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• OFFICE OF THE PRIME MINISTER • ANNUAL REPORT 2006 - 2007 •
REPUBLIC OF NAMIBIA
OFFICE OF THE PRIME MINISTERANNUAL REPORT
2006–2007
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• OFFICE OF THE PRIME MINISTER • ANNUAL REPORT 2006 - 2007 •
REPUBLIC OF NAMIBIA
OFFICE OF THE PRIME MINISTERANNUAL REPORT
2006–2007
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• OFFICE OF THE PRIME MINISTER • ANNUAL REPORT 2006 - 2007 •
CONTENTS List of abbreviations ......................................................................................................................................................................viForeword .........................................................................................................................................................................................viiExecutive summary .....................................................................................................................................................................viiiIntroduction ..................................................................................................................................................................................... x
PART A ...................................................................................................... 1 Maintaining good governance and citizen empowerment .......................................................................................1 Pol�cydevelopment.......................................................................................................................................... 3 Cab�netaffa�rs.................................................................................................................................................... 4 Coord�nat�onandsuperv�s�on....................................................................................................................... 4 Commun�ty�nteract�on................................................................................................................................... 4 Spec�alass�gnments.......................................................................................................................................... 5 D�plomat�cl�a�sonand�nternat�onalconferences..................................................................................... 8
PART B .................................................................................................... 11 Public service management and reform .................................................................................................................... 11 Humanresourcedevelopment.................................................................................................................... 11 Humanresourcemanagement.................................................................................................................... 13 Nam�b�anInst�tuteforPubl�cAdm�n�strat�onandManagement.......................................................... 14 Humancap�talmanagementsystem........................................................................................................... 16 Reformstoadvanceeffic�encyandeffect�veness.................................................................................... 19 Remunerat�on,benefitsandrelated�ssues............................................................................................... 21 Publ�cServ�ceresponsetoHIV/AIDS........................................................................................................ 23 ICTmanagementandE-governance.......................................................................................................... 24
PART C .................................................................................................... 29 Disaster management and preparedness ................................................................................................................. 29
PART D .................................................................................................... 31 Effective utilisation of resources ................................................................................................................................... 31 Overv�ew.......................................................................................................................................................... 31 F�nanc�almanagement.................................................................................................................................... 31 Off-budgetbankaccounts............................................................................................................................ 34 Procurement.................................................................................................................................................... 35 Assetmanagement......................................................................................................................................... 36 Transport......................................................................................................................................................... 36 Reg�stry............................................................................................................................................................. 36 Informat�onTechnologyManagement....................................................................................................... 37 HumanResourcesManagement................................................................................................................. 39
Appendix 1 .............................................................................................. 40 Establishment Outline including Employment Equity position ............................................................................. 40
Appendix 2 .............................................................................................. 41 Organogram of the Office of the Prime Minister .................................................................................................... 41
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List of abbreviations
EU EuropeanUn�onICT �nformat�onandcommun�cat�onstechnologyIT �nformat�ontechnologyMIT M�n�ster�alImplementat�onTeamMTP Med�um-termPlanNDP Nat�onalDevelopmentPlanNIPAM Nam�b�anInst�tuteforPubl�cAdm�n�strat�onand
ManagementO/M/A Office,M�n�stryorAgencyPMS PerformanceManagementSystemSACI SouthernAfr�caCapac�tyIn�t�at�veSOEs State-ownedEnterpr�sesTESEF Transformat�onalEconom�candSoc�alEmpowerment
FrameworkUNDP Un�tedNat�onsDevelopmentProgrammeUSAID Un�tedStatesAgencyforInternat�onalDevelopment
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• OFFICE OF THE PRIME MINISTER • ANNUAL REPORT 2006 - 2007 •
FOREWORD BY THE PRIME MINISTER
TheOfficeof thePr�meM�n�ster �sdel�ghtedtopresent �tsact�v�tyReport for2006–2007.Dur�ng th�sper�od theOfficeof the Pr�meM�n�ster performed �tsConst�tut�onalmandate; statutory respons�b�l�t�es;adm�n�strat�veandmanagementagendaw�thv�gour,focusandpurpose.Dur�ngtheper�odthecoord�nat�onofeffortsw�th�nthePr�meM�n�ster’sOffice�mprovedcons�derably.ThePr�meM�n�ster’sBureaufocusedon�ssuesof�nter-m�n�ster�alcoord�nat�on,problemsolv�ngandleg�slat�veagendaofGovernment.
TheOfficeoftheDeputyPr�meM�n�ster�ntens�fied�tsefforts�ntheareasofsoc�al�nclus�onandd�sasterm�t�gat�onandmanagement.TheDeputyPr�meM�n�ster�stobecommended�nherefforts,comm�tmentandtang�bleresults.ShehastranslatedtheB�bl�cal�deaofbe�ng“brother’skeeper”�ntocareg�v�ngandshar�ng.Shehassk�llfullypromotedthePr�meM�n�ster’sOfficeasacar�ngoffice.
TheOfficeof thePermanent Secretary has effect�vely ensured thatmanagementof thePr�meM�n�ster’sOffice�seffic�ent,effect�veandaccountable.Resourceallocat�onandut�l�zat�onproducedthedes�redresults.Personnel matters, budget control, publ�c serv�ce management and human resource development wereaddressed.
ThePr�meM�n�ster’sOfficeasp�restobeleanbuteffect�ve;goald�rectedandresultor�ented;pro-act�veandeffect�ve.Theyear2007–2008w�llbeplannedtoach�eveth�sethos.
Nahas Angula, MPPrime Minister
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EXECUTIVE SUMMARY
Our motto of effect�ve, effic�ent and accountable serv�ce del�very once aga�n spurred on the act�v�t�esundertakenby theOfficeof thePr�meM�n�sterdur�ng thepastfinanc�al year. In th�s sp�r�t, too, �t �smys�ngularhonourtopresentourAnnualReportontheseact�v�t�es.
Amongour ach�evements dur�ng 2006/7was a pol�cy adjustment to focus development for themajor�tyofourc�t�zensonbotheconom�candsoc�altransformat�on,asopposedtothenarrowerprev�ousv�ewofeconom�cempowermentonly.Th�schangeoffocusw�llensureamorehol�st�capproachtodevelopment�nthecountry.
Alsoasregardsempowerment,amongthespec�alprojectsass�gnedtotheOfficehasbeentomanagethe�ncorporat�onofmembersofthemarg�nal�sedSancommun�t�es�ntothema�nstream.Theyearunderrev�ewsawprogressonth�s frontaswell, �ntermsof �mprov�ngeducat�onal fac�l�t�estovulnerablecommun�t�es,prov�d�ng�nd�v�dualsw�thtra�n�ngandemploymentopportun�t�es,anddonat�ngseedsanddraughtan�malstocommun�t�es�ntwotargetedReg�onstoencouragecropfarm�ng.
AnewM�n�stryofVeterans’Affa�rswasalsoestabl�sheddur�ngtheyearunderrev�ew,toeffect�velyandjustlyaddressthepl�ghtandwelfareofwarveterans.
Inrespectofdevelopmentrelat�ngtocooperat�onw�thothercountr�es,theOfficeofthePr�meM�n�sterwastaskedw�thconsult�ngw�thcommun�t�esaffectedbytheGermanSpec�alIn�t�at�vetoaddressthatcountry’sh�stor�cal�mpactonNam�b�a.Othermajornegot�at�ons�ncludedtalksw�thAngolaandBotswanaonamar�necablethatwouldperm�ttheenhancementofd�g�talcommun�cat�on�nsouthernAfr�canstates.
Aproperlytra�nedworkforce�skeytoensur�ngeffic�encyandeffect�veness�nserv�cedel�very.Hence,thesk�llsofatleast300publ�cservantsweredevelopedandenhanceddur�ngthereport�ngper�od,ensur�ngthatwebu�ldnat�onalcapac�tytodel�veronourprom�seofdel�ver�ngqual�tyserv�cestothepubl�c.Furthermore,tra�nedgroupsoftra�nerscannowbedeployedcountryw�detoequ�pothersw�ththeknow-howrequ�redto�mplementthePerformanceManagementSystemeffect�vely.Th�sbroadsystem,wh�ch�sperformance-basedandresults-or�ented,a�mstoensurethatstaffcont�nuetoperformatrequ�redprofess�onallevelsandw�ththe�ntegr�tyexpectedofpubl�cservants.
Othertra�n�ng�nvolvedthe�dent�ficat�onofjustover39,000publ�cservantswhowouldbenefitfromsk�llsdevelopment �n �nformat�on and commun�cat�ons technology (ICT). The programme targets W�ndhoek-basedpubl�cservants�nafirstphasethatends�n2008,afterwh�chtra�n�ngw�llberolledouttothevar�ousReg�ons.It�sacornerstoneofnat�onalsoc�o-econom�cdevelopmenttoensurethatruralcommun�t�esareempoweredbyaccesstocommun�cat�onserv�ces.
Also�npursu�tofenhanc�ngtheeffect�venessandeffic�encyofpubl�cserv�cedel�very,theOffice�mplementedtheSouthernAfr�caCapac�tyIn�t�at�vedur�ngtheyearunderrev�ew.Throughth�sIn�t�at�ve,publ�c�nst�tut�ons�nthereg�oncanperformopt�mallybyenabl�ngthemtotakeon�ncreas�nglycomplextasks,produce�nnovat�vesolut�ons,�ncorporatenewtechnolog�es,andprov�detra�n�ng�npubl�cserv�cemanagement.
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• OFFICE OF THE PRIME MINISTER • ANNUAL REPORT 2006 - 2007 •
Anotherfeather�ntheOffice’scapwastheacqu�s�t�onofahumancap�talmanagementsystem.Th�ssystemw�llnotonlyenhancetheorgan�sat�onandprocess�ngofstaff-relateddata,butw�llalso�ntegrateseamlessly�ntotheex�st�ngfinanc�almanagementsystem.MoregenerallyontheICTfront,closetoN$800,000oftheN$932,953of thebudget awarded to tenders for the2006/7financ�al yearwasded�cated topurchas�ngcomputerhardwareandsoftware.
Other steps forward �n respect of ICT �nclude the development of a new voters poll�ng system and anelectron�crecordsanddocumentsmanagementsystem(EDRMS).Thenewvoterssystemw�llreducetheoverallt�mespentatpoll�ngstat�onsand�mprovetheoveralleffic�encyoftheelect�onprocess.TheEDRMSw�llserveto�mproverecordsmanagementpract�ces�nthePubl�cServ�ce.
Iamalsoproudtoannouncethatareportonthejobevaluat�onandgrad�ngexerc�sethathastakenplaces�nce2003hasnowbeendel�veredforrev�ew.Thefinanc�alyearalsosawpubl�cservantsacrosstheboardbeg�nn�ngtorece�vethebenefitsofa5%salary�ncrementw�theffectfrom1Apr�l2006.
Inrespecttostrengthen�ngourrelat�onsh�pw�ththepubl�c,84ofthe95funct�onalareas�dent�fied�n2005asrequ�r�ngPubl�cServ�ceChartershavebeencompleted.TheseChartersgu�dethepubl�c�nwhattoexpectfromus,andhowtodealw�th�nstanceswherewehavefa�ledtodel�veronourprom�seofqual�tyserv�cetothem.
As�nprev�ousyears,theOfficecont�nuestocoord�natethenat�on’sresponsetotheHIV/AIDSpandem�c.Inth�scontext,targetedtra�n�ngcoursesatthePolytechn�cofNam�b�awereoffic�allylauncheddur�ngtheyearunderrev�ew,wh�leanumberofworkshopsensuredstrateg�c�ssueswereaddressed.
Andfinally,�thasbeennotedthatNam�b�ahasseenan�ncrease�nthefrequencyofandlossesassoc�atedw�thd�sasters.Intermsofmoreeffect�ved�sastermanagement,therefore,theyearunderrev�ewsawthedevelopmentofaDraftD�sasterR�skManagementPol�cy.
Alloftheaboveact�v�t�esfit�ntothebroaderv�s�onforNam�b�a’sfutureby2030,aswellasw�ththefive-yeart�meframesofourNat�onalDevelopmentPlans.Ourach�evements�nth�spastfinanc�alyearbeartest�monytoourrelentlessdevelopmentdr�ve.And�t�sw�ththe�mpetusofth�senergythattheOfficeofthePr�meM�n�sterlooksforwardtothetargetsofthecom�ngyear.
Mrs. Nangula MbakoPERMANENT SECRETARY
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INTRODUCTIONTheper�odunderrev�eww�tnessedanumberofact�v�t�esundertakenbyboththePr�meM�n�sterandtheDeputyPr�meM�n�ster aspartof thepol�t�cal, const�tut�onal and adm�n�strat�ve rem�tof theOffice.TheOfficecont�nuestobedr�venbythebroadergoalsofeffic�entandeffect�vepubl�cserv�cedel�verytoc�t�zens,wh�chpr�nc�ple�nforms�tsday-to-dayact�v�t�es.Inadd�t�ontotheOffice’smandate,the2004SWAPOPartyMan�festo,theSecondNat�onalDevelopmentPlan(NDPII)andtheV�s�on2030pol�cydocumentrema�nedasthep�llarsofthework�ntheOffice.
The Office’s funct�ons are those of lead�ng Government bus�ness �n Parl�ament; coord�nat�ng the workofCab�net; adv�s�ng and ass�st�ng thePres�dent �n theexecut�onofGovernment funct�ons;manag�ng andoversee�ngpubl�cserv�ces�nthecountry;andcarry�ngoutspec�alprojectsass�gnedtotheOffice.
InordertoenabletheOfficetofulfil �tsmandate,resourcesareallocatedonthebas�softhefollow�ng3broadprogrammes:§ Enabl�ngthePr�meM�n�sterandtheDeputyPr�meM�n�stertoexecutethe�rconst�tut�onaland
Cab�net-relatedfunct�ons§ Enabl�ngNam�b�atohaveaneffic�ent,effect�veandaccountablePubl�cServ�ce§ Reduc�ngthe�mpactofd�sastersonNam�b�aand�tspeople.
Basedontheaboveprogrammes,keyact�v�t�eswereundertakenaccord�ngtothefollow�ngfunct�onalareasdur�ngtheper�odunderrev�ew:§ Pol�cydevelopment§ Cab�netaffa�rs§ Coord�nat�onandsuperv�s�onofO/M/A/s§ Commun�ty�nteract�on§ Spec�alass�gnments§ D�plomat�cl�a�sonand�nternat�onalconferences§ Humanresourcedevelopment§ Humanresourcemanagement§ Humancap�talmanagementsystemdevelopment§ Reformstoadvanceeffic�encyandeffect�veness§ E-governance,and�nformat�onandcommun�cat�onstechnologymanagement§ D�sasterandemergencymanagement,and§ Generaladm�n�strat�on.
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• OFFICE OF THE PRIME MINISTER • ANNUAL REPORT 2006 - 2007 •
PART AMaintaining good governance and citizen empowerment
ThePr�meM�n�ster’s Bureau �s the heart-beat of Publ�cAdm�n�strat�on andmanagement �n the country.ThePr�meM�n�ster’sBureaucoord�natestheworksoftheExecut�veBranchofGovernment.TheBureauoverseestheeffect�veandeffic�entmanagementofthePubl�cServ�ce.TheBureaufurthermon�torspol�cydevelopment;leg�slat�veprocess;and�mplementat�onofprogrammesbyM�n�str�esandGovernmentagenc�es.TheBureaualso�nteractsw�thbus�nesssector;thepopulat�on;andd�plomat�ccorps.
Dur�ngthereport�ngper�od,energ�esofthePr�meM�n�ster’sBureauwered�rectedto�ssuesofthefunct�on�ngofState-ownedEnterpr�sesandothercompan�es;thesoc�alpl�ghtofex-combatants;thetrad�ngreg�meofShe-beenowners;thesecur�tys�tuat�on�nWesternCapr�v�;graz�ngd�sputes�nWesternKavangoandlabourmatters.
