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Republic of the Marshall Islands
Ministry of Finance
Consultant Recruitment Announcement
Safeguards Advisor
Summary
The RMI Ministry of Finance is inviting interested individuals for the Safeguards Advisor to
support the project preparation and implementation of the World Bank projects. The
Safeguards Advisor will be based in the Unit to provide technical assistance to the Project
Implementation Units (PIUs) for safeguards requirements of all World Bank funded projects.
For the first year the focus of the work will be PREP Phase II as set out in the Project’s
Environmental and Social Management Framework (ESMF) and Resettlement Policy
Framework (RPF), and for safeguards requirements of RMI SEDeP as set out in the Project’s
Environmental and Social Management Plan (ESMP) and RPF. The overall objective is to
ensure compliance with the safeguards instruments and the World Bank Safeguards Policies
more broadly. The detailed scope of services can be found in the attached Terms of
Reference.
Applications should include the following documents and be submitted before 5:00 pm
Majuro Time, March 07, 2018. The email subject line should state: “Safeguards Advisor
Position- full name of the candidate.”
• Cover Letter
• CV
The submission must be addressed to:
Jennifer Tseng
Director of DIDA
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Republic of the Marshall Islands
Ministry of Finance
Terms of Reference
Individual Consultant
Title: Individual Consultant- Safeguards Advisor
Location: Ministry of Finance, Republic of the Marshall Islands
Duration: Two (2) year, subject to extension
Tentative State Date: May 2018
I. BACKGROUND
The Republic of the Marshall Islands (RMI) is among the most vulnerable nations in the
world. It is highly exposed to adverse effects from climate change and natural hazards
(including floods, droughts, tropical cyclones, earthquakes, volcanic eruptions, and
tsunamis), which can result in disasters that affect its entire economic, human, and physical
environment and impact its long-term development agenda.
Disasters, climate variability or extreme weather and future changes in climate, are
increasingly recognized as a core development challenge as they adversely impact social and
economic development. Poor populations tend to live in higher-risk areas, making them more
likely to be affected by adverse natural events. More importantly, the vulnerability of the
poor to natural disasters and the effects of climate change are expected to increase due to
increased population pressure, pushing the poor to live in more marginal areas. Hence, there
is widespread acceptance of the need for mainstreaming disaster risk and climate change in
development planning and financing. The Government of RMI has received funding support
from the World Bank to implement the Republic of Marshall Islands Resilience Project
(RMI PREP Phase II).
RMI is also vulnerable to energy shocks because of its reliance on expensive imported fuel.
RMI spends a significant amount of annual grant funding on imported fuel, making energy
the costliest sector of its fragile economy. RMI adopted its "National Energy Policy” (NEP)
in September 2009 and reviewed it in 2015. NEP development was driven by the state of
emergency in the 2008 fuel and food crisis. The NEP was developed with the vision of
“improved quality of life for the people of the Marshall Islands through clean, reliable,
affordable, accessible, environmentally appropriate and sustainable energy services,” The
proposed project is expected to contribute to the long-term sustainability of energy supply in
the country by supporting a shift from diesel power generation to renewable energy (RE),
placing RMI on a sustainable, climate resilient development pathway. The Government of
RMI is preparing the RMI Sustainable Energy Development Project (SEDeP) with the
World Bank, to fund a series of renewable energy and energy efficiency studies and
investments.
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The Ministry of Finance (MoF) Department of International Development Assistance (DIDA)
is setting up a centralized support unit (the Unit) to manage projects funded by World Bank.
This Unit will contain procurement, financial management, and safeguards management staff.
They will provide services to a range of projects. The first two projects to be managed by the
Unit will be RMI PREP Phase II and RMI SEDeP, along with the preparation of the RMI
Maritime Project. It will also provide services to the Pacific Regional Oceanscapes Project
(PROP). The detailed project descriptions can be found in the Annex.
II. Scope of Services
The Safeguards Advisor will be based in the Unit to provide technical assistance to the
Project Implementation Units (PIUs) for safeguards requirements of all World Bank funded
projects. For the first year the focus of the work will be PREP Phase II as set out in the
Project’s Environmental and Social Management Framework (ESMF) and Resettlement
Policy Framework (RPF), and for safeguards requirements of RMI SEDeP as set out in the
Project’s Environmental and Social Management Plan (ESMP) and RPF. The overall
objective is to ensure compliance with the safeguards instruments and the World Bank
Safeguards Policies more broadly.
