REPORT

Staff Initials: Dept. Head: CAO: Page 1 of 4

To: Chair and Directors Date: May 15, 2018

From: Erin Price, Bylaw Enforcement Officer

Subject: Request for Extension to Relief from Tipping Fees at Chetwynd Landfill

RECOMMENDATION(S): [All Directors – Corporate Weighted]

THAT the Regional Board approve relief from tipping fees at the Chetwynd Landfill from June 1, 2018 to December 31, 2018 for waste accumulated on the land legally described as District Lot 2083, PRD, Except Plan 17885 (The Property) as this waste is a result of illegal dumping by the general public and is not the result of actions of the property owner; and THAT the following items be relieved from tipping fees: - REGULAR WASTE as defined in PRRD Solid Waste Bylaw No. 2065, 2013. - BULKY WASTE as defined in PRRD Solid Waste Bylaw No. 2065, 2013. - The following items from the list of CONTROLLED WASTE as defined in PRRD Solid Waste Bylaw No. 2065, 2013: a) Bulky waste; b) Household furniture and large appliances containing Ozone Depleting Substances; c) Nuisance agricultural waste including, but not limited to, wire, twine and plastic materials; d) Medium duty equipment and truck tires; e) Heavy duty equipment and truck tires;

f) Demolition, land clearing and construction waste, excluding materials designated as restricted waste in Bylaw No. 2065, 2013; g) Stripped or unstripped vehicle hulks;

- The following items not listed in the PRRD Solid Waste Bylaw No. 2965, 2013 but still accepted at the Chetwynd Landfill:

Empty propane tanks; and,

Light, medium and heavy duty equipment and truck tires on rims (at the discretion of the Landfill operator).

THAT all items be sorted and transported in accordance with PRRD Solid Waste Bylaw No. 2065, 2013; and

THAT the Chetwynd Landfill staff be directed to record the make, model and license plate of the vehicle, and the driver name, vehicles when presented with the required letter of authorization from the PRRD for waiver of tipping fees for waste accumulated on the land legally described as District Lot 2083, PRD, Except Plan 17885 ; and, THAT the green modular home be moved into the Chetwynd landfill, in one piece, to be demolished and sorted on site and that the labour and equipment rate be billed back to the landowner using rates established in Tender 07-2015 by S.S.G Environmental in the Schedule of Prices – Force Account Work.

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May 24, 2018

Report – Request for Extension to Relief from Tipping Fees at Chetwynd Landfill May 15, 2018

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BACKGROUND/RATIONALE: At the March 8, 2018 Regular Board Meeting, the Regional Board approved the following resolution: RD/18/03/27 MOVED Director Rose, SECONDED Director Nichols,

1. That the Regional Board approve relief from tipping fees at the Chetwynd Landfill from March 15 – May 31, 2018 for waste accumulated on the land legally described as District Lot 2083, PRD, Except Plan 17885 as this waste is a result of illegal dumping by the general public and is not the result of actions of the property owner; and 2. That the following items be relieved from tipping fees:

- REGULAR WASTE as defined in PRRD Solid Waste Bylaw No. 2065, 2013 - BULKY WASTE as defined in PRRD Solid Waste Bylaw No. 2065, 2013

- The following items from the list of CONTROLLED WASTE as defined in PRRD Solid Waste Bylaw No. 2065, 2013:

a) Bulky waste b) Household furniture and large appliances containing Ozone Depleting Substances c) Nuisance agricultural waste including, but not limited to, wire, twine and plastic materials

d) Demolition, land clearing and construction waste, excluding materials designated as restricted waste in Bylaw No. 2065, 2013; and

3. That all items be sorted and transported in accordance with PRRD Solid Waste Bylaw No. 2065, 2013; and 4. That the Chetwynd Landfill staff be directed to record the make, model and license plate of the vehicle, and the driver name, when presented with the required letter of authorization from the PRRD for waiver of tipping fees for waste accumulated on the land legally described as District Lot 2083, PRD, Except Plan 17885.

CARRIED. Additional background information relating to this application can be found on the March 8, 2018 Regional Board agenda, Item R-12 (http://prrd.bc.ca/board/agendas/2018/2018-08-178908173/AGENDA.html) which includes previous reports considered by the Board on November 2, 2017 and July 20, 2017. The PRRD Finance Department has provided the attached spreadsheet showing that 125,140 KG of waste has been deposited in the Chetwynd Landfill from the Property between March 26, 2018 and April 27, 2018. A site inspection conducted by the Bylaw Enforcement Officer on May 7, 2018 revealed a substantial amount of waste has been removed from the property. The agent has submitted a new written timeline for clean-up dated May 7, 2018, (attached). The agent reports that in addition to the waste deposited in the Chetwynd Landfill, he has hauled 4 x 22’ dump trailer loads of tires off The Property. He respectfully requests more time to complete the clean-up as it must not interfere with his personal employment and the approaching farming season. An extension until December 31, 2018 would permit the clean-up to continue through the Summer, Fall and Winter, weather permitting.

