organization Annual Report for the year audited.

D. Delivery Schedule Offeror is to transmit one copy of the draft audit report to West Central Minnesota

Communities Action, Inc.’s Audit Committee Chair, Executive Director and Fiscal

Director. The draft audit report is due on December 28, 2017.

A presentation is to be made the audit committee and the Board of Directors of West

Central Minnesota Communities Action, Inc. no later than January 23, 2018.

The Offeror shall deliver 35 final audit reports and an electronic copy to West Central

Minnesota Communities Action, Inc.’s Board of Directors no later than February 1, 2018.

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D. Delivery Schedule (continued) Reports may be submitted earlier than the above schedule. However, if the Offeror fails to

make delivery of the audit reports within the time schedule specified herein, or if the

Offeror delivers audit reports which do not conform to all of the provisions of this contract,

West Central Minnesota Communities Action, Inc. may, by written notice of default to the

Offeror, terminate the whole or any part of this contract. Under certain extenuating

circumstances, the contracting agent may extend this schedule upon written request of the

Offeror with sufficient justification.

E. Price

The Offeror’s proposed price should be submitted separately. Include information

indicating how the price was determined. For example, the Offeror should indicate the

estimated number of hours by staff level, hourly rates, and total cost by staff level. Any

out-of-pocket expenses should also be indicated. See Attachment C for layout of pricing.

The pricing information is to be in a separate sealed envelope.

F. Payment Payment will be made when West Central Minnesota Communities Action, Inc. has

determined that the total work effort has been satisfactorily completed. Should West

Central Minnesota Communities Action, Inc. reject a report, West Central Minnesota

Communities Action, Inc.’s authorized representative will notify the Offeror in writing of

such rejection giving the reason(s). The right to reject a report shall extend throughout the

term of this contract and for ninety (90) days after the Offeror submits the final invoice for

payment.

Progress payments will be allowed to the extent that West Central Minnesota Communities

Action, Inc. can determine that satisfactory progress is being made.

Upon delivery of the electronic copy and 35 copies of the final reports to West Central

Minnesota Communities Action, Inc. and their acceptance and approval by the board of

directors, the Offeror may submit a bill for the balance due on the contract for the audit.

G. Audit Review All audit reports prepared under this contract will be reviewed by West Central Minnesota

Communities Action, Inc. and its funding sources to ensure compliance with General

Accounting Office’s (GAO) Government Auditing Standards and other appropriate audit

guides.

H. Exit Conference An entrance and exit conference with West Central Minnesota Communities Action, Inc.

representatives and the Offeror’s representatives may be held at the beginning and

conclusion of the fieldwork. Observations and recommendations must be summarized in

writing and discussed with West Central Minnesota Communities Action, Inc. It should

include internal control and program compliance observations and recommendations.

I. Workpapers

1. Upon request, the Offeror will provide a copy of the workpapers pertaining to any

questioned costs determined in the audit. The workpapers must be concise and provide

the basis for the questioned costs as well as any analysis of the problem.

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2. The workpapers will be retained for at least three years from the end of the audit period.

3. The workpapers will be available for examination by authorized representatives of the

cognizant federal or state audit agency, the General Accounting Office, and West Central

Minnesota Communities Action, Inc.

J. Confidentiality The Offeror agrees to keep the information related to all contracts in strict confidence.

Other than the reports submitted to West Central Minnesota Communities Action, Inc., the

Offeror agrees not to publish, reproduce, or otherwise divulge such information in whole

or in part, in any manner or form, or authorize or permit others to do so, taking such

reasonable measures as are necessary to restrict access to the information, while in the

Offeror’s possession, to these employees on the Offeror’s staff who must have the

information on a “need-to-know” basis. The Offeror agrees to immediately notify, in

writing, West Central Minnesota Communities Action, Inc.’s authorized representative in

the event the Offeror determines or has reason to suspect a breach of this requirement.

K. AICPA Professional Standards The AICPA Professional Standards state:

Ethics Interpretation 501-3 – Failure to follow standards and/or procedures or other

requirements in governmental audits. Engagements for audits of government grants,

government units, or other recipients of government monies typically require that

such audits be in compliance with government audit standards, guides procedures,

statutes, rules and regulations, in addition to generally accepted auditing standards.

If a member has accepted such an engagement, and undertakes an obligation to

follow specified government audit standards, guides, procedures, statutes, rules, and

regulations, in addition to generally accepted auditing standards, he/she is obligated

to follow such requirements. Failure to do so is an act discreditable to the profession

in violation of Rule 501, unless the member discloses in his report the fact that such

requirements were not followed and the reasons therefor.

