Page | 1

SUBJECT AMS SASC OFFICE EXPANSION APPROVAL

MEETING DATE JUNE 3rd, 2020

MOTION BE IT RESOLVED THAT AMS Council approve an expenditure of $218,380 from

the Capital Projects Fund for the SASC Office Expansion Project.

PREPARED BY Cole Evans – President

Lucia Liang – Vice-President, Finance

DOCUMENTS 1. AMS SASC Office Expansion Presentation

2. Revised Project Budget

DESCRIPTION & RATIONALE

This is the final approval for release of funds for the AMS SASC Office Expansion Project that was previously discussed in AMS Council on May 13th, 2020. With lots of enthusiasm from both the SASC team and AMS Council, this project is set to be a landmark expansion for the AMS Sexual Assault Support Centre, virtually tripling its footprint. This project has been developed in collaboration with the SASC team, and planning has been based mainly on their input to ensure we are addressing their organizational needs. While the total amount remains almost the same as what was presented at the consultation session for this item, some budget lines have changed. Overall construction costs has gone down, and more allocations have been made towards furnishings for the space. A small amount of funds from this project will also go towards outfitting the new AMS/GSS Health and Dental office, as the two space occupants are switching locations to accommodate this project. It is not anticipated that this project will encounter any cost or timeline overruns, and is expected to be completed in August 2020.

REPORT TO AMS COUNCIL

Page | 2

BENEFITS Reputational,

Financial, Sustainable, Social

Overall expanded capacity for the AMS SASC in virtually all operational areas.

Affirmation of strong support for the longevity and success of the SASC.

RISKS Financial,

Operational, Reputational

High cost from the Capital Projects Fund, further expenditures this year would require a Code suspension.

COSTS Financial,

Resources, Lifecycle

$218,380 from the Capital Projects Fund which has over $2.1 million in reserve.

TIMELINE Implementation

Timeline

Completion in August 2020.

CONSULTATION Internal & External

Groups

Executive Committee AMS Sexual Assault Support Centre Studentcare

SASC Office Expansion Project

Cole Evans, AMS PresidentMay 13th, 2020

A landmark project for the SASC.

04Invest in technology updates and additional workspaces toaccommodate the current staff team.

Consider an alternative office space that would accommodate all staffworking in one location and increase the privacy and ease of access for survivors accessingour support services.

06

Recommendation

Recommendation

Not A New Idea

● 2015 Floorplan of original SASC Office concept in UBC LIFE Building.

● Current SASC location was used as a temp location until a larger location could be used.

● Larger location was never pursued.

Staff Feedback

● Reduced confidentiality due to proximity to elevators and busy hallway intersection.

● Current location limits ability for the SASC to grow the Service.

● Second support room is located on different floor.● Current location has capacity of 2 support workers and a

manager, nowhere near desired capacity.● Outreach workers work in a different location.● Frequently mistaken for Health and Dental Office.● Lack of soundproofing for support environment.

The Project

Design Objectives:

● Visible yet invisible.● Support rooms must be

acoustically isolated.● Inviting and functional space.

Program:

● Reception Area● Three Support Rooms● Manager’s Office● Outreach Office● Staff and Storage Room

Location and Guiding Principles

Proposed Floorplan

Renderings

Renderings

● Budget carries a 10% contingency line item which is standard for capital projects.

● Significant cost for acoustical treatment of support rooms. There can’t be any

compromises on soundproofing for this project, and additional costs associated

with specialized consultants are necessary.

● Acoustical partitions, acoustical doors, and other partitions are estimated to

make up around $70,000 of the budget.

● Architectural and Mechanical Revisions to make up around $30k-$40k.

● Additional consulting work around $15,000.

● Low incurred costs relating to Studentcare move, less than $10k.

Budget Considerations

Improved Confidentiality.SASC Offices are in a

secluded location.

Objectives Met

Better Together.The SASC Team are

all in one space.

Room to Work.Enough capacity to

support all staff.

Growth Potential.The SASC Team has

room to grow.

Support Capacity.Tripling the in-office

support rooms.

Less Confusion.More suitable

location for H&D.