The Safeguards Specialist will report to the DIDA Director and work under the overall
coordination and supervision of the DIDA Director. The Safeguards Specialist will be
expected to carry out the following activities but not limited to:
1. RMI PREP PHASE II TASKS AND RESPONSIBILITIES
The key tasks are as follows:
Safeguards Implementation Management: Manage the overall safeguards work plan,
stakeholder engagement, grievance management, monitoring and reporting for the
entire project.
Component 1 Early Warning and Preparedness: Prepare small ESMP, Codes of
Practice, Environmental Permit applications and other instruments and reports as
required to support the installation of equipment on outer islands, building
renovations and other small activities. Review and comment on technical advisory
TOR and outputs.
Component 2 Strengthening Coastal Resilience: Prepare TOR and assist MPW to
manage the ESIA and RAP consultants for the coastal resilience infrastructure civil
works. Supervise and review consultant’s deliverables. Manage the implementation
of the RAP. Oversee the supervision of the Contractor’s ESMP, with support from
the Supervising Engineer and MPW staff. Review and comment on technical
advisory TOR and outputs.
Component 3 Contingency Emergency Response: If triggered due to a disaster,
provide safeguards support to the preparation and implementation of work plans.
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SAFEGUARDS IMPLEMENTATION MANAGEMENT
Project Operations Manual. Review and update the safeguards sections of the
Project Operations Manual within the first two months and as required thereafter.
Safeguards Project Management. Manage a safeguards work plan to identify
resource requirements, timelines, key milestones, budgets, bottlenecks, and align
safeguards tasks with the broader PIU, MPW and SPC work plans.
Stakeholder Engagement and Consultations. Prepare the RMI PREP II Project
Stakeholder Engagement Plan (SEP). Ensure all project communications,
consultations and engagement are consistent with the SEP. Note that the DIDA will
also employ a Communications and Community Liaison Officer to lead the SEP.
Manage the Grievance Redress Mechanism (GRM). Ensure the GRM is well-
publicised during all consultations and communications. Train PIU, EMT staff, key
stakeholders, contractors and consultants. Record all grievances and complaints from
all subprojects and all sources. Keep track of all grievance management and ensure
close out within timeframes. Assist with resolving difficult grievances that cannot be
resolved by the community, Contractor or Supervising Engineer.
Monitoring and Reporting. Monitor the ESMF implementation and produce
monthly safeguards progress reports to the PIU Project Manager, the DIDA Director
and others, and other reporting as required. Identify indicators and collect data as
required.
Incident management. Manage the response to environmental or social incidents
and major non-compliances with safeguards instruments (ESMF and RPF) and the
ESIA/ESMP/RAP for the coastal protection works.
Safeguards Advisory. Actively contribute to PIU team meetings, project progress,
decision making and other tasks relating to the PIU management of RMI PREP II.
Provide timely advice to MPW, SPC and other implementing agencies and key
stakeholders. Advise DIDA of any major environmental and social safeguards issues
for which urgent measures are needed.
Training and Capacity Building. Develop and maintain a capacity building plan.
Provide ongoing training, awareness raising, on the ESMF, RPF and roles and
responsibilities of the various team members. Maximise the transfer of knowledge
and expertise in environmental and social safeguards management to counterpart staff
through mentoring and other forms of knowledge transfer.
Liaise with EPA and World Bank: Work constructively with the World Bank and
EPA.
COMPONENT 2 EBEYE COASTAL PROTECTION WORKS
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Screening of Project Risks. Using ESMF screening processes, field visits and
consultations to prepare a screening report and liaise with the PIU and design teams to
contribute to early concepts.
Recruit and Manage ESIA Consultants. Prepare ESIA TOR. Review and evaluate
proposals from ESIA consultants. Manage the quality and timeliness of consultant’s
work, to World Bank and RMI EPA standards. Technical review of draft and final
ESIA and ESMP. Coordination with World Bank Safeguards Specialists. Manage
disclosure.
Recruit and Manage potential Resettlement Action Plan (RAP) Consultants.
From the ESIA, identify and confirm the potential for affected persons as a result of
involuntary resettlement (temporary or permanent). If required, prepare RAP TOR.
Review and Evaluate Proposals. Manage the quality and timeliness of consultant’s
work, to World Bank and RMI standards. Technical review of RAP reports.
