request for bids desk-top computers and...

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Request for Bids Desk-top Computers and Monitors

Requested by:

Lenawee Intermediate School District (LISD) Adrian, Michigan

Issue Date: August 4, 2015

Due Date: August 21, 2015 @ 11:00 AM EST

The Lenawee Intermediate School District (LISD) seeks bids from qualified vendors for the provision of 33 desk-top computers, 40 LED monitors, and 20 monitor stands pursuant to the specifications contained herein. About the Lenawee Intermediate School District The LISD is a regional educational service provider supporting 11 Lenawee County, Michigan local school districts. The District provides center-based career-technical and special education programs, professional development and non-instructional support services such as business, finance, information technology, and human resource functions. Project Specifications Respondents will provide a bid for the following items in the specified quantities: Apple iMac Quantity: 13 iMac 21.5"/GT750M 3.1GHz Quad-core Intel Core i7, Turbo Boost up to 3.9GHz NVIDIA GeForce GT 750M 1GB GDDR5 16GB 1600MHz DDR3 SDRAM - 2x8GB 1TB Serial ATA Drive @ 5400 rpm Magic Mouse Apple Wireless Keyboard (English) 1 Year Warranty Desk-top Computer Quantity: 20 Intel Xeon E3-1246v3 3.5GHz Quad Core 16GB of RAM Nvidia Quadro K2200 4GB Graphics Card 256GB Solid State Hard Drive DVD-RW NIC Win 8 Pro 3 Year Warranty LED Monitor Quantity: 40 20” LED Monitor Display

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Metal Dual Monitor Stands Quantity: 20 Monitor stands must be capable of holding two 20” monitors Respondents may bid all of the items, or may bid only select items. Project Schedule The LISD desires to integrate these computers and related hardware into its classrooms as quickly as possible. The District anticipates making a recommendation to the LISD Board of Education at its September 14, 2015, meeting. Respondents must include a delivery schedule for each item bid based on notice of acceptance of the bid being provided on September 15, 2015. Time is of the essence with respect to hardware delivery. Warranty Respondents must provide detailed information about all product warranties, including manufacturer warranties and service plan options, if any. The selected respondent will transfer to the LISD all manufacturer warranties for all components of the computer systems, including software. Delivery Delivery will be FOB LISD TECH Center, 4107 N. Adrian Highway, Adrian, MI 49221. Risk of loss remains with the respondent until such time as the goods are received and accepted by the LISD. General Conditions The following general conditions are imposed on all proposals submitted in response to this RFP: 1. Proposed prices represent an offer to contract on the part of bidder, and all proposed prices must remain in effect for at least ninety (90) days from the date of receipt of the bid by LISD. 2. No bidder may withdraw a proposal after submission of the proposal to LISD except in case where a bidder demonstrates to LISD’s satisfaction that a material and substantial mistake was made in preparing the proposal, in which event the bidder has 24 hours after receipt of the bid to deliver to the LISD, a notice in writing that he/she desires to withdraw his/her proposal and stating the reasons therefore. Once a proposal is withdrawn, it may not be re-submitted. Furthermore, if a bidder makes an error in extension of prices in a bid, the unit price shall govern at the district of the District. 3. The LISD reserves the right to waive any informalities or immaterial omissions or defects in any proposal. In the case of error in the extension of prices in the bid or other arithmetical error, the unit (line-item) price shall govern. 4. The LISD will not pay any costs associated with the preparation of submission of any bids in response to this RFP. 5. LISD reserves the right to reject any and all bids or accept part and reject part of any bid, with or without cause and for any reason.

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6. The LISD is a public school district and thus is exempt from any and all sales and/or service taxes. Do not include such taxes in the proposal figures. The LISD will furnish the successful bidder with tax exempt certificates upon request. 7. The selected vendor must not be currently debarred, suspended, or proposed for debarment by any federal entity. Submission of a bid in response to this request for bids represents respondent’s acknowledgement that respondent is not debarred, suspended, or proposed for debarment by any federal agency. 8. All deviations from the specifications must be specified in writing by the bidder at the time that the formal bid is submitted. The absence of a written list of requested deviations or exceptions when the bid is submitted will result in the bidder being held strictly liable to the District for the specification or requirements as written. The LISD reserves the right to accept or reject any requested exception or deviation. The preceding list is provided for informational purposes only, and is in no way intended to be an exclusive list of the terms and conditions that may be imposed upon the responding firm by LISD through a formal contract, a copy of which is attached to this RFP. The LISD reserves the right to reject any and all bids received with or without cause, and reserves the right to select the bid or bids which is or are determined to be in the best interest of the LISD. SUBMISSION REQUIREMENTS Proposals submitted in response to this RFB are to follow the outline described below and must address all requested information. Any additional information that respondent wishes to include that is not specifically addressed below should be included in the appendix to the bid. A. BID FORM Respondents should complete the attached bid form in its entirety, including proposed fees for the provision of the goods requested in this RFB. Attached with the bid form must be a detailed (line-itemed) quotation for all items specified. B. SPECIFICATION SHEETS & PRODUCT MARKETING BOOKS Respondents must include one specification sheet and/or product marketing book for each item specified and any alternate equipment included in respondent’s bid. C. PROJECT SCHEDULE Respondents must provide a proposed schedule of work including a delivery date for each item. D. WARRANTY INFORMATION Respondents must provide detailed information about all product warranties which are included and/or available for purchase, including any service plans that may be available. Respondents must include a statement that indicates that all manufacturer warranties will be transferred to the LISD with delivery of the equipment. E. PROPOSAL FORMS The following LISD proposal forms must be completed and included with all bids:

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1. Michigan-based Business - Consistent with Michigan law, the LISD has adopted and implemented a policy that extends a preference to Michigan-based businesses submitting a proposal pursuant to this request for proposals. Solely for the purposes of determining the value of a bid for purposes of an award, the bid price of a Michigan-based business that is bidding in accord with this request for proposals shall be reduced by a factor of the lesser of 5% or $10,000. For all other purposes, the bid price shall remain as stated in the proposal. In order to be considered for such a preference, a bidder must satisfy the definition of a Michigan-based business as found in MCL 18.1268 and shall provide a completed copy of the consent form affixed to this RFP, as well as any additional consent necessary to permit LISD to verify the firms’ status as a Michigan- based business through the Michigan Department of Treasury. Additional consent must be provided by the bidder with 24 hours of request by LISD. Failure to satisfy the statutory definition of a Michigan- based business and/or failure to provide the necessary and/or additional consent to permit the LISD to verify the proposer’s status as a Michigan-based business through the Michigan Department of Treasury, shall result in the forfeiture of any preference for which the bidder may qualify, including, but not limited to the Michigan- based business preference. Qualified firms should affix a completed copy of the attached Michigan-based business certification and verification form. (This form applies to Michigan-based businesses only.) 2. Familial Relationship Disclosure – Bidders must include a sworn and notarized statement disclosing any familial relationship that exists between the owner or any employee of the bidder and any member of the LISD Board of Education and/or the LISD Superintendent. Bids which do not include a sworn and notarized familial relationship disclosure will not be considered or accepted by the Board. 3. Iran Economic Sanctions Act Compliance – Bidders must include a completed copy of the attached LISD Iran Economic Sanctions Act compliance form. 4. Suspended or Debarred Vendor Form – Bidders must include a completed copy of the attached suspended or debarred vendor form certifying that the bidder is not a federally suspended or debarred vendor. 5. Conflict of Interest Form – Bidders must include a completed copy of the attached conflict of interest form certifying that the bidder does not have a conflict of interest with any LISD Board member, staff member, or agent. Please identify any specific support, information and other needs that may be requested of the LISD. All bids must be submitted to Nicholas Adams, Director of Technology, 4107 N. Adrian Highway, Adrian, Michigan 49221 or via electronic mail to [email protected]. Bids must be received by LISD at or before 11 AM, EST on August 21, 2015. The LISD Board of Education may not consider or accept a bid that is received after the date and time specified in this RFB. Questions and Addenda

mailto:[email protected]

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Please direct all questions regarding this request for proposals to Nicholas Adams via email at [email protected]. Questions will only be addressed via email so that responses can be shared with all interested parties in the form of addenda to the RFB. Thus, please send questions as quickly as possible.

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LENAWEE INTERMEDIATE SCHOOL DISTRICT DESK-TOP COMPUTERS AND MONITORS

BID FORM This offer has been prepared after our examination of the complete specifications, together with their related documents, and our examination of the conditions surrounding performance of the proposed work including the availability of materials, equipment, and labor. The undersigned submits the following offer to enter into a contract with the Lenawee Intermediate School District and agrees to furnish all labor, material, equipment, and service to complete performance in accordance with this RFB: Bidder’s Name: _______________________________________________________________________ Bidder’s Address: _____________________________________________________________________ Authorized Representative Name: ______________________________ Phone: ___________________ Addenda The undersigned acknowledges receipt of the following addenda and has included the cost thereof in the lump sum base bid: No. 1, dated _________________________ No. 2, dated ____________________________ Apple iMac Computer (including keyboard, mouse, and operating software): Cost per computer: _____________________________________________________________ (dollars) Cost for 13 quantity: ____________________________________________________________ (dollars) Desk-top Computer Cost per computer: _____________________________________________________________ (dollars) Cost for 20 quantity: ____________________________________________________________ (dollars) LED Monitor Cost per monitor: ______________________________________________________________ (dollars) Cost for 40 quantity: ____________________________________________________________ (dollars) Metal Dual Monitor Stands Cost per stand: ________________________________________________________________ (dollars) Cost for 20 quantity: ___________________________________________________________ (dollars)