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I I I . O F F E R O R ’ S T E C H N I C A L

Q U A L I F I C A T I O N S

The Offeror, in its proposal, shall include the following in their proposal in the order listed

below, if not listed in the order below.

A. Prior Auditing Experience The Offeror should describe its prior auditing experience and the number of organizations

audited in each category. In addition, the Offeror must also include the names, addresses,

contact persons, and telephone numbers of prior organizations audited. Experience should

include the following categories:

1. Prior experience auditing Community Action Agencies.

2. Prior experience auditing Head Start programs.

3. Prior experience auditing similar programs funded by State Government.

3. Prior experience auditing similar programs funded by the Federal Government.

4. Prior experience auditing similar county or local government activities.

5. Prior experience auditing nonprofit organizations.

6. Prior experience designing and/or installing accounting systems in Community

Action Agencies.

B. Organization, Size, and Structure The Offeror should describe its organization, size (in relation to audits to be performed),

and structure. Indicate, if appropriate, if the firm is a small, women’s, or minority-owned

business. Offeror must include a copy of the most recent Peer Review.

C. Staff Qualifications The Offeror should describe the qualifications of staff to be assigned to the audits.

Descriptions should include:

1. Audit team makeup.

2. Overall supervision to be exercised.

3. Prior experience (see A above) of the individual audit team members.

Only include resumes of staff to be assigned to the audits. Education, position in firm,

years and types of experience, continuing professional education, state(s) in which licensed

as a CPA, etc., will be considered.

D. Understanding of Work to be Performed The Offeror should describe its understanding of work to be performed, including audit

procedures, estimated hours, and other pertinent information.

E. Certifications The Offeror must sign and include as an attachment to its proposal the Certifications

enclosed with this RFP. West Central Minnesota Communities Action, Inc. will not

provide the publications listed in the Certifications to potential Offerors because West

Central Minnesota Communities Action, Inc. desires to contract only with an Offeror who

is already familiar with these publications.

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I V . P R O P O S A L E V A L U A T I O N

A. Submission of Proposals All proposals shall include six copies of the Offeror’s technical qualifications, six copies

of the pricing information (in a separately sealed envelope), and six copies of the signed

Certifications. These documents will become part of the contract.

B. Nonresponsive Proposals Proposals may be judged nonresponsive and removed from further consideration if any of

the following occur:

1. The proposal is not received timely in accordance with the terms of this RFP.

2. The proposal does not follow the specified format listed in Section III.

3. The proposal does not include the Certifications.

4. The proposal is not adequate to form a judgment by the reviewers that the proposed

undertaking would comply with the Government Auditing Standards of the U.S.

Comptroller General.

C. Evaluation Evaluation of each proposal will be based on the following criteria:

Factors Point Range

1. Prior experience auditing and/or designing and installing

accounting systems.

a. Prior experience auditing Community Action Agencies 0-5

b. Prior experience auditing Head Start Programs 0-5

c. Prior experience auditing similar programs funded by

State Government 0-5

d. Prior experience auditing programs financed by the

Federal Government 0-5

e. Prior experience auditing similar county or local

government activities 0-5

f. Prior experience auditing nonprofit organizations 0-5

g. Prior experience designing and/or installing accounting

systems in Community Action Agencies 0-5

West Central Minnesota Communities Action, Inc. will contact

prior audited organizations to verify the experience provided by

the Offeror.

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C. Evaluation (continued)

Factors Point Range

2. Organization, size, and structure of Offeror’s firm. (Considering

size in relation to audits to be performed.)

a. Adequate size of the firm 0-5

b. Minority/small/women’s business 0-5

3. Qualifications of staff to be assigned to the audits to be

performed. This will be determined from resumes submitted.

Education, position in firm, years and type of experience,

continuing professional education, and state(s) in which licensed

as a CPA, etc., will be considered.

a. Audit team makeup 0-5

b. Overall supervision to be exercised 0-5

c. Prior experience of the individual audit team members 0-10

4. Offeror’s understanding of work to be performed.

a. Adequate coverage 0-10

b. Realistic time estimates of each audit setup 0-5

5. Price 0-20

MAXIMUM POINTS: 100

D. Review Process West Central Minnesota Communities Action, Inc. may, at its discretion, request

presentations by or meetings with any or all Offerors, to clarify or negotiate modifications

to the Offerors’ proposals.

