request for proposal - acdi/voca · the ebola virus disease ... which was a multi-year development...
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REQUEST FOR PROPOSAL
Final Program Performance Evaluation
EFSP-17-0041-00
Under
Sierra Leone Emergency Food Security Program (EFSP)
Funded By
USAID
AID-FFP-G-15-00050
RFP Release Date: August 10, 2017
Performance Period: August 29 – November 15, 2017
Proposal Submission Deadline: August 28, 2017
Question/ Inquiry Submission Deadline: August 18, 2017
CONTENTS
I. Introduction ......................................................................................................................................................... 1
A. Company Background ...................................................................................................................................... 1
B. Program Background ....................................................................................................................................... 1
II. Purpose ................................................................................................................................................................ 1
A. Scope of Work .................................................................................................................................................. 2
B. Deliverables ..................................................................................................................................................... 7
III. CONTRACT MECHANISM & TERMS OF PAYMENT ................................................................................................ 8
IV. PROPOSAL PREPARATION AND SUBMISSION REQUIREMENTS ........................................................................... 9
A. Instructions for Proposal Preparation ............................................................................................................. 9
B. Instructions for Submission of Proposal ........................................................................................................ 10
V. CRITERIA FOR EVALUATION ............................................................................................................................... 11
VI. SOLICITATION PROCESS...................................................................................................................................... 11
VII. TERMS AND CONDITIONS .................................................................................................................................. 12
A. Late Submissions ............................................................................................................................................ 12
B. Modification of RFP Requirements ................................................................................................................ 12
C. Withdrawals of Proposals .............................................................................................................................. 12
D. Right of Negotiation and Acceptance of Proposal ......................................................................................... 12
E. Validity of Proposal ........................................................................................................................................ 12
F. Minimum Offeror Qualifications .................................................................................................................... 12
G. Intellectual Property Rights ........................................................................................................................... 13
VIII. ATTACHMENTS ................................................................................................................................................... 13
Appendix A. Purchase Order General Terms and Conditions ............................................................................. 14
Appendix B. Sample Budget Format ................................................................................................................... 19
Appendix C. Technical Proposal Submission Sheet ............................................................................................ 20
Appendix D: Maps of Cluster Payment Sites for Phase 1 and Phase 2 ............................................................... 21
Appendix E: Focus Group Interview Questions .................................................................................................. 22
Appendix F: Beneficiary Household EVD Impact Criteria ................................................................................... 23
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I. INTRODUCTION
A. COMPANY BACKGROUND
Based in Washington, D.C., ACDI/VOCA is a nonprofit international development organization that delivers technical and
management assistance in agribusiness, financial services, enterprise development, community development and food security
in order to promote broad-based economic growth and vibrant civil society. For more information, go to www.acdivoca.org.
B. PROGRAM BACKGROUND
The Ebola Virus Disease (EVD) in West Africa began in Guinea in February 2014 and quickly spread to neighboring countries
Liberia and Sierra Leone. Once the disease had entered Sierra Leone the lack of basic infrastructure including facilities, logistics,
and communications resulted in a rapid spread of the virus to every district in the country.
In response to the sudden and rapid spread of the disease, the Government of Sierra Leone declared a State of Emergency in
July 2014, and restrictions on all types of public gatherings and the closure of schools and markets were codified into law.
During this emergency period, the movement of people was restricted, households and villages were quarantined, farmers were
unable to attend to their farms, and small business owners were unable to conduct their business as usual or resupply their
stocks of goods.
Due to their inability to pursue their normal livelihood activities during the state of emergency, many households lost their basic
livelihood resources during the EVD emergency and were unable to recover and stabilize themselves to pre-Ebola levels once
the State of Emergency was lifted. As evidence, in September 2015 a joint WFP FAO Comprehensive Food Security &
Vulnerability Analysis reported that 54.2% of rural households reported less income than previous years.
Following the EVD emergency, other important socio-economic factors, such as healthcare systems and local markets, also
faced slow progress toward recovery. By the time Sierra Leone was declared Ebola free by the World Health Organization on
November 7, 2015, the country had experienced 14,601 cases of EVD resulting in 3,955 fatalities.
To address these economic and social impacts of Ebola in Sierra Leone, USAID/FFP awarded funding for ACDI/VOCA’s the
Sustainable Nutrition and Agriculture Promotion Plus (SNAP+) program in April 2015. Designed as an Ebola response and
recovery program, a key component of the program was direct unconditional cash transfers to EVD affected households. The
SNAP+ program also included activities designed to complement ACDI/VOCA’s pre-existing Title II Sustainable Nutrition and
Agriculture Promotion (SNAP) which was a multi-year development project implemented from 2010-2016.
II. PURPOSE
The purpose of this performance evaluation is to provide answers to a specific set of research questions developed to
investigate the extent to which direct cash transfers to households was an efficient, effective mechanism for enabling them to
restore food security, and their livelihoods, following the sudden and widespread epidemic of Ebola Virus Disease (EVD) in Sierra
Leone.
The evaluation findings will contribute to the body of knowledge concerning the use of direct cash transfers rather than
food/commodity distribution as a recovery strategy following these types of extreme health emergencies that have widespread
impacts on local and national economic and social structures.
It is expected that focus group and key informant interviews will be the primary data collection methodologies used by the
performance evaluation team, but quantitative data, related to program impact indicators, collected externally and made
available to evaluators as well as the supplemental final endline survey of Phase I beneficiaries mentioned earlier and collected
by the evaluator(s) will be used to triangulate and/or expand upon the evaluation team findings.
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A. SCOPE OF WORK
ACDI/VOCA is seeking expressions of interest from external evaluator(s) to design and carry out a final end–of-project
summative performance evaluation for the Emergency Food Security Program (EFSP) implemented for post-Ebola recovery in
Sierra Leone between April 10, 2015 and December 31, 2017. The successful bidder will conduct a final evaluation of
ACDI/VOCA’s SNAP Plus project in Sierra Leone that consists of two components to determine to what extent the program,
particularly cash transfers, contributed to recovery of household food security and fostered resilience against future shocks
from similar emergencies that impact social and economic development.
The EFSP program was implemented in two phases. Phase 1 implemented between April, 2015 – December, 2016 addressed
immediate impacts on household food security due to disruptions in agricultural production, access to markets and livelihoods
activities due to the Ebola emergency. Phase 2 implemented between January – December, 2017 is placing additional emphasis
on post EVD recovery. Field work will be completed by the end of October, 2017.
The final evaluation planned consists of:
Component One will be a review of the quantitative end-line survey consisting of a representational sample of households
receiving cash transfers taken at the last cash disbursements (October, 2016 for Phase I and September, 2017 for Phase II). The
surveys are conducted by an independent firm in Sierra Leone and data will be available. This end-line data measures change
against the two primary impact indicators under the EFSP Program, household dietary diversity score (HDDS) and the household
hunger score. In addition, the evaluator(s) will undertake a supplemental final endline of Phase I beneficiaries that will measure
the impact of the program one year after their final cash distribution.
Component Two will be a qualitative evaluation that will answer key research questions on the effectiveness and efficiency of
the program to address household food security in an emergency context. A series of focus groups and key informant
interviews will be conducted to gather information on respondents’ attitudes and practices related to the use of cash to address
recovery of household food security and livelihoods post-Ebola. Respondents will be sampled from beneficiaries in the EFSP
Program intervention area, as well as key stakeholders from National, District and local government authorities.
The final evaluation will be conducted during the period October 14-October 27, 2017 with preparatory work starting upon
award. Bidders should respond with a proposal that includes responses to both Component One and Component Two. These
should include the review and incorporation of previously collected data presented in the Phase I and Phase II endline surveys
and supplemental Phase I beneficiary data collected by the evaluator(s) during their field work and the final qualitative
performance evaluation.
1. TWO PHASE IMPLEMENTATION
Phase 1 of SNAP+ activities (June 2015 through December 2016) were implemented in Bombali, Tonkolili, and Kailahun Districts.