ThePr�meM�n�ster’sBureaucoord�nated�nter-m�n�ster�almeet�ngstodealw�ththefinanc�alchallengesfac�ngA�r-Nam�b�a;themanagementoftheNam�b�aBroadcast�ngCorporat�on;therestructur�ngoftheCountryClubandResorts;aswellastheoutbreakofPol�o�nthecountry.Moreover,thePr�meM�n�ster’sBureaufac�l�tatednegot�at�ons among stake-holders regard�ng the establ�shment of Powercom Mob�le Telecommun�cat�onCompany;financ�ngorsell�ngofOngopoloM�n�ngandProcess�ngCompanyand�tseventualtak�ngoverbyWeatherlyInternat�onalandthes�tuat�onregard�ngRamatexCompany.Thesenegot�at�onsweredemand�ng,t�meconsum�ngandsomet�mesfrustrat�ng.
Anotherproblemat�c�ssuewh�chse�zedt�meandenergyofPr�meM�n�ster’s,Bureauandcont�nuetodoso,�sthe�ntroduct�onbyTelecomNam�b�aofthetechnologycurrentlytrad�ngas“Sw�tch”.Thetechnologyhaseffect�velycreatedath�rdmob�letelephoneprov�der.Th�smovehascreatedcutthroatcompet�t�on�nthemob�letelephonymarket.Negot�at�onsregard�ngtheregulat�onofthetelecommun�cat�on�ndustryhaveprovedtoughandacr�mon�ous.ThePr�meM�n�ster’sBureaucont�nuestoprov�deaneutralvalueforsuchnegot�at�onstocont�nue.
Another�ssuewh�chproved�ntractablewasthe�ntroduct�onofMassD�stanceChargesbytheRoadFundAdm�n�strat�on.ThoughthePr�meM�n�ster’sBureautr�ed�ts levelbesttofindanam�cableunderstand�ngamongthepart�es,the�ssueeventuallywasresolvedthroughcourts.TheRoadFundAdm�n�strat�onlostthecase.
ThePr�meM�n�ster’sBureauwasfurtherse�zedw�ththefac�l�tat�onofmutualunderstand�ngbetweenRamatexcompanyownersandtherepresentat�vesoforgan�zedlabour.Aga�n,th�s�ssuewasonlysettledwhentheworkersandmanagementnegot�atedd�rectly foradeal.However, the �ssueofdevelop�nga turn-aroundstrategyforRamatexasago�ngconcernrema�nsachalleng�ngone.
ThePr�meM�n�ster’sBureau�nteractedfurtherw�ththepr�vatesectoron�ssuesofnat�onalconcern.TheNam�b�aManufacturesAssoc�at�onengagedthePr�meM�n�ster’sBureauonthedevelopmentoftheManufactureStrategyforNam�b�a;theo�lcompan�eskeptthePr�meM�n�ster’sBureauupdatedontheperformanceofthe�ndustry;andthefinanc�alsectorengagedthePr�meM�n�ster’sBureauonthedevelopmentoftheF�nanc�alSectorCharterforEconom�cEmpowermentofPrev�ouslyD�sadvantagedc�t�zens.Furthermore,theBureaurece�vedv�s�ts fromthePr�vateSectoroperators �nclud�ng thev�s�tbyNOKIAV�cePres�dent forAfr�ca;NAGEMowners;Norweg�anmeattrade �ndustryrepresentat�ves;and localrepresentat�vesofcompan�essuchasBankW�ndhoek,NOVANAM,ShellNam�b�a,OhlthaverandL�stGroup,justtoment�onafew.
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ThePr�meM�n�ster’sBureautookkeen�nterest�ndevelopment�ssues.ThePr�meM�n�sterwashonouredtolaunchtheRoundTablePledg�ngConferencefortheEducat�onandTra�n�ngSectorImprovementProgramme.TheBureaukept�ntouchw�ththeNat�onalPlann�ngComm�ss�ononthenegot�at�onsregard�ngtheCompactfortheM�llenn�umChallengeAccount.
Onthedomest�csoc�al�ssues,theBureaurece�vedv�s�tsfrom�nd�v�duals,groupsandtrad�t�onalauthor�t�esontherangeof�ssues.Such�ssuesrangedfromthreatsofev�ct�onbymun�c�palauthor�t�estolandd�sputedbetweentrad�t�onalauthor�t�es;soc�alpl�ghtoforphanstodemandforfinanc�alsupportby�nd�v�dualsw�sh�ngtotake-upstud�es.Theyouthwhowereborn�nex�lewerepart�cularlypers�stent�ndemand�ngthePr�meM�n�stertoattendtothe�rsoc�alpl�ght.ThesedemandsputpressureonthemeagreresourcesofthePr�meM�n�ster’sBureau.
S�m�larly,astreamof�nv�tat�onsfromschools,youthclubs,smallenterpr�sesand�nd�v�dualswererece�ved.ThePr�meM�n�sterwasexpectedtomakedonat�onsandpledgestosuch�nstances.
Towards th�s end the Office of the Pr�me M�n�ster made the follow�ng Contr�but�ons/Grants/Donat�onsdur�ng2006/2007
No Benefic�ary Nature Value ItemChargedw�ththeExpend�ture
Date
1 Educat�onalDevelopmentTrust
Cash N$5000 020100044 03/06/2006
2 IndependentBus�nessSystem
Photocop�er N$9473 020100044 10/08/2006
3 OnalushesheteTrustFund
Cash N$5000 020100044 12/09/2006
4 KarasConst�tuencyOffice
Cash N$10000 020100044 12/09/2006
5 Ins�ghtKaras Cash N$5000 020100044 12/09/2006
6 Un�tedNat�onsL�teracyClub
Cash N$5000 020100044 30/10/2006
7 Namcol Books N$2855.91 020100044 01/11/20068 Pol�ceStat�on
Bu�ld�ngProjectCash N$5000 020100044 06/12/2006
9 OkakongoKANangombe
Cash N$1000 020100044 30/10/2006
ManyFore�gnv�s�torspa�dcourtesycallstothePr�meM�n�ster’sBureau.Somed�plomat�cv�s�torsbrought�nv�tat�onsormessagesfromthe�rHeadofStateforonwardforward�ngtoourHeadofState.Somecameto�ntroducethe�rcand�datesforleadersh�pof�nternat�onalorgan�zat�ons.
F�nally,thePr�meM�n�steractedseveralt�mesonbehalfofH�sExcellency,thePres�dent,dur�ngh�sabsencefromthecountry.
ThePr�meM�n�ster’sBureauw�shestorecord�tsapprec�at�ontoallforthe�runderstand�ngandco-operat�ondur�ngthereport�ngper�od.Throughcooperat�onandcollaborat�onthecountryshouldbeabletomoveforward.
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• OFFICE OF THE PRIME MINISTER • ANNUAL REPORT 2006 - 2007 •
Policy and legislation developments
Muchoftheach�evementsreportedunderth�scategoryemanatefrompol�cyd�rect�ves�ssuedbyCab�netdur�ngthewatershed1995SwakopmundRetreat.
TheState-owned Enterprises Governance Act no 2 of 2006wasgazettedfor�mplementat�onasfromNovember2006.TheAct,wh�cha�mstoensuretheeffic�entgovernanceofState-ownedEnterpr�ses(SOEs)andthemon�tor�ngof the�rperformance,alsomakesprov�s�on fortheestabl�shmentof theState-ownedEnterpr�sesGovernanceCounc�l,an�nter-m�n�ster�albodywh�ch�scha�redbythePr�meM�n�ster.Bytheendofthereport�ngper�odmuchprogresswasmadeonthecreat�onofaSecretar�at,wh�ch�ntermsoftheAct,mustcarryouttaskscentraltotheperformanceofthefunct�onsoftheCounc�l.TheCounc�lalsoauthor�sedfurthercomparat�vestud�estobeundertakentogauge�nternat�onalbenchmarksonthegovernanceofSOEs;areport�nth�sregard�s�nthefinalstagesofcomp�lat�on.
Cab�net renamed Black Econom�c Empowerment (BEE) as Transformational Economic and Social Empowerment Framework (TESEF)on23May2006.Th�sdec�s�onalsocreatedanAd-hocComm�tteecha�redbythePr�meM�n�stertooverseethedes�gnofaTESEFstrategy.
Amongotherth�ngs,TESEFa�mstoach�evethefollow�ng:§ Developtheframeworktoempowerprev�ouslyd�sadvantagedNam�b�ansonthepr�nc�plesofsoc�al
just�ce,econom�cgrowthandtransformat�on§ Des�gnanempowermentframeworkwh�ch�s�nclus�ve,transparentandsusta�nable§ Putvar�ousempowermentveh�cles�nplace§ Ident�fybarr�erstopart�c�pat�on�n,controlofandownersh�pofeconom�cassetsbyprev�ously
d�sadvantagedNam�b�ans§ Dev�sesystemstopreventcrony�sm,w�ndow-dress�ng,favour�t�smandpatronage§ Ident�fycodesofgoodconductby�ndustryforempowermentpurposes,and§ Dev�semechan�smsformon�tor�ng,regulat�ngandreport�ngonthetransformat�onal�mpactofthe
empowermentframework.
Dur�ngthereport�ngper�od,consultantswere �nv�tedtosubm�tproposalsonhowtodes�gnTESEF.TheTenderBoardapprovedtheappo�ntmentofDECTINam�b�aasasu�tableconsultantforth�spurpose.Thecontractualagreement�nth�sregardwass�gnedbetweentheOfficeofthePr�meM�n�sterandDECTINam�b�aon29March2007.
ThePr�meM�n�steralsotookthefirststepstowardsensur�ngthatNam�b�aalsoenhancesgoodgovernancepract�cesacrossallsoc�o-econom�csectors�nthe�rappl�cat�onofICTs,whenhesubm�tted,andsecured�tsadopt�on�npr�nc�plebytheCab�netComm�tteeonLeg�slat�on�nJune2006,ofthedraft Use of Electronic Communications and Transactions Bill.Inth�sregard,theUn�tedNat�onsComm�ss�ononInternat�onalTradeLaw(UNCITRAL)offic�allyacknowledgedNam�b�a’s“greatprogresstowardstheadopt�onofamodernleg�slat�onforelectron�ccommerce…..”TheB�ll�sexpectedtobep�lotedthroughtheParl�ament�nthenearfuture.
H�sExcellencythePres�dent�nauguratedthePubl�cOffice-Bearers(Remunerat�onandBenefits)Comm�ss�on�nApr�l2006.TheComm�ss�on�sprov�dedfor�nthePublic Office Bearers’ Commission Act of 2005.TheOPMprov�dedsecretar�atandfinanc�alsupporttotheComm�ss�ondur�ngthereport�ngper�od.
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Cabinet affairs
Cab�netappo�ntedtheDeputyPr�meM�n�stertooverseethepol�ooutbreakandcoord�natetheGovernment’sresponseto�t�ntheKuneneReg�on.
TheDeputyPr�meM�n�sterwasalsoatthecentreofGovernmenteffortstoenhanceNam�b�a’sbroadbandconnect�v�ty through theNam�b�a–Angola–BotswanaMar�neCable In�t�at�ve.Nam�b�a �sact�velyexplor�ngwaystoenhance�tsconnect�v�ty,andtheWestAfr�canFestoonSystem(WAFS)�sonesuchavenuebe�ngexplored.D�scuss�onsarecont�nu�ngatbothtechn�calandm�n�ster�allevels.
Coordination and supervision
Regularconsultat�onswereheldw�thOffices,M�n�str�esandAgenc�es(O/M/As)undertheDeputyPr�meM�n�ster’s superv�s�on to debr�ef her on the�r act�v�t�es and funct�ons. These platforms serve to share�nformat�onandexchange�deasandadv�ce�nrespectoftheconstantal�gnmentofO/M/Astothebroaderdevelopmentgoals.
TheOfficealsoconvenedameet�ngofthevar�ousdepartmentsandun�tsunderthesuperv�s�onoftheDeputyPr�meM�n�steratthebeg�nn�ngoftheyearunderrev�ew.Thepurposeofthemeet�ngwastosetcleargoalsandobject�vesforproject�mplementat�on,mon�tor�ngandevaluat�on,andfortheDeputyPr�meM�n�stertobe�nformedaboutplannedprogrammesandact�v�t�es.Inadd�t�on,themeet�ngservedasaconsultat�veforumfordepartmentsandun�tstopo�ntoutshortcom�ngsandchallengesthatrequ�red�rectpol�t�calleadersh�pandattent�on.
Community interaction
BoththePr�meM�n�sterandtheDeputyPr�meM�n�stercont�nuedto�nteractw�thc�t�zensbyundertak�ngtr�ps to a number of the country’s 13 Reg�ons to l�sten to the�r concerns and to share �nformat�on on�mportant�ssues.
Dur�ng the per�od under rev�ew, the Pr�me M�n�ster offic�ated at 36 events and held 78 meet�ngs ontop�csrang�ng fromsecur�tymatters to �nvestments, labour,developmental �ssues,med�a,andthe l�ke.Atotalof16 localtr�pswereundertakenbytheDeputyPr�meM�n�sterdur�ngtherev�ewper�od.Sheheldextens�vemeet�ngsw�thbus�nessleaders,commun�tymembers,parastatals,youngpeople,non-governmentalorgan�sat�ons (NGOs) and labour un�ons. A total of 97 �n-office �nteract�ons were also recorded dur�ng2006/7.
Furthermore,thePres�dentnom�natedtheDeputyPr�meM�n�stertospearheadcommun�tyconsultat�onsontheGermanSpec�alIn�t�at�ve.Toth�send,theDeputyPr�meM�n�sterheldconsultat�onsw�ththeSan,Damara/NamaandOvaherero/Ovambanderucommun�t�es.Theseconsultat�onsweresuccessfullyconcludedandareportontheproceed�ngswaspresentedtothePres�dent.
The Rt. Hon. Prime Minister Mr. Nahas Angula swearing in Ambassador Eddy Amkongo as Chairman of the Public Service Commission
5
• OFFICE OF THE PRIME MINISTER • ANNUAL REPORT 2006 - 2007 •
Special assignments
Cab�net approved the San Development Programme, Ovatue and Ovatj�mba emergency ass�stanceprogrammes,forexecut�onbytheOfficeoftheDeputyPr�meM�n�ster.
Asd�rectedbythesedec�s�ons,theProgramme�scha�redandrunbytheDeputyPr�meM�n�sterandshe�sass�stedbyaTechn�calComm�tteecons�st�ngof�dent�fiedM�n�str�es,wh�chmeetsregularlytoensuretheProgramme�sbe�ng�mplementedsuccessfully.
The�n�t�alstagesoftheprocess�ncludedv�s�tsbytheDeputyPr�meM�n�stertovar�ousSancommun�t�esacrossNam�b�a.Thesemeet�ngswerea�medatconsultat�onsw�ththeSanonthe�rneedsandonwhattheycons�deredaspress�ngchallengesfac�ngthem.
Theseconsultat�onsconfirmedthattheSanl�veunderd�recond�t�ons,andthattheylackthebas�csoc�alandeconom�c�nfrastructuretomean�ngfullypart�c�pate�nnat�onaldevelopmentprogrammesandprocesses.Tocounterth�spo�gnants�tuat�on,thefollow�ngact�v�t�eswereundertakendur�ngtheyearunderrev�ew:
Apiculture training programme
Underth�sbeekeep�ngandhoneyproduct�onproject,12membersofSancommun�t�esfroms�xd�fferentReg�onsrece�vedtra�n�ng�nap�culture.The�nstructorsweresourcedfromKenya,andfinanc�alsupportwasprov�dedbytheIceland�cEmbassy.Thesuccessfultra�n�ngw�llsoonseesomeofthedeserv�ngcand�datesv�s�t�ngtheKenyanap�culture�ndustry.
Scholarships
Four San learners from the Capr�v�, Omaheke and Otjozondjupa Reg�ons were allocated support fromNamPowerandtheM�chelleMcLeanCh�ldren’sTrust.UndertheSanDevelopmentProgramme,theOfficealsosponsored41SanstudentsandlearnersattheUn�vers�tyofNam�b�a,thePolytechn�cofNam�b�a,theInternat�onalUn�vers�tyofManagement,theVocat�onalTra�n�ngCentre,theCapr�v�CollegeofEducat�on,theRunduCollegeofEducat�on, theNam�b�aCollegeofLearn�ng,andatvar�oussecondaryandpr�maryschools.
