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Republic of the Philippines

D E P A R T M E N T O F E D U C A T I O N R E G I O N III

SCHOOLS DIVISION OFFICE OF BATAAN Website: www.depedbataan.com | email: [email protected] | FB Page: https://www.facebook.com/DepedBataan

Telephone / Fax : 047-2372102 | Address: Bataan Provincial Capitol Compound, Balanga City 2100

EXECUTIVE COMMITTEE MEETING July 9, 2018 – 9:30 AM

Attendance:

NAME PRESENT ABSENT

1. SDS Jessie D. Ferrer /

2. ASDS Roland M. Fronda /

3. Chief Milagros M. Peñaflor /

4. Chief Ramon C. Perez /

TOTAL 4 0

EPSs

NAME PRESENT ABSENT

5. Frederick Y. Simbol /

6. Romeo M. Layug /

7. Ma. Teresa C. Perez /

8. Jacqueline C. Tuazon /

9. Ilynne S. Samonte /

10. Jerry B. Diwa /

11. Edgar E. Garcia /

12. Mila D. Calma /

13. Diomedes G. Agrado /

TOTAL 8 1

PSDS

NAME PRESENT ABSENT

14. Bagac – Ronie S. Mendoza /

15. Hermosa – Rodger R. de Padua, Ed. D. /

16. Orani – Francisco Bautista /

17. Samal – Arlene Carlos /

18. Abucay – Gregorio Jaring /

19. Dinalupihan – Jeolfa Reyes, Ed. D. /

20. Orion – Minerva P. Rillo, Ed. D. /

21. Limay – Teresita R. Ordiales /

22. Mariveles – Elma P. Dizon /

23. Pilar – Modesta P. Abrantes, Ed. D. /

24. Morong – Jonathan de Guzman (OIC) /

TOTAL 10 1

http://www.depedbataan.com/

mailto:[email protected]

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Additional

NAME PRESENT ABSENT

1. Dra. Jenny Alip /

TOTAL 1

Agenda:

CONCERNS REMARKS AGREEMENT

1. Oplan Kalusugan (OK)

Postponement/ Rescheduling

due to class suspension

a. Handwashing (July 10, if there will be classes)

b. Assign someone to document photo and video

c. Medical Dental Check-up (Pupils and teachers) d. Poster Making, Pilar – July 10, 2018

(if there are classes) e. July 12, launching (OK) Alas-asin

f. July 13, Nutrition Celebration T. Pinpin f. July 12, Orion (Hands-only CPR,

Hypertension)

Flexibility to all supervisors given to conduct handwashing. Documentation

required. Inform SGOD Chief that activity will be done.

2. Training requests from

field

Provision Attach make-up plan for classes which will be affected before approval from

SDO.

3. Reading Contact time Ensure maximum contact time. For extension of classes due to class

suspension, submit plans to SDO to secure approval before conducting class extensions.

DLL to be checked for those districts

which have already conducted make up classes without SDO approval (Mariveles and Samal – EPS to check).








Hermosa ongoing Abucay ongoing

4. School Year

Calendar

Computation

Suspensions to date: 4

Total 208

Less: Inset/Sembreak 5 PTC 3

Remaining 200 Less:

Student Activities 5 Remaining 195 Less:

Quarterly Exams 8 Non-negotiable 187

Samal – extension classes already

conducted to be substituted for the conduct of election

RPMS –rollout was conducted during class suspension. Teachers reported.

Service credit to be requested.

5. 6 hour teaching Resolution to be checked.

Output of

teachers Load

Resolution with SGC to be submitted. Proper procedure to be followed. Civil service should be given a copy. Wait

for SDO go signal.

Give enough copies of the resolution so that Civil Service can be given a

copy. AO Ignacio to refer the resolutions

submitted to CID. Checking should be finished by this week.

Should be checked and manifested.

Class programs are adjusted so

dismissal is earlier. Will not be approved.

There are teachers with minimum load. Attach class program to resolution for

validation.








Class size should be checked. Excess teachers should be identified.

If the schools will not perform better by implementing 6 hour workdays after a year, agreement may be

scrapped by SDS. Priority is pupil development.