Phase 1 interventions targeted Ebola impacted households with unconditional cash transfers and, additionally, provided support
to the on-going SNAP program’s development activities that included:
• Restore agricultural productivity of Commercial Farming Groups
• Village Savings & Loan Associations Recovery Grants
• Value Chain Agribusinesses Recovery Grants
• Nutrition Support to Children Aged 6-59 Months at Risk of Malnutrition
Phase 2 (January through December 2017) was developed to address recovery needs of communities that were not covered
during Phase 1 in Bombali and Tonkolili Districts. Phase 2 provided households with unconditional cash transfers and,
additionally, included beneficiary-based training activities related to:
• Maternal and child nutrition, household nutrition, and Water, Sanitation and Hygiene (WASH)
• Household Economic and Financial Planning
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• Access to Village Savings & Loan Associations
After ACDI/VOCA’s much larger development program, SNAP, came to an end in December 2016, the continuation of SNAP+
Ebola recovery activities were rebranded as the Emergency Food Security Program (EFSP) to avoid confusion.
PROGRAM OVERVIEW TABLE
Phase 1 Phase 2
Program Title Sustainable Nutrition and Agriculture
Promotion Plus (SNAP+)
Sustainable Nutrition and Agriculture
Promotion Plus (SNAP+) – rebranded as EFSP
during implementation
Implementer ACDI/VOCA as prime and International
Medical Corps (IMC) as subrecipient ACDI/VOCA as prime
Regions in Sierra Leone Kailahun, Bombali, Tonkolili, and
Koinadugu Bombali, and Tonkolili
Total Funding Level
Requested $9,000,000 $4,740,816
Start and End of Award April 14, 2015 – December 31, 2016 January 1, 2017 – December 31, 2017
Resources Requested by
Interventions(s) in USD
Cash Transfer $6,756,998;
Local Procurement $1,190,778;
Food Distribution $1,052,223
Cash Transfer $4,740,816
Number of Beneficiaries
(per intervention)
Cash Transfer 75,420;
Local Procurement 32,052;
Voucher 19,875
Cash Transfer 48,800
2. PROGRAM OBJECTIVE AND INTERMEDIATE RESULTS
Program Objective: To support vulnerable households to recover from the social and economic shocks as a result of the Ebola
Viral Disease emergency.
IR1: Objective 1: Increase agricultural production at the community level to support early recovery through the increased
availability of food and stable prices resulting in increased access to food in local markets (Phase 1 only)
IR2: Objective 2: Reduce negative coping strategies by ensuring vulnerable households can access food available in local
markets as well as strengthen nutrition of children at risk of malnutrition through complimentary foods from remaining Title II
Food Aid Commodities and locally available produce/supplements (Phase 1 and Phase 2)
IR4: Objective 3: Strengthen Local Markets/Enterprises Through Increasing Production and Therefore Increase the Availability of
Food In Low Surplus Areas (Phase 1 and Phase 2)
3. GEOGRAPHIC COVERAGE
Phase 1 was implemented in 65 sections1 within of 14 Chiefdoms in Kailahun (5), Bombali (5) and Tonkolili (4) Districts.
Phase 2 was implemented in 26 sections of 6 Chiefdoms within Bombali (3) and Tonkolili (3) Districts and targeted sections that
were not covered during Phase 1.
1 Sections are political sub-divisions of Chiefdoms, which are, in turn, political sub-divisions of Districts.
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A map showing the beneficiary count per District is shown below. Communities and beneficiaries served during each Phase of
program implementation are unique, and there is no overlap in the beneficiary count for Phase 1 and Phase 2 shown in the
graphic below. Detailed maps are shown in Appendix D.
4. BENEFICIARY HOUSEHOLD SELECTION PROCESS
The targeting approach assumed that although the number of people directly impacted by EVD, in relation to the size of the
population, was relatively small, the indirect impacts of EVD affected the larger population because of lost labor opportunities, a
ban on group gatherings, fear of infection, quarantines, border closures, and restrictions on movement limiting access to health
and market outlets. These impacts had direct implications on economic, health, and livelihood outcomes for households.
During Phase 1, the beneficiary selection process relied on a community identification process using the National Committee for
Social Action’s (NaCSA) Light Proxy Means Test (LPMT) to identify vulnerable households. This survey ranks household poverty
through a series of question responses, and was administered through an open community forum that allowed on-the-spot
information verification and household selection. Households pre-selected by locally formed community identification
committees (CICs) were surveyed using the LPMT questionnaire and those with highest LPMTs were selected for the program. A
sample of those households was later verified for response accuracy though a follow-up survey conducted by ACDI/VOCA.
During Phase 1, a total of 13,552 beneficiary households were identified for program enrollment.
During Phase 2, the NaCSA LPMT poverty identification survey was augmented with a set of questions developed by ACDI/VOCA
to more clearly identify households that were impacted by EVD, rather than simply identifying households based on their
poverty level.
Because of this revised beneficiary selection criteria, the households that were enrolled in Phase 2 had a clearly demonstrable
potential for post-EVD economic recovery. During Phase 2, a total of 8,788 households were identified for program enrollment.
In Phase 2, initial candidates for beneficiary household selection were nominated by communities based on a set of EVD impact
criteria provided by ACDI/VOCA. These criteria are shown in Appendix F. Communities were held accountable for the accurate
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pre-identification of potential beneficiaries under the criteria provided. Like Phase I, households submitted to the revised survey
tool and selected based on high score evidencing EVD impact.
The 13,552 beneficiaries in Phase 1 and the 8,788 beneficiaries in Phase 2 are completely independent. There is no overlap
among Phase 1 and Phase 2 beneficiaries.
5. QUESTIONS THAT MUST BE ANSWERED AND HOW THEY MUST BE ANSWERED
By the time the final evaluation field work begins, it will have been more than 12 months since Phase 1 beneficiaries received
their final cash transfer payment (July 2016), and approximately 30 days since Phase 2 beneficiaries received their final payment
(Sept/Oct 2017), requiring that the two groups be treated as separate populations to ensure that each is represented
adequately in the field research. As stated above, there is no overlap among beneficiaries in the two populations, although
there might be overlap among higher level key informants such as local authorities or government officials. Relative sample
sizes should reflect the two groups and incorporate collection of the household dietary diversity score and household hunger
score from Phase 1 participant households. Data was collected at the end of Phase 1 and Phase 2 during the final cash transfer
providing a consistent endline point for Phase 1 and Phase 2. Final endline data will be collected by the evaluator(s) for Phase 1
beneficiaries as part of this evaluation to determine their status one year following their final cash transfer receipt.
QUESTION 1: To what extent did households that participated in the EFSP achieve food security and improved resilience as
measured by these quantitative variables:
• The household hunger scale
• Household dietary diversity score
• Reduced coping strategies index (measured using a harmonized tool shared between other USAID funded FFP Ebola
recovery programs & using this indicator)
• Meal frequency (standard USAID indicator protocol)
• Expenditure on food and non-food (measured using a harmonized tool shared between other USAID funded FFP Ebola
recovery programs & using this indicator)
In addition to an analysis of the quantitative data, the evaluator will be expected to address the extent to which beneficiary
participation in the following activities contributed to improving the ability of households to mitigate, adapt, and recover from
the economic impacts of the Ebola emergency:
• Cash transfers (Phase 1 & 2)
• VSLA membership (Phase 1 & 2)
• Income-generating activities started or supported by cash transfers (Phase 1 & 2)
• Received nutrition training (Phase 1 & 2)
• Received household financial management training (Phase 2)
• Post-harvest management training (Phase 1)
• Agriculture support (inputs, training, conditional ag. cash grants) (Phase 1)
Overall, this inquiry will take the form of:
• Quantitative analysis of HDDS and HHS disaggregated by participant/non-participant in the activity categories listed
above
• Focus group interviews targeting the participants in the activities listed above with the questions exemplified in
Appendix E.
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HOW THIS WILL BE MEASURED:
Data for the two outcome indicators: HH Dietary Diversity Score and Household Hunger Scale will be collected during a program
endline survey of beneficiary households. This data will be collected by an independent contractor prior to the evaluator(s)
arrival and made available for analysis. To measure longer term impact of the program, the evaluator(s) will administer the
same endline survey questionnaire to a representative sample of Phase I program beneficiaries who received their last transfer
one year ago.
Sample selection for the final endline survey will use a two-stage cluster sampling methodology that incorporates probability
proportional to size (PPS) for cluster selection, and then simple random selection among the households within each selected
cluster to identify households for the survey interviews. Evaluators should be aware of and provide for translators to
accommodate the most-likely language(s) spoken in the cluster samples selected.