However, West Central Minnesota Communities Action, Inc. reserves the right to make an

award without further discussion of the proposals submitted. Therefore, proposals should

be submitted initially on the most favorable terms, from both technical and price

standpoints, which the Offeror can propose.

West Central Minnesota Communities Action, Inc. contemplates award of the contract to

the responsible Offeror with the highest total points.

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C E R T I F I C A T I O N S

On behalf of the Offeror:

A. The individual signing certifies that he/she is authorized to contract on behalf of the

Offeror.

B. The individual signing certifies that the Offeror is not involved in any agreement to pay

money or other consideration for the execution of this agreement, other than to an

employee of the Offeror.

C. The individual signing certifies that the prices in this proposal have been arrived at

independently, without consultation, communication, or agreement, for the purpose of

restricting competition.

D. The individual signing certifies that the prices quoted in this proposal have not been

knowingly disclosed by the Offeror prior to an award to any other Offeror or potential

Offeror.

E. The individual signing certifies that there has been no attempt by the Offeror to discourage

any potential Offeror from submitting a proposal.

F. The individual signing certifies that Offeror is a properly licensed certified public

accountant, or a public accountant licensed on or before December 31, 2016.

G. The individual signing certifies that the Offeror meets the independence standards of the

Government Auditing Standards.

H. The individual signing certifies that he/she is aware of and will comply with the GAO

Continuing Education Requirement of 80 hours of continuing education every two years;

and that 24 hours of the 80 hours education will be in subjects directly related to the

government environment and to government auditing for individuals.

I. The individual signing certifies that he/she is aware of and will comply with the GAO

requirement of an external quality control (peer) review at least once every three years.

J. The individual signing certifies that he/she has read and understands the following

publications relative to the proposed audits:

1. Government Auditing Standards (Yellow Book)

2. OMB Circular A-133, Audits of States, Local Governments, and Not-for-Profit

Organizations

3. OMB Circular A-133 – Compliance Supplement

4. OMB Circular A-110, Uniform Administrative Requirements for Grants and

Agreements with Institutions of Higher Education, Hospitals, and Other Nonprofit

Organizations

4. OMB Circular A-122, Cost Principles for Nonprofit Organizations

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5. 2 CFR Part 200

6. A Guide for Nonprofit Organizations: Cost Principles and Procedures for Establishing

Indirect Cost and Other Rates for Grants and Contract with the Department of Health

and Human Services

7. Audits of Voluntary Health and Welfare Organizations (AICPA Audit Guide)

8. Audits of Certain Nonprofit Organizations

9. Department of Health and Human Services “Administration of Grants” 45 CFR Part 74

10. Department of Energy “Weatherization Program Regulations” 10 CFR Part 400 and 600

K. The individual signing certifies that he/she had read and understands all of the information

in this Request for Proposal, including the information on the programs/grants/contracts to

be audited.

L. The individual signing certifies that the Offeror, and any individuals to be assigned to the

audits, does not have a record of substandard audit work and has not been debarred or

suspended for doing work with any federal, state, or local government. (If the Offeror or

any individual to be assigned to the audits has been found in violation of any state or

AICPA professional standards, this information must be disclosed.)

Dated this _______ day of _________________, 20____.

(Offeror’s Firm Name)

(Signature of Offeror’s Representative)

(Printed Name and Title of Individual Signing)

