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REPUBLIC OF THE PHILIPPINES

DEPARTMENT OF EDUCATION REGION XII

City of Koronadal, Philippines Telefax No. (083) 228-8825; email: [email protected]

Website: depedroxii.org

June 28, 2016

REGION MEMORANDUM

2nd Quarter Regional Monitoring and Evaluation and Plan Adjustment (RMEPA)

cum 6th Regional Management Committee (ManCom) Meeting

To : Asst. Regional Director

Schools Division Superintendents

Asst. Schools Division Superintendents

RO and SDOs Functional Division Chiefs

1. The 2nd Quarter Regional Monitoring and Evaluation and Plan Adjustment

(RMEPA) cum 6th Regional Management Committee (ManCom) Meeting is

scheduled on July 11-12, 2016 at The Farm @ Carpenter Hill, City of Koronadal.

2. The objectives of the 2-day activity are the following:

2.1 2nd Quarter RMEPA

2.1.a Present division updates on special programs and projects

implementation contributing to increasing access to education;

2.1.b Identify issues and concerns needing Region and Central Offices action;

2.1.c Document progress of enrolment and Senior High School implementation

specifically the curriculum support systems; and

2.1.d Gather Most Significant Stories relative to the initial progress of the

implementation

2.2. 6th Regional ManCom

2.2.a Discuss latest DepEd issuances relevant to the implementation of the

different programs and projects; and

2.2.b For the SDOs to present their respective Division Reading Program and

the status of their implementation of the Rationalization Program

3. Participants are the Schools Division Superintendents, Asst. Schools Division

Superintendents, RO and SDOs functional division chiefs, Regional Education Program

Supervisors and MANCOM secretariat. No proxy is allowed.

Region/Division Participants

Regional Office Regional Director 1

Asst. Regional Director 1

FD Chiefs 8

Regional Education Program Supervisors 20

Secretariat 8

Schools Division SDS 9

mailto:[email protected]





Office ASDS 11

CID & SGOD Chiefs 18

TOTAL 76

4. The Schools Division Superintendents are advised to present a 15-minute

PowerPoint presentation during the RMEPA and a 10-minute presentation of

Division Reading Program and Updates of Rationalization Program implementation

during the 6th RMANCOM. Attached is enclosure 2: 2nd Quarter RMEPA and 6th

RMANCOM Toolkits for reference

5. Food, venue and materials for the two-day conference and the accommodation of

participants from Cotabato City, Cotabato Province and Kidapawan City shall be borne

by the Regional Office MOOE while transportation and other related expenses of the

division participants shall be charged against local funds, subject to the usual

accounting and auditing rules and procedures.

6. Attached is the Indicative Schedule of Activities for reference and guidance of all

concerned.

7. Wide dissemination and compliance to this Memorandum is directed.

DR. ARTURO B. BAYOCOT, CESO V

OIC-Regional Director

Enclosure: as stated

Reference: as stated Allotment:

To be indicated in the perpetual index under the following subjects: Management Committee Meeting Programs and Projects Monitoring and Evaluation

khl/pprd&essd






Inclosure 1 to Region Memo series 2016: Indicative Schedule of Activities for the 2nd Quarter Regional

Monitoring and Evaluation and Plan Adjustment cum 6th Regional Management Committee

(ManCom) Meeting

2nd Quarter Regional Monitoring, Evaluation and Plan Adjustment (RMEPA)

July 11, 2016

TIME ACTIVITY PERSON RESPONSIBLE

7:00-9:00AM Travel Time & Arrival

9:00-9:30AM Registration Secretariat

9:30-10:00AM Opening Program

Invocation:

Welcome Remarks

Introduction of Participants & Program Committee Members

MESSAGE:

Statement of Purpose & Objectives of the 2nd Quarter

RMEPA

c/o QAD

Dr.Evelyn P. Fetalvero, CESO V

OIC-Asst. Regional Director

Dr. Arturo B. Bayocot, CESO V


Luz Lalli L. Ferrer

Chief, QAD

Schools Divisions Presentation Program Facilitators: Agney C. Taruc, REPS and Norman S. Valerso, REPS