Project Timeline

MAY 13th

JUNE 3rd

JUNEJULY

MID AUG

AMS Council Consultation

Construction

AMS Council Approval

Project Complete

Questions

SASC HD OFFICE BUDGET 5/27/2020

*SASC & STUDENT CARE H&D OFFICE SWITCHDATE: MAY 26,2020AREA= 1,425.0 SQ. FT. = 159 SQ. YD. = 133 SQ. M

DISIPLINE SCOPE OF WORK DETAIL SCOPE OF WORK CALCULATOR 1ST. ESTIMATE % of CBAREA RATE AMT. SASC SC H&D NOTES

ARCHITECTURALDEMOLITION EXISTING WALLS & MILLWORK $5,000.00 $500.00 2.3%NEW PARTITIONS, INCL. ACOUSTICAL PARTITIONS, ETC. GWB PARTITIONS 133 355.00$ 47,215.00$ $40,000.00 $500.00 18.3% ALUM. GLASS & WD. & ACOUSTICAL DOORS $23,000.00 $0.00 10.5%INTERIOR FINISHES FLOORING 133 55.00$ 7,315.00$ $7,000.00 $0.00 3.2%

PAINTING -TWO ACCENT WALL 133 38.00$ 5,054.00$ $9,000.00 $0.00 4.1%CEILING REWORK 133 55.00$ 7,315.00$ $600.00 $0.00 0.3%

MISC. ARCHITECTURAL MILLWORK - COUNTER & WALL TREATMENT 133 120.00$ 15,960.00$ $15,000.00 $0.00 6.9%

MECHANICAL 133 250.00$ 33,250.00$ 10.1%BASE BUILDING MECHANICAL REVISIONS $15,000.00 $0.00SPRINKLER HEAD RELOCATIONS TO SUITE NEW LAYOUT INCL. UBC SHUT DOWN $7,000.00 $0.00

ELECTRICAL 133 568.00$ 75,544.00$ 9.6% $210BASE BUILDING ELECTRICAL WORK POWER & PLUGS 133 75.00$ 9,975.00$ $10,000.00 $0.00LIGHTING GENERAL LIGHTING REV. 133 50.00$ 6,650.00$ $6,000.00 $0.00COMMUNICATIONS, IT & AV IT CABLING 133 40.00$ 5,320.00$ $5,000.00 $0.00

SOFT COSTS 16.2%AMS DESIGN OFFICE $0.00 $0.00 $142,600.00MECHANICAL CONSULTANTS $4,000.00 $0.00 DESIGN BUILDELECTRICAL CONSULTANTS $3,000.00 $0.00 DESIGN BUILDACOUSTICAL CONSULTANT $7,000.00 $0.00CODE CONSULTANT $0.00 $0.00 NOT REQ.UBC SECURE ACCESS & LOCKSHOP CARD READER ON TWO DOORS $7,500.00 $0.00PERMIT FEES BUILDING PERMIT $1,800.00 $0.00PRINTING PROGRESS & TENDER PRINTS $100.00 $0.00FURNISHINGS & FITOUT FURNITURE, WHITE BOARDS & FLAT SCREENS $10,000.00 $0.00 ALLOWANCEWINDOW COVERINGS & GRAPHICS WINDOW COVERINGS, GRAPHICS & SIGNAGE $2,000.00 $0.00MISC. INSTALLATION COSTS TBD $0.00 $0.00GENERAL CONTRACTORS FEE 10% OF CONSTRUCTION $0.00 $0.00 TBD

RECAPSUB TOTALS $178,000.00 $1,000.00 81.5% $124.91GST TAXES $8,900.00 $50.00 4.1% 5%PST TAXES $12,460.00 $70.00 5.7% 7%SUB TOTALS $199,360.00 $1,120.00CONTINGENCY $17,800.00 $100.00 8.2% 10%ESTIMATED PROJECT COST $217,160.00 $1,220.00 99.4%COMBINED SASC & H&D PROJ. BUDGET $218,380.00COST PER SQ. FT. $153.25 1,425.0COST PER SQ. M $1,641.95 133.0

*

SASC & HD OFFICE BUDGET '200310