Cash transfer payment sites will be used as the sampling frame for PPS cluster selection (Stage 1), and the lists of households
receiving cash at PPS selected payment sites will be used for random selection of households to be interviewed (Stage 2). In
SNAP+ Phase 1, there were 68 payment sites; in EFSP Phase 2, there were 33 payment sites. In developing their logistics plan,
evaluators should take into consideration driving distances between Districts, Chiefdoms, payment sites and communities
where respondents are located. ACDI/VOCA can assist with this information once the PPS frame is developed.
The survey questionnaire wording for HDDS and HHS, and the method for initial data analysis, will follow the prescribed wording
and data analysis methodology described in USAID/FFP guidance documents.2
As part of the performance evaluation, a more in-depth analysis of HDDS and HHS data will be conducted to include:
• Comparison of HDDS and HHS endline data with baseline data reported by beneficiaries at endline survey conducted at
final payment.
• Comparison of HDDS and HHS for households reporting VSLA membership and those who are not VSLA members
• Comparison of HDDS and HHS for households reporting to have started or strengthened an Income Generating Activity
(IGA) using Cash Transfer income and those reporting that they do not have an IGA
• Comparison of HDDS and HHS for households reporting to have used program nutrition messages to make dietary
decisions and those who reported that they did not consider program nutrition messages for HH dietary decisions
• Comparison HDDS and HHS for households reporting to have used SNAP+ economic and financial management
messages to make household spending decisions and those who reported that they did not consider program economic
and financial management messages for HH spending decisions
QUESTION 2: To what extent were the systems, processes, and procedures used by the program for delivering cash transfers
and non-cash assistance to participants effective, efficient, and sustainable during the period of program implementation?
In answering this question, the evaluator should address the following:
• Accountability, timeliness, and cost of delivering the cash and non-cash assistance to participating households – KEY
INFORMANT INTERVIEWS (KIIs) and FOCUS GROUP
• Assess the participants’ perception about the cash transfer and non-cash delivery processes and procedures – FOCUS
GROUP
• Explore the gender implications of cash transfer and non-cash assistance – 2 FOCUS GROUPS – FEMALES RECEIVING
CASH / MALES IN HOUSEHOLDS RECEIVING CASH
o Decision making
o Gender relations
o Protection
2 “FFP Indicators Handbook, Part I: Indicators for Baseline and Final Evaluation Surveys” April 2015
(www.fsnnetwork.org/sites/default/files/Part%20I_Baseline%20and%20Final%20Evaluation_04.13.2015.pdf)
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• Highlight key lessons that can be learned from the approaches, processes, and procedures used
HOW THIS WILL BE MEASURED:
From demographic and participation data provided by the program, evaluator(s) will select representative households from
various components of the program particularly households with pregnant/lactating women and households participating in
Village Savings and Loan Associations resulting in a representational sample of beneficiary households participating at varying
degrees in the program. The qualitative review will focus on gathering relevant qualitative data that will facilitate a deeper
understanding of processes and approaches, perceptions, and behaviors and other factors that have contributed to
achievement and/or non-achievement of objectives. Focus group discussions and the key informant interviews include major
stake holders, partners, and beneficiaries. For gender sensitivity, the evaluation will ensure that there are some gender
disaggregated interviews, focus groups, and meetings.
QUESTION 3: To what extent did the collaboration and coordination with public and private sector stakeholders:
• Result in enhanced capacity to deliver cash transfers as a form of social protection to vulnerable households and - KII
• Contribute to effective delivery of cash transfers during the emergency and recovery phases - KII
• Contribute to systems strengthening of social safety net programming among the various public-private stakeholders at
the national and local levels KII AND FOCUS GROUP
• Provide a platform for shared learning in cash transfer programming at the national and regional levels KII
In answering this question, the evaluator should address the following:
• Compliance with national standards and policies on social safety nets
o Alignment with government policies and national social protection strategy?
o Participation and contribution to the President’s Priorities on Social Protection?
• Connectedness and coherence with other actors such as NGOs, donors, UN organizations (e.g. WFP, FAO, UNDP),
multilateral agencies, Government agencies (e.g. NACSA, Ministry of Social Welfare), etc.
HOW THIS WILL BE MEASURED:
Key informant interviews will be used to determine the level of collaboration and coordination achieved and how this impacted
on program effectiveness and efficiency. It is anticipated that interviews will include representatives of the Government at
National, District, Chiefdom and local authorities at community level. In addition, KIIs should be focused at the National
Commission for Social Action (NaCSA) and World Bank relative to social safety-net programs in Sierra Leone. Finally, as a key
coordination body, members of the cash transfer working group should also be included.
B. DELIVERABLES
The full process of final evaluation will commence on upon award with development of the tools and the work plan for the final
evaluation. The evaluator(s) firm will prepare: 1) an evaluation work plan (including evaluation methods and tools etc.); and 2)
an evaluation report in accordance with standards identified in the award document. Below are the main deliverables of the
final evaluation:
1) An inception report (prior to any field work) including a detailed evaluation methodology, evaluation question matrix,
proposed data collection tools and analysis approach, and evaluation work plan (with corresponding timeline). The
evaluation plan will include the methodology and tools and the logistics, staffing, and field work plans.
2) A presentation of initial findings to the Sierra Leone staff (using PowerPoint) for discussion and feedback prior to
development of the draft report. The evaluation will also be prepared to present to the host government, USAID / FFP
and/or others as requested by ACDI/VOCA prior to leaving Sierra Leone.
3) Evaluation first draft report to ACDI/VOCA for internal review
4) Evaluation final draft report due to ACDI/VOCA
5) Submission of database and datasets in compliance with USAID Food for Peace emergency project requirements
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1. TIMEFRAME
The final evaluation will be commenced in September 2017 and the first draft of the evaluation report should be made available
by October 15, 2017. Upon returning to Freetown, the evaluator will prepare a presentation of preliminary findings to be
presented to the project’s senior management team and selected project partners before departing the country. Summary of
schedule for evaluation process is described in the table below.
TIMETABLE FOR QUALITATIVE PERFORMANCE EVALUATION
Date Performance Evaluation Activities/Tasks
August 10 The bid process is aired on websites and in newspapers
August 28 Review of evaluator(s) responses and selection
September 1 Selected evaluator(s) agreement process finalized
Consulting firm will begin the work and reviewing all project documents and reports (literature
review)
September 5 Submission of inception report which includes survey work plan, data collection tools/ questionnaire,
field manuals, sampling determination and logistics etc.
September 9 Review of Inception report by ACDI/VOCA. Feedback given to evaluation team.
September 12 Evaluation team incorporated comments and submit final inception report and evaluation tools
September 15 Evaluation team arrives to Sierra Leone. Evaluation team receives quantitative survey data, survey
methodology summary, and initial data summary tables
September 16-18 Discussions with ACDI/VOCA Freetown staff and field preparations
September 20-30 Field work – focus group and key informant interviews
October 2 Presentation(s)/ consultation(s) of preliminary findings with ACDI/VOCA management
October 15 Submission of draft report for internal review
October 19 SNAP provides feedback on draft report, for incorporation
October 25 Submission of the final report to ACDI/VOCA
October 31 USAID provides feedback on draft report, for incorporation
November 15 Submission of Final Evaluation Report
III. CONTRACT MECHANISM & TERMS OF PAYMENT
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ACDI/VOCA anticipates issuing a fixed price purchase order to an Offeror.
ACDI/VOCA will issue fixed payment(s) based on submission and ACDI/VOCA acceptance of deliverables. Once an award is
issued, it will include a fixed price payment schedule with deliverables specified above. A copy of the purchase order terms and
conditions are attached to this RFP for informational purposes.