Provision of draught animals and seeds
Anumberofdraughtan�malswerehandedovertotheSanpeople�ntheCapr�v�and�nOmahekeReg�ons.These�ncludedmorethan70donkeys�nCapr�v�andmorethan10he�fers�ntheOmahekeReg�onsrespect�vely.Seedsforcropplantat�onandcult�vat�onwerealsohandedovertotheSanpeople�nCapr�v�.
National Youth Service Scheme
Th�rteennamesofyoungmembersofSancommun�t�esweresenttotheM�n�stryofYouth,Nat�onalServ�ce,SportandCulturebecausetheM�n�stry�seagertorecru�tyoungpeoplefromthesecommun�t�es�npart�cular�ntotheNat�onalYouthServ�ceScheme.Theprov�s�onofnom�neesw�llneedtobecomeanannualprocess,sothatas�gn�ficantSan�ntakecanbeach�evedovert�me.TheM�n�stryst�llhastoreportonprogressmade�nregardtotheScheme.
6
Employment
Inl�new�th�tsemploymentequ�tystrategy,theOfficeemployedfourmembersofSancommun�t�es�nvar�ousentry-levelposts.TheOfficeoftheDeputyPr�meM�n�ster�scurrentlyfac�l�tat�ngthesubm�ss�onofnamesfor2007throughtheofficesofReg�onalGovernors,andhaswr�ttentoallReg�onalCounc�lstocons�derposs�bleemploymentformembersofSancommun�t�es.Inadd�t�on,theOfficeoftheDeputyPr�meM�n�sterfac�l�tatedtheemploymentoffourmembersofSancommun�t�esattheAutoTech�nTsumeboncetheyhavesuccessfullycompletedthe�rtra�n�ngattheW�ndhoekVocat�onalTra�n�ngCentre,wh�len�neothersw�llbeemployedbyNam�b�aW�ldl�feResortsdur�ngthecom�ngfinanc�alyear.
Coffin Production
Dur�ngvar�ousconsultat�ons�twaslearnedthatSanpeople,unl�keotherNam�b�ans,werebur�ed�nplast�c bags.TheDeputyPr�meM�n�sterthenapproachedbus�nesses�nvolved�nthemanufactur�ngofcoffinsandorgan�sedaprojecttotra�nSanyouth�ncoffinmanufactur�ng.Twogroupscons�st�ngoffivepart�c�pantsfromOtjozondjupaandOmahekewerethentra�ned�ncoffinmanufactur�ng.Thecostsassoc�atedherew�thweremetfromtheSanDevelopmentfund.Th�sprojectw�llbeextendedtootherreg�ons�nduecourse.
Donations
TheStandardBankofNam�b�aLtdgrantedfinanc�alsupporttotheOkaepeSchoolProjecttothetuneofN$70,000tocoverthecostofdonkeycarts,hostelfeesandmattresses,wh�letheDonkerbosSchoolrece�vedagrantofN$96,000 fromth�sbenefactor.Amongthemanyotherbenefactorswere fore�gngovernmentdevelopmenta�dagenc�esfromthePeople’sRepubl�cofCh�naandIceland,theRedCross,andcorporatesponsorsl�keNamdeb,Nedbank,OldMutual,RoshP�nahZ�ncM�ne,CorporateTra�n�ngSolut�ons,OmanketeInvestments(Pty)LtdandArkF�sh�ng.
TheOfficeoftheDeputyPr�meM�n�sterfac�l�tatedthedonat�onofmattresses,blanketsandclothestomanySancommun�t�es,suchasthoseres�d�ng�nOsh�koto,Otjozondjupa,OkavangoandOmaheke.
Otherdonat�onswereasfollows:§ W�ndowglass(N$14,267.58),1xcomputer,1xpr�nter:Motsom�Pr�marySchool,Omaheke§ 1xcomputer,1xpr�nter,1xtable(N$400),cab�net(N$400),Cha�r(N$585),open�ngofaccount
(N$300):OSWYDO,Omaheke§ 1xcomputer,1xpr�nter(N$3,000):DonkerbosPr�marySchool,Omaheke§ 1xphotocop�er(N$15,000),paperandtransport(N$2,127.50),Wh�teStoneProject
(N$3,046.70):TsumkweWest,Otjozondjupa§ Tra�n�ng(N$33,180):Bravo,Okavango§ Feas�b�l�tystudy(N$14,744.23):Excels�orHostel,Osh�koto§ 5xp�tlatr�nes(N$12,500):InOhangwena–Tob�asHa�nyekoPr�marySchool,EkokaK�ndergarten,
EendobeK�ndergarten,Onamatad�vaK�ndergarten;�nOtjozondjupa–OkaepePr�marySchool§ Youthtra�n�ng(N$30,505.40):Omaheke§Amajordonat�onofN$500,000.00wasmadebyaSwed�shph�lanthrop�standdepos�ted�ntheSan DevelopmentFund.
7
• OFFICE OF THE PRIME MINISTER • ANNUAL REPORT 2006 - 2007 •
Bwabwata Game Reserve
TheM�n�stryofEnv�ronmentandTour�smhasbeenengaged�nd�scuss�onsw�ththeSancommun�tyl�v�ng�nth�sarea.Thed�scuss�onswerefac�l�tatedbytheDeputyPr�meM�n�ster.TheSanatth�sgamereservecannotbenefitfrom�tsresourcesduetorestr�ct�venat�onalparksleg�slat�on.IthasnowbeenagreedthataMemorandumofUnderstand�ngbes�gnedbetweentheM�n�stryandtheKaramashyanAssoc�at�on,wh�chwasformedbytheSancommun�tyandoffic�allylaunched.Toth�send,ah�gh-levelM�n�ster�aldelegat�on�stoholdaconsultat�veforumons�tew�ththeSancommun�ty�nApr�l2007toexped�teandfinal�setheprocessofbenefit�ngfromGovernmentresources.Thecommun�tyhavealreadybeguntobenefitfromhunt�ngr�ghts�nthegamereserve.It�sworthnot�ngthattheAssoc�at�onw�llbetransformed�ntotheGameProductsTrustFund,andthatthefirstcontr�but�ontoth�sFund�sreadytobemade.Th�srepresentsamajorm�lestonefortheSancommun�ty,andtheyarenowfreetoengage�nthecommun�tyconservancyprogramme.
San Development Programme
The OPM prov�ded N$400,000 dur�ng 2006/07 as a subvent�on to the San Development Programme.Add�t�onalresourcesare �ntendedtobeobta�ned fromvar�ousstakeholdersanddonoragenc�esthroughclosecooperat�onw�ththeNat�onalPlann�ngComm�ss�on.
San child receiving attention from Hon. Deputy Prime Minister, flanked by the Hon. Governor of the Omaheke Region
Young San graduates with the Hon. Deputy Prime Minister and Hon.Minister of Gender and Child Welfare
8
Diplomatic liaison and international conferences
AmongtheOfficeofthePr�meM�n�ster’smany�nternat�onalengagementsdur�ngtheper�odunderrev�ewwas Nam�b�a’s part�c�pat�on �n the M�crosoft/Government Leaders’ Forum – Afr�ca, held �n Cape Town,SouthAfr�ca.TheCommonwealthAssoc�at�onforPubl�cAdm�n�strat�onandManagement(CAPAM)B�enn�alConferenceheld�nSydney,Austral�a,wasanother�mportantplatform,wh�chpresentedanopportun�tytod�scussmattersrelat�ngtocr�t�calpubl�cserv�cereform,wh�ledraw�ngonbestpract�cesandlessonsfromlargerCommonwealthnat�ons.TheInternat�onalEarlyWarn�ngConferenceheld�nGermanywasanother�mportantmeet�ng.Asacountrypronetonaturald�sasters�nrespectoffloodsanddroughts,Nam�b�aga�neds�gn�ficantexposuretohandl�ngearlywarn�ngsystems.
ThePr�meM�n�sterattendedtheWorldEconom�cForumheld�nCapeTown,SouthAfr�ca,from31Mayto3June2006.Thethemefor2006was“Go�ngforGrowth”.
Amongothers,thefollow�ngrecommendat�onsweremadebythePr�meM�n�steronh�sreturntoNam�b�afromth�sForum:§ ThattheM�n�stryofTradeandIndustrybemandatedtoorgan�seasem�narforNam�b�an
bus�nesses�nv�ewofInd�aandCh�na’sascendancy�ntheworldmarkets,aswellastodealw�ththe�ssueofgloballabourproduct�v�tyandhowNam�b�a’scompet�t�venesscouldbera�sed.
§ Thatcons�derat�onbeg�ventoapproachCab�netw�tharequestto�nvest�gatethefeas�b�l�tyofestabl�sh�ngan�ndependentth�nktankw�thsuffic�entresourcesandresearchcapac�tytog�vesoundpract�calandworkablepol�cy�nputonrelevanteconom�c�ssues,aswellastoscrut�n�seGovernmentm�n�str�es’projectproposalsunderanex�st�ngframeworkbutouts�deGovernmentstructures.
§ Thatcons�derat�onbeg�ventoconduct�ngacomprehens�verev�ewontheadequacyofNam�b�a’spol�cyonmanufactur�ng,tradeand�nvestment�ntermsof�ts�mplementat�onandaga�nstthebackgroundofnewglobalchallengesfac�ngthecountry.
ThePr�meM�n�ster also represented thePres�dent dur�ng the commemorat�onofWorldHealthDay �nLusaka,Zamb�a,on7Apr�l2006.Theeventfocusedonhumanresourcesforthehealthsector.
From 1 to 5 November, 2006, the Pr�me M�n�ster attended the 40th ann�versary celebrat�ons of Ib�s �nCopenhagen,Denmark.Ib�s�san�ndependentDan�shdevelopmentorgan�sat�onwork�ngglobally,nat�onallyandlocallytoensurethatpeople�nAfr�caandLat�nAmer�caga�nequalaccesstoeducat�on,�nfluenceandresources.Ib�s’srelat�onsh�pw�thNam�b�agoesbacktothel�berat�onstruggle,when�trenderedass�stancetoNam�b�anrefugees�nAngolaandZamb�a.ThePr�meM�n�sterusedthe40thann�versarycelebrat�onsasanopportun�tytonetworkw�thvar�ousstakeholders�nmax�m�s�ngthepotent�altosolve�ssuesconfront�ngNam�b�a’sdevelopmentstatus.
Asd�plomat�cl�a�son�s�mportanttotheworkofth�sh�gh-leveloffice,thefinanc�alyearunderrev�ewsawnumerouscourtesycallsandv�s�tsbe�ngpa�dbyd�plomatsrepresented�nNam�b�a.Thed�scuss�onsfocusedonstrengthen�ngand�mprov�ngb�lateralrelat�onsw�thNam�b�a�ntheeconom�candpol�t�calarenas.Thed�scuss�onsalsoaddressedhowtostrengthenmult�lateralcooperat�onw�thvar�ous�nternat�onalbod�es.
9
• OFFICE OF THE PRIME MINISTER • ANNUAL REPORT 2006 - 2007 •
The Rt. Hon. Prime Minister Nahas Angula attending the WHO Summit in Lusaka, Zambia, with Zambian Vice President and the WHO Chief
The Hon. Deputy Prime Minister delivering a speech at the CAPAM Biennial Conference in Sydney, Australia
Group photo of CAPAM Conference, Sydney, Australia
10
Permanent Secretaries receiving their letters of appointment upon reassignment
The Rt Hon. Prime Minister addressing the community of Okankolo in the Eengodi Constituency, with the Governor Mr. Penda Ya Ndakola and Councillor Mr. Joseph Iimbili
GRN trucks and busses transporting flood victims on the Zambian side during the repatriation (August 2007)
Pupils from Erongosig, Usakos during the visit to the Prime Minister’s Office
The Hon. Director General of National Planning Commis-sion, the Hon. Minister of Trade and Industry and CA-CSS Management team during assesment visit to CA-CSS Head Quarters in Beijing, China
GRN EDRMS Project team in working session with CA-CSS Management team with their Legal Counsel at the CA-CSS Head Quarters in Beijing, China
11
• OFFICE OF THE PRIME MINISTER • ANNUAL REPORT 2006 - 2007 •
PART B
Public service management and reformTheOPMhasbeenact�ve�nad�verserangeofact�v�t�es�ntheareasofpubl�cserv�cemanagementto�mproveserv�cedel�very,securevalueformoneyand�mparteth�calpract�ses.
Human resource development
TheOfficestr�vestodevelopand�mplementhumanresourcedevelopmentpol�c�es�nthePubl�cServ�ce,andtoprov�defor,adv�seonandfac�l�tatequal�tyHRD�nformat�onandsupport�nfrastructure.It�sacustod�anofeffic�entcompetencydevelopmentstrateg�esforthePubl�cServ�ceandacult�vatorofmutualbenefic�alstrateg�cpartnersh�pthroughon-go�ngconsultat�onsw�thstakeholders.
Strategic generic training programmes, April 2006–March 2007Training offered Date No. of
participantsO/M/A
Induct�onCourse(Operat�onalLevel)
3–7Apr�l2006 18 M�n�stryofAgr�culture,WaterandForestryM�n�stryofHomeAffa�rsandImm�grat�on
CustomerServ�ceCourse(Operat�onalLevel)
15–19May2006 22 M�n�stryofHomeAffa�rsandImm�grat�on
CustomerServ�ceCourse(Operat�onalLevel)
19–22June2006 18 M�n�stryofHomeAffa�rsandImm�grat�on
Commun�cat�onCourse 3–7July2006 12 M�n�stryofHomeAffa�rsandImm�grat�onM�n�stryofGenderEqual�tyandCh�ldWelfare
Induct�onCourse 18–21September2006 25 M�n�stryofHomeAffa�rsandImm�grat�on
CustomerServ�ceCourse 17–18October2006 15 M�n�stryofHomeAffa�rsandImm�grat�on
Superv�soryTra�n�ng 17–21July2006 24 M�n�stryofHomeAffa�rsandImm�grat�onM�n�stryofReg�onalandLocalGovernment,Hous�ngandRuralDevelopmentOfficeoftheAttorney-General
Induct�on(Superv�soryLevel)
21–25August2006 10 M�n�stryofHomeAffa�rsandImm�grat�onM�n�stryofGenderEqual�tyandCh�ldWelfareM�n�stryofReg�onalandLocalGovernment,Hous�ngandRuralDevelopmentM�n�stryofEducat�onErongoReg�onalCounc�l
Half-daypresentat�ononcustomerserv�cetop�cal�ssues
27June2006 35 M�n�stryofGenderEqual�tyandCh�ldWelfare
12
Training offered Date No. of participants
O/M/A
Teambu�ld�ngIntervent�on 25–27Apr�l2006 n/a1[1] D�rectorateofAdultBas�cEducat�on
PerformanceManagementSystemInputsInduct�onCourse
5Apr�l2006 n/a n/a
Instructors’Course 08–12May200621–25August200611–15
September2006
10,12,9 M�n�stryofHomeAffa�rsandImm�grat�onM�n�stryofEducat�onM�n�stryofSafetyandSecur�tyM�n�stryofF�nance
CustomerServ�ceCourse 19–22June2006 10 M�n�stryofHomeAffa�rsandImm�grat�on
Fac�l�tat�onSk�llsCourse 2–4 October2006 12 OfficeofthePr�meM�n�sterM�n�stryofLabourandSoc�alWelfareM�n�stryofAgr�culture,WaterandForestry
PerformanceManagementSystemTra�n�ng-of-Tra�nersCourse
June–September2006 12 M�n�stryofLabourandSoc�alWelfareM�n�stryofLandsandResettlementM�n�stryofF�sher�esandMar�neResourcesM�n�stryofF�nanceM�n�stryofAgr�culture,WaterandForestry
PerformanceManagementSystemTra�n�ng-of-Tra�nersCourse
September–November2006
19 M�n�stryofAgr�culture,WaterandForestryM�n�stryofLabourandSoc�alWelfareM�n�stryofF�sher�esandMar�neResourcesM�n�stryofLandsandResettlementM�n�stryofF�nance
PerformanceManagementSystemTra�n�ng-of-Tra�nersCourse
February–March2007 30 OfficeofthePr�meM�n�sterVar�ousO/M/As
Supervisors’ Course Manual
Part�c�pants�nthePerformanceManagementSystem(PMS)Tra�n�ng-of-Tra�nersCoursemadesuggest�onsonhowto�mprovethecourse,andthesewere�ncorporated�ntotherev�sedCourseManual.TheManualwasalsoaccord�nglyal�gnedtothePMSbythePMSFac�l�tator.TheOfficewasconsultedforthe�r�nputsontheoverallcontent,methodology,exerc�ses,language,spell�ng,�nstruct�onaldes�gn,etc.,andthesewere�ncorporated�ntheManualaswell.Plansareunderwaytoconsult�nternat�onaltra�nersforbenchmark�ng.