Coordination with World Bank Safeguards Specialists. Manage disclosure.
Stakeholder engagement and consultations. In accordance with the RMI SEP,
manage the consultations for Ebeye Coastal Protection Works with the support of the
ESIA and RAP consultants1. Take responsibility for coordinating and recording
communications and relationships with key stakeholders.
Safeguards advisory. Actively contribute to reviewing technical deliverables, team
work, stakeholder meetings, Contractor bid documents, and other preparatory tasks
and advocate for integration of safeguards into project design.
Permitting. Identify and apply for environmental and other permits etc. within
required timeframes to ensure no delays to project execution.
Review Bid Documents and Contractor’s ESMP. Ensure all Project ESMP
requirements are in the bid documents. Review and clear the Contractor’s ESMP, in
consultation with World Bank safeguards specialists.
Training. Provide training to the PMU, consultants, Contractors and others on the
World Bank safeguards policies and the supervision of safeguards documents.
Supervision of CESMP. Review the TOR for Supervising Engineer’s Safeguards
Specialists. Ensure the Supervising Engineer has sufficient environmental and social
staff to supervise the CESMP. Support the Supervising Engineer safeguards staff by
undertaking periodic site visits, reviewing monthly reports, assisting with incident
management and non-compliances.
RAP implementation. Manage the RAP process, including the implementation of
the resettlement and entitlement programme. This will involve liaison with affected
people, government and land owner stakeholders.
1 This may be a support role to the Communications and Community Liaison Officer.
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TECHNICAL ASSISTANCE COMPONENTS
Review and contribute to TOR for studies and technical assistance, ensuring the
ESMF, RPF and World Bank policies are adequately covered, as necessary. Review
proposals and comment as necessary. Review and comment on outputs. Ensure
stakeholders are adequately engaged and consulted in all technical advisory
components.
Specifically, the Safeguards Advisor shall ensure the integration of environmental and
social safeguards into technical advisory work packages such as the Aggregates Study
and the Coastal Vulnerability Assessment.
2. RMI SEDEP TASKS AND RESPONSIBILITIES
The key tasks are as follows:
Safeguards Implementation Management: Manage the overall safeguards work plan,
stakeholder engagement, grievance management, monitoring and reporting for the
entire project.
SAFEGUARDS IMPLEMENTATION MANAGEMENT
Project Operations Manual. Review and update the safeguards sections of the
Project Operations Manual within the first two months and as required thereafter.
Safeguards Project Management. Manage a safeguards work plan to identify
resource requirements, timelines, key milestones, budgets, bottlenecks, and align
safeguards tasks with the broader project work plans.
Stakeholder Engagement and Consultations. Prepare the RMI SEDeP Project
Stakeholder Engagement Plan (SEP). Ensure all project communications,
consultations and engagement are consistent with the SEP and broader
communications from MEC regarding energy sector development.
Manage the Grievance Redress Mechanism (GRM). Ensure the GRM is well-
publicised during all consultations and communications. Train PIU, MEC staff, key
stakeholders, contractors and consultants working on the project. Record all
grievances and complaints from all subprojects and all sources. Keep track of all
grievance management and ensure close out within timeframes. Assist with resolving
difficult grievances that cannot be resolved by the community, Contractor or
Supervising Engineer.
Monitoring and Reporting. Monitor the ESMP and RPF implementation and
produce monthly safeguards progress reports to the PIU Project Manager, the DIDA
Director, and others, and other reporting as required. Identify indicators and collect
data as required.
Incident management. Manage the response to environmental or social incidents
and major non-compliances with the ESMP for all physical investments.
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Safeguards Advisory. Actively contribute to PIU team meetings, project progress,
decision making and other tasks relating to the PIU management of RMI SEDP.
Provide timely advice to DIDA, MEC and key stakeholders. Advise DIDA of any
major environmental and social safeguards issues for which urgent measures are
needed.
Training and Capacity Building. Develop and maintain a capacity building plan.
Provide ongoing training, awareness raising, on the ESMP, RPF and roles and
responsibilities of the various team members. Maximise the transfer of knowledge
and expertise in environmental and social safeguards management to counterpart staff
through mentoring and other forms of knowledge transfer.
Liaise with EPA and World Bank: Work constructively with the World Bank and
EPA.
COMPONENT 1 RENEWABLE ENERGY INVESTMENTS
Review and Update of ESMP, including Consultations. In parallel with the final
site selection and design process, undertake consultations and update the ESMP where
relevant. Ensure the final designs are consistent with the ESMP.