If issuing a cost reimbursement or time and materials subcontract, delete the purchase order template and include either the
cost reimbursement or time and materials template as appropriate
IV. PROPOSAL PREPARATION AND SUBMISSION REQUIREMENTS
A. INSTRUCTIONS FOR PROPOSAL PREPARATION
The selection committee will evaluate the Offerors based upon their written technical and cost proposals. Each section will be
evaluated according to the criteria for evaluations in Section V. Offerors are expected to examine the specifications and all
instructions in the RFP. Failure to do so is at the Offeror’s risk. Interested Offerors must provide the following:
1. CAPABILITY AND TECHNICAL EXPERIENCE STATEMENT
Demonstrate capabilities and technical experience by providing the following:
a. Organization Overview: Give a brief, general overview to demonstrate the Offeror’s overall qualifications to fulfill the
requirements of this RFP (1 page).
b. Capabilities Statement: Provide a comprehensive discussion of the Offeror’s capabilities with emphasis on the team
that will be assigned to the work detailing technical area(s) covered and experience (CVs should be included as an
attachment to the technical proposal), Level of resources and support anticipated from head office and any
current/recent experience conducting similar evaluations.
c. Offeror understanding of the SOW: Description expressing understanding of SOW (1 page).
d. Project Approach: Provide a detailed proposal (no more than 5 pages) explaining how the firm intends to achieve the
expectations set forth in section II, including specifications of any data collection equipment required.
e. Partner/Subcontractor: Give a description of any partner organization or subcontractor that you might contract with
and a description of the division of level of effort and responsibility between your organization and the partner or
subcontractor.
f. Samples of the two most recent study reports authored by the firm
2. PROJECT STAFFING
Identify the project staffing and the percentage of the time each will spend on this activity. Include no more than a half-
page biosketch for each individual considered essential for the successful implementation of this contract.
Desired profile of the evaluation team:
a. Prior experience conducting rapid assessments of USAID/FFP food security and cash transfer emergency recovery
programs to evaluate the efficiency and effectiveness of program systems, processes, and procedures.
b. Lead consultant should have at least 8 years’ experience evaluating emergency/development programs with some of
them including cash transfers.
c. Team will include relevant expertise in statistics with analytical skills in evaluations and impact assessment of
humanitarian programs particularly cash-based programs Including competency on the utilization of Statistical
Packages Software such as SPSS or STATA.
d. Experience with the use of focus group and key informant interviews as the primary tools for evaluative research
e. Ability to effectively integrate quantitative data with the results of qualitative research
f. Knowledge of USAID/FFP regulations, evaluation procedures, and evaluation reporting
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3. COST PROPOSAL
Offerors will submit a proposed budget with their proposals in a separate, sealed envelope (or separate file, if submitting
via email) labeled “Budget Proposal.” The proposed budget will have sufficient detail to allow evaluation of elements of
costs proposed. Budgets should be submitted in the currency in which your organization is located and will be paid; please
label your budget with the name of the currency. ACDI/VOCA reserves the right to request any additional information to
support detailed cost and price.
Offerors will also submit detailed budget notes accompanying their detailed budget. Proposals submitted without budget
notes may not be evaluated.
Budget for the whole consultancy service will be presented in 3 parts. The first part will include the consultant cost (Fees,
per diem for field (hotel, meals & incidentals), transportation (overseas & local), and overhead if any). Second part is for
enumerators cost, which will be provided on a “per enumerator per day.” The third part should present costs for supplies
and logistics (for example, paper, photocopy costs, internet connectivity, equipment for anthropometric measurements,
venue & food cost for any training).
Offerors should utilize the same format of the budget template presented in Appendix B. If the offeror has any questions
regarding the format that should be utilized for the budget, they should contact the indicated individual in section IV.B.2 of
this RFP by email no later than the question/inquiry submission deadline on the cover page of this RFP. Budgets that are
presented with a different format may not be evaluated.
ACDI/VOCA cannot honor exchange rates included in a budget and payments will be made according to the exchange rate
at the time of payment. Offerors should also indicate the inclusion or exclusion of any applicable VAT. In general,
ACDI/VOCA is exempt from VAT payments and will generally not reimburse for VAT. However, if the Offeror has knowledge
of unavoidable duties, fees or taxes, these charges must be included as a separate line item in the cost proposal.
4. REFERENCES
Please include three client references and contact information. References should have worked with your organization
within the past two years in connection with the countries or regions (and if possible, subject matter) applicable to this RFP.
B. INSTRUCTIONS FOR SUBMISSION OF PROPOSAL
1. The technical and price proposals shall be sent via email. Each volume shall be clearly identified with the RFP number and
the Offeror’s name.
All responses to this RFP must be received no later than the submission deadline on the cover page of this RFP. Offerors
must submit proposal electronically to:
ACDI/VOCA
Attention: Linnae Fath
Email: [email protected]
Faxed offers are not acceptable.
2. All inquiries and requests for information regarding this RFP must be submitted by email to the following individuals no
later than the question/inquiry submission deadline on the cover page of this RFP. Reference the RFP number in all
questions/inquiries.
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Contractual Technical
Name: Linnae Fath Mazen Fawzy
Email: [email protected] [email protected]
3. ACDI/VOCA will not compensate Offerors for their preparation of responses to this RFP.
V. CRITERIA FOR EVALUATION
ACDI/VOCA will evaluate proposals based on a best-value determination; Offerors should submit their most competitive price
proposal. Proposals will be evaluated using the following criteria:
The offeror will be selected based on the evaluation of both technical and financial scores. Evaluation committee members will
review the technical proposal first and then will review the financial proposal of technically eligible firms. The ratio of technical
to financial scoring will be 70:30.
The following are the evaluation criteria for the Offeror’s technical proposal: The technical proposal points will be broken
down as follow:
• Offeror’s previous experience regarding donor, similar work and country (Sierra Leone): 20 pts
• References recommendations: 10 pts
• Appropriateness of sample methodology presented: 15 pts
• Team member composition and relevancy: 20 pts
• Time-bound rollout plan: 10 pts
• Data collection, quality assurance, data management plan & smart tools/sound equipment usage: 15 pts
• Analysis plan: 10 pts
Cost proposal reviews will consider: The cost proposal will be evaluated on an overall scale of 100 points.
• Cost reasonableness and allowability of the proposal;
• Cost-effectiveness to achieve deliverables;
• Compliance with ACDI/VOCA and USAID policies and prescribed payment schedule; and
• Appropriate structure of cost proposal (as indicated in Section IV.3.), which should include: Summary of Costs,
Breakdown of Staff Remuneration, Travel and DSAs, miscellaneous, and overhead costs if any, as well as detailed
budget notes depicting their budget.
The evaluation committee will review the technical proposal based upon the technical criteria listed above. The cost
proposals will be reviewed to ensure they are complete and free of computational errors. The committee will also assess
the reasonableness of costs and the cost-effectiveness of the budget, and will determine whether the costs reflect a clear
understanding of project requirements. A contract will be offered to the responsible Offeror whose proposal follows the
RFP instructions and is judged to be the most advantageous to ACDI/VOCA.
VI. SOLICITATION PROCESS
Once the RFP is released, the Offerors must prepare a formal proposal to be sent to the contact person at ACDI/VOCA as
indicated in Section IV (b) (1). The submitted proposals will be reviewed against the criteria for evaluation defined in Section V
above and rated on their ability to satisfy the requirements stated in this RFP document. A preferred Offeror will be chosen and
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formally notified. A formal contract will be negotiated with the selected Offeror and, if endorsed, the Offeror will begin work on
the project.
VII. TERMS AND CONDITIONS
A. LATE SUBMISSIONS
Proposals received after the submission deadline stated in the cover page of this RFP may not be considered. Offerors will be
held responsible for ensuring their quotations are received according to the instructions stated herein. A late offer will be
considered if the cause was attributable to ACDI/VOCA or its employees/agents, or if it is in the best interest of ACDI/VOCA.
B. MODIFICATION OF RFP REQUIREMENTS
ACDI/VOCA retains the right to terminate the RFP or modify the requirements upon notification to Offerors.
C. WITHDRAWALS OF PROPOSALS
Proposals may be withdrawn by written notice via email at any time before award. Proposals may be withdrawn in person by an
Offeror or authorized representative, if the representative’s identity is made known and the representative signs a receipt for the
proposal before award.
D. RIGHT OF NEGOTIATION AND ACCEPTANCE OF PROPOSAL
This RFP represents a definition of requirements and is an invitation for submission of proposals. ACDI/VOCA reserves the right to
fund/award any or none of the submitted proposals. No commitment is made, either expressed or implied, to compensate
Offerors for costs incurred in the preparation and submission of their proposal.
ACDI/VOCA may reject any proposal that is nonresponsive. A responsive proposal is one that complies with all terms and
conditions of the RFP. A proposal must be complete, signed by an authorized signatory, and delivered no later than the
submission time and date indicated on the cover sheet of this RFP. ACDI/VOCA may reserve the right to waive any minor
discrepancies in a proposal.
ACDI/VOCA reserves the right to issue an award based on the initial evaluation of proposals without discussion. ACDI/VOCA also
reserves the right to enter into best and final negotiations with any responsive Offerors for all or part of the proposed scope.