10:00-10:30AM Cotabato Province

SDS Omar A. Obas, CESO VI

Lead Discussant:

Macario O. Ontal, Chief CLMD Synthesizer: Gilbert B. Barrera, REPS Discussant members: All Regional Education Program Supervisors

10:30-11:00AM Kidapawan City SDS Kahar H. Macasayon, CESO V

Lead Discussant:

Napoleon J. Gio, Chief ESSD

Synthesizer: Gilda G. Orendain, REPS Discussant members: All Regional Education Program Supervisors

11:00-11:30AM Cotabato City OIC-SDS Concepcion F. Balawag

Lead Discussant:

Luz Lalli L. Ferrer, Chief QAD

Synthesizer: Jade Palomar, REPS Discussant members: All Regional Education Program Supervisors

11:30-12:00PM South Cotabato OIC-SDS Crispin A. Soliven, Jr.

Lead Discussant: Heria S. Abpi, Chief HRDD

Synthesizer: Regan B. Dagadas, REPS Discussant members: All Regional Education Program Supervisors






12:00-1:00PM LUNCH

1:00-1:30PM Tacurong City OIC-SDS Romelito G. Flores, CESO VI

Lead Discussant: Shirley G. Saur, OIC-Chief PPRD

Synthesizer: Magdaleno C. Duhilag, Jr.

REPS Discussant members: All Regional Education Program Supervisors

1:30-2:00 PM Sultan Kudarat SDS Raphael C. Fontanilla, CESO V

Lead Discussant:

Fatima I. Adza, Chief ASD

Synthesizer: Gerardo M. Magno, REPS Discussant members: All Regional Education Program Supervisors

2:00-2:30PM Koronadal City OIC-SDS Leonardo M. Balala

Lead Discussant:

Melinda A. Rivera, Chief FTAD

Synthesizer: Emily F. Enolpe, REPS Discussant members: All Regional Education Program Supervisors

2:30-3:00PM General Santos City SDS Gildo G. Mosqueda, CESO V

Lead Discussant: Ma. Lourdes A. Sanchez, Chief FMD

Synthesizer: Josenette B. Brańa, REPS Discussant members: All Regional Education Program Supervisors

3:00-3:30PM Sarangani Province SDS Isagani S. Dela Cruz CESO V Lead Discussant:


Synthesizer: Shirley S. Bulosan, REPS Discussant members: All Regional Education Program Supervisors

Over-all Synthesizer: Kathrine H. Lotilla, PDO IV

Process Observers: Grace Patrice Mondragon, REPS & Nida Lumunsad, Reg’l Coordinator

3:30-4:00PM Summary of RFTAT Findings on SHS M&E

Melinda A. Rivera, Chief FTAD

4:00-4:30PM Summary & Agreement of the 2nd

Quarter RMEPA


4:30-5:00PM Next Steps Dr. Arturo B. Bayocot, CESO V OIC-Regional Director






6th RMANCOM INDICATIVE SCHEDULE OF ACTIVITIES

July 12, 2016

TIME ACTIVITY PERSON RESPONSIBLE

6:30-

7:00AM

Tree Planting Carpenter Hill Elementary School,

Barangay Carpenter Hill, City of

Koronadal

7:00-7:30 REGISTRATION RMANCOM Secretariat

7:30-8:00 Opening Program

Invocation – Government Employees’ Prayer

Regional Hymn

RMANCOM Secretariat

RMANCOM Secretariat

8:00-

10:00AM

10:00-

MANCOM Proper:

Approval of the 4th RMANCOM Minutes of the Meeting

Business Arising from the Previous Minutes of

the Meeting

RO Functional Division Chief’s Time: (15 minutes)

A.1. DO 44, s. 2016 - Guidelines on the School-to-

School Partnerships for Fiscal Year 2016;