6. Values

enhancement for teachers

Project iSAVE Should be shared with teachers

7. SEF Budget Hearing

Proposal

End of contract (clerk, watchman)

Palaro

Procurement of School Site

Additional instructional materials from CID

Equipment and machinery Science Equipment

Instructional materials

Submit proposal

Detailed and by committee budget proposal should be submitted to avoid

delays in release of budget Textbook procurement

ECCD Program – Daycare Contact Center Services

Construction of Building Pantalan Luma

Bangkal Kabukiran Samal NHS

Parang Parang NHS (right of way, enclosure). School should enforce

management of purchase of students.

8. Department Heads

Monitoring of classes

Acts as reliever Classes should be monitored all the

time. Written reports of monitoring should

be submitted by Department Heads weekly to SDO. Submission will

commence on July 20, 2018 and should continue every week thereafter. Checklist will also be








Clarify agreement if

accomplishment report of principals need

to be submitted to SDO

prepared. Format to be downloaded. Submission will be online through the

subject area supervisors. For those with no department heads, the principals will submit the

accomplishment report. (ESP/Values)

Principals should regularly submit accomplishment report vis-à-vis the

monthly supervisory plan. There should be more focus on instructional supervision.

Per KRA there should be plans and

reports of what was achieved. Ex teachers observed – indicate

names of teachers, subject, what were observed, TA given Meetings – who attended, agenda

agreed upon

RPMS validation – ASDS will look for approved administrative and supervisory plan with accomplishment

reports.

Reports of the principal should be pre-read by the PSDS and significant

findings should be reported every Monday at the EXECOM. To be submitted before the succeeding

month.

ASDS only reminded that plans should have materialized.

9. Instructional

Supervisory Plan

Regular Checking

and submission

Frequent meetings should

d be minimized. Utilize group chats for dissemination of information.








Actual expenses for transportation only will be allowed.

10. District Meeting Frequency

Conduct of

District Federated Meeting –

request for approval

Agenda should be submitted to SDO

prior to meeting. Conduct meetings only when decision making, workshop is/are necessary.

Granted, maximize time.

11. Focus of

monitoring and provision of TA

Delineation PSDS to focus on elementary

EPS to focus on secondary (including Administrative and Supervisory Plan)

EPS to still check on elementary as required, especially if there are issues and concerns.

*for consolidation of reports secondary to submit to PSDS

*for late submission of reports, visit is necessary *reflect late submission of reports in

performance rating (present evidences)

12. Coordinatorship Delegation There are areas which need training

and experience, hence there should be control in delegating coordinators.

Approval of the SDO should be secured especially if used for ranking

purposes.

For secondary level, there should be no coordinator if there are department heads. But if there are no department

heads, subject area coordinators may be delegated. (SDO Core group

headed by ASDS to fine tune guidelines). Guidelines to be issued

next week. Implementation to follow. Delegation of special programs and subject area coordinators will be








approved by SDO. Guidelines to be issued.

13. Kinder teachers Half day load May be given extra loads in elementary, but only in Grades 3 and

4 and not core subjects. Check enrolment (25).

14. Reading program

CID Scheduled monitoring with proper materials and step by step process to get a bird’s eye view of the reading

program of the school Monitoring schedule

Materials Intervention

Tracking Assessment

15. Reading update

Limay-Duale Diminished number of pupils under frustration level of reading.

Collaboration with parents.

16. Opening of new LBP accounts

New teachers Schedule at the SDO (10 AM) Bring 1x1 - picture and valid ID July 9 – abucay

July 10 – Bagac July 11 – Dinalupihan

July 12 – Hermosa July 13 – Limay

July 16 – Mariveles July 17 – Morong July 18 – Orani

July 19 – Orion July 20 – Pilar

July 23 - Abucay

17. Monitoring update

Hermosa Non-readers from other schools but also from within Hermosa 1 newly hired teacher was found to be

frequently absent. Another teacher who did not report for a month,

dropped from the rolls. TA by PSDS for school heads to

conduct innovative strategies. Double shifting in some schools due to repairs, construction.








Roll out of Phil IRI, RPMS already conducted. Classroom organizations

established.

18. Mariveles Physical preparation of schools checked. Solid waste management checked.

ORT for validation

19. Orani Parang Parang NHS – no department head, highest designation is Teacher

II. Distribution of supplies. Utilization of rooms. Enrolment checked. Friday schedule.

OSES – contest for classroom structuring, incentive is more supplies

from MOOE. One area is flooded. No solid waste management.

20. Other monitoring reports to be submitted.

Meeting adjourned at 12:10 NN.

Prepared by:

ILYNNE SJ. SAMONTE

EPS English




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