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Respondents MUST attach to this bid form a detailed list of all goods to be provided (this should include an itemized list of the cost of all items requested by LISD). Failure to provide an itemized budget depicting all anticipated costs may result in rejection of respondent’s bid. I certify that the information contained on this form is true and accurate and that the presentation of this information to the LISD represents an offer to contract and that acceptance by LISD of this offer will bind me to performance under the terms and conditions of the RFB, including the delivery schedule provided to the LISD in my response. I further understand that time is of the essence with respect to delivery of the goods. _____________________________________________________ ___________________ Signature Date

Lenawee Intermediate School District Proposal Form – Conflict of Interest Certification

Modified on August 28, 2014

Conflict of Interest Certification The undersigned, the owner or authorized officer of __________________________________________ (the “Bidder”) hereby certifies and affirms that no Board member or officer, employee, or agent of the Lenawee Intermediate School District, which was involved in the solicitation of the request for bid/proposal, or is likely to be involved in any negotiation, renegotiation, approving or representation of or on behalf of the Lenawee Intermediate School District, has any pecuniary or beneficial interest, direct or indirect, in Bidder or Bidder’s business as is defined in MCL 15.322 et seq. ***Vendors that believe a conflict of interest exists are not necessarily excluded from doing business with the Lenawee Intermediate School District, however the conflict must be disclosed and certain procedures must be followed regarding the awarding of any bid. Vendors that believe a conflict exists or may exist should contact the Lenawee Intermediate School District’s Executive Director of Business and Finance prior to the submission of any bid/proposal at 517.265.1640. Furthermore, the undersigned affirms that it has not provided any gifts, favors, or other benefits to Lenawee Intermediate School District Board members, officers, employees, or agents, which could reasonably be deemed to influence their recommendation regarding the Bidder’s proposal/bid. And, if the Bidder is awarded a contract with the Lenawee Intermediate School District, Bidder further affirms that it will not provide any gifts, favors, or other benefits to Lenawee Intermediate School District Board members, officers, employees, or agents of a value which exceeds the amount established annually by the Michigan Department of Education. This amount is available by contacting the Executive Director of Business and Finance at 517.265.1640. Bidder Name: ______________________________________________ Bidder EIN #: ______________________________________________ By: ______________________________________________________ Authorized Representative Name: ______________________________ Its: ______________________________________________________ Date: ____________________________________________________ State of _________________) )ss. County of ________________) This instrument was acknowledged before me on the _____ day of _________________, _______, by _______________________________.

____________________________________ Notary Public

____________________ County, _________

My commission expires: _______________

Lenawee Intermediate School District Proposal Form – Iran Economic Sanctions Act Compliance


AFFIDAVIT OF COMPLIANCE IRAN ECONOMIC SANCTIONS ACT

The undersigned, the owner or authorized officer of __________________________________________ (the “Bidder”) pursuant to the compliance certification requirement contained in the Lenawee Intermediate School District’s Board Policy (8120) and the request for bids/proposals, hereby certifies, represents, and warrants that the Bidder, including its officers, directors, and employees, is not an “Iran Linked Business.” “Iran Linked Business” means either of the following: 1. A person engaging in investment activities in the energy sector of Iran, including a person that provides oil or liquefied natural gas takers or products used to construct or maintain pipelines used to transport oil or liquefied natural gas for the energy sector of Iran. 2. A financial institution that extends credit to another person, if that person will use the credit to engage in investment activities in the energy sector of Iran. MCL 129.312(e)(i-ii). Furthermore, the Bidder, if awarded a contract by the Lenawee Intermediate School District, affirms that it will not become an “Iran Linked Business” at any time during the course of performing under the contract. The Bidder further acknowledges and understands that any person who is found to have submitted a false certification is responsible for a civil penalty of not more than $250,000.00 or two times the amount of the contract or proposed contract for which the false certification was made, whichever is greater, the cost of the Lenawee Intermediate School District’s investigation, and reasonable attorney fees, in addition to the fine. Furthermore, a person who submitted a false certification shall be ineligible to bid on a request for proposal for three years from the date the public entity determines that the person has submitted the false certification. MCL 129.315. Bidder Name: ______________________________________________ By: ______________________________________________________ Authorized Representative Name: ______________________________ Its: ______________________________________________________ Date: ____________________________________________________ State of _________________) )ss. County of ________________) This instrument was acknowledged before me on the _____ day of _________________, _______, by _______________________________.