Communication Skills Course
Dur�ng the year under rev�ew, the Office worked on des�gn�ng and develop�ng tra�n�ng manuals forcommun�cat�onsk�llscoursea�medatoperat�onalandsuperv�sorylevelsofstaff.
Secretarial Training Course
TheManualfortheSecretar�alTra�n�ngCourse�s�n�tsfinalstages.
13
• OFFICE OF THE PRIME MINISTER • ANNUAL REPORT 2006 - 2007 •
Human resource management
Implementation of the Performance Management System
Attheendoftheprev�ousyearunderrev�ew,a15-modulePMSImplementat�onToolk�tdevelopedbyStratexConsult�ngCC,V�s�onsConsult�ngCCandConsult�ngSynergyAfr�caCCthroughasponsorsh�pfromtheSwed�shInternat�onalDevelopmentAgency(S�da)wascompletedands�gnedoff.
ThePMSProjectManagementToolk�tforM�n�ster�alImplementat�onTeams(MITs)wasdevelopedbyStratexConsult�ngCC.
TwoTra�n�ng-of-Tra�nersCoursesfor�nternalfac�l�tatorsofthefront-runnerO/M/Aswerepresentedfrom28Juneto5September2006,and18Septemberto28November2006.Techn�calun�tsfromtheOfficeofthePr�meM�n�steraswellas�nternalfac�l�tatorsfromthefollow�ngO/M/Asattendedthesecourses:§ ElectoralComm�ss�onofNam�b�a(2)§ M�n�stryofAgr�culture,WaterandForestry(1)§ M�n�stryofDefence(2)§ M�n�stryofF�nance(1)§ M�n�stryofF�sher�esandMar�neResources(4)§ M�n�stryofFore�gnAffa�rs(1)§ M�n�stryofGenderEqual�tyandCh�ldWelfare(2)§ M�n�stryofHealthandSoc�alServ�ces(4)§ M�n�stryofLabourandSoc�alWelfare(10)§ M�n�stryofLandsandResettlement(6)§ M�n�stryofM�nesandEnergy(4)§ M�n�stryofReg�onalandLocalGovernment,Hous�ngandRuralDevelopment(3)§ Nat�onalAssembly(1)§ Nat�onalCounc�l(1)§ Nat�onalPlann�ngComm�ss�on(3)
Pool of consultants
Bes�desSen�orManagementacross thePubl�cServ�ce,Apoolof13consultantshavebeencontractedtofac�l�tate the roll-outof thePMS Implementat�onToolk�t.Thefirstbr�efing sess�onsw�th theconsultantswereheldon8and11September2006.Acomprehens�vebr�efingonthePMSwasheldfrom2to6October2006.
Implementation
MITshavebeen formed �ntheM�n�stryofLabourandSoc�alWelfareandtheM�n�stryofEducat�on.Theformerhasmadegreat str�des �n roll�ngout thePMSw�th the�rb�-weeklyMITmeet�ngs.Theyrev�ewedthe�rstrateg�cplan,wh�le�mplementat�onofModules1,3and12ofthePMSImplementat�onToolk�twasfac�l�tatedamongstsen�ormanagersbyconsultantscontracted fromthepool,andamongstotherstaffby�nternalfac�l�tatorstra�neddur�ngthePMSTra�n�ng-of-Tra�nersCourse.TheM�n�stryofEducat�on’sMIThasheldsome�n�t�almeet�ngsandworkshops�npreparat�onforroll-out.
Meet�ngsa�medatestabl�sh�ngMITswereheldw�thPermanentSecretar�esoftheElectoralComm�ss�on;theM�n�stryofAgr�culture,WaterandForestry;theM�n�stryofF�sher�esandMar�neResources;theM�n�stryofGenderEqual�tyandCh�ldWelfare;theM�n�stryofHealthandSoc�alServ�ces;theM�n�stryofLandsandResettlement;theM�n�stryofReg�onalandLocalGovernment,Hous�ngandRuralDevelopment;theM�n�stryofTradeandIndustry;andtheNat�onalPlann�ngComm�ss�on.
14
Benchmarking
The Nam�b�a Central Intell�gence Serv�ce has requested the Office to comment on the�r PerformanceManagementandDevelopmentSystem,wh�chwasd�scussedonatameet�ngheldon24May2006,result�ng�nsevenofthe�rstaffmemberspart�c�pat�ng�ncerta�nsess�onsofthePMSTra�n�ng-of-Tra�nersCoursefromJunetoSeptember2006.
Namibian Institute for Public Administration and ManagementInternational Partnerships
InMay2006,follow�ngastudyconductedonthefeas�b�l�tyofNIPAMbytwoFrenchspec�al�sts,w�thfinanc�alandtechn�calsupportfromtheFrenchEmbassy�nW�ndhoek,astudytr�pwasundertakenbythreesen�oroffic�alsfromtheOPMandthePubl�cServ�ceComm�ss�onSecretar�at.Thetr�p,wh�chwasfinancedbytheF�nn�shEmbassy�nW�ndhoek,tooktheseoffic�alstotheF�nn�shPubl�cServ�ceTra�n�ngInst�tute,HAUS,todeterm�neposs�blecooperat�onbetween�tandNIPAM.
ANIPAMstakeholderconferencetookplace�nOctober2006,w�thfinanc�alandtechn�calsupportfromtheFrenchEmbassy,andareportwassubm�ttedtothePr�meM�n�ster.Basedontheoutcomeoftheconference,asmallTaskForcewasappo�ntedbythePermanentSecretary.TheTaskForceheldmeet�ngsdur�ngwh�chabus�nessplanandlegalframeworkforNIPAMwered�scussedanddes�gned.Adevelopmentbudgetamountwasapprovedfortheconstruct�onoftheNIPAMbu�ld�ng,toanamountofN$45m�ll�on.
AnexpertfromHAUS(Dr.A.S�hvola),v�s�tedNam�b�aonafact-find�ngandadv�sorym�ss�onw�thfinanc�alsupportfromtheF�nn�shEmbassy.Hecomp�ledaM�ddleManagementDevelopmentProgrammethatw�llbep�lotedfromJuly2007asthefirstoffic�alNIPAMtra�n�ngcourse.Theex�st�ngSGPwasalsoevaluatedbyDr.S�hvolaanddescr�bedasexcellent;th�scouldalsoberunasaNIPAMcourse.Negot�at�onsw�ththeFrenchEmbassytosupportthedevelopmentofatra�n�ngprogrammeforReg�onalCounc�lsandLocalAuthor�t�esareongo�ng.
Towardstheendofthereport�ngper�od,theOPMundertheInd�aTechn�calandEconom�cCooperat�onprogramme,thensecuredtheserv�cesofanexpert�npubl�cserv�cemanagement(Dr.B.Harbola)toass�st�nthe�nst�tut�onal�sat�onprocess�nthecreat�onofNIPAM.
Inv�ewofNIPAMdevelopments,theOfficehasalsobeguntoworkontherev�ewoftheTra�n�ngPol�cyofthePubl�cServ�ceofNam�b�a.Prel�m�naryresearchwasconductedtoevaluatethe�mplementat�onofthecurrentTra�n�ngPol�cy,wh�leacomparat�vestudywasconductedtobenchmarkthePol�cyaga�nstothersof�tsk�nd�nothercountr�es.TheOfficecollaboratedw�thDrS�hvola�nth�seffort,wh�chformspartofh�ssurveytocomp�leaM�ddleManagementDevelopmentProgrammeforNIPAM.
NIPAM concept building design - Windhoek
15
• OFFICE OF THE PRIME MINISTER • ANNUAL REPORT 2006 - 2007 •
‘Person-power’ audit
Severalmeet�ngstookplacebetweentheOPMandtheNat�onalPlann�ngComm�ss�on.Thelatter�ssuedadraftHumanResourcesReportfor2006/7–2011/12,wh�chconta�nsrelevantfiguresonthePubl�cServ�ce.Inanadd�t�onalmeet�ng,arepresentat�veoftheNat�onalPlann�ngComm�ss�oncomm�ttedtotra�nOfficestafftoestabl�sha ‘person-power’databank.Th�sdatabankwouldconnecttheOfficetotheNat�onalPlann�ngComm�ss�on,andthestat�st�cswouldbeaccess�bletobothcollaborat�ngpart�es.
Others�gn�ficantact�v�t�esdur�ngtheper�odunderrev�ewwereasfollow�ng:§ Training Officers’ Forums:Twosuchforumswereconducted�nJuneandJuly2006,respect�vely,
atUn�tedHouse.Atotalof17Tra�n�ngOfficersattendedtheforum�nJune,wh�le26attendedtheJulyone.Ath�rdforumwasconductedon27February2007attheThür�ngerhofHotel.Atotalof30part�c�pantsattended,wh�leDrS�hvolamadeapresentat�onandconsultedw�thTra�n�ngManagersandOfficersfromthevar�ousO/M/As.
§ Namibia Student Financial Assistant Fund:TheD�rectorateofHumanResourcesDevelopmentpart�c�pated �n award�ng financ�al ass�stance to prospect�ve studentswhow�shed to further the�rstud�es.
Rt. Hon. Nahas Angula, Prime Minister. Dr. Ari Sihvola, Training Consultant, Finnish Public Service Training Institute (HAUS.)Ms. Sabine Kownatzki-Pell, Director: Human Resources Development. 28 February 2007
16
Human capital management system
The Office of the Pr�me M�n�ster �ntends establ�sh�ng a world-class, comprehens�ve, all-encompass�ng,Government-w�de, �ntegratedhuman cap�talmanagement system thatw�ll cater for theneedsof all roleplayerstosupportproperplann�ngandmanagementofhumanresourcesw�th�ntheGovernment.Attheendof2006,theOfficeacqu�redacomprehens�vehumanresource�nformat�onmanagementsystemsolut�onfromOracleAfr�ca,w�thaspec�ald�scount.TheOracleHRSolut�onspackage�sspec�ficallydes�gnedto�ntegratew�thotherOracleproducts–morespec�ficallyOracleF�nanc�als.Thelatter,knownastheIntegratedF�nanc�alManagementSystem,hasalreadybeen�mplementedbytheM�n�stryofF�nance.TheHRSolut�onssystemw�llbe�mplemented�nphases,w�th2010be�ngtargetedforcomplete�mplementat�on.
Management services
TheOPMalsoprov�desmanagementadv�soryserv�ces�nthew�derPubl�cServ�cesectortoensurecoord�nat�onandmanagementofpubl�cent�t�es.Suchserv�cesformpartofthedr�veforgreatereffic�ency,effect�venessandvalueformoney.Inth�sregardthreebus�nessun�tsprov�deserv�cesforresourcemanagement,consultanc�es,andgrad�ngandjobevaluat�on.
Resource management
Th�sbus�nessun�toffersadv�ce�nrespectofresourceneeds.Itdoessoby�mplement�ngcustomer-focusedserv�cesthroughrev�ew�ng,analys�ng,report�ngandrecommend�ngpol�c�esandpract�cesrelat�ngtothemosteconom�calut�l�sat�onofresources.Italsoprov�destechn�calass�stancetothePubl�cServ�ceComm�ss�on.
Dur�ngthereport�ngper�od,thePubl�cServ�ceexpandedby349posts.Thefinanc�al�mpl�cat�onofth�schangestoodatN$42,117,957.Other �ntervent�ons l�ke farm�ngout serv�ces,occas�onalemployment, add�t�onalemployment,andgrad�ngofjobcategor�escosttheGovernmentanadd�t�onalN$73,200,337.
Amongtheh�ghl�ghtsfortheyearwerethecreat�onofaM�n�stryofEducat�on,aM�n�stryofYouth,Nat�onalServ�ce,SportandCulture,andaM�n�stryofVeterans’Affa�rs.Th�srestructur�ngcameaboutasaresultoftheCab�netreshuffle�n2005.However,someofthechangesrequ�reddur�ngthelatterhavenotmater�al�sed,namelythecreat�onofapostestabl�shmentfortheM�n�stryofSafetyandSecur�ty,andthetransferofthefunct�onofrehab�l�tat�ontotheM�n�stryofHealthandSoc�alServ�ces.TheM�n�stryofTradeandIndustrywasalso restructured tobr�ng aboutmoreeffic�encyandeffect�veness.Other funct�onalun�ts thatwererestructured�ncludeAquaculture,theGovernmentStores,andCh�ldWelfare.Inadd�t�on,therev�s�onandre-grad�ngofthejobcategor�esHumanResourcePract�t�onerandAccountantcontr�butedtobetterserv�cedel�very.
17
• OFFICE OF THE PRIME MINISTER • ANNUAL REPORT 2006 - 2007 •
Total number of projects received and finalised, 1 April 2006–31 March 2007
Nature of cases
Projects received
Projects finalised
Posts created
Posts abolished
Temporary units
Expenditure(N$)
Savings(N$)
Expenditure(N$)
ActualExpenditure
(N$)
Organ�sat�onandestabl�shment
41 61 1,573 1,224 - 92,088,263 49,970,306 - 42,117,957
Farm�ngout 37 39 - - - 40,216,585 - - 40,216,585
Occas�onalemployment
14 20 - - 1,439 17,160,692 - - 17,160,692
Add�t�onalemployment
2 4 - - 489 8,477,548 - - 8,477,548
Mechan�sat�on(tenders)
39 39(19tenders)
- - - 222,169 - - 2,232,169
Grad�ngandregard�ng,andjobcategor�es
7 5 - - - - - 5,113,343 5,113,343
Proceduresandmethods/hor�zontal
- - - - - - - - -
TOTAL 133 163(19 tenders)
1,573 1,224 1,928 160,175,257 49,970,306 5,113,343 115,318,294
Th�stableshowsthenumberandtypesofprojectsrece�vedfromvar�ousO/M/As,aswellasprojectsfinal�sed.Thenumberofpostscreatedandabol�shed�salsoshown,alongw�ththeexpend�tureorsav�ngsreal�sed�neachcase.Requestsforrestructur�ngrequ�relonger-termstudyand�nvest�gat�on;therefore,somecouldnotbefinal�sed�nthereport�ngyear.Itshouldalsobenotedthatthestat�st�cs�ncludeprojectsreg�stered�ntheprev�ousreport�ngyearandonlyfinal�seddur�ngthecurrentreport�ngper�od.
Consultancy service
TheOfficeprov�desconsultancyserv�cestoO/M/Asto�mproveserv�cedel�verytothepubl�c.Customersarecurrentlyservedthroughstrateg�cmanagementandplann�ng,aswellasoperat�onalsupport.Thekeybus�nessareasareasfollows:§ Bus�nessanalys�s§ Performanceanalys�s§ Strateg�canalys�s,and§ Strateg�cmanagement.
Dur�ngthereport�ngper�od,theOfficeass�stedO/M/As�ndevelopmentofthefollow�ng:§ Bus�nessstrateg�es§ Managementplans§ Managementcontrolsystems,and§ Operat�onalcontrolsystems.
18
Strateg�cplann�ngandmanagementasatooltoenhanceeffic�ency,effect�venessandvalueformoneyacrossthePubl�cServ�cega�nedcons�derablemomentumdur�ngtheyearunderrev�ew.
In termsofexpectedresultsand �mpact, strateg�cplansareaprerequ�s�te for the �mplementat�onof theproposedPMSacrossthePubl�cServ�ce.O/M/Ashaverespondedpos�t�velytodatetothecallfor�mprovedperformanceandserv�cedel�verytoc�t�zens,andhave,therefore,workedcloselyw�ththeD�rectorateofManagementServ�cesforass�stance�nth�sregard.Th�sparad�gmsh�ft�sexpectedtoenhancethecapac�tyofmanagers�nthePubl�cServ�ceaswellas�nculcateacultureofrespons�b�l�ty,transparencyandaccountab�l�ty.Thestrateg�cplann�ngprocesshassofar�nvolved46%ofallO/M/Astothelevelwherethe�rplansaree�thertobe �mplemented(cascade �ntomanagementplans)oral�gnedtocomplyw�ththerequ�rements forthe�mplementat�onofthePMS.Theengagementanddevelopmentprocesshasbegunw�th43%ofO/M/As.