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ATTACHMENT A

Estimated Expenditures for the Period 10/11/16 - 09/30/17

Grant

Type of

Grant Funding Agency CFDA #

Estimated

Expenditures

Corporate Account N/A N/A N/A 143,765

Internal Staff Fund N/A N/A N/A 18,256

Staff Fund N/A N/A N/A 3,916

MNCAP S MN Dept of Human Services - 29,091

CSBG F MN Dept of Human Services 93.569 170,493

FAIM - Rollover L RAP-State of MN - 104,613

CA Duluth LISC L MN Community Action

Partnership - 4,191

Tri-CAP Stimulus-Bremer L Tri-CAP - 13,323

Tri-CAP Stimulus-CSBG L Tri-CAP - 5,911

Duluth Stimulus Match Project L CA Duluth - 4,083

Duluth CAD CDBG FAIM L CA Duluth - 5,759

Tri-CAP Stimulus L Tri-CAP - 8,640

Federal FAIM IV F HHS 93.602 299,112

Mahube FAIM IV Match L Mahube CAP - 5,405

Tri-CAP FAIM IV Match L Tri-CAP - 2,181

WCMCA FAIM IV Match L WCMCA #3000 - 2,190

CA Duluth CDBG Hsg Rd 2 L CA Duluth - 16,009

Lakes & Prairies FAIM IV Match L Lakes & Prairies CAP - 1,089

Inver Hills Community College - FAIM IV FN Inver Hills Community College - 434

BOW - FAIM IV FN Bank of the West - 960

FAIM IV & V State S MN Dept of Human Services - 79,686

CA Duluth CDBG Hsg Rd 3 L CA Duluth - 5,855

CA Duluth CDBG Hsg Rd 4 L CA Duluth - 766

State FAIM VI S MN Dept of Human Services - 130,480

Fed FAIM 0953 F HHS 93.602 36,349

Cornerstone IDA FN Cornerstone - 500

Affordable Housing N/A N/A N/A 54,354

Housing Reserve for Call Back N/A N/A N/A 1,200

Reserve for OTW Call Back N/A N/A N/A 100

Contract for Deed homes N/A N/A N/A 42,500

Lead Testing N/A N/A N/A 21,500

MURL N/A N/A N/A 4,250

Contract for Deed - State N/A N/A N/A 75

Contact for Deed WCMHP N/A N/A N/A 39,665

Federal Head Start North F HHS-Adm. Children Families 93.600 1,996,878

Federal Head Start South F HHS-Adm. Children Families 93.600 2,521,150

State Head Start S Mn Dept of Education - 636,314

United Way Cooking Matters FN United Way - 4,152

Mahube Scholarship S Mahube - Mn Dept of Education - 7,500

Ashby Scholarship S Mn Dept of Education - 35,087

Osakis Scholarship S Mahube - Mn Dept of Education - 15,000

MN Sure Applications Fund S MN Dept of Human Services - 6,000

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Blue Cross Blue Shield FN Blue Cross Blue Shield/Western

Community Action - 7,365

MHFA - TH 8 Plex Alex S Mn Housing Finance Agency - 10,000

FHPAP S Mn Housing Finance Agency - 97,872

Transitional Housing - OEO S Mn Dept of Human Services-OEO - 75,775

Emergency Services Program S MN Department of Human

Services - 38,120

Long Term Homelessness S MN Dept of Human Svcs -

Mahube - 30,571

TSH - HUD 1508 F US Dept of Hsg & Urban Dev 14.267 43,819

United Way THP FN United Way - 3,341

MN Sure S MN Dept of Human Services - 22,994

Bremer Tax Assistance FN Otto Bremer Foundation 48,298

VITA - Tax F IRS 21.009 5,919

MN Dept of Revenue Tax Prep S MN Dept of Revenue - 11,353

United Way House Keys FN United Way - 23,353

Rapid Re-Housing 14.267 6,500

HECAT - FPAP S Mn Housing Finance Agency - 11,000

HECAT - Education S Mn Housing Finance Agency - 5,500

HECAT - Counseling S Mn Housing Finance Agency - 10,000

Renting 101 FN Region 4 South Adult Mental

Health - 2,499

HUD Housing Counseling F US Dept of Hsg & Urban Dev 14.169 10,000

MHFA Technology and Capacity S Mn Housing Finance Agency - 15,800

WCI Tax Clinic FN West Central Initiative - 5,000

EFSP Multi-County F EFSP 97.024 11,200

EFSP Douglas County F EFSP 97.024 3,128

Xcel HESP CIP SRC L Sustainable Resources Center - 2,400

MN Energy Resources SRC L Sustainable Resources Center - 92

WAP DOE A2500 F Mn Dept of Commerce 81.042 371,190

EAP/WX A2107 F Mn Dept of Commerce 93.568 484,805

Propane A2501 S Mn Dept of Commerce - 25,994

Halstad Municipal Utilities CIP L Halstad Municipal Utility - 2,829

EAP 16-17 F Mn Dept of Commerce 93.568 743,603

In Home F Land of Dancing Sky Area Agency

on Aging 93.044 12,784

Great Plains CIP L Great Plains - 8,871

Wild Rice Electric CIP L Wild Rice Electric - 1,671

Ottertail Power CIP L Ottertail Power - 37,390

Red River Valley Coop CIP L Red River Valley Coop - 42,272

Moorhead Public Service CIP L Moorhead Public Service - 2,690

Runestone Electric CIP L Runestone Electric - 39,873

Hawley Public Utilities CIP L Hawley Public Utilities - 2,829

Centerpoint SRC L Sustainable Resources Center - 39,770

Agralite Electric Coop CIP L Agralite Electric Coop - 5,152

Live Well At Home S MN Dept of Human Services-

Aging & Adult Services - 158,981

SNAP Outreach F MN Dept of Human Services 10.561 41,262

OJP Technology F MN Dept of Public Safety 16.575 2,629

MN State Bar Foundation FN MN State Bar Foundation - 943

United Way Plus Kids FN United Way Dgls & Pope Counties - 16,471

Office of Justice Plus Kids F MN Dept of Public Safety 16.575 64,000

Douglas County Parent Resource Program L Douglas County - 45,375

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Douglas County Plus Kids L Douglas County - 33,210