____________________________________ Notary Public

____________________ County, _________

My commission expires: ________________

Lenawee Intermediate School District Proposal Form – Michigan Business Certification


Michigan Business Certification & Authorization for Verification

The undersigned, the owner or authorized officer of __________________________________________ (the “Bidder”) hereby certifies that it has submitted a bid or proposal to the Lenawee Intermediate School District and that the Bidder is a “Michigan Business” as defined in MCL 18.1268(1) and (2). The Bidder certifies that it has, within the 12 months immediately preceding the bid/proposal deadline or for the period that the business has been in existence, if the business is a newly established within the 12 months immediately preceding the bid deadline: 1. Filed a Michigan single business tax return or Michigan business tax return showing a portion or all of the income tax base allocated or apportioned to the state of Michigan pursuant to the former single business tax act, 1975 PA 228, or the Michigan business tax act, 2007 PA 36, MCL 208.11101 to 208.1601. 2. Filed a Michigan income tax return showing income generated in or attributed to the state of Michigan. 3. Withheld Michigan income tax from compensation paid to the bidder’s owners and remitted the tax to the department of treasury. The Bidder further certifies that its filing or withholding satisfying the above criteria was more than a nominal filing for the purpose of gaining the status of a Michigan business, but shall indicate a significant business presence in the state, considering the size of the business and nature of its activities. The Bidder hereby authorizes the Michigan Department of Treasury to verify that the Bidder has or has not satisfied at least one of the above-enumerated criteria. This authorization shall permit the Michigan Department of Treasury to disclose the verifying information to the Lenawee Intermediate School District in accordance with the procedures established by Section 28 of 1941 PA 122, MCL 205.28 and Section 623a of 1976 PA 451, MCL 380.623a. Bidder Name: ______________________________________________ Bidder EIN #: ______________________________________________ By: ______________________________________________________ Authorized Representative Name: ______________________________ Its: ______________________________________________________ Date: ____________________________________________________ State of _________________) )ss. County of ________________) This instrument was acknowledged before me on the _____ day of _________________, _______, by _______________________________.

____________________________________ Notary Public

____________________ County, _________


Lenawee Intermediate School District Proposal Form – Familial Disclosure


Familial Disclosure Statement The undersigned, the owner or authorized officer of __________________________________________ (the “Bidder”) hereby discloses the following familial relationships between the owner or any employee of the Bidder and any member of the Lenawee Intermediate School District Board of Education and/or the Lenawee Intermediate School District Superintendent. The Lenawee Intermediate School District Board of Education is comprised of the following members: Victor Hogue, Richard Germond, Carrie Dillon, James Hartley, and Robert Vogel. The Lenawee Intermediate School District Superintendent is James Philp. The following information describes the existing familial relationships: Owner/Employee Name Related To Relationship 1. _______________________ ______________________ _________________________ 2. _______________________ ______________________ _________________________ 3. _______________________ ______________________ _________________________ 4. _______________________ ______________________ _________________________ (Attach additional sheets if necessary)

□ No familial relationships exist. (check box only if no familial relationship exists) Bidder Name: ______________________________________________ Bidder EIN #: ______________________________________________ By: ______________________________________________________ Authorized Representative Name: ______________________________ Its: ______________________________________________________ Date: ____________________________________________________ State of _________________) )ss. County of ________________) This instrument was acknowledged before me on the _____ day of _________________, _______, by _______________________________.

____________________________________ Notary Public

____________________ County, _________

My commission expires: ______________

Lenawee Intermediate School District Proposal Form – Suspended or Debarred Vendor Certification


Suspended or Debarred Vendor The undersigned, the owner or authorized officer of __________________________________________ (the “Bidder”) hereby certifies and affirms that it and its principals are not debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded by any Federal department or agency from doing business with the Federal Government. Information regarding whether or not a business is suspended or debarred is available at the Federal System for Award Management website (www.sam.gov). Bidder Name: ______________________________________________ Bidder EIN #: ______________________________________________ By: ______________________________________________________ Authorized Representative Name: ______________________________ Its: ______________________________________________________ Date: ____________________________________________________ State of _________________) )ss. County of ________________) This instrument was acknowledged before me on the _____ day of _________________, _______, by _______________________________.

____________________________________ Notary Public

____________________ County, _________


http://www.sam.gov/

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