Apply for EPA Permits. Apply for and secure all relevant environmental permits for
the renewable energy investments in a timely manner.
Supervise the Contractor(s): Review and clear the Contractor’s ESMP and
supervise the implementation of the ESMP for physical investments.
COMPONENT 2: PROMOTION OF ENERGY EFFICIENCY AND LOSS REDUCTION PROGRAM
Provide technical advice to the EPD as required. Review and comment on
technical advisory TOR an outputs. Contribute to stakeholder engagement and public
consultations and communications.
COMPONENT 3: TECHNICAL ASSISTANCE, CAPACITY BUILDING AND PROJECT
MANAGEMENT INCLUDING PREPARATION OF SAFEGUARDS INSTRUMENTS FOR FUTURE
INVESTMENTS
Recruit and Manage ESIA Consultants. Prepare ESIA TOR. Review and evaluate
proposals from ESIA consultants. Manage the quality and timeliness of consultant’s
work, to World Bank and RMI EPA standards. Technical review of draft and final
ESIA and ESMP. Coordination with World Bank Safeguards Specialists. Manage
disclosure.
Recruit and Manage Resettlement Action Plan (RAP) Consultants. From the
ESIA, identify and confirm the potential for affected persons as a result of involuntary
resettlement (temporary or permanent). Prepare RAP TOR. Review and Evaluate
Proposals. Manage the quality and timeliness of consultant’s work, to World Bank
and RMI standards. Technical review of RAP reports. Coordination with World
Bank Safeguards Specialists. Manage disclosure.
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Stakeholder engagement and consultations. In accordance with the SEP, manage
the consultations with the support of the ESIA and RAP consultants2. Take
responsibility for coordinating and recording communications and relationships with
key stakeholders.
Safeguards advisory. Actively contribute to the feasibility process, review technical
deliverables, team work, stakeholder meetings, Contractor bid documents, and other
preparatory tasks and advocate for integration of safeguards into project design.
3. SAFEGUARDS FOCAL POINT
The Safeguards Advisor will be the key focal point for all safeguards-related tasks for World
Bank funded projects. He/she will be required to provide other advice or services to DIDA
from time to time, such as supporting the RMI Pacific Regional Oceanscapes Project (PROP)
on an ad hoc basis, the preparation of the RMI Maritime Project in 2018 and scoping,
preparation and implementation of future projects to be funded by the World Bank.
III. Key Outputs
Over the first 12 months the key outputs are expected to be the following:
RMI PREP II
• Safeguards work plan for the project (detailed for 12 months and conceptual for the
entire project)
• Monthly Safeguards Monitoring Progress report template and reports
• Safeguards inputs into the final Project Operations Manual and CERC Manual
• Stakeholder Engagement Plan
• Final Terms of Reference for ESIA and LARAP consultants for the Coastal Protection
Works
• Safeguards inputs into the Terms of Reference for the Aggregates Study and other
Technical Assistance Terms of Reference
• Capacity building plan
• Materials and reporting for all training conducted
• Set up the Grievance Redress Mechanism
RMI SEDeP
• Safeguards work plan for the project (detailed for 12 months and conceptual for the
entire project)
• Monthly Safeguards Monitoring Progress reports
• Safeguards inputs into the final Project Operations Manual
• Stakeholder Engagement Plan prepared and implementation started
• Capacity building plan prepared and implementation started
• Materials and reporting for all training conducted
2 This may be a support role to the Communications and Community Liaison Officer.
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• Set up the Grievance Redress Mechanism
Safeguards Focal Point
• Support the PROP project through restructuring and on an ad hoc basis.
• Support the Maritime Project preparation (Review of TOR, review of
consultant progress)
• Provide safeguards training and awareness raising for implementing agencies
and key stakeholders
• Plan the safeguards resource requirements and assist with recruitment as
required.
• Other tasks as required.
IV. Qualifications and Expertise
The Safeguards Advisor shall have a graduate degree in environmental and / or social impact
assessment, environmental science, environmental engineering, planning or similar relevant
discipline.