Reg�onalCounc�lsandLocalAuthor�t�eshavealsobeentakenonboard,w�th62%oftheCounc�lshav�ngdraftplans.Asurvey�scurrentlyunderwaytoestabl�shthestatusquoatLocalAuthor�t�es.
Job evaluation and grading
In2003,th�sbus�nessun�twasmandatedtorev�ewtheex�st�ngUn�fiedGrad�ngStructure.Inadd�t�on,�twastaskedw�thresearch�ng,develop�ngand �mplement�nga jobevaluat�onandgrad�ngsystemappropr�atetothePubl�cServ�ce.Areportontheoutcomeoftheseact�v�t�eswassubm�ttedtothePermanentSecretaryoftheOfficedur�ngtheper�odunderrev�ewforadec�s�ontobemadeontheappropr�atejobevaluat�ontobeused.
Thea�mofjobevaluat�on�stoprov�deasystemat�candcons�stentapproachtodefin�ngtherelat�veworthofjobsw�th�ntheworkplace.It�saprocessofcompar�ngjobsw�thoneanotherw�ththepurposeofprov�d�ngadefens�bleandequ�tablebas�sfordeterm�n�ngandmanag�ng�nternalpayrelat�v�tybetweenjobs.Jobevaluat�onthus �nvolvesananalyt�calprocess thatbreaksdown jobs �nvar�ouscomponents.Thesecomponentsarethenusedtoevaluatethejobus�nganappropr�atejobevaluat�onmechan�sm.Furthermore,theevaluat�onprov�destheframeworkw�th�nwh�chdec�s�onsonsalar�esandgrad�ngcanbemade.
Regrading requests received for the period 1 January to 31 December 2006
Ministry Job category
M�n�stryofAgr�culture,WaterandForestry Ch�efAn�malHealthTechn�c�an
M�n�stryofEducat�on Arch�v�stL�brar�an
M�n�stryofWorks,TransportandCommun�cat�on Av�at�onpersonnel
OfficeofthePres�dent Nam�b�aCentralIntell�genceServ�cesstaff
M�n�stryofReg�onalandLocalGovernment,Hous�ngandRuralDevelopment
Coord�nator
M�n�stryofWorks,TransportandCommun�cat�on D�rectorDeputyD�rector
M�n�stryofWorks,TransportandCommun�cat�on P�lot
Theabovecaseswerepend�ngduetotheabsenceofajobevaluat�onandgrad�ngsystem.
19
• OFFICE OF THE PRIME MINISTER • ANNUAL REPORT 2006 - 2007 •
Reforms to advance efficiency and effectiveness
Current Publ�c Serv�ce Reform In�t�at�ves focus on empower�ng c�t�zens as well as publ�c servants, the�mplementat�onofserv�cecharters,and�mprov�ngdel�veryandmanagementprocessesandsystems�nthePubl�cServ�ce.These�n�t�at�vesared�scussedbelow.
Southern Africa Capacity Initiative
ThePubl�cServ�ce,w�ththeass�stanceoftheUn�tedNat�onsDevelopmentProgramme(UNDP),�smak�nguseofSACItools�norderto�mproveserv�cedel�very.SACI�sa�medatstrengthen�nganddevelop�ngnewpol�c�es that ass�st publ�c �nst�tut�ons �n perform�ng �ncreas�ngly complex funct�ons; produc�ng �nnovat�vesolut�ons; �ncorporat�ng new technolog�es for �mprov�ng serv�ce del�very; and prov�d�ng bas�c tra�n�ng �nessent�alpubl�cserv�cemanagement.
TheOfficeofthePr�meM�n�ster,theM�n�stryofEducat�on,theM�n�stryofF�nance,theM�n�stryofHomeAffa�rsandImm�grat�on,andtheM�n�stryofTradeandIndustryhavebeenselectedasp�lotO/M/As.Theyarebusy�dent�fy�ngserv�ceareas,referredtoas“Nam�b�aServ�ceDel�veryQu�ckW�ns”, forprocessre-eng�neer�ngbymeansoftheSACItools.TheOffice�dent�fiedtherecru�tmentandm�sconductprocessesforp�lot�ng�nth�sregard.Aworkshoptookplaceon26–28February2007tore-eng�neerthetwoprocesses.Theresultsoftheworkshopst�llneedtobeval�datedbeforebe�ngpresentedasa“Nam�b�aServ�ceDel�veryQu�ckW�n”totheJo�ntSess�onbetweenm�n�stersandpermanentsecretar�estobeheldlater�n2007.
“Speak your mind” Citizen Survey and Employee Survey
Dur�ngtheyearunderrev�ew,theOfficebeganplann�ngfortwosurveysthatw�lltargetcustomerandstaffmembers, respect�vely. They a�m to assess the extent towh�ch the ex�st�ng publ�c serv�ce �mprovement�n�t�at�veshavemadean�mpactonserv�cedel�very.Thepurposeoftheemployeesurvey,“Arewemak�ngad�fference?”�ntendstoassessthelevelofsat�sfact�onamongststaffmembersandhowth�srelatestothe�roverallperformanceand,ult�mately,serv�cedel�very.Incontrast,thepurposeofthec�t�zensurvey,“Speakyour m�nd”, �s to establ�sh a basel�ne of �nformat�on that w�ll help to understand the wants, needs and�nterestsofPubl�cServ�cecl�entsasregardsserv�cedel�very.
Areportonthesurveyoutcomesw�llserveasoneofmanymeasurementsofprogresstowardadm�n�strat�vereform,wh�chw�llleadtheOfficeofthePr�meM�n�stertowardav�s�onofhow�tsserv�cesshouldoperate�nthefuture.Thereport�salso�ntendedtoserveasabas�sforplann�ngandtomeasurethe�mpactofserv�cesundertakenforprocess�mprovementsorbudgetreduct�ons.
Implementation of Customer Service Charters
Outof95funct�onalareas�dent�fieds�nceJuly2005,84CustomerServ�ceChartershavebeendeveloped.Ofthelatter,three funct�onalareasareyettoberev�ewed.ThesearethePat�entCharterandtheRehab�l�tat�onCharterof theM�n�stryofHealthandSoc�alServ�ces,andtheParksandW�ldl�feManagementCustomerServ�ceCharteroftheM�n�stryofEnv�ronmentandTour�sm.
20
Therema�n�ng11funct�onalareas,asl�stedbelow,areatd�fferentstagesofdevelopment�nrespectofthe�rCustomerServ�ceCharters:
Functional area Office/Ministry/Agency responsible
H�gherEducat�onCharter M�n�stryofEducat�on
GeneralServ�ces M�n�stryofFore�gnAffa�rs
M�ss�on M�n�stryofFore�gnAffa�rs
Al�enControlCustomerServ�ceCharter M�n�stryofHomeAffa�rsand�mm�grat�on
C�t�zensh�pandPassportsCustomerServ�ceCharter M�n�stryofHomeAffa�rsandImm�grat�on
Imm�grat�onCustomerServ�ceCharter M�n�stryofHomeAffa�rsandImm�grat�on
Valuat�onandEstateManagementCharters M�n�stryofLandsandResettlement
GeneralServ�ces M�n�stryofLandsandResettlement
YouthDevelopmentCustomerServ�ceCharter M�n�stryofYouth,Nat�onalServ�ce,SportandCulture
SportDevelopmentCustomerServ�ceCharter M�n�stryofYouth,Nat�onalServ�ce,SportandCulture
CultureDevelopmentCustomerServ�ceCharter M�n�stryofYouth,Nat�onalServ�ce,SportandCulture
D�sasterManagementCharter OfficeofthePr�meM�n�ster
Extension of Customer Service Charters
W�thregardtotheextens�onofCustomerServ�ceCharterstoLocalAuthor�t�es,adraftcharterfortheWalv�sBayMun�c�palCounc�lwasdevelopeddur�ngtheyearunderrev�ew.Fourp�lots�teswere�dent�fied,namelyWalv�sBayforPartIMun�c�pal�t�es,Otj�warongoforPartIIMun�c�pal�t�es,HelaoNafid�TownCounc�l,andKoësV�llageCounc�l.ACharterDevelopment and Implementat�onWorkshop tookplaceon25–26January2007.Thea�moftheworkshopwastobr�efpart�c�pantsonthecharterprocess,andtodevelopprototypechartersforthefourlevelsofmun�c�pal�t�es.AreportontheWorkshopwasdraftedtorecordthepart�c�pants’exper�encesandcontr�but�ons.
Africa Public Service Day
Eachyear,23June�scelebratedastheUn�tedNat�onsPubl�cServ�ceDay.Thecont�nentcelebratesth�sasAfr�caPubl�cServ�ceDay(APSD).Nam�b�ahasbeencelebrat�ngth�sdays�nce2003,when�twasdeclared.
TheDeputyPr�meM�n�sterwaselectedastheSouthernAfr�canDevelopmentCommun�ty(SADC)Cha�rpersonfortheAPSD,outofrecogn�t�onofthegoodworkbe�ngdone�nNam�b�a’sPubl�cServ�cereform�n�t�at�ves.ThroughtheDeputyPr�meM�n�ster,Nam�b�awasmandatedtocoord�natethecont�nentalcelebrat�onsfor2006.Nam�b�aalsoservedasthecoord�natorfortheAPSD�ntheSADCreg�on.Threeoffic�alsfromthePubl�cServ�ceofBotswanacametobenchmarkw�thNam�b�aonhowtoorgan�sethecelebrat�ons.
Thema�neventforthedaywasal�vesatell�tebroadcastfromNam�b�atoLesotho,Maur�t�us,SouthAfr�caandSwaz�land,wh�chwascons�deredsuccessful.Otheract�v�t�es�ncludedaser�esofpubl�clecturesthatfocusedontheyear’schosentheme,“Bu�ld�nganeth�calpubl�cserv�cefor�mprovedserv�cedel�very�nAfr�ca”.Thesub-themeswere“Reconstruct�onofpubl�cserv�ce�nAfr�ca�nl�new�ththeun�quechallengefac�ngAfr�ca”,“Promot�onofgoodgovernance�npubl�cserv�ce”,and“Empower�ngc�t�zensthroughaccessto�nformat�on”.Theselecturesa�medtora�seawarenessamongthepubl�candpubl�cservantsw�thregardtotheASPD,andtoexchange�deasonthethemeandsub-themes.Thelectureswerepresentedonceaweekforfourweeks�nthet�melead�ngupto23Junetora�seawarenessofthese�ssues.
Anothereventthatwasorgan�sedtocelebrateAPSDwasamarchbypubl�cservants�nW�ndhoekon23June.Closeto200publ�cservantspart�c�pated,andtheywereledbythemot�vat�onalsoundsoftheNam�b�aDefenceForcebrassband.
21
• OFFICE OF THE PRIME MINISTER • ANNUAL REPORT 2006 - 2007 •
Trade fairs
Aspartoftheawarenesscampa�gnonPubl�cServ�cecharters,theOfficeofthePr�meM�n�sterpart�c�pated�ntradefa�rsatGobab�s,Ongwed�va,Rehoboth,SwakopmundandW�ndhoek.Thepubl�cwas�nformedaboutthevar�ousfunct�onsandprojectsforwh�chtheOfficewasrespons�ble,andthenamesofcontactpersonswereprov�dedonthepanelsoftheexh�b�t�onstand.
Remuneration, benefits and related issues
Follow�ngprotractednegot�at�onsbetweentheGovernmentandrecogn�sedtradeun�ons,thefollow�ngwereagreedto�naMemorandumofUnderstand�ngs�gnedon30March2006:
1 April 2006–31 March 2007
§ A5%salary�ncrementacrosstheboardforallc�v�lservantswasapproved.Thebudgetary�mpl�cat�onsareasfollows:
2006/7 N$Hous�ngallowance 122.7m�ll�onHous�ngsubs�dy 30m�ll�on13thcheque 10m�ll�onRe-grad�ngofteachers 49m�ll�onRe-grad�ng(othergroups) 12.4m�ll�onK�lometretar�ff 1.5m�ll�onBonusformanagers 9.5m�ll�onTOTAL 234.1m�ll�on
2007/8 N$ Transportallowance 177.4m�ll�onCarallowance 3m�ll�onRe-grad�ngteachers 49m�ll�onRe-grad�ng(othergroups) 12.4m�ll�onTOTAL 241.8m�ll�on
2008/9 N$Salary�ncrease 305m�ll�on
§ StaffmembersbelowManagementlevelwouldbeent�tledtoamonthlyallowanceofN$100,N$250andN$400,depend�ngonthe�rsalaryrange.Th�sallowanceexcludesstaffmemberspart�c�pat�ng�ntheHomeOwners’SchemeforStaffMembers(HOSSM).
§ TheHOSSMwouldsubs�d�sestaffmembers’homeloanstoamax�mumofN$300,000.§ Inrespectofthere-grad�ngexerc�se,jobcategor�esrequ�r�ngathree-orfour-yeardegree
qual�ficat�onwouldbereal�gnedovertwofinanc�alyears.§ Theprofess�onal�sat�onofAccountantsandPersonnelOfficerswouldbe�mplementedovertwo
financ�alyears.§ K�lometretar�ffswereadjustedfromN$0.68ctoN$1.00forthosequal�fy�ngforamotorveh�cle
allowance.
22
1 April 2007–31 March 2008
§ AtransportallowanceofN$10orN$9perday,depend�ngoncerta�nfactors,forstaffmembersbelowManagementwouldbepa�d.
§ ThecarallowanceforManagementandProfess�onalsonManagementlevelwouldbe�ncreasedby5%.
Apartfromthefinal�sat�onofthe�ssuesagreedupon�nthenegot�at�ngprocess,thefollow�ngadhocmatterswerealsoattendedto:
Item attended to Budgetary implication(N$)
ForstaffatOs�re,part�c�pat�on�ntherentallowancebenefit -
AmendmentstothePersonnelAdm�n�strat�onMeasuresforthejobcategoryRuralDevelopment Officer
-
Re-grad�ng of the job category Deck Officer (adjustment w�thout financ�al�mpl�cat�on)
-
Re-grad�ngofSergeant Major(Defence) 1m�ll�on
Creat�onofnewjobcategoryInternal Auditor 2.7m�ll�on
Introduct�onofanumberofremunerat�veallowancesfortheNam�b�anPol�ce 0.5m�ll�on
Adjustmentofremunerat�veratesforsett�ng,moderat�ngandmark�ngexam�nat�onpapers
14m�ll�on
Rev�s�onofcontractsofemployment�nthePubl�cServ�ce -
Adjustmentofthehous�ngallowanceforpol�t�caloffice-bearers 2.3m�ll�on
Improvementofvar�ousbenefitsforDeputyM�n�sters,backbenchers,andmembersofReg�onalCounc�ls
15m�ll�on
Creat�onofanallowanceforuseofpr�vatecellularphonesforoffic�alpurposes (notpred�ctable)
Th�rdnotchsalaryadjustmentforstaffbelowtherankofColonel(Defence) 26m�ll�on
Re-grad�ngofMarine Superintendent 0.4m�ll�on
TOTAL 61.9 million
23
• OFFICE OF THE PRIME MINISTER • ANNUAL REPORT 2006 - 2007 •
Public Service response to HIV/AIDS
TheNat�onalStrateg�cPlanonHIV/AIDS(MTPIII)taskstheOfficeofthePr�meM�n�sterw�thcoord�nat�ngthePubl�cServ�ceresponsetothepandem�c,l�st�ngtwoobject�ves:§ Toengagethesector’sleadersh�pandspearheadtheresponse,and§ Toma�nstreamHIV/AIDSw�th�nthesectorfromsectoralpol�c�esto�mplementat�on,techn�cal
support,superv�s�on,mon�tor�ngandevaluat�on,publ�c�nformat�onandaccountab�l�ty.To th�s end a strateg�c plan,workprogrammeandbudgetweredeveloped.AnHIV/AIDSUn�twas alsoestabl�shedtoactasamanagementun�tforthePubl�cSector’sresponse
Programmes and activities
The tra�n�ng programme compr�s�ng the follow�ng modules was offic�ally launched by the Deputy Pr�meM�n�steratthePolytechn�con28June2006:§ Bas�cFacts(5days)§ Ma�nstream�ng(4days)§ Bas�cCounsell�ngSk�lls(3days)§ Mon�tor�ngandEvaluat�on(3days)
Thefollow�ngworkshopswereheldonstrateg�c�ssues:§ Thecomponentsofacomprehens�veworkplaceprogramme§ Shar�ngofexper�ences�nworkplaceprogrammes,andtermsofreferenceforfocalpersons§ AnassessmentonO/M/As’read�nessto�mplementworkplaceprogrammes§ Workplaceprogrammeroll-out§ Voluntarycounsell�ngandtest�ng§ Mon�tor�ngandevaluat�onforthePubl�cServ�cesector
The �nvolvement of stakeholders was key �n establ�sh�ng the present programmes. The European Un�on(EU)sponsoredtheworkshops,tra�n�ngandaconsultanttostrengthentheHIV/AIDSUn�taswellforfutureass�stance�nroll�ngoutsupportforworkplaceprogrammedevelopment.