USDA Reimbursement F Mn Dept of Education 10.558 29,056

Client FAIM IV L Clients - 9

Douglas County Courthouse L Douglas County - 347

Douglas County HRA 1203 Jefferson St L Douglas Co HRA - 173

Douglas County HRA 608 Roosevelt St L Douglas Co HRA - 8,310

530 Depree Way, Glenwood L Glenwood Development Corp - 111,036

1375 Rosewood Lane SW Alex L Alex HRA - 181,546

995 Abbygail Drive Alex L Alex HRA - 19,286

Elbow Lake SCDP L City of Elbow Lake - 10,462

Clarissa SCDP L City of Clarissa - 8,958

Group Cares Camp Donations L Various - -

Wendell SCDP L City of Wendell - 14,000

Eagle Bend SCDP L City of Eagle Bend - 20,262

Self-Sufficiency Donations L Donations - 500

Morris Food Drop L Various - 4,500

Plus Kids Visitations L Fees, Donations, & Misc - 8,000

THP Rentals L Various - 1,600

Grant County Food Drop L Community Healthcare Aux - 3,000

ERR Inspections L Various - 2,200

Misc Energy Audits L Various - 16,000

Misc ROFW Donations L Misc. - 11,000

Total 9,615,519

L - Local F - Federal S - State FN - Foundation

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Attachment B

ACRONYMS AAP Affirmative Action Plan

ACYF Administration for Children, Youth and Families

ADA Americans with Disabilities Act

ARRA American Reinvestment Recovery Act

CA Community Action

CAA Community Action Agency

CA Duluth Community Action Duluth

CFDA Catalogue of Federal Domestic Assistance

CIP Conservation Improvement Program

CSBG Community Services Block Grant

DEED Department of Employment and Economic Development

DHHS Department of Health and Human Services

DHS Department of Human Services

DOE Department of Energy

EAP Energy Assistance Program

EAP/WX Energy Assistance Program Weatherization

ERR Energy Related Repair

ESGP Emergency Shelter Grant Program

FAIM Family Assets for Independence in Minnesota

FDIC Federal Deposit Insurance Corporation

FEMA Federal Emergency Management Agency

FES Family Education Success

FPAP Foreclosure Prevention Assistance Program

HECAT Homeownership Education Counseling and Training Fund

HESP Home Electric Savings Plan

HHS Health and Human Services

HPRP Homeless Prevention and Rapid Re-Housing Program

HRA Housing and Development Authority

HS Head Start

IDA Individual Development Accounts

MBA Minnesota Board on Aging

MDH Minnesota Department of Health

MHFA Minnesota Housing Finance Agency

MHP Minnesota Housing Partnership

MHSA Minnesota Head Start Association

MN Minnesota

MNCAG Minnesota Community Action Grant

MURL MN Urban & Homesteading Program

OMB Office of Management and Budget

OTP Ottertail Power

PVE Petroleum Violation Escrow

of 19

RAP Ramsey Action Program

REA Runestone Electric Association

RFP Request for Proposal

ROFW Reach Out for Warmth

RSVP Retired and Senior Volunteer Program

SCDP Small Cities Community Development Program

T & TA Training & Technical Assistance

THP Transitional Housing Program

Tri-CAP Tri-County Community Action Program

USDA United States Department of Agriculture

WCI West Central Initiative

WCMCA West Central Minnesota Communities Action

WX Weatherization

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ATTACHMENT C

COST ANALYSIS

Staff Position Hourly Rate Total Cost

________________________ _________ __________

________________________ _________ __________

________________________ _________ __________

________________________ _________ __________

Out of Pocket Expenses:

Total Cost for out of pocket expenses: $____________________

COST ITEM

Financial and Compliance Audit $____________

IRS Form 990 $____________

Data Collection Form $____________

Minnesota Charitable Organization Annual Report $____________

Total $____________

Is there any other information you would like to share with us?

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request for proposal - wcmca · title: chief financial officer ... this request for proposal ......

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