The Safeguards Advisor shall have at least 10 years relevant experience in the management
of impacts from infrastructure projects in small island states or in similar landscapes. At least
two year’s demonstrable experience with the World Bank safeguards policies or equivalent
development partner policy implementation is required. Demonstrated ability in effective
project management is essential, including: expertise in work planning; an ability to work in a
team; effective at providing advice and outputs on time and to agreed quality; and able to
communicate effectively with a range of stakeholders. An understanding of the Marshallese
culture is an advantage.
Proficient speaking and writing professionally in English. Basic knowledge or proficiency in
Marshallese is an advantage.
V. Duration, Location, and Conditions of Assignments
This Terms of Reference is for a full time Safeguards Advisor to manage the safeguards
activities and outcomes for the RMI PREP Phase II and the RMI SEDeP projects within the
DIDA centralized support unit.
The position will be located in Majuro, with regular travel to Ebeye. The duration will be for
24 months with the opportunity to extend based on performance and the approval of
financing from the World Bank. The position would be subject to a probationary period of
three (3) months.
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It is anticipated, for budgeting purposes, that the Safeguards Advisor will work 70% on RMI
PREP Phase II and 20% on RMI SEDeP for the first year, with the remaining 10% allocated
for support to PROP and Maritime Projects. This will be reviewed annually.
The Government of RMI will provide the safeguards instruments, the Financing Agreements,
the WB Guidelines, and all the existing reports and materials related to the projects. The
Government of RMI will provide office space, general office supplies and office equipment
including computer, laser printer, and photocopier.
The total remuneration package, including salary and other benefits will be up to
US$240,000.00 per annum subject to negotiation based on previous documented contracting
experience. The consultant is subject to 10% RMI non-resident income tax. The consultant is
fully responsible for the cost of local transportation (to/from local housing to the MoF office).
Travel to the States, other Pacific Countries or local travel away from the base office shall be
supported from the budget for operating costs under the project as per applicable MoF
policies for airfare, accommodation and per diem. Working hours would be consistent with
the Government of RMI hours. Some overtime may be required for timely delivery of
responsibilities. Time in lieu would only be granted in exceptional circumstances and with
the written approval of the Director of DIDA.
Other benefits include:
• Mobilisation from originating location. (Government policy to be applied –
reimbursable for airfares and payment for shipping)
• Home leave once in a 12 month period. (travel follows government policy which
includes airfare and per diem on travel stops. Reimbursable arrangement)
• Leave provision 30 working days (includes 10 working days sick and 20 working
days annual) in addition to public holidays observed by the Government of RMI.
• Housing allowance
• Cost of Living allowance
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Annex- Project Description
• RMI PREP PHASE II
The development objective of the RMI PREP Phase II is to strengthen resilience to climate
change and natural hazards in RMI through improved early warning systems, climate resilient
investments in shoreline protection, and financial protection of the Recipient.
1. PROJECT COMPONENTS
RMI PREP II will consist of four components, with some tasks being led by RMI
Government Agencies and some tasks being led by SPC (The Pacific Community).
Component 1: Institutional strengthening, early warning and preparedness
This component will strengthen the effectiveness of the RMI institutions responsible for
climate and disaster resilience, and disaster early warning and preparedness, and will support
the implementation of the Joint National Action Plan. Component 1 has two sub-
components: (i) institutional strengthening, early warning, and modernization of the National
Disaster Management Office (NDMO) facilities (which will be implemented by RMI); and
(ii) impact forecasting improvement, NDMO capacity building, and post disaster needs
assessment (which will be implemented by the SPC).
The government-led activities will include: (a) supporting the government to integrate
climate change adaptation with disaster risk management, as planned under the Joint National
Action PLan, and to operationalize working groups at central and local government levels;
(b) support better multi-hazard early warning, prepare a systems and technology roadmap for
outer island communications, and upgrade communications systems in remote locations and
train people to use them; and (c) develop a roadmap and implement priority improvements to
modernize the NDMO’s facilities. The SPC Pacific Community-led activities will include:
(a) improving impact forecasting, ; (b) institutional strengthening of the NDMO and its
preparedness for response to disasters; and (c) provision for post disaster need assessments.
Component 2: Strengthening coastal resilience
This component will strengthen coastal planning, increase understanding of current and
future risks, help the government to prioritize future investments, and deliver targeted coastal
protection investments. Component 2 is divided into two sub-components: (i) coastal
protection investments (which will be implemented by RMI); and (ii) strengthen integrated
coastal risk management (which will be implemented by SPC).