TheUNDPprov�dedcons�stentsupport �ntermsoftheSouthernAfr�canCapac�tyIn�t�at�ve(SACI),andcomm�ttedexpert�se and fund�ng for the roll-outprogramme �n termsof an �mpact study, volunteers toass�stw�ththeworkplacepol�cy,programme�mplementat�on,andadvocacy.TheUn�tedStatedAgencyforInternat�onalDevelopment(USAID)�sass�st�ngw�ththe�mpactstudyandworkplaceprogrammes�ntwom�n�str�es,wh�letheGesellschaftfürZusammenarbe�t(GTZ)�sass�st�ngw�thworkplaceprogrammesandadvocacy�nfourothers.
TheM�n�stryofHealth and Soc�al Serv�ces and theNat�onal Plann�ngComm�ss�on aswell as the above-ment�oned stakeholders were part of the strateg�c work programme developed to �mplement MTP IIIobject�ves�nthePubl�cServ�cesector.
24
ICT management and E-governance
TheGovernmentoftheRepubl�cofNam�b�a�scomm�ttedtotheut�l�sat�onof�nformat�onandcommun�cat�onstechnology(ICT)asameanstoensureeffic�entandeffect�veserv�cedel�verytoourc�t�zens.Dur�ngtheper�odunderrev�ew,theOfficewas�nvolvedw�thfivemajorprojects,asoutl�nedbelow.
Building skilled ICT human resources
Theobject�veof th�s project �s to have all c�v�l servants ICT-l�terate by 2012. ICT tra�n�ng ex�sts that �saccess�bletoallpubl�cservants.TheDepartmentofPubl�cServ�ceITManagement(PSITM),wh�chmanagestheprogramme,acqu�restra�n�ngmater�alsthroughatenderprocessanddel�verstra�n�ngat�tsITV�rtualTra�n�ngCentre.
Atotalof39,044cand�dateswere�dent�fiedandcategor�sed�ntermsofundergo�ngtra�n�ng,andthecoursesonoffertothemwere�dent�fied.W�ndhoek-basedc�v�lservantswouldbetargeted�nthefirstphase,wh�chends�nDecember2008.Reg�onalcand�dateswouldbetra�ned�nthesecondphasetocommence�nJanuary2009.Bytheendoftheyearunderrev�ew,negot�at�onswereatanadvancedstagew�ththePolytechn�cofNam�b�aandUn�vers�tyofNam�b�atoofferthecourses�nICTusage.
Promoting universal access
Oneoftheways�nwh�chmanycountr�eshaveach�evednat�onalandhumandevelopmenthasbeenthroughexplo�t�ngtheab�l�tyofICTtodel�ver�nformat�onforstrateg�cdec�s�on-mak�ng�ngovernment,�nternat�onaltrade, agr�culture,manufactur�ng, soc�al serv�ces, andother sectors. Ithasbeenaccepted, therefore, thataccesstocommun�cat�onserv�cesw�llempowerruralcommun�t�estopart�c�pate�nandcontr�butetonat�onalsoc�o-econom�cdevelopment.
Thefirstlegofth�sproject�stoestabl�shcommun�tycentres.Thesew�llhavecomputers,faxmach�nes,cop�ers,rad�os,telev�s�onsandotherICT�nfrastructure.Thema�npurposeofsuchcentres�stobr�ngserv�cesclosertothepeople.Asthee-governmentprojecttakesshape,commun�t�esw�llhaveaccesstoserv�ceswheretheyl�ve.Sofar,theM�n�stryofInformat�onandBroadcast�nghasbeenstudy�ngwaystoestabl�shcommun�tycentres.D�scuss�onsbetweentheOfficeofthePr�meM�n�sterandthelatterM�n�stryareunderwaytopoolthe�rresources�nordertojo�ntlyestabl�shthesecentres.
Developing and implementing a new Government/Namibia portal
Theoverallv�s�onoftheE-GovernmentPortal �n�t�at�ve �stofac�l�tateconsumertrans�t�onfrombe�ng ‘�nl�ne’tobe�ng‘onl�ne’.Thea�m�stoprov�deas�nglepo�ntofaccessto�nformat�onandserv�cesorgan�sedaccord�ngtothe�nterestsandneedsofPubl�cServ�ceconsumers,perm�tt�ngaccessanyt�meandanywhere.
25
• OFFICE OF THE PRIME MINISTER • ANNUAL REPORT 2006 - 2007 •
GRN information portal structure
Th�sPortal In�t�at�vecons�stsofanumberof subprojects, �n termsofwh�ch the follow�ngwereach�eveddur�ngtheyearunderrev�ew:
Web page design standards
Theex�st�ngwebdes�gnstandardswererev�ewedaspartoftheoverallwebdevelopmentproceduresanddes�gnstandardsprocess.Thedraftedwebdevelopmentproceduresanddes�gnstandardsdocumentcalledGuidelines, Procedures and Standards on the Process of Website Designing and Implementation wasrev�ewedandendorsedbytheGovernmentWebmasters’Group,and�snow�ntheprocessofbe�ngpresentedforadopt�onbythePubl�cServ�ceComm�tteeonInformat�onTechnology.
Ane-governmentportalarch�tecturaland�mplementat�onframeworkhasalsobeendrafted.Theframeworkprov�desabluepr�ntthatw�llallowthedevelopmentofstandard�sedportalsolut�ons�naccordancew�ththe�nterestsandneedsof�tsconsumers,perm�tt�ngaccessanyt�meandanywhere.
E-government portal technical architecture implementation
Theconceptuale-governmentportalarch�tecturewasprototypedthroughthe�mplementat�onofatechn�calportalarch�tecture.Atpresentthetechn�calarch�tecturehostsfournewlydevelopeddynam�cwebs�tes.
GRN information portal
Thegovernment�nformat�onportalw�llbeorgan�sed�ntosevencomponents:§ Nam�b�a�nanutshell§ Exper�enceNam�b�a§ Fore�gnrelat�ons§ OurGovernment§ Governmentnews§ Governmentserv�ces§ GovernmentcontactsThedes�gnanddevelopmentoftheGovernmentnewscomponentwascompleteddur�ngtheyearunderrev�ew.Thenewss�te�supdatedandma�nta�nedda�ly.Therestoftheportalcomponentsarecurrentlyunderdevelopment.
Government
Services
News
Namibia in aNutshell
Tourism
ForeignRelations
Business &IndustryGRN Portal
Internet/Intranet
26
Portal services
A number of gener�c portal serv�ces were �mplemented on the portal techn�cal arch�tecture for use bygovernmentwebs�tes,webappl�cat�onsandwebserv�ces.These�ncludethefollow�ng:§ Webcounter§ S�ngles�gn-onauthent�cat�onsystem§ Webforum§ Webcontentmanagementsystem
GRN websites
Anumberofprojectsonthedevelopmentofnewwebs�teswereembarkeduponandupdatedforvar�ousO/M/As.Herearesomeofthes�tesdeveloped:§ Agr�culturalStat�st�csandInformat�onwebs�te,M�n�stryofAgr�culture,WaterandRural
Development(www.agr�stats.gov.na)§ LawReformandDevelopmentComm�ss�onofNam�b�awebs�te(www.lawreform.gov.na)§ M�n�stryofHomeAffa�rsandImm�grat�onwebs�te(www.mha.gov.na)
www.agristats.com.na www.mha.gov.na
www.dnea.gov.na www.eservice.net.local
27
• OFFICE OF THE PRIME MINISTER • ANNUAL REPORT 2006 - 2007 •
Thefollow�ngwebs�teswererev�ewedandupdated:§ M�n�stryofLabour(www.mol.gov.na)§ IntegratedCommun�t�esSystemwebs�te,M�n�stryofLabour(www.�cs.gov.na)§ M�n�stryofSafetyandSecur�ty(www.mss.gov.na)§ Nat�onalExam�nat�onsandAssessment,M�n�stryofEducat�on(www.dnea.gov.na)§ IntranetInformat�onOnl�ne(e-Serv�ce)webs�te,OfficeofthePr�meM�n�ster(www.eserv�ce.net.
local)
Anumberofwebs�teswerebe�ngdes�gnedbytheendofthereport�ngper�od:§ OfficeofthePr�meM�n�ster§ M�n�stryofLandsandResettlement§ M�n�stryofJust�ce§ M�n�stryofHealthandSoc�alServ�ces§ PerformanceManagementSystemandJobEvaluat�onandGrad�ngIntranetwebs�tes,Officeofthe
Pr�meM�n�ster
National voters’ polling system
Theoverallm�ss�onoftheNat�onalVoterReg�strat�onSystem�sto�mprovetheoverallvoterreg�strat�on,vett�ngandvot�ngprocess throughtheuseof IT.Anewpoll�ngsystemwasdeveloped, therefore,wh�chd�rectly�ntegrates�ntotheex�st�ngelectron�cvoters’reg�ster.Thenewpoll�ngsystemw�llallowvoterstobevettedandmarkedoffaga�nstthevoters’rolldur�ngthevot�ngprocess.Th�sw�llreducetheoverallt�mespentatpoll�ngstat�onsand�mprovetheoveralleffic�encyoftheelect�onprocess.
System maintenance and ICT improvement
Bytheendofthereport�ngper�od,about30systemswerebe�ngma�nta�ned. Them�ss�onoftheprojectto�mproveICT�nfrastructure�sa�medatcreat�nganenv�ronmentthat�sconduc�vetog�v�ngeffecttoalle-government�n�t�at�ves,amongstwh�charethefollow�ng:
§ Networksecur�tyNetworksecur�ty �ssueswere �nvest�gatedtoensurethat thenetworkwassecureandsafe fromv�ruses,spamma�l,andexternalthreatsfromtheInternet.Toach�eveth�s,afirewall,ant�-spamandant�-v�rusdev�ceswereacqu�redandsuccessfully�mplementedatthegatewaynetwork.
§ NetworkbackboneupgradeThegovernmentnetworkbackbonewasupgradedboth�ntermsofhardware/softwareandbandw�dthcapac�ty.TheGovernmentnowhasa4Mbps�nternat�onall�nev�asatell�te,l�nk�ngthenetworktotherestoftheworld.
§ Backupandd�sasterrecoverys�teAnoff-s�tebackupandd�sasterrecoverys�teweresetupaspartofacont�ngencyplan.Governmentcore systems such as the Government network system (GRNnet) and the M�n�stry of F�nance’sIntegratedF�nanc�alManagementSystemsaredupl�catedandhostedatthes�te.
§ Doma�nreg�strat�onsandadm�n�strat�onAspartofadm�n�ster�ngandma�nta�n�ngtheGRNnet,doma�nsreg�strat�onandadm�n�strat�on,webhost�ng, Internet and ema�l serv�ce prov�s�on toO/M/As, andd�al-up serv�ces to the publ�cwereoffered.
28
Thetablebelowshowssomeofthenewlyreg�stereddoma�nsthathaverecentlyjo�nedtheGRNnet:
O/M/A Domain name
M�llenn�umChallengeAccount,Nat�onalPlann�ngComm�ss�on mca.gov.na
M�n�stryofAgr�culture,WaterandForestry wawf.gov.na
M�n�stryofAgr�culture,WaterandForestry agr�stats.gov.na
M�n�stryofJust�ce lawreform.gov.na
M�n�stryofLabourandSoc�alWelfare �cs.gov.na
M�n�stryofSafetyandSecur�ty mss.gov.na
M�n�stryofVeterans’Affa�rs mova.gov.na
Nat�onalL�braryofNam�b�a nln.gov.na
OfficeoftheEmploymentEqu�tyComm�ss�on eec.gov.na
§ Reg�onalconnect�v�ty
TheOffice�dent�fiedtheneedtotaketheGovernmentIntranettothereg�onssothatreg�onalofficescould also part�c�pate �n onl�ne serv�ces such as the Human Resources Informat�on ManagementSystem,theIntegratedF�nanc�alManagementSystem,andthee-Serv�cewebs�teexclus�vetopubl�cservants.Plansareunderwaytol�nkreg�onalofficestothegovernmentnetwork.Th�s�sbe�ngdone�ncollaborat�onw�thotherstakeholderssuchas theM�n�stryofReg�onalandLocalGovernment,Hous�ngandRuralDevelopment,theM�n�stryofF�nance,andTelecomNam�b�a.
§ Reformulat�onofprocedures,standardsandgu�del�nesrelat�ngtothewebdevelopmentprocess
E-government serv�ce del�very cannot be real�sed w�thout the use of an �ntegratedwebs�te. It �s�mperat�ve,therefore,thatproperstandards,proceduresandgu�del�nesareadoptedanddocumentedby managers and technocrats �n web development. Thus, a project was launched to ensure acoord�natedapproachtowardstheGovernment’swebs�tedevelopmentandcontentma�ntenance,aswellastoensurethateachO/M/Awebpage�sneed-dr�venanduser-focused.
Th�sprojectspellsoutthes�xmajorphasesoftheprocessofwebs�tedes�gnthatO/M/Asneedtofollow�nl�new�thbestpract�ces,namely–§ developmentofstrateg�cobject�ves§ userneeds�dent�ficat�on§ arch�tecturedes�gn§ �mplementat�on§ webtest�ng,and§ weblaunch�ng.
Th�sapproachwasadopteduponthelaunchofthenewpol�cyonwebs�temanagementforthePubl�cServ�ce.
29
• OFFICE OF THE PRIME MINISTER • ANNUAL REPORT 2006 - 2007 •
PART C
Disaster risk management
Dur�ngthereport�ngper�od,theOfficecoord�natedand�mplementedtworeg�onaltra�n�ngprogrammes.
Thefirstof these �nvolvedd�sasterr�skreduct�on forall13Reg�ons.Theobject�vesof thetra�n�ngwereto establ�sh and strengthen d�saster preparedness and the emergency response for Reg�onal EmergencyManagement Un�ts (REMUs). Dur�ng the workshops, the understand�ng and appl�cat�on of d�saster r�skreduct�onconceptswereenhancedamongthepart�c�pants.
Coord�nat�on and response for the Nat�onal Emergency Management System were also �mproved. Th�sresulted�n–§ �ncreasedpol�t�calcomm�tmenttod�sasterr�skreduct�onatreg�onallevel§ �mprovedcapac�tyforthe�dent�ficat�onandassessmentofd�sasterr�sks§ enhancedknowledgemanagementford�sasterr�skreduct�on§ �ncreased�nformat�on/publ�cawarenessofd�sasterr�skreduct�on,�nclud�ngearlywarn�ngsystems,
and§ �ncreasedcapac�tyforemergencyresponseandpreparedness,and�ntermsofhowtoformulatea
cont�ngencyplan.
Thesecondtra�n�ngprogrammeconst�tutedanat�onalworkshopforma�nstream�ngd�sasterr�skreduct�on�nto development plann�ng. It was a�med at all stakeholders, and was presented �n September 2006 �ncollaborat�onw�ththeNat�onalPlann�ngComm�ss�on.