E. VALIDITY OF PROPOSAL
Proposals submitted shall remain open for acceptance for 60 days from the last date specified for receipt of proposals. This
includes, but is not limited to, pricing, terms and conditions, service levels, and all other information. If your organization is
awarded the contract, all information in the RFP and negotiation process is contractually binding.
F. MINIMUM OFFEROR QUALIFICATIONS
Offerors submitting proposals must (1) be officially licensed to do such business in (insert country), (2) be able to receive USAID
funds and (3) not have been identified as a terrorist. In addition, Offeror may be required to provide the following information:
• Documentation to verify licensure (e.g., tax id, registration certificate, etc.)
• Demonstration of adequate management and financial resources to perform the contract
• Satisfactory records of performance history, integrity and business ethics permissions, insurance, and other required
permits: i). Obtaining all the necessary permissions for implementing the quantitative evaluation data collection. ii).
Adhering to country and local formalities and obtaining any required permits related to data collection from human
subjects and logistics of survey implementation, as well as health and accident insurance, salary, and taxes for all
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enumerators and supervisors. Deliverable: Evidence of insurances and permits for implementing survey and other data
collection activities in electronic form.
G. INTELLECTUAL PROPERTY RIGHTS
All tangible or intangible property created or acquired under this contract shall be the exclusive property of ACDI/VOCA and the
donor. The term “property” includes all data and reports associated with this engagement. Reference is made to Sections 12 and
13 in the business terms and conditions attached in Appendix A.
VIII. ATTACHMENTS
Appendix A: Purchase Order General Terms and Conditions
Appendix B: Sample Budget Format
Appendix C: Technical Proposal Submission Sheet
Appendix D: Maps of Cluster Payment Sites for Phase 1 and Phase 2
Appendix E: Focus Group Interview Questions
Appendix F: Beneficiary Household EVD Impact Criteria
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APPENDIX A. PURCHASE ORDER GENERAL TERMS AND CONDITIONS
GENERAL BUSINESS TERMS AND CONDITIONS
**These Terms and Conditions apply to all Purchase Orders**
1. Assignment. Vendor shall not assign, subcontract or transfer all or any portion this Purchase Order or any of its obligations without the express, prior written permission
of ACDI/VOCA.
2. Proprietary Information & Confidentiality. Vendor shall consider all data, documentation, drawings, specifications software and other information furnished by
ACDI/VOCA to be confidential and proprietary and shall not disclose any such information to any other person, or use such information itself for any purpose other
than that for which it was intended in completing this order, unless Vendor obtains written permission from ACDI/VOCA to do so. Vendor agrees to execute
ACDI/VOCA’s standard Non-Disclosure Agreement upon request.
3. Terms of Payment. Subject to any superseding terms on the face hereof, Vendor shall mail the invoice to the address listed in Box 6 of the Purchase Order and be
paid upon completion/acceptance of the required supplies/services. (A) TIMING OF PAYMENTS. Vendor shall be paid, in the currency on the face of this Purchase
Order, within thirty (30) days after ACDI/VOCA’s receipt of an acceptable invoice and ACDI/VOCA’s acceptance of the completed products/services in accordance
with (B) “Inspection and Acceptance” below, together with any required documents. ACDI/VOCA is under no obligation to pay Vendor’s invoices received later than
90 days after acceptance. Payment of Vendor invoices by ACDI/VOCA shall not constitute final approval of the invoices. All charges invoiced by Vendor may remain
subject to ACDI/VOCA and/or government/Client audit and subsequent adjustment. Vendor agrees to reimburse ACDI/VOCA for any costs disallowed by Client. (B)
INSPECTION & ACCEPTANCE. (1) Vendor shall work within professional standards covering the work and shall make such inspections as are deemed necessary to
insure Vendor compliance. (2) All deliveries shall be subject to final inspection by ACDI/VOCA. If deliverables or a service performed by Vendor is found to be
defective, Vendor shall be given the opportunity to correct any deficiencies within a reasonable period of time, not more than 10 days. If correction of such work is
impracticable, Vendor shall bear all risk after notice of rejection and shall promptly make all necessary replacements at its own expense, if so requested by ACDI/VOCA.
Vendor shall provide immediate notice to ACDI/VOCA of any potential failure on the part of its suppliers to provide supplies/services required. Vendor is responsible
for any deficiency on the part of its suppliers. Vendor shall be responsible for any costs of reprocurement as may be necessary for ACDI/VOCA to secure the
supplies/services as a result of Vendor’s inability to perform that exceed the agreed upon price herein. (C) LATE DELIVERIES. In addition to any remedies available to
it in the event of late delivery, ACDI/VOCA may deduct 1% of the amount invoiced for such delivery for each day said delivery was late. This will not exceed 10% of
the total value of the Purchase Order.
4. Performance. All services are to be performed to the satisfaction of ACDI/VOCA. If stated in the scope of work, time is of the essence with respect to the performance.
ACDI/VOCA shall not be billed at prices higher than those stated in this Purchase Order. ACDI/VOCA shall have no obligation to pay Vendor more than the fixed
price or ceiling price stated on the face of this Purchase Order.
5. Title and Risk of Loss. Title to and risk of loss of, each product and/or service to be delivered/provided shall, unless otherwise provided herein, pass from Vendor to
ACDI/VOCA upon acceptance of such product/service by ACDI/VOCA.
6. Force Majeure. Any non-performance or delay in performance of any obligation of either party under this Purchase Order may be excused to the extent such failure
or non-performance is caused by an event or condition beyond the reasonable control of the non-performing party, and which, by the exercise of due diligence, could
not be avoided or overcome (“Force Majeure”). However, in no event will any non-performance or delay in performance of any of Vendor’s suppliers or any labor
disruption affecting Vendor specifically, and not Vendor’s industry generally, constitute Force Majeure for Vendor. If Vendor is affected by Force Majeure, it will (i)
promptly provide notice to ACDI/VOCA, explaining the particulars and the expected duration of the Force Majeure and (ii) use its best efforts to remedy the
interruption or delay if it is reasonably capable of being remedied, and to mitigate the adverse effects of such interruption or delay on ACDI/VOCA, including
sourcing substitute providers of services from the market, at Vendor’s expense, in order to meet ACDI/VOCA’s required completion dates.
7. Warranty. Vendor warrants all supplies/services to be free from all material defects and expressly represents that all such required supplies/services are capable of
providing/performing the function service for which they were intended. Vendor agrees to pass on all manufacturers’ warranties to ACDI/VOCA. To the extent that
ACDI/VOCA is held financially responsible for any deficiencies in the services performed by the Vendor, the Vendor agrees to cure such deficiencies at the sole cost
to the Vendor. Vendor agrees to deliver/provide the products/services which are the subject-matter of this Purchase Order to ACDI/VOCA free and clear of all liens,
claims, and encumbrances. Vendor represents and warrants to ACDI/VOCA that: (i) it has no conflict of interest with respect to the Services to be performed for
ACDI/VOCA under this Purchase Order; (ii) it has not entered into any agreement, or executed any document, with any individual or other organization that will prevent
it from: (a) disclosing and assigning intellectual property in work product exclusively to ACDI/VOCA; and (b) performing any other obligation under this Purchase
Order; (iii) it will not enter into any such agreement, or execute any documents, which will create a conflict of interest or which will prevent it from freely performing
any obligation under this Purchase Order; and (iv) it will not knowingly incorporate confidential information of any person or entity not a party to this Purchase Order
into any materials furnished to ACDI/VOCA without prior written notice to ACDI/VOCA. Vendor further represents and warrants to ACDI/VOCA as follows: (i) no
kickback, bribe, gratuity or transfer of anything of value was offered, agreed to, or made, nor shall be made, to or for the benefit of any employee or representative of
ACDI/VOCA in return for or in connection with the award of this Purchase Order; (ii) the Vendor has not engaged in bid-rigging or other collusive agreements or
behavior with any actual or potential competitor for this Purchase Order or any other person, which behavior could have had the effect of lessening competition for the
award of this Purchase Order or of raising the price of the Deliverables or the Services procured; and (iii) all statements of material fact contained in any proposal,
response, certification, or questionnaire submitted by Vendor or any of its representatives in connection with the solicitation, award or negotiation of this Purchase Order
were true and complete when made.