A.2. DO 49, s. 2016 - Guidelines on the Hiring of

Contractual (Full-time and Part-time) Teachers in

Senior High School; A.3. DO 47, s. 2016 - Omnibus Policy on

Kindergarten Education;

A.4. DO 39, s. 2016 - Adoption of the Basic

Education Research Agenda;

A.5. DO 38, s. 2016 - Clarifications and Additional Information to DepEd Order No. 46, S. 2015

(Detailed Guidelines on the Implementation of the

Senior High School (SHS) Voucher Program);

A.7. DO 32, s. 2016 - Addendum to DepEd Order

No. 3, S. 2016 (Hiring Guidelines For Senior High

School (SHS) Teaching Positions Effective School Year (SY) 2016-2017);

A.8. DO 31, s, 2016 - Implementing Guidelines on

the Release and Utilization of Maintenance and

Other Operating Expenses (MOOE) Allocations of

Senior High Schools A.9. Update on Applications for Principals’ Test



ESSD

CLMD

CLMD

PPRD

QAD

CLMD

FMD

QAD

Asst. Regional Director’s Time

B.1. DO 42, s. 2016 - Policy Guidelines on Daily

Lesson Preparation for the K to 12 Basic Education

Program;

B.2 DO 36, s. 2016 - Policy Guidelines on Awards

and Recognition for the K to12 Basic Education

Program B.3. DO 35, s. 2016 - The Learning Action Cell as a

Evelyn P. Fetalvero, CESO V

OIC-Asst. Regional Director






10:30PM

10:30-

12:00PM

12:00-

1:00PM

1:00-

3:00PM

K to 12 Basic Education Program School-Based

Continuing Professional Development Strategy for

the Improvement of Teaching and Learning

SDS 10-minute presentation on Division Reading Program & Rationalization

Program Implementation

Cotabato Province SDS Omar A. Obas, CESO VI

Kidapawan City SDS Kahar H. Macasayon, CESO V

Cotabato City OIC-SDS Concepcion F. Balawag

Tacurong City OIC-SDS Romelito G. Flores, CESO VI

Sultan Kudarat SDS Raphael C. Fontanilla, CESO V

South Cotabato OIC-SDS Crispin A. Soliven, Jr.

Koronadal City OIC-SDS Leonardo M. Balala

General Santos City SDS Gildo G. Mosqueda

Sarangani SDS Isagani S. Dela Cruz, CESO V

LUNCH

Regional Director’s Time

C.1. Strengthening Division Reading Program C.2. DO 40, s. 2016 - Approval and Implementation of the Revised Rationalized Staffing Pattern for the School Health and Nutrition Units of the Department of Education C.3 RO QAME mechanisms on the implementation of Rationalization Program in the Schools Division Offices; C.4. DO 46, s. 2016 - Implementing Rules and Regulation of Republic Act No. 10743 (An Act Declaring the Fifth Day of October of Every Year as the National Teachers’ Day otherwise known as the National Teachers’ Day) C.5. Awards and Recognition of Teaching and Teaching-Related positions. C.6. DO 41, s. 2016 - Additional Guidelines to DepEd Order No. 19, s. 2016 (Guidelines on the Organizational Structures and Staffing Patterns of Stand-alone and Integrated Public Senior High Schools (SHS); and C.7. DO 49, s. 2016 - Guidelines on the Hiring of Contractual (Full-time and Part-time) Teachers in Senior High School



3:00-3:30 Agreement, Next Steps and Adjournment Dr. Arturo B. Bayocot, CESO V







Enclosure 2: 2nd Quarter RMEPA & 10-Minute 6th RMANCOM Toolkits

TOOLKIT FOR 2nd QUARTER RMEPA

Theme: Enrolment and Senior High School Implementation

To ensure a comprehensive Completed Staff Work (CSW), this toolkit serves as

data analysis tool designed to facilitate quantitative and qualitative analysis. It outlines

the process questions to be used by the Region and Divisions to systematically

document the initial progress of the department programs. Questions are arranged to

reveal and explain the results, why and how these can be remedied and/or sustained.