Report�ngbackonthe�rattendanceoftheWorldConferenceonEarlyWarn�ng�nBonn,Germany,from25–29March2006, theDeputyPr�meM�n�sterand theDeputyD�rectorof theD�sasterandEmergencyManagementUn�trelatedthatearlywarn�ngsystemscouldcons�derablyreducethelossofl�feandproperty,andthatthefundamentalprecond�t�onfornat�onald�sasterpreparednesswastheava�lab�l�tyofwell-funct�on�ngend-to-endearlywarn�ngsystems.Thedelegat�onalsolearnedaboutkeyelementsofearlywarn�ngsystems,namelyr�skknowledge,generat�onofwarn�ngs,d�ssem�nat�onofwarn�ngs,andthecapac�tytorespond.
Jo�ntcropassessmentm�ss�onscoveredallthes�xcrop-produc�ngReg�ons.Thea�mofthesem�ss�onswastolookatcropprospects(foodproduct�on),graz�ngandra�nfallperformancerecords�nordertodeterm�newhetherarelat�velydr�erseasonordroughtcouldbeexpected.
Representat�vesfromtheEmergencyandManagementUn�tD�rectoratealsoattendedthe2006AnnualFood/Cash-for-WorkTra�n�ngandPlann�ngWorkshop.TheD�rectorate,asaTaskForcemember,�srequ�redtomakeapresentat�ononrelevantmatterstotheWorkshop,asarerepresentat�vesfromthevar�ousreg�ons.
Lussese BCamp-Relocation
Centre: Caprivi Flood 2007
30
TheOfficeass�stedthefollow�ngcommun�t�esthatwerenegat�velyaffectedbyheavyra�nsandfloods:
Community Nature of impact Nature of assistance No. of people affected
Berseba Stormw�nds 120blankets15tarpaul�ns60jerrycans4boxesofsoapMattresses6p�tlatr�nes
230
Kabbe Flood 3,000x12.5kgbagsofma�zemeal400boxesoft�nnedfish400boxesofcook�ngo�l26tents
6,000
S�bb�nda Heavyra�ns 250blankets26tents60x12.5kgbagsofma�zemeal22boxest�nnedfish
1,200
L�nyant� Heavyra�nsandflood 3,000x12.5kgbagsofma�zemeal 375households
Mar�ental Flood 150tents420mattresses850blankets10mob�leto�lets440boxesofcook�ngo�l440boxesoft�nnedfish
4,200
Development of a National Policy on Disaster Risk Reduction
Fortheeffect�vemanagementofd�sasters,�t�snecessarytodevelopanat�onald�sastermanagementframeworktogu�detheNat�onalD�sasterManagementSystem�nNam�b�a.It�sw�th�nth�scontextthataworkshopwasheld�nSwakopmundfrom7to11November2006.Theworkshopwasoffic�allyopenedbythePr�meM�n�ster,who noted that there had been an �ncrease �n the frequency of and losses assoc�ated w�th d�sasters �nNam�b�a.TheoutcomeoftheworkshopwasthedevelopmentofaDraftD�sasterR�skManagementPol�cy.Th�sPol�cymadereferenceto �tsSouthAfr�cancounterpart,wh�ch �scurrentlyamodel �n theSouthernAfr�canDevelopmentCommun�tyreg�on,aswellastotheZamb�anD�sasterManagementPol�cy.
GRN trucks off-loading people at Simalala, Zambia during the repatriation (Flood Operation) 2007
His Excellency the President of the Republic of Namibia,Hifikepunye Pohamba and the Caprivi Regional Governor,visiting a relocation centre - (Kabbe B). 2007 Flood
31
• OFFICE OF THE PRIME MINISTER • ANNUAL REPORT 2006 - 2007 •
PART D
Effective utilisation of resources
OverviewTheexpend�tureoffundsallocatedbyParl�amentonthebudgetvotefortheOfficeofthePr�meM�n�stercont�nuestobeproperlyaccountedforanddulyauthor�sed.Therequ�redappropr�at�onreportsandotherfinanc�alstatementsforthe2007/8financ�alyearhavebeencompletedandsubm�ttedtotheOfficeoftheAud�torGeneral.Nountoward�rregular�t�esonoperat�onshav�ngfinanc�al�mpl�cat�onswerereported,andexpend�turewaskept�nl�new�thbudgetallocat�ons.
Oneoftheh�ghl�ghtsdur�ngtheyearunderrev�ewwasthemorecons�stentappl�cat�onoftheIntegratedF�nanc�alManagementSystem�ntheareasofprocurement,budget�ng,cred�tors,andpayrollsystems.S�m�larly,theOfficeofthePr�meM�n�sterappl�edsoundpract�ces�nut�l�s�ng�tshumanresourcessupportserv�ces,asshownbyarelatedaud�treport�ssuedbythePubl�cServ�ceComm�ss�on.ITsupportserv�cesbeganw�tharoll-outplantoreplacealldesktopcomputersolderthanfiveyears�ntheOfficeofthePr�meM�n�sterw�thnewervers�ons.
Financial management
Medium-term Plan
The outcomes and performance measures of MTP III, subm�tted for the per�od 2007/8–2009/10, weremeasuredaga�nstthefollow�ngcoreprogrammes(w�thbudgetedfigures)ass�gnedtotheOfficeofthePr�meM�n�ster:
Programme Allocation 2005/6 (N$’000)Actual
2006/7 (N$’000) Estimate
2007/8(N$’000) Estimate
2008/9(N$’000) Estimate
Const�tut�onalobl�gat�onsofthePr�meM�n�sterandDeputyPr�meM�n�ster
13,636 15,758 16,962 17,874
Publ�cServ�cemanagementand�mprovement 41,949 55,254 89,236 80,831
D�sasterrecoveryandemergencyserv�ces 6,229 3,730 9,545 10,540
Total 61,814 74,742 115,743 109,245
P rogramme Alloc ation
0
10,000
20,000
30,000
40,000
50,000
60,000
70,000
80,000
90,000
100,000
2005/06Actual
2006/07E s timate
2007/08E s timate
2008/09E s timate
N$'
000s
C ons titutional obligations of the P rimeMinis ter and Deputy P rime Minis ter
P ublic S ervice management andimprovement
Dis as ter recovery and emergencys ervices
32
Theprov�s�onalactualexpend�turefortheprescr�bedprogrammespercategory(ma�nd�v�s�ons)dur�ngtheper�odunderrev�ewwasasfollows:
Main budget division: 2006/7 budget Budget to 31 March 2007
(N$’000)
% of total budget
Actual Expenditure to 31 March
2007(N$’000)
% of total Expenditure
OfficeofthePr�meM�n�ster 13,252 17.7 11,530 17.9
GovernanceofSOEsandD�sasterManagement
5,615 7.5 6,294 9.8
Adm�n�strat�on 15,924 21.3 13,549 21.0
Publ�cServ�ceManagement 18,602 24.9 16,254 25.2
Publ�cServ�ceComm�ss�onSecretar�at 8,878 11.9 8,785 13.6
Publ�cServ�ceITManagement 7,034 9.4 5,459 8.5
Construct�on-NIPAM 5,437 7.3 2,603 4.0
TOTAL 74,742 100 64,474 100
Main Divis ions : B udget / E xpenditure C omparis ons
0
2,000
4,000
6,000
8,000
10,000
12,000
14,000
16,000
18,000
20,000
OPM
Gov
. of S
OEs
& D
M Ad
min
PSM
PSC
S
PSIT
M
Con
str.
-N
IPA
M
N$'
000s B udget
E xpenditure
Main B udget Divis ion: 2006/07 E xpenditure
17.9%
9.8%
21.0%25.2%
13.6%
8.5%4.0%
Office of the P rimeMinis ter
G overnance of S OE s andDis as ter Management
Adminis tration
P ublic S erviceManagement
P ublic S erviceC ommis s ion S ecretariat
P ublic S ervice ITManagement
C ons truction - NIP AM
Main B udget Divis ion: 2006/07 B udget
17.7%
7.5%
21.3%
24.9%
11.9%
9.4%
7.3%
Main B udget Divis ion: 2006/07 E xpenditure
17.9%
9.8%
21.0%25.2%
13.6%
8.5%4.0%
Office of the P rimeMinis ter
G overnance of S OE s andDis as ter Management
Adminis tration
P ublic S erviceManagement
P ublic S erviceC ommis s ion S ecretariat
P ublic S ervice ITManagement
C ons truction - NIP AM
Main B udget Divis ion: 2006/07 E xpenditure
17.9%
9.8%
21.0%25.2%
13.6%
8.5%4.0%
Office of the P rimeMinis ter
G overnance of S OE s andDis as ter Management
Adminis tration
P ublic S erviceManagement
P ublic S erviceC ommis s ion S ecretariat
P ublic S ervice ITManagement
C ons truction - NIP AM
33
• OFFICE OF THE PRIME MINISTER • ANNUAL REPORT 2006 - 2007 •
Categories Budget Actual Expenditure
PersonnelExpend�ture 43,810 39,100
Goodsandotherserv�ces 23,900 21,464
Subs�d�esandothercurrenttransfers 903 834
Furn�tureandOfficeEqu�pment 692 473
Construct�on-NIPAM 5,437 2,603
Total 74,742 64,474
C ategories of E xpenditure: 2006/07
0
5,000
10,000
15,000
20,000
25,000
30,000
35,000
40,000
45,000
50,000
Pers
onne
lEx
pen
.
Goo
ds
and
othe
r ser
v.
Sub
s. &
oth
ercu
rr. t
rans
fers
Furn
. & O
ffic
eEq
uip
.
Con
str.
- NIP
AM
N$'
000s B udget
E xpenditure
34
Off-budget bank accounts
Thefollow�ngbankaccountswereadm�n�steredandmon�toreddur�ng2006/7financ�alyear:
§ National Independence Celebrations Fund
Fundsonth�saccountareut�l�sedtocoverexpensesrelat�ngtonat�onal�ndependencecelebrat�ons.Attheendofthereport�ngper�od,theaccountbalancestoodatN$1,501,368.96.
§ Heroes’ Acre Fund
Thebalanceonth�saccountasat31March2007wasN$67,326.58.
§ National Emergency Disaster Fund
AttheendofMarch2007,anamountofN$8,628,705.55wasava�lableonth�saccount.Theaccount�sut�l�sedforact�v�t�esrelatedtonat�onaldroughtandemergencya�dschemes.Fouraccount�ngstaffmembersarepermanentlyappo�ntedtoass�stw�ththeadm�n�strat�onofth�sFund.
§ San Development Account
Thebalanceonth�saccountasat31March2007wasN$102,913.38.
§ ACBF (Africa Capacity Building Fund) Local Account
Fundsonth�saccountareut�l�sedtocoverexpensesrelat�ngtothePMS.Theaccountbalanceasat31March2007wasN$1,382,375.00.
§ Computer Services Trade Account
Th�saccount�sut�l�sedfortransact�onsthatrelatetoIT�n�t�at�ves�nthevar�ousO/M/Asaswellasforexpend�turerelatedtothema�ntenanceofPubl�cServ�cecomputers.Theaccount�sadm�n�stered�ntermsoftheprov�s�onsoftheStateF�nanceAct,1991(No.31of1991).Attheendofthereport�ngper�odtheaccounthadadefic�tofN$5.8m�ll�on�nrespectofdeb�tacceptancesst�lltobeprocessedoverthecourseofthenextfinanc�alyear.
35
• OFFICE OF THE PRIME MINISTER • ANNUAL REPORT 2006 - 2007 •
Procurement
TenderBoard
Dur�ngtheper�odunderrev�ew,11formaltenderswererequestedandapproved,wh�le2werecancelled.TheapprovedtendersamountedtoN$982,953,madeupasfollows:
Description of tender Amount (N$)
Rentalofaphotocop�ermach�ne 40,122
Rentalofaphotocop�ermach�ne(three-yearcontract),Publ�cServ�ceITManagement 64,584
Pr�nt�ngofthe2004/5AnnualReport 36,000
Pr�nt�ngofthe2005/6AnnualReport 20,600
Purchaseofofficefurn�turefortheCha�rmanofthePubl�cServ�ceComm�ss�on 28,064
Purchaseofcomputerequ�pmentandrelatedsoftware,OfficeofthePr�meM�n�ster 417,220
Purchaseofcomputerequ�pmentandrelatedsoftware,OfficeoftheDeputyPr�meM�n�ster 21,530
Purchaseofcomputerequ�pmentandrelatedsoftware,EmergencyManagementUn�t 22,200
Purchaseofcomputerequ�pmentandrelatedsoftware,Pr�meM�n�ster’sD�sab�l�tyUn�t 79,865
Purchaseofcomputerequ�pmentandrelatedsoftware,E-recordsManagement 118,132
Purchaseofcomputerequ�pmentandrelatedsoftware,Publ�cServ�ceITManagement 134,635
TOTAL 982,953
The Tender Board also granted exempt�ons amount�ng to N$24,222,800 dur�ng the 2006/7 financ�alyear. Of th�s amount, the annual general exempt�on that enables the Office of the Pr�me M�n�sterto procure a var�ety of goods and serv�ces dur�ng the financ�al year �n quest�on w�thout hav�ng toresort to standard Tender Board procedures amounted to N$7,583,426 dur�ng the year under rev�ew.
Exemption Amount (N$)
AnnualGeneralExempt�on,OfficeofthePr�meM�n�ster 7,583,426
Acqu�s�t�onof�ronpotappl�ances(Tradeaccount) 969,970
Techn�calandnetwork�ngserv�ces,systemdevelopmentandqual�tyassurance 4,893,970
Exh�b�t�onstandatW�ndhoekShowgrounds 200,000
Appo�ntmentofaconsultancyfirmtodevelopthedraftTESEF 500,000
PurchaseofaHumanResourceManagementSystem 4,585,248
Appo�ntmentofaconsultanttoass�stw�thdraft�ngofrecommendat�onsandareportontheremunerat�onofpol�t�caloffice-bearers
85,000
Ma�ntenanceoftheGovernmentoftheRepubl�cofNam�b�aEnterpr�seAgreementforthreeyears(Apr�l2007–March2010)w�thM�crosoftInc.
5,405,186
TOTAL 24,222,800
Theoverallprocurementstat�st�csfortheOfficefortheyearunderrev�ewwereasfollows:
Description Financial year 2006/7
Numberofmeet�ngsforeconom�s�ngcomm�tteeonprocurementact�v�t�es 11
Numberofapprovedprocurementrequests 1,743
Valueofgoodsandserv�cesprocured N$4,412,397.59
36
Asset management
TheOfficeof thePr�meM�n�ster �s reg�steredasa stockcontrolpo�nt �nW�ndhoek �naccordancew�thTreasuryInstruct�onsandtheStockControlManual.Astheheadquarters,�t�srequ�redtoadm�n�stern�ned�str�but�onpo�nts�nW�ndhoekandSwakopmund.
TheOffice’sStocktak�ngBoardconductedstocktak�ngatalld�str�but�onpo�ntsdur�ngtheyearunderrev�ew.Bytheendofthereport�ngper�od,theywerebusyw�thstockver�ficat�onstodeterm�nesurpluses,defic�enc�es,redundantandworn�tems,anddamaged�tems.Recommendat�onsastothesecategor�esw�llbeforwardedtoTreasuryforapproval.Thefollow�ngd�str�but�onpo�ntver�ficat�onsheetswerecompleted:Publ�cServ�ceComm�ss�onSecretar�at (Un�tedHouse),Publ�c Serv�ce Informat�onTechnologyManagement,EmergencyManagementUn�t,LunaCourt,Neserhu�sFlatNo.C4,CentralGovernanceAgency,thePr�meM�n�ster’soffic�alres�dence�nSwakopmund.TheOffice’sownver�ficat�onsheetsandan�nvest�gat�onofdefic�enc�esatalld�str�but�onpo�ntshadnotbeenfinal�sedbytheendofthereport�ngper�od.
Transport
TheOffice’spermanentfleetcompr�sed50offic�alveh�clesandthreemotorcyclesattheendoftheper�odunderrev�ew.Dur�ngth�sper�od,theGovernmentGarageass�stedtheOfficeonvar�ousoccas�onsw�thpoolveh�clestoenablestaffandconsultantstofulfilthe�rtasks�nl�new�ththe�rmandates.