8. Compliance with Law. Vendor’s performance of work and all products to be delivered shall be in accordance with any and all applicable regulations: executive orders,
Federal, State, municipal, local and host country laws and ordinances, and rules, orders, requirements and regulations. Such Federal laws shall include, but not be limited
to, the Fair Labor Standards Act of 1938 as amended, E.O. 11246, “Equal Opportunity,” as amended by E.O. 11375, “Amending Executive Order 11246 Relating to
Equal Employment Opportunity,” and as supplemented by regulations at 41 CFR Chapter 60, “Office of Federal Contract Compliance Programs, Equal Employment
Opportunity, Department of Labor”, the Copeland “Anti-Kickback” Act (18USC874 and 40USC276c and 18USC874 as supplemented by Department of Labor
regulations at 29CFRpart 3, the Davis-Bacon Act, as amended (40USC276a-a7) and as supplemented by Department of Labor at 29CFRpart 5, the Contract Work Hours
and Safety Standards Act (40USC327-333), and the Byrd Anti-Lobbying Amendment (31USC1352). Unless otherwise agreed, governing law shall be that of the District
of Columbia.
9. Suspension and Termination. ACDI/VOCA shall retain the right to direct Vendor to stop work (“Suspension”) at any time. Such direction must be in writing and
shall be effective for a period of no more than 30 days after which time Vendor may continue work absent direction to do so or a notice of termination at their own risk.
Under no circumstances shall Vendor receive more than the original value of this Purchase Order. “Termination”: ACDI/VOCA reserves the right to terminate this
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Purchase Order when: 1. deemed in the best interests of its client; or 2. if the Vendor defaults in performing this Purchase Order and fails to cure the default within 10
days after receiving a notice specifying the default. ACDI/VOCA shall be liable only for payment under the payment provisions of this Purchase Order for
services/deliverables completed and accepted before the effective date of termination. Payments for partial deliverables shall not be made unless explicitly authorized
by ACDI/VOCA in the Termination Letter. This paragraph shall not limit any legal rights to cancel this Purchase Order without further liability for articles not accepted
by ACDI/VOCA. This Purchase Order may be terminated at any time in the event Vendor commits an act of bankruptcy, files or has filed against the petition of
bankruptcy or insolvency or suffers any receivership or other similar petition to be filed for or against it, or is subject to any Suspension/Debarment or other action by
the USG. Vendor may be liable to reimburse ACDI/VOCA should ACDI/VOCA incur any additional costs as a direct result of such default termination.
10. Insurance & Work on ACDI/VOCA’s or ACDI/VOCA Client Premises. Vendor agrees to maintain the adequate insurance coverage against claims arising from
injuries sustained by Vendor on ACDI/VOCA’s facilities and agrees to be liable for all damages & claims arising against ACDI/VOCA for which the Vendor is
responsible. Vendor will maintain a comprehensive general liability insurance policy in the amount of at least $500,000 per occurrence or the standard, local business
practice. Purchase Orders which require performance outside the United States shall contain a provision requiring Worker's Compensation Insurance. The Vendor should
refer questions on this subject to the ACDI/VOCA representative named above in Block 6.
11. Independent Relationship. Vendor agrees that its relationship with ACDI/VOCA is that of an independent contractor and nothing in this Purchase Order shall be
construed as creating any other relationship. As such, Vendor shall comply with all applicable laws and assume all risks incident to its status as an independent contractor.
This includes, but is not limited to: compliance with all applicable laws, responsibility for all applicable taxes including VAT, income taxes, social security payments
and other such taxes that might occur, licenses, fees, insurance, etc. Neither the vendor nor anyone employed by it shall be, represent, act or be deemed to be an agent,
representative or employee of ACDI/VOCA.
12. Rights in Intellectual Property. Vendor acknowledges that all Deliverables and work product produced by Vendor, whether alone or jointly with others, in
connection with or pursuant to the Vendor’s performance under this Purchase Order shall be the sole and exclusive property of ACDI/VOCA. This includes all
writings, books, articles, computer programs, databases, source and object codes, and other material of any nature whatsoever, including trademarks, trade names, and
logos, that is subject to copyright protection and reduced to tangible form in whole or in part by Vendor in the course of Vendor’s service to ACDI/VOCA shall be
considered a work made for hire, or otherwise ACDI/VOCA property. Vendor hereby assigns and agrees to assign to ACDI/VOCA all of its respective rights, title and
interest in such Deliverables and work product, including without limitation all patents and patent rights and all applications for registration of the same, and, upon
being reduced to a tangible form, all copyrights therein. To the greatest extent permissible under U.S. copyright laws, each copyrightable element of the property and
work product first produced shall be a “work made for hire” in favor of ACDI/VOCA. For items and material of Vendor existing prior to or produced outside this
Purchase Order, and incorporated into Deliverables or work product delivered or produced pursuant to this Purchase Order, Vendor hereby grants and agrees to grant
to ACDI/VOCA an irrevocable, non-exclusive, fully transferable and sublicensable, royalty-free license to make, use, sell, copy, publish, perform, display, and
prepare derivative works from such items and material in connection with ACDI/VOCA’s beneficial use, enjoyment and disposition of such property and work
product. Vendor agrees to execute such documents of assignment or take such other action as ACDI/VOCA may reasonably request to evidence, perfect or effect the
transfer, recordation or protection of rights assigned or licensed.
13. Rights in Data. The Vendor understands and agrees that ACDI/VOCA may itself and permit others, including government agencies of the United States and other
foreign governments, to reproduce any provided publications and materials through but not limited to the publication, broadcast, translation, creation of other versions,
quotations there from, and otherwise utilize the work and material of this Purchase Order.
14. Indemnification. The Vendor shall indemnify, and hold harmless each of ACDI/VOCA and its directors, officers, employees and agents from and against all claims,
liabilities, losses, suits, costs, damages, and expenses, including reasonable attorneys’ fees and litigation expenses, that ACDI/VOCA may sustain by reason of Vendor’s
negligent or unlawful actions in connection with its performance under this Purchase Order, or a breach of any of Vendor’s warranties contained herein.
15. Claims and Disputes. In the event of any dispute, a claim by the Vendor must be made in writing and submitted to the ACDI/VOCA Vice President of Quality and
Compliance for a written decision. A claim by the Vendor is subject to a written decision by the Vice President of Contracts and Grants, who shall render a decision
within 60 days of receipt of the Vendor's claim. If an equitable resolution cannot be resolved, both Parties agree to settlement by arbitration in accordance with the
regulations of the American Arbitration Association in the District of Columbia, USA. The non-prevailing Party (as determined by the arbitrator) in the arbitration shall
pay all of the associated costs, expenses and attorney’s fees in connection with the arbitration and the cost of the arbitrator and any accountants or advisors which the
Parties agree to employ for the benefit of the arbitrator. The Subcontractor will proceed with performance of this Purchase Order pending final resolution of any claim.
16. Changes. ACDI/VOCA may - with the consent of the Subcontractor – make changes, revisions, additions, or deletions (collectively hereinafter called "changes")
in the Subcontract scope of services. ACDI/VOCA may make unilateral changes, with prior written notice to the Subcontractor, to this Purchase Order by written
order issued by ACDI/VOCA where required in writing by the Client. If any change causes an increase or decrease in the Subcontractor’s cost of, or the time
required for, the performance of any part of the Work, whether or not changed by any such change authorization, ACDI/VOCA shall make an equitable adjustment
and modify in writing the Subcontract as applicable. Any claim by Subcontractor for an adjustment under this paragraph must be asserted in writing, fully supported
by factual information, to ACDI/VOCA’s Prime Contracting Officer or designee within thirty (30) calendar days from the date of receipt by Subcontractor of the
written change authorization from ACDI/VOCA or within such extension of that 30-day period as ACDI/VOCA, in its sole discretion, may grant in writing at
Subcontractor's request prior to expiration of said period. The Subcontractor will not proceed with any changes unless notified to proceed in writing by the Prime
Contracting Officer.