Coastal protection works will strengthen resilience in Ebeye and, potentially, “hot-spots” in
Majuro subject to further analysis and available funding. Coastal investments will include a
combination of structural measures, as well as softer solution such as ecosystem based
adaptation, improved land use planning, and changing building practices based on the results
of a coastal vulnerability assessment (CVA) started by Deltares as preparation activity. A
constructability and aggregate source review for priority coastal works, and environmental
and social safeguard risk screening and scoping, will be carried out as part of the preparation
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activities. Final project selection and detailed design will be carried out for the coastal
protection works during project implementation. As there are no current sustainable or
environmentally acceptable aggregate sources in the Kwajalein atoll, it has been assumed that
all aggregates will be imported. However, sustainable sources of aggregates in the Majuro
and Kwajalein atolls, as well as methods of extraction, and commercial distribution to
wholesale and retail markets, will be investigated. Also under this component, the CVA will
be improved and expanded to include Majuro. The expanded CVA will support long-term
and integrated planning for coastal resilience within RMI using risk-based flooding and
impact maps that may be used for future land use, infrastructure, ecosystem based adaptation
and disaster preparedness planning. This work will support existing government plans,
strategies, and frameworks such as the National Infrastructure Plan (Ministry of Public
Works) and the Coastal Management Framework (Environmental Protection Agency).
Component 3: Contingency Emergency Response
This component may be used following the declaration of a national disaster. The
Contingency Emergency Response Component (CERC) will complement the PCRAFI
disaster insurance mechanism financed under PREP Phase I and will strengthen the
emergency preparedness and immediate response capacity of RMI for low- and medium-
scale disasters or disaster that are not covered by the PCRAFI insurance scheme (e.g: flood,
droughts). The CERC will be funded under the project budget (IDA). Following triggering
of pre-agreed disbursement conditions (e.g. the declaration of a national disaster), the CERC
would be implemented in accordance with the rapid response procedures governed by the
World Bank OP/BP 8.0 Rapid Response to Crises and Emergencies. The disbursement
condition will define the circumstances under which the CERC would become available. The
specific details of the proposed implementation arrangements and procedures governing the
use of the CERC funds will be detailed in a standalone CERC annex within the Project
Operations Manual (POM). Further CERC funds might be reassigned from another
component of the project if necessary after an event. If the CERC is not triggered, the funds
may be deployed elsewhere in the project.
Component 4: Project management
This component will strengthen the Government’s capacity for project management,
coordination, monitoring, evaluation, and reporting. It will provide support for procurement,
financial management, contract and project management, and oversight of social and
environmental safeguards. It will also provide fiduciary and implementation support from
the regional Program Support Unit (PSU) which was established under PREP Phase I. The
PSU is housed in SPC.
2. SAFEGUARDS REQUIREMENTS
The planned activities of PREP Phase II for Marshall Islands triggers the following World
Bank Safeguards Policies: (i) OP/BP 4.01 Environmental Assessment; (ii) OP/BP4.04
Natural Habitats; (iii) OP/BP 4.11 Physical Cultural Resources and (iv) OP/BP 4.12
Involuntary Resettlement. The overall Environmental Assessment classification is Category
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B. The project safeguards instruments include an Environmental and Social Management
Framework (ESMF) and a Resettlement Policy Framework (RPF), prepared by SPC on
behalf of the Government of RMI.
3. IMPLEMENTATION ARRANGEMENTS
A Project Implementation Unit (PIU) in the Department of International Development
Assistance (DIDA), Ministry of Finance (MOF), will be responsible for the overall delivery
of the project. A Project Management Unit in the Ministry of Public Works is responsible for
implementing the Coastal Protection Works on Ebeye under Component 2. SPC will be
responsible for delivering many of the technical advisory services, including the Aggregates
Study under Component 2. Safeguards planning, coordination and implementation will be
the responsibility of a Safeguards Advisor in the DIDA PIU.