Forthe2006/7financ�alyear,onlyoneacc�dentwasreported.It�nvolvedaBMWveh�cle,reg�strat�onNo.GRN186,CR.709/12/06,andoccurredon16December2006.Thecla�maga�nsttheGovernmentamountedtoN$18,000.
Description of transport expenditure item Amount (N$)
F�xedtar�ffcla�ms 2,690,160
Poolveh�cles 66,712
Penaltytar�ffcla�ms 56,568
H�redveh�cles 109,940
Fuelcla�ms 42,920
Veh�cleacc�dentcla�ms 233,286
Total 3,199,589 (est.)
Registry
TheReg�stryoftheOfficeofthePr�meM�n�sterclass�fiedandscreenedabout4,000filesfromPubl�cServ�ceManagement.Theyw�llnowforwardasubm�ss�ontotheNat�onalArch�vesforadec�s�onregard�ngwhetherthefilesaretobereta�nedasfuturerecordsord�sposedof.
In collaborat�on w�th the Nat�onal Arch�ves, the Office �nst�tuted a Nat�onal Steer�ng Comm�ttee on E-recordsManagement.TheComm�tteewas�nvolvedw�thformulat�ngpol�cyandscrut�n�s�ngtheprocedurestobefollowed�n�mplement�ngE-recordsManagement�ntheOfficeasap�lotproject.Aprojectteamhasbeenv�s�t�ngvar�ousm�n�str�estodeterm�nethestatusquoatthe�rReg�stryoffices�nordertomakesu�tablerecommendat�onsonthewayforward.SomemembersoftheprojectteamundertookInternat�onalstudytourstoequ�pthemselvesw�ththenecessaryknowledgeandsk�lls,andtow�tnessandassessprogressmadebyothercountr�esthusfar�n�mplement�nge-recordsmanagementsystems.
37
• OFFICE OF THE PRIME MINISTER • ANNUAL REPORT 2006 - 2007 •
Information Technology Management
Overview of Objectives and FunctionsThe object�ve of the OPM Informat�on Systems un�t �s to prov�de hardware and software support andma�ntenance,aswellasstrateg�cforwardplann�ngforITtoallDepartments,D�rectoratesandUn�tsattheOPM,exclud�ngtheDepartmentofPubl�cServ�ceITManagement(DPSITM).Otherserv�cescarr�edout�ncludeass�stancew�thspec�alITrelatedprojectssuchasthenewHumanResourcesManagementsystem,theM�crosoftL�cens�ngAgreementw�thGovernment,representat�onofOPMonthePubl�cServ�ceComm�tteeonIT(PSCOIT),themanagementofallOPMITrelatedhardwareandsoftwarepurchases,repa�rs,�nd�v�dualusersupportandtra�n�ng,aswellastheadm�n�strat�onoftheITequ�pment�nventoryandassoc�atedsoftwarel�cens�ng.
Projects / Operations / Programmes Completed and / or UndertakenInl�new�ththestatedobject�vesandfunct�ons,themajoract�v�t�escentredaroundfirstlevelhardwareandsoftwaresupporttoallusers,fix�ngofhardwarerelated�ssues,acqu�s�t�onand�mplementat�onof2-year200CorporateAnt�-V�rus cl�ent-server l�censes atOPMHQ,Un�tedHouse and theEmergencyManagementUn�t(EMU)andthedraw�ngupofspec�ficat�onsfortheacqu�s�t�onofnewhardwareandsoftware.IT-relatedsupportwasalsoprov�dedtothenewly-establ�shedAnt�-Corrupt�onComm�ss�on.
OPM IT Networks:InternalITnetworksrece�vedmuchattent�ondur�ngtheyear,w�thsomeemphas�sbe�ngplacedontest�ngand�mplement�ngneww�relessnetworktechnology.Theh�ghl�ghts�nclude:
§ Aw�relessnetworkandInternetserversolut�onwas�mplementedattheAnt�-Corrupt�onComm�ss�on.Th�ssolut�onwasrev�s�tedandexpandedwhentheACCmovedtonewoffices�ntheFransIndongoBu�ld�ng,W�ndhoekc�tycentre.
§ Aneww�relessnetworkandInternetsolut�on�splannedfortheHIV/AIDSandPerformanceManagementSystems(Nam�b�a)un�ts.Aconnect�ontotheGovernmentIntranetw�llbe�nstalledearly�nthenewfinanc�alyear.
§ Aw�relessnetworkaccesspo�ntwas�nstalledonthefifthfloorofOPMHQtotestw�reless�nterconnect�v�tyw�ththeex�st�ngLANandtoprov�demob�leaccessformanagementw�thw�relessenabledlaptops.Sofartheequ�pmenthasperformedflawlessly.
§ Allw�relessnetworks�nstalledare“closed”,be�ngaccessrestr�ctedw�ththelatestencrypt�ontechn�ques.
§ ThenetworkatUn�tedHouse(W�ndhoek)�s�ntheprocessofbe�ngupgradedw�thhalfofthesw�tcheshav�ngbeenreplaceddur�ngthecurrentfinanc�alyear.Therestofthenetworkw�llbeupgradeddur�ngthenextfinanc�alyear.
38
Hardware Acquired and Retired:
Outs�deoftheRedundantPCReplacementProgramme(seebelow),10newPCswerepurchaseddur�ngthe2006/2007financ�alyear.Majoract�v�t�esrelatedtoth�swere:
§ Configur�ngthenewPCs–br�ng�ngtheoperat�ngsystemuptodateand�nstall�ngAnt�-v�rusandotherprotect�onsoftware�nclud�ngconfigur�ngthe�rnetworksett�ngs�nacons�stentwayandrecord�ngallhardwareandsoftwareser�alnumbersandthe�rotherv�talstat�st�cs�ntothe�nventorydatabase.
60veryoldPCswereret�reddur�ngtheyearand5PCsfromECUwerereass�gnedaspartoftheRedundantPCReplacementProgramme.
Other spec�al�sed acqu�s�t�ons �ncluded the spec�al Bra�lle hardware and software purchased for a s�ght�mpa�redstaffmemberoftheOPMD�sab�l�tyUn�t.
Thecurrent�nventoryofPCsatOPM(exclud�ngDPSITM)nowstandsat187.
Redundant PC Replacement Programme
Th�sProgramme�s�ntendedtomakeredundantPCreplacementanannualact�v�tysothatapprox�mately25%ofallOPMPCs(exclud�ngDPSITM)arereplacedeachyear,sothatult�matelynoPChardwarew�llbeolderthan4years.
Th�syear65newPCswereacqu�redasastarttothe�mplementat�onofth�sProgramme–60ord�naryPCsand5laptopPCs–w�th60oldPCsbe�ngtakenoutofserv�ceand5othersbe�ngredeployed.
ICT Experiential Student Employment Programme
Dur�ngth�sfinanc�alyearOPM,onceaga�n,employedPolytechn�cICTexper�ent�alstudentsonatemporary6monthcontractualbas�s.
Atotalof8studentswereemployedundercontract.Bytheendofthefinanc�alyear,however,theywerebe�ngtra�nedasspec�al�stOracledatabaseadm�n�stratorsandprogrammersforIFMS.
After the�r Oracle tra�n�ng �s complete, �t �s �ntended to deploy or place them �n var�ous posts w�th�nGovernmentm�n�str�es.
39
• OFFICE OF THE PRIME MINISTER • ANNUAL REPORT 2006 - 2007 •
Human Resources Administration
OPM Post establishmentThes�zeoftheestabl�shmentoftheOPMnowcompr�sesof312posts.Themostrecentdata�nd�catesstaffmembersontheestabl�shmentnumbered231compr�s�ngvar�ouscategor�es.Thus,81postswerevacant.Th�snumberexcludes�ncumbentsofPol�t�calOfficeBearerpos�t�ons.Thetablebelow(Append�x1)showsabreakdownoftheOPMstaffcomplement.
Inadd�t�on, the follow�ngprojectsbeenw�llbecreated �nthenear futureand30add�t�onalpostsw�llbecreatedwh�chw�llexpandtheoverallestabl�shment:
§ Electron�cDocumentat�onandRecordsManagementSystemProject(EDRMS)
§ Nam�b�aInst�tuteforPubl�cAdm�n�strat�onManagement(NIPAM)
§ HumanResourceCap�talManagementSystem(HCMS)
Recruitment/turnover: The Personnel component adm�n�stered the permanent appo�ntment of 8 d�sadvantaged females and 6d�sadvantagedmales,3contractand9d�sadvantagedtemporarystaffmembers,handled14promot�onsofd�sadvantagedstaffmembers,9transfersfromotherO/M/A’sandtranslated�ntonewranks.5staffmembersweretransferredtootherO/M’s/A’s.15staffmembersres�gned.
Affirmative Action:TheOPMrev�sed�tsAffirmat�veAct�onPlanandsubm�ttedanewPlanfortheper�od2006-2007wh�chwasapprovedbytheEmploymentEqu�tyComm�ss�on.Amongthe�ssuesaddressed�nthePlanare:
§ Redes�gn�ngofbu�ld�ngsandupgradeoffac�l�t�esforaccessofpersonsw�thd�sab�l�t�es
§ The�ntroduct�onofasystemtoensureequald�str�but�onofjobass�gnments
§ The�ntroduct�onofasupportsystemandtra�n�ngford�sadvantagesgroups
§ Careeradvancementprogrammes
Leave: Studyleavew�thfullremunerat�onforoneyeareachwasgrantedtotwostaffmemberstostudytowardsMaster’sdegreesabroad.ThePersonnelOfficecapturespersonal�nformat�onofstaffmembers,salarydeta�ls,onto the HRIMS as well as hous�ng subs�d�es and �nstalments, salary �ncrements, offic�al accommodat�ondeduct�onandleave.Thecomponentalsoadm�n�steredtheleavepos�t�onsof50Pol�t�calOfficeBearers.
Training: Fourstaffmemberswereequ�ppedw�thnewcomputersandon-the-jobtra�n�ngwasprov�dedtooperatethecomputers.ProperusageoftheHRIMSwas�mplemented.Staffmembersw�llrece�vetra�n�ng�nthenearfutureonthenewHCMSsystem.TheOPMwasthefirstamongstalltheOffices/M�n�str�es/Agenc�esthatwasusedasap�lotfortheprojectHCMSsystem.30OPMstaffmembers,attendednon-qual�fy�ngtra�n�ngcourseslocallyandabroad.
Financial Assistance toward formal qualifications: F�nanc�alass�stancewasgrantedto25staffmembersattheOPMto�mprovequal�ficat�ons.
40
Appendix 1
ESTABLISHMENT OUTLINE (PER PROGRAM) INCLUDING EMPLOYMENT EQUITY POSITION (2004)
COMPONENT NUMBER OF POSTS
POSTS FILLED
MALE FEMALE DISADVAN-TAGED
ADVAN-TAGED
VACANTPOSTS
Pr�meM�n�ster’sBureau 31 17 8 9 17 0 14
DeputyM�n�ster’sPr�vateOffice
13 12 8 4 12 0 1
DepartmentAdm�n�strat�onandInformat�onTechnologyManagement(�nclud�ngPSOfficeandInternalaud�t)
57 52 20 32 49 1 5
Publ�cServ�ceManagement(HRM,HRD,MS)
79 64 37 27 57 6 15
Publ�cServ�ceComm�ss�onSecretar�at
28 24 9 13
22 2 4
Publ�cServ�ceInformat�onTechnologyManagement
56 23 15 8 22 3 33
EmergencyManagementUn�t
31 23 13 10 23 0 8
Effic�encyandCharterUn�t
6 6 2 4 5 1 0
SPECIAL PROJECTS (PROVISIONAL POSTS)
PerformanceManagement 2 2 2 0 2 0 0
StateOwnedEnterpr�sesGovernanceCounc�l
6 6 2 4 5 1 0
HIV/AIDSUn�t 3 2 1 1 2 0 1
TOTAL 312 231 117 114 217 14 81
41
• OFFICE OF THE PRIME MINISTER • ANNUAL REPORT 2006 - 2007 •
Appendix 2 ORGANOGRAM OF THE OFFICE OF THE PRIME MINISTER
Prime Minister’s BureauRt.Hon.Pr�meM�n�ster:Mr.NahasAngula
Pol�t�calAdv�sor:Mr.Moses!OmebSpec�alAss�stant:Mr.PendaNamuhuja
DeputyD�rectorCommun�cat�on:Ms.Carol�neS�tongo
Deputy Prime Minister’s BureauDeputyPr�meM�n�ster:Dr.L�bert�neAmath�la
Spec�alAss�stant:Mr.BernardSwartboo�DeputyD�rectorSpec�alProject:Mr.GersonKamatuka
Permanent Secretary’s OfficePermanentSecretary:Mrs.NangulaMbako
Adm�n�strat�veAss�stant:Vacant
Department Public Service ManagementUnder Secretary: Mrs. Martha Mbombo
D�rector(HumanResourceDevelopment):Ms.Sab�neKownatzk�D�rector(ManagementServ�ces):Mr.Et�enneMar�tz
D�rector(HumanResourceManagement):Mr.AxelKessler
Department Administration and InformationTechnology Management
Under Secretary: Mr. Gordon ElliottDeputyD�rector(PersonnelandAux�l�aryServ�ces):
Ms.RachelGowasesDeputyD�rector(F�nance):Mrs.MaryMaswahu
Director Emergency ManagementActing Director: Mr. Gabriel Kangowa
DeputyD�rector:Mr.FrancesKooperAct�ngDeputyD�rector:Ms.Jud�thMalambo
Central Governance AgencyExecutive Director: Mr. Lazarus Uaandja
Ch�efF�nanceOfficer:VacantCh�efLegalOfficer:Ms.IreneV�sser
Department Public Service CommissionSecretariat
Under Secretary: Mr. Mori KavitjeneD�rectorD�rector(Aud�t�ng):Ms.PamelaHoebes
DeputyD�rector(Staffing):Ms.Franc�enahSh�kongo
Department Public Service InformationTechnology Management
Under Secretary: Mrs. Nangula HamutenyaD�rector(Qual�tyAssurance):Vacant
D�rector(Techn�calSupportD�v�s�on):Mr.ErastusAmutenyaD�rector(SystemDevelopment&Implementat�on):
Mr.FransvanStaden
Efficiancy & Charter UnitDirector: Mr. Steven Isaack
DeputyD�rector:Ms.IngeMurang�DeputyD�rector:Ms.Yr�kaMar�tz
Broad Structure of the Office of the Prime Minister
(atdateof�ssue)
42
Nat�onal
Sectoral
Office/M�n�stry/Agency
Serv�ceDel�veryImprovementIn�t�at�ves(SDIIs)
Un�ttoInd�v�dual
CharterforthePubl�cServ�ce�nAfr�ca
Dec
entr
al�s
at�o
nD
ecen
tral
�sat
�on
EmployeesDevelopment
Serv�ceDel�very&Systems
Improvement
C�t�zensEmpowerment
EmployeesDevelopment
•PocketGu�de•e-Handbook•EmloyeeSat�sfact�onSurvey•Strateg�cGener�cProgrammes
•CommonAssesmentFramework
(CAF)•e-Governance
•CommonServ�ceCharters•Serv�veD�rectory•CustomerSat�sfact�onSurvey•CustomerFeedbackSystem
•PEMP•Afr�canGovernanceInventory(AGI)
43
• OFFICE OF THE PRIME MINISTER • ANNUAL REPORT 2006 - 2007 •
Decentral�sat�on
PerformanceRecogn�t�on
PerformanceAssessments
PersonalDevelopmentPlans
PerformanceAgreements
ManagementPlans
Strateg�cPlans
PerformanceManagementSystem(PMS)
Med�umTermPlans(MTPs/MTEF/PEMP
Nat�onalDevelopmentPlans(NDPs)
V�s�on2030
e-Governance
HumanResourcesInformat�onManagementSystem(HRIMS)
e-RecordsManagement&Documentat�onSystem
IntergratedF�nanc�alManagementSysyem
Decentral�sat�on
44
NOTES:
45
• OFFICE OF THE PRIME MINISTER • ANNUAL REPORT 2006 - 2007 •
46ww
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Content: Office of the Prime MinisterDesign, layout and printing: John Meinert PrintingEditing: The Word Factory ccCopyright © Office of the Prime MinisterISBN: 978-0-86976-774-0