17. Certifications. Vendor certifies by acceptance of this agreement that (i) neither it nor its principals is presently debarred, suspended, proposed for debarment,
declared ineligible, or voluntarily excluded from participation in this transaction by any U.S. Federal Government department of agency; (ii) neither it nor its
principals have been convicted of a narcotics offense or have been engaged in drug trafficking as defined in 22 CFR Part 140; (iii) neither it nor its principals are
designated affiliates as “specially designated nationals” by the Office of Foreign Asset Control of the U.S. Department of Treasury or UN Security Council Committee
1267 sanctions list; (iv) neither it nor its principals have been indicted or convicted on charges of terrorism or of providing support to terrorists; (v) Vendor agrees and
certifies to take all necessary actions to comply with Executive Order No. 13244 on Terrorist Financing; blocking and prohibiting transactions with persons who
commit, threaten to commit, or support terrorism. Note: Vendor is required to obtain the updated lists at the time of procurement of goods or services. The updated
lists are available at: www.sam.gov; http://www.treasury.gov/resource-center/sanctions/SDN-List/Pages/default.aspx; and
http://www.un.org/sc/committees/1267/aq_sanctions_list.shtml; (vi) neither it nor its principals have been indicted or convicted for violating the Trafficking in
Persons Policy; (vii) Vendor may not charge under this Purchase Order any item which has a source/origin from any restricted countries or prohibited sources, as
designated by the U.S. State Department. Further, ACDI/VOCA shall not issue purchase orders to entities with a source or nationality of: Cuba, Iran, Libya, North
Korea and Syria; and (viii) Vendor warrants that no offer, payment, consideration, or benefit of any kind, which constitutes an illegal or corrupt practice, has been
made or shall be made, either directly or indirectly, as an inducement or reward for the award of this Purchase Order. Any such practice will be grounds for
terminating or rescinding the award of this Purchase Order, in addition to any other remedies that may be available to ACDI/VOCA in such event. Violation of any of
these certifications is considered a material defect and will lead to the termination of this Purchase Order.
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18. Severability. If any provision of this Purchase Order is held to be invalid or unenforceable for any reason, the remaining provisions may continue in full force at
the discretion of ACDI/VOCA without being impaired or invalidated in any way. The invalid provision will be replaced with a valid provision which most closely
approximates the intent and economic effect of the invalid provision.
19. Order of Precedence. The rights and obligations of both Parties shall be subject to and governed by the following documents in order listed: (a) the cover page of
this Purchase Order; (b) the Business Terms and Conditions of this Purchase Order; (c) any Attachments to this Purchase Order; (d) the Client award noted at Block 9;
(e) the Federal Terms and Conditions of this Purchase Order. Any conflict occurring among these documents will be resolved in the stated order of precedence.
20. Compliance with Foreign Corrupt Practices Act. By accepting and implementing the terms of this agreement with ACDI/VOCA the awardee and/or contractor
certifies that neither it, nor any of its affiliates, partners, owners, officers, directors, employees, and agents have paid, offered, promised to pay or authorized payment
of, and will not pay, offer, promise to pay, or authorize payment of, directly or indirectly, any monies or anything of value to any government official, government
employee, political party, or candidate for political office for the purpose of influencing any act or decision of such person or of the government for the benefit of
ACDI/VOCA or the programs it implements. Further, the awardee and/or contractor agrees to report any suspected improper payment or activity to the ACDI/VOCA
Chief of Party or through the ACDI/VOCA Ethics Hotline https://secure.ethicspoint.com/domain/media/en/gui/26304/index.html
THE FOLLOWING CLAUSE APPLIES ONLY TO PURCHASE ORDERS IN WHICH WORK WILL BE PERFORMED IN WHOLE OR PART IN THE
U.S.
21. Anti-discrimination. Veterans Rule: "This contractor and subcontractor shall abide by the requirements of 41 CFR 60-300.5(a). This regulation prohibits
discrimination against qualified protected veterans, and requires affirmative action by covered prime contractors and subcontractors to employ and advance in
employment qualified protected veterans."
Disability Rule: "This contractor and subcontractor shall abide by the requirements of 41 CFR 60-741.5(a). This regulation prohibits discrimination against qualified
individuals on the basis of disability, and requires affirmative action by covered prime contractors and subcontractors to employ and advance in employment qualified
individuals with disabilities."
THIS CLAUSE APPLIES TO PURCHASE ORDERS THAT EXCEED $150,000
22. Access to Records. If this Purchase Order is a negotiated Purchase Order, ACDI/VOCA, US government donor agency, the Comptroller General of the United States,
or any of their duly authorized representatives, shall have access to any records of the contractor which are directly pertinent to this Purchase Order for the purpose of
an audit or examination.
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*The following tables of Terms & Conditions Apply to Purchase Orders under U.S. Government Prime Contracts Only*
FEDERAL TERMS AND CONDITIONS
This agreement is issued under a U.S. Government Prime Contract. Applicable clauses set forth below are incorporated by reference into this agreement with the
same force and effect as if they were set forth in full. A full copy of each clause may be obtained from the ACDI/VOCA Compliance Department. The term FAR
means Federal Acquisition Regulation, effective as of January 1, 2014. The terms, "Contractor," "Government" and "Contracting Officer" as used in these clauses
shall refer to the Vendor, ACDI/VOCA, and the ACDI/VOCA Compliance Administrator, respectively. This agreement is between Vendor and ACDI/VOCA
only and shall not be construed in any way to create a contractual relationship between Vendor and the U.S. Government. The Vendor shall not appeal directly to
the U.S. Government without the written consent/concurrence of the ACDI/VOCA Contract Administrator.
THESE CLAUSES AND STANDARD BUSINESS TERMS AND CONDITIONS APPLY TO ALL CONTRACTS
CLAUSE TITLE
Definitions
Restriction on Subcontractor Sales to the Government
Anti-Kickback Procedures 52.203-7
Taxpayer Identification
Data Universal Numbering System (DUNS)
Annual Representations & Certifications
Protecting Government’s Interest When Subcontracting
with Contracts Debarred, Suspended or Proposed for
Debarment
Material Requirements
Liquidated Damages (1% of Contract Value/Day)
Terms and Conditions – Simplified Acquisition
(Other Than Commercial Items)
Order of Precedence
Convict Labor (U.S. POs only)
Child Labor- Cooperation With Authorities and Remedies
Walsh-Healy Act
Prohibition of Segregated Facilities
Affirmative Action Compliance Equal Opportunity
Equal Opportunity for Special Disabled Veterans and
Veterans of the Vietnam Era and Other Eligible Veterans
(for POs over $100,000 only)
Affirmative Action for Workers With Disabilities
Employment Reports on Disabled Veterans and Veterans
of the Vietnam Era
FAR CITE
52.202-1
52.203-6
52.203-
52.204-3
52-204-6
52.204-8
52.209-6
52.211-5
52.211-11
52.213-4
52.215-8
52.222-3
52.222-19
52.222-20
52.222-21
52.222-25
52.222-26
52.222-35
52.222-36
52.222-37
CLAUSE TITLE
Combatting Trafficking in Persons
Privacy Act Notification
Restrictions on Certain Foreign Purchases
Patent Rights – Acquisition by the Government
Rights in Data – Special Works
Payments Under Time & Materials/Labor Hour Contracts
Disputes, Alternate I
Restrictions on Severance Payments to Foreign Nationals
Stop Work Order, Alternate I
Government Delay of Work
Changes-Fixed Price
Subcontracts
Inspection of Supplies – Fixed Price
Contractor Liability for Personal Injury and/or Property
Damage (applies only to POs for transportation services)
Contract Not Affected By Oral Agreement
Preference for U.S.-Flag Air Carriers
Preference for Privately Owned U.S.-Flag Commercial
Vessels
Termination For Convenience of the Government (Fixed
Price)
Termination (Cost Reimbursement) (for any cost reimbursable
elements
FAR CITE
52.222.50
52.224-1
52.225-13
52.227-13
52.227-17
52.232-7
52.233-1
52.237-8
52.242-15
52.242-17
52.243-1
52.244-2
52.246-2
52.247-21
52.247-27
52.247-63
52.247-64
52.249-2
52.249-6
THESE CLAUSES APPLY TO CONTRACTS FOR SERVICES
CLAUSE TITLE
Service Contract Act
Changes – Fixed Price Services, Alternate II
Changes – Time & Materials/Labor Hours
FAR CITE
52.222-41
52.243-1
52.243-3
CLAUSE TITLE
Inspection of Services – Fixed Price
Inspection – Time & Materials/Labor Hours