Civil Engineer / MWIU
EPA PIU / DIDA World BankDesign
ContractorConstruction Contractor
PREP II Component 2 Safeguards ProcessesFlowchart One - up to Design Completion
Earth Moving
Application
Rough Design
Prepared by Civil
Engineer
PEA
Safeguards Adviser and
EPA work together
Safeguards and EPA
requirements
Design TOR
Prepared by Civil
Engineer
NO OBJECTION
Design TOR
Contract for Design Firm
let and signed
NO OBJECTION
Resettlement Action Plan
DRAFT EIA
POSSIBLE DESIGNS
To flowchart
2
No signatures, payment or
detailed design required
Identify issues for inclusion
and resolution in EIA
Draft TOR for EIA
First round of public
consultationsDraft EIA/ ESIA
TOR Workshop with Steering
Committee and other
Stakeholders
Ebeye Project Rep and Comms
Specialist commence Stakeholder engagement
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Civil Engineer / MWIU
EPA PIU / DIDA World BankDesign
ContractorConstruction Contractor
PREP II Component 2 Safeguards ProcessesFlowchart Two – up to Implementation
POSSIBLE DESIGNS
From Flowchart
One
NO OBJECTION
FINAL DESIGN
Bid Documents
Contract for Constuction Firm let and
signed
CONSTRUCTION CONTRACT
SIGNED
Draft Construction
EMP
FINAL DESIGN
EMPEMP
EMP monitored
by EPA
EMP monitored
by DIDA
EMP
EMP monitored
by DIDA
POSSIBLE DESIGNS
Market refines
options
FINAL DESIGN
FINAL EIA / Project ESMP
Second public consultations
TOR for Construction
EMP
Environmental Management
Plan
Draft EMP APPROVED
Process for Resettlement determined
Includes final Resettlement
Action Plan
WB and Safeguards
Review Processes
Issues or changes in
context reflected in revised EMP
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• RMI SUSTAINABLE ENERGY DEVELOPMENT PROJECT (SEDEP)
The development objective of the project is to increase the share of renewable energy
generation in the Recipient’s territory, and enhance the reliability of electricity supply and
improve energy efficiency in the Project Areas.
1. PROJECT COMPONENTS
Component 1: Renewable Energy Investments
Sub-component 1.1: Renewable Energy Development in Majuro. This sub-component
will finance the design, supply, installation, and operational support for solar power
generation, battery energy storage, and grid management equipment in Majuro. The
activities to be supported include (i) conducting a detailed survey, preliminary design, cost
analysis, preparation of bidding documents, and supervision of engineering, procurement, and
construction (EPC) contractor; (ii) installation of an estimated three MW of solar power-
generation, inverters, battery storage, grid-connection, and other ancillary equipment needed
to support the contribution of renewable energy in RMI’s generation system and reduce
diesel generation; and (iii) provision of assistance on operations and maintenance and
capacity building activities to enhance knowledge transfer and sustainability of the
technology supplied and installed. An initial assessment on potential sites (owned or leased
by GoRMI) available to host the arrays of PV panels include MWSC´s water reservoir near
the airport, some public schools and public buildings, the empty space adjacent to the Majuro
hospital, and some basketball fields in the city. The water reservoir is the primary candidate
for several reasons: it would serve both MWSC and MEC generation purposes in a situation
of limited land availability; it would reduce evaporation currently experienced by MWSC; it
concentrates half of the potential sites’ total capacity; it avoids anticipated potential
distribution constraints; and, due to its size and relative proximity with MEC’s existing
thermal generation facilities, a power distribution feeder can easily be erected to convey the
generated RE from the reservoir site to the power plant. If the reservoir is used, this would
involve installation of floating or fixed solar PV panels in the reservoir.3 This component will
also address the lining of the reservoir as needed during implementation. More information is
provided in the Technical Assessment section below and in Annex 1. Site selection will be
confirmed during the preparation of the bidding documents.
Sub-component 1.2: Supply and Installation of Gensets for Majuro and Ebeye. This sub-
component will finance gensets (low/medium or high-speed depending on studies) for MEC’s
and KAJUR´s power plants in Majuro and Ebeye to help accommodate the planned grid solar
capacity, and to improve fuel efficiency and system reliability.
Component 2: Promotion of Energy Efficiency and Loss Reduct ion Program
This component will provide technical and operational assistance and will complement
Component 1 by reducing energy demand through improving the efficiency for both use and
supply of electricity from MEC and KAJUR.
3 There are existing PV arrays located on the left bank of the reservoir.
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Sub-component 2.1: Loss Reduction Program in Ebeye. This sub-component will support
design and implementation of a loss reduction program for KAJUR to address issues related
to supply-side management. Current losses are estimated at approximately 30 percent in
Ebeye. This is mostly caused by technical mismatches in facility configurations and
operations. A loss reduction study will be prepared by external consultants to provide
recommendations to achieve loss reduction. Recommendations from the study that are
designed to increase the energy efficiency of essential energy infrastructure will also be
supported under this sub-component, and may include activities such as downsizing
transformers, upgrading distribution lines, and the installation of meters for monitoring
usage.