Maximize the use of dashboards and segmentation in presenting the results. This 2nd

Quarter RMEPA is specifically designed to document progress of enrolment and

Senior High School implementation specifically the curriculum support systems.

I. Program Implementation Progress

1. Present the S-Curve of the overall physical accomplishment and utilization of

each program identified below:

IP and Muslim Education, Special Education, TechVoc Education, Science

Technology and Engineering, Multigrade Education, School Feeding Program,

Support Program for the Arts & Sports (SPA/SPS), Adopt-A-School Program

and Abot – Alam, BUB Projects, Reading Program;

2. Present the S-Curve of the total number of schools implementing the Enhanced

School Improvement Plan against the total number of existing schools

3. Highlight program or outputs that were delayed and explain causes of delay.

Suggest adjustments.

4. Explain causes of poor utilization of resources and suggest how these can be

mitigated.

5. Highlight Most Significant Change stories regarding the contribution of

programs and projects to the lives of the learners, teachers, school and

education stakeholders.

6. If needing assistance to facilitate program implementation, ask assistance from

the RO or CO. Be specific in the assistance or actions needed from RO/CO.






II. Overall Division Performance

A. Focus on the overall division performance on enrolment

B. Analyze, present and discuss the 3 SYs (SY 2014-2015 to SY 2016-2017)

indicators on:

Enrolment rate (Elementary, Junior High School and Senior High School)

A. Provide a comparative analysis of enrolment for 3 SYs (SY 2014-2015 to

SY 2016-2017) of recipient schools implementing the identified

programs. Pinpoint the segment/s needing focus. The following are

samples:

I. Year to year analysis of growth in enrolment

II. Type of schools to determine which segment or type of school needs

support in improving enrolment rate

III. Learner groupings such as gender; and age.

B. Explain the increase or decrease trend

Analysis/Explanation

Significant Increase

1. If enrolment is increasing, what areas/school registered the highest significant

increase? Is the division increase consistent with the region-wide increase in

enrolment?

2. What external factors contributed to such increase?

3. What internal factors contributed to the increase? Please specify programs,

policies, and initiatives of DepEd.

No significant Increase

1. Why is there no significant increase in enrolment? What are the hindering

external factors?

Decrease in Enrolment

1. What areas/schools are suffering from decreasing enrolment in the last

three years?

2. What are the barriers or external factors that prevented school age learners

to access schooling? Calamity? Conflict? Changes in environment (Please

specify)

3. What are the bottlenecks or internal factors that contributed to the

decreasing enrolment? Were there policies that excluded some learners in

enrolling school? Please specify.






4. What were the limitations of existing programs on enrolment? Please

specify.

5. Resources. Please specify and describe limitations in resources.

III. Division Senior High School Implementation

Focus on the overall division senior high school profile and curriculum

support systems progress

Analyze, present and discuss the following data:

Public and Private Grade 10 completers of SY 2015-2016 versus Grade

11 Enrolment of SY 2016-2017

Total number of Grade 11 Enrollees of SY 2016-2017 (Secondary)

disaggregated by public and private schools and SUCs; and

SHS enrolment public, and private schools and SUCs, by

gender/track/strand

SHS Enrolment of public, private schools and SUCs disaggregated Grade

10 completers of SY 2015-2016, RBEC graduates, PEPT, A&E, and PVT

Passers

Total number of public, and private schools and SUCs Program Offering

by Track and Strand.

IV. Highlight curriculum support systems or outputs that were delayed or with

issues and explain causes of delay and issues. Suggest adjustments

particularly on:

A. Status on the total number of SHS teachers requirement per track/strand

and specialization versus SHS Teacher items created and filled/deployed by

rank

Present and discuss total number of SHS teacher hired disaggregated as

displaced HEIs faculty and internal DepEd teachers.