HBCU and Minority Institution Representations
FAR CITE
52.246-4
52.246-6
52.226-2
THESE FAR CLAUSES APPLY TO CONTRACTS $150,000 AND ABOVE
CLAUSE TITLE FAR CITE CLAUSE TITLE FAR CITE
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Certificate of Independent Price Determination
Gratuities
Cancellation, Rescission, and Recovery of Funds for Illegal or
Improper Activities
Price or Fee Adjustment for Illegal or Improper Activity
Certification and Disclosure Regarding Payment to
Influence Certain Federal Transactions
Limitation on Payments to Influence Certain Federal
Transactions
Printed or Copied Double-Sided on Recycled Paper
Certification Regarding Debarment, Suspension, Proposed
Debarment, and Other Responsibility Matters
Responsibility Matters
Updates of Information Regarding Responsibility Matters
Audit and Records – Negotiation
Integrity of Unit Prices
Price Re-determination – Retroactive
52.203-2
52.203-3
52.203-8
52.203-10
52.203-11
52.203-12
52.204-4
52.209-5
52.209-7
52.209-9
52.215-2
52.215-14
52.216-6
Payment for Overtime Premiums
Drug-Free Workplace
Authorization and Consent
Notice and Assistance Regarding Patent & Copyright
Infringement
Federal, State, and Local Taxes
Federal, State, and Local Taxes
Interest
Stop-Work Order
Competition in Subcontracting
Contractor Inspection Requirements
Limitation of Liability
Limitation of Liability – Services
Termination of Convenience for the Government (Fixed Price-
SF)
Default (Fixed-Price Supply and Service)
52.222-2
52.223-6
52.227-1
52.227-2
52.229-3
52.229-6
52.232-17
52.242-15
52.244-5
52.246-1
52.246-23
52.246-25
52.249-1
52.249-8
THESE CLAUSES APPLY TO USAID CONTRACTS
CLAUSE TITLE
Organizational Conflicts of Interest After Award
Language and Measurement
Source, Origin and Nationality (See AAPD 12-03)
Local Procurement
Insurance – Liability to Third Persons
Salary Supplements for Host Government Employees
Government Property – USAID Reporting Requirements
Title To and Care of Property
AIDAR CITE
752.209-71
752.211-70
752.225-70
752.225-71
752.228-07
752.231-71
752.245-70
752.245-71
CLAUSE TITLE
Marking
Family Planning and Population Assistance Activities
Health and Accident Insurance for AID Participant
Trainees
Conflicts Between Contract and Catalog
Required Visa Form for AID Participants
Approvals
Personnel
Acknowledgement and Disclaimer
Public Notices
AIDAR CITE
752.7009
752.7016
752.7018
752.7022
752.7023
752.7025
752,7027
752.7034
752.7035
19
APPENDIX B. SAMPLE BUDGET FORMAT
SAMPLE BUDGET FORMAT (INCLUDE BASE AND OPTION PERIODS, IF APPLICABLE)
Click Here to View ACDIVOCA EFSP Performance Evaluation RFP Annex C
20
APPENDIX C. TECHNICAL PROPOSAL SUBMISSION SHEET
(Complete this form with all the requested details and submit it as the first page of your technical proposal, with the documents requested above attached. Ensure that your proposal is authorized in the signature block below. A signature and authorization on this form will confirm that the terms and conditions of this RFP prevail over any attachments. If your proposal is not authorized, it may be rejected.)
Date of Technical Proposal:
RFP Number:
RFP Title:
We offer to provide the goods/services described in the Scope of Work, in accordance with the terms and conditions stated in Request for Proposal referenced above. We confirm that we are eligible to participate in public procurement and meet the eligibility criteria specified.
The validity period of our proposal is XX days/weeks/months from the time and date of the submission deadline.
TYPE OF BUSINESS/INSTITUTION (CHECK ALL THAT APPLY)
Offeror certifies that it is: ☐ Non U.S. Owned/Operated ☐ Government Owned/Operated
(If Non U.S. Owned/Operated is selected, continue to Anti-Terrorism Certification)
OR FOR US ORGANIZATIONS ONLY:
☐ Nonprofit ☐ For-Profit ☐ Government Owned/Operated
☐ Large Business ☐ Small Business ☐ College or University
☐ Women Owned ☐ Small and Disadvantaged Business
ANTI-TERRORISM CERTIFICATION
The Offeror, to the best of its current knowledge, did not provide, within the previous 10 years, and will take all reasonable steps to ensure that it does not and will not knowingly provide, material support or resources to any individual or entity that commits, attempts to commit, advocates, facilitates, or participates in terrorist acts, or has committed, attempted to commit, facilitated, or participated in terrorist acts. The Offeror also verifies that it does not appear on 1) the website of the Excluded Party List: www.epls.gov or 2) the website of the United Nations Security (UNSC) sanctions committee established under UNSC Resolution 1267 (1999) (the “1267 Committee”): http://www.un.org/Docs/sc/committees/1267/consolist.shtml. The undersigned declares s/he is authorized to sign on behalf of the company listed below and to bind the company to all conditions and provisions stated in the original RFP document including attachments from ACDI/VOCA.
Proposal Authorized By:
Signature: _______________________ Name: ___________________________
Position: ________________________ Date: ___________________________
Authorized for and on behalf of: (DD/MM/YY)
Company: _______________________________________________________________
Address: _______________________________________________________________
DUNS No.: ________________ Business Registration No. _________________
21
APPENDIX D: MAPS OF CLUSTER PAYMENT SITE S FOR PHASE 1 AND PHASE 2
SNAP+ PHASE 1 COMMUNITY CLUSTER PAYMENT SITES
EFSP PHASE 2 COMMUNITY CLUSTER PAYMENT SITES
22
APPENDIX E: FOCUS GROUP INTERVIEW QUESTIONS
Focus group interview questions for evaluation question 1: To what extent did households that participated in the EFSP achieve
food security and improved resilience.
Ask the set of questions below, or a similar set of questions, when conducting Focus Group Interviews with each these various
groups of program beneficiaries:
• Cash transfer beneficiaries
• VSLA members
• People who have started or supported the IGAs with Cash Transfer money,
• People that participated in ACDI/VOCA nutrition training
• People that participated in ACDI/VOCA household financial planning training
• People that received seed vouchers, post-harvest agricultural training, or other agriculture inputs
Q1: During the Ebola emergency, many households lost their main sources of food or income, what are some ways that your
participation in SNAP+/EFSP helped your household recover from the losses you experienced during the Ebola crisis?
Q2: What advantage you think you have that people who do not participate in SNAP+/EFSP do not have?
Q3: What are some benefits (gains) you have because of your participation in SNAP+/EFSP that you would not have if you were not
participating in SNAP+/EFSP?
Q4: If there was another emergency like the Ebola emergency, do you think your participation in SNAP+/EFSP would help you to
suffer less during the emergency? If yes, what are some of the negative impacts that you fell would not be as great because of your
participation in SNAP+/EFSP?
Q5: What are some of the benefits people who are not participating in SNAP+/EFSP would gain if they began participating in
SNAP+/EFSP?
Q6: How does your participation in SNAP+/EFSP help you to be prepared for the future?
Q7: What do you differently now after becoming a participant in SNAP+/EFSP that helps to make your household more food secure
or better prepared for unexpected problems or emergencies?
23
APPENDIX F: BENEFICIARY HOUSEHOLD EVD IMPACT CRITERIA
Community Identification Committee Criteria for their Initial Nomination of Households as Potential EFSP Beneficiaries
1) Household size increased during the Ebola emergency
• Household is caring for children who were orphaned during the Ebola emergency
• Household is caring for children who were abandoned during the Ebola emergency
• Household is caring for adults(s) who were widowed during the Ebola emergency
• Household is caring for adult(s) who were abandoned during the Ebola emergency
2) Spouse or other worked aged adult(s) died or left during the Ebola emergency
• Husband or wife of the household died during the Ebola emergency
• Some other working aged household member died during the Ebola emergency
• Working aged person(s) left during the Ebola emergency and has not returned
3) Children did not resume schooling after Ebola emergency was lifted
• Children were attending school before Ebola but did not return to school after school resumed
4) Household suffered loss of income generating activity or sold income earning assets during the Ebola emergency
• Household stopped an important income generation activity during the Ebola emergency and has not resumed the activity
• Household farm size decreased during the Ebola emergency
• Household that stopped farming during the Ebola emergency
• Household member lost their employment during the Ebola emergency
• Household sold income earning assets (motorcycle, sound system, etc.) during the Ebola emergency and has not replaced
them
• Household sold majority of their cattle or goats or their last female animal during the Ebola emergency and has not
replaced them