Sub-component 2.2: Demand Side Energy Efficiency. This sub-component will support
activities designed to enhance efficient use of energy. This could include such activities as
enhanced insulation in buildings and replacement of inefficient lighting or appliances in said
buildings. External consultants will provide recommendations to harness best available
technologies. This sub-component will also support information awareness campaigns,
workshops, training, and education on demand-side management and energy efficiency. It
will also support development of policies and regulations for energy efficiency, as well as the
development of standards and labeling for energy efficiency, including phasing out inefficient
incandescent bulbs and more stringent standards for appliances. Activities aimed at raising
consumer awareness on energy efficiency and related capacity-building activities and training
will also be supported under this sub-component.
Component 3: Technical Assistance, Capacity Building and Project Management.
Sub-component 3.1: Technical Assistance and Capacity Building (US$0.335 million). This
sub-component will enhance the capacity of the Ministry of Finance, Banking and Postal
Services (MFBPS), MEC, EPD, KAJUR, and MWSC to support efficient energy sector
operation, including: (i) carrying out training and workshops on energy sector policies,
regulatory framework, management, and planning; (ii) conducting studies and provision of
technical assistance to enhance EPD’s role in the sector; (iii) provision of technical assistance
to establish an O&M fund to ensure sufficient funds for the operation and maintenance of the
renewable energy investments supplied and installed under Component 1 of the project; and
(iv) mainstreaming of gender dimensions into the project.4
4 This includes technical assistance to (a) conduct a gender assessment during implementation that explores the differentiated roles and responsibilities of men and women consumers, needs and knowledge gaps regarding energy efficiency, to inform the program of activities under Component 2 (energy efficiency consumer awareness campaign, and entry points for addressing gender in future interventions as part of the phased approach to increase the share of renewable energy in the country); and (b) assessment of community involvement/options for women’s groups participation in basic maintenance. It will also support implementation of recommendations of the assessment, possibly including investments in skills development and organization; training for utility, contractors, and supervision on implementation of workforce codes of conduct; and as part of capacity development activities, implementation of specific recommendations provided under the on-going IDA-financed Regional Sustainable Energy Industry Development Project (P152653) to increase the participation of women in the energy sector workforce in both utilities, MEC and KAJUR.
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Sub-component 3.2: Preparation of Renewable Energy Projects in Ebeye and the Outer
Islands. This sub-component will support the preparation of studies to identify further
assistance and investments needed on renewable energy in Ebeye and the Outer Islands
(Wotje, Jaluit, Rongrong, and Santo), including the design of the potential renewable energy
projects and preparation of related documents include design documents and the preparation
of technical specifications and safeguards instruments (ESIA, ESMP etc.).
Sub-component 3.3: Project Management. This sub-component will support MEC and
MFBPS to manage and implement the project, including provision of support on project
coordination, monitoring and evaluation, reporting, procurement, financial management,
audit, safeguards management, and technical operation.
2. SAFEGUARDS REQUIREMENTS
The planned activities of the SEDP triggers the following World Bank Safeguards Policies:
(i) OP/BP 4.01 Environmental Assessment; (ii) OP/BP4.04 Natural Habitats; (iii) OP/BP 4.11
Physical Cultural Resources, (iv) OP/BP 4.12 Involuntary Resettlement and (v) OP/BP4.37
Safety of Dams. The overall Environmental Assessment classification is Category B. The
project safeguards instruments include an Environmental and Social Management Plan
(ESMP) and a Resettlement Policy Framework (RPF), prepared by DIDA on behalf of the
Government of RMI.
3. IMPLEMENTATION ARRANGEMENTS
The project implementing agency is MEC, with support provided by KAJUR, EPD, Ministry
of Finance, DIDA, and Majuro Water and Sanitation Company in accordance with the
provisions of a Memorandum of Understanding to be entered between the organizations that
will define roles and responsibilities of each. MEC will be the focal point for the
implementation Component 1, Sub-component 2.1, and Component 3 with support from
KAJUR; MEC and KAJUR will support EPD which will be the focal point for the
implementation of Sub-components 2.2. Safeguards planning, coordination and
implementation will be the responsibility of this Safeguards Advisor located in the DIDA
PIU.