1

GUIDE FOR THE LAST YEAR DECLARATION OF ASSETS

1. After completing identification, you can continue filling in the assets (Houses, land,

livestock, vehicles, electronic machines, corporeal movable assets, money, shares, debts,

lost assets, sold assets and donated, and other assets). Assets Declaration Link:

Download signature form here

Did you declare assets LAST YEAR? If yes, then click here do download the declaration guide

for the declarers who had declared last year so that you can edit your previous years assets.

OFFICE OF THE OMBUDSMAN REPUBLIC OF RWANDA

2

HOW TO EDIT YOUR PREVIOUS YEAR’s ASSETS

After you have completed with your identification information you must proceed to ASSETS

REGISTRATION,

The EXAMPLE below on debts to others applies to all other assets except money in bank .

Case#1. YOU STILL HAVE AN ASSET DECLARED LAST YEAR:

In this case click on “I still have this”

CASE #2: IF YOU NO LONGER OWN THIS ASSET click on “I no longer own this” to remove it.

If you have chosen the “ I still have this” option then;

NEXT: The system gives you the access to your previous assets on a page similar to this below:

3

NEXT: Click on “Edit” to change anything on your previous years assets and then The system

gives you a page similar to the following page:

4

NEXT: Click on “SAVE”

After clicking on “SAVE button , the system gives a page similar to the page bellow:

5

NEXT: click on “confirm the assets” you are declaring to confirm it and go to the next ASSET.

OTHER SERVICES THAT YOU CAN GATE FROM THE LOGIN PAGE ARE:

Read the Declarer account creation or reactivation guide to help you : To learn how to create or

reactivate your account and identification information.

Have you Forgotten your Password? : in case you have forgotten your password, you can type in your

email then system shall send you a new password to your mobile Phone and copy to your email.

Request for a 2nd Declaration? : This is used in case you want to declarer asset the second time in the

same calendar year after the Ordinary declaration that ends in June 30th each year. For Example, if you

resign from your position in August and you had already declared assets during the period of 1st January

to 30th June of the same calendar year.

Contact a staff for support : in case you need any support during declaration of assets and during

working hours. (from 7h00 A.M to 5 PM from Monday to Friday)

Download signature form here : After you have completed filling in all your Assets and you have

verified carefully that all the information is true as far as your declaration of assets activity is

concerned.

6

The login page looks like below:

CASE#2: ADDING IN A NEW ASSETS

let us take an example for house

DECLARATION

1. House declaration

NB: The plot number field is compulsory i.e it cannot be left empty that means if you have not

yet got the Plot number or land registration number, type"NTAYO NDABONA" if you are using

Kinyarwanda, or "NOT YET GOT" if you are using English, or "PAS ENCORE" if you are

using French.

Once you have finished filling in all the necessary information, click on "SAVE" if you are using

English, click on "SAUVEGARDER " if you are using French, Click on "BYEMEZE" if you are

using Kinyarwanda.

7

After saving the page looks loke this:

8

To change anything click on “EDIT” and modify anything you want to.

If you want to remove the declared house click on “ Delete”

To declare an other house or other more three houses just click on “add a new House”

To confirm the information on the House Declared and go the NEXT ASSET , click on “confirm house

declaration”

9

If you don’t have a house or any other particular asset:

Click on “I don’t have any house” the click on “confirm house declaration “to go the next Asset

THE EXERCISE ON THE HOUSE ABOVE APPLIES TO ALL THE ASSETS REMAINING.

10

❖ The declaration of money in bank is compulsory thus "MONEY IN BANK" button does

not have the " I DO NOT HAVE ANY "option because any declarers Salary is paid

through a bank account and this must be declared regardless of the amount of money

available at particular time. Click on “ Add new money in bank”

The page for money inbank looks like below:

11

2. Money Deposited in Bank Declaration

3. CHANGE PASSWORD AND LOGOUT

Rutayisire Celestin | Click to logout | change password

➢ LOGING OUT: During declaration process you may need to pose for some time, just

click on: Click to logout then your session is closed. but keep in mind that you must

memorize your password and declaration email.

➢ CHANGING PASSWORD: For security reasons; It is advisable that if you suspect that

someone has seen your password you must immediately change by clicking on this link:

"change password"

you get the form that follows:

12

current password here: is the password you have just used to login (to be changed)

New password here: is the password you want to use in for the next login (to be chosen

personally)

13

SUBMITTING ASSETS AND SIGNATURE

NB: If any one of the assets is not declared, the system will not allow the declarer to upload the

signature. Instead it will display the list of assets not yet declared and the declarer MUST declare

them or use the " I DO NOT HAVE ANY "option.

So you must declare all the above remaining assets or use the “I don,t have any” option.

Once all assets have been declared, the declarer can upload the signature as shown below:

14

❖ Download the signature form, print it, sign on it, scan it in one of the following

formats:.jgp, .png ,bmp and the maximum size should be less than 300 kb.

❖ If the size of your scanned signature is bigger than 300KB, then you must compress it to

the make smaller than 300 KB.

❖ The signature form can be downloaded form this link and also from your email message

for declaration you received during invitation.

❖ HOW TO COMPRESS YOUR SIGNATURE

1.save your scanned Image on the desktop of your computer.

15

2.Right click on it → From the list of options select → "Open with" then choose Microsoft

Picture Manager

3. Once the image of your signature is open, the click on "EDIT PICTURE" → on the right side

of the window click on "Compress pictures"

16

4.It gives a window similar to this one bellow.

5.Choose WebPages or E-mail massages option then click on "OK"

from this example you can see that the original size was 407KB and the compressed size is 13.2

KB which is far away less than 300KB and the format is .jpg. So now i am sure that my

signature shall be uploaded without any difficulty or obstacle.

17

6. Now the signature can be uploaded

NB: Make sure that you have verified all your declarations all the assets because once you will

have submitted your declaration, your account is automatically.

You get a screen that looks like this:

18

And then an acknowledgement email message in your inbox like this below;

In case you need any more clarification please send email to: ombudsinfo@ombudsman.gov.rw

or declaration@ombudsman.gov.rw