In terms of SHS teacher shortages, present and discuss total number of

JHS teachers teaching in SHS by learning area;

Discuss issues on why there are still unfilled SHS teacher items;

Highlight issues on hiring and deploying SHS teachers;






B. Status on the total number of SHS Teachers trained by track/strand

Present and discuss data on the total number of SHS trained by subgroup

versus total number of teachers requirement by subgroup

Total number of SHS trained teachers teaching in JHS

If needing assistance to facilitate program implementation, ask

assistance from the RO or CO. Be specific in the assistance or actions

needed from RO/CO.

C. Status on the total number of SHS classrooms/workshop and furniture with

SARO versus the actual classroom requirement. Specifically present and

discuss the following:

Status on the Total number of SHS classrooms with SARO versus the actual

status of construction identified as Completed, On-Going Construction, and

on Procurement;

Total number of SHS workshops with SARO versus the actual status of

construction identified as Completed, On-Going Construction and On

Procurement;

Total number of furniture requirements with SARO versus total delivered

In case of delays, what are the options and steps to mitigate shortage.

If needing assistance to facilitate program implementation, ask

assistance from the RO or CO. Be specific in the assistance or actions

needed from RO/CO.

D. Status of In-House Reproduction and Distribution of SHS Learning

Resources

Total amount of SARO downloaded for LR Reproduction and

actual number to copies to be reproduced

Status of LR reproduction versus target date of completion

Identify and present facilitating factors that contribute to the on-time

reproduction of learning resources.

What are the reasons for the delays and strategies to address the

problem? Explain.

If needing assistance to facilitate program implementation, ask assistance

from the RO or CO. Be specific in the assistance or actions needed from

RO/CO.






E. Status on Senior High School Class Program, prerequisite and exploratory

subjects



RO/CO.

IV AGENDA

Highlight policy issues, program design concerns, system improvements

and/or capability building needs relative to SHS implementation that the

RO/CO should immediately address






TOOLKIT FOR THE 10-MINUTE 6th RMANCOM PRESENTATION

Theme: Division Reading Program and Status of Rationalization Program Implementation

I. Brief Profile and Description of the Division Reading Program

a. Title of the Division Reading Program

b. Background

c. Goal & Objectives

d. Recipients & Target Group

e. Total number of Recipients

f. Location

g. Source of Fund

II. Highlight the Strategy and Methodology

a. Strategy versus Facilitating Factor and suggest how to sustain

b. Strategy versus Hindering Factor and how it was addressed/mitigated

III. Initial Progress Marker of the Program Implementation and Next Steps

a. Data on significant increase of school/division key performance indicators

b. Most Significant Change Stories from the recipients, schools, school head

& teachers, etc.

c. Next steps

Strategy Facilitating Factor Outputs Sustainability

Mechanism

Strategy Hindering Factor Options to

Address HF

Needs Improvement






Updates on the Rationalization Program Implementation

Highlight, analyze and discuss the following information:

I. SDO Rationalized Staffing Pattern

a. SDO Rationalized Organizational Structure;

b. Summary total number of Staff and Employees per functional divisions;

c. Summary of approved/created Rationalized positions/items;

d. Summary of filled rationalized positions;

e. Summary of unfilled positions;

f. Summary of CTI personnel per item;

g. Summary of detailed teaching, teaching related and non-teaching personnel

from and to other functional division;

h. Summary of contractual/casual and Job order personnel;

II. Organizing Functional Divisions

a. What were the enabling mechanisms initiated in terms of office structure, physical and facility requirements, capability building of the personnel?

b. What steps were employed in organizing the functional divisions? c. What are the enabling mechanism and factors contributing to the

implementation and how can these be sustained? d. What are the recurring issues and concerns regarding functions, job

description, and major outputs? e. What strategies are employed to address the issues? f. How were these strategies implemented? g. What are the other options?

III. Plans and Next Steps

a. What are the areas needing improvement? b. What are the improvement plans? c. How would the plan be implemented?



RO/CO.


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