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May 24, 2018

Report – Request for Extension to Relief from Tipping Fees at Chetwynd Landfill May 15, 2018

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The following are new materials that the agent has proposed to be included in the relief from tipping fees (shown in BOLD in the recommendation): The agent has requested to bring medium and heavy duty equipment and truck tires without rims, stripped or unstripped vehicle hulks, empty propane tanks, light, medium and heavy duty equipment and truck tires on rims. Further, the agent has requested permission to haul the green mobile home into the Chetwynd Landfill in one piece to be demolished and sorted on site. Alternative Option 1, below, represents the relief from tipping fees as previously granted in Resolution No. RD/18/03/27 and does not include the additional materials requested by the agent. The only change is extending the timeline for relief.

ALTERNATIVE OPTIONS: OPTION 1 THAT the Regional Board approve relief from tipping fees at the Chetwynd Landfill from June 1,

2018 to December 31, 2018 for waste accumulated on the land legally described as District Lot 2083, PRD, Except Plan 17885 (The Property) as this waste is a result of illegal dumping by the general public and is not the result of actions of the property owner; and

THAT the following items be relieved from tipping fees:

- REGULAR WASTE as defined in PRRD Solid Waste Bylaw No. 2065, 2013. - BULKY WASTE as defined in PRRD Solid Waste Bylaw No. 2065, 2013. - The following items from the list of CONTROLLED WASTE as defined in PRRD Solid Waste Bylaw No. 2065, 2013: a) Bulky waste; b) Household furniture and large appliances containing Ozone Depleting Substances;

c) Nuisance agricultural waste including, but not limited to, wire, twine and plastic materials; d) Demolition, land clearing and construction waste, excluding materials designated as restricted waste in Bylaw No. 2065, 2013;

THAT all items be sorted and transported in accordance with PRRD Solid Waste Bylaw No. 2065, 2013; and THAT the Chetwynd Landfill staff be directed to record the make, model and license plate of the vehicle, and the driver name, vehicles when presented with the required letter of authorization from the PRRD for waiver of tipping fees for waste accumulated on the land legally described as District Lot 2083, PRD, Except Plan 17885.

OPTION 2 That the Regional Board refuse the request for extension to relief from tipping fees for waste

originating from the BLAIR property at the Chetwynd Landfill. OPTION 3 That the Regional Board direct staff to publicly solicit bids from qualified consultants to provide

professional assistance with the characterization and quantification of waste and salvage materials from land legally described as District Lot 2083, Peace River District, Except Plan 17885.

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May 24, 2018

Report – Request for Extension to Relief from Tipping Fees at Chetwynd Landfill May 15, 2018

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OPTION 4 That the Regional Board refuse the request for extension to relief from tipping fees at Chetwynd Landfill for the land legally described as District Lot 2083, Peace River District, Except Plan 17885.

STRATEGIC PLAN RELEVANCE:

☒ Ensure that the Solid Waste Management Plan is operating on a fiscally defensible basis.

☒ Ensure effective execution of Public Safety and Emergency Services initiatives.

☐ Foster Collaboration on services with municipalities and electoral areas.

☐ Establish a strategy for coordinated advocacy on identified issues.

☐ Manage parks and trails in the region.

☐ Support the agricultural industry within the regional district.

☐ Not Applicable to Strategic Plan.

FINANCIAL CONSIDERATION(S): To date, tipping fees in the amount of $10, 850.40 have been waived. The PRRD will not be able to recover these fees. It is estimated that bids from qualified consultants to provide professional assistance with the characterization and quantification of waste and salvage materials would have come in at a much higher cost to the PRRD. In addition, the contract to eventually remove the waste would have been a separate contract and an additional cost to the PRRD. The PRRD would not be able to recover costs associated with the waste characterization and quantification. However, once the PRRD or its agents completed work on the land there may be an opportunity to register costs against the title.

COMMUNICATIONS CONSIDERATION(S): Communications with the landowner and her agent will be ongoing.

OTHER CONSIDERATION(S): Some of the items on the land that are not permitted into the landfill may not be able to be removed until outside companies such as metal recyclers and tire shredders are available and the risk is that they may remain on the property. The agent has made progress in terms of the removal of 125,140 KG of material and the sorting of other materials in preparation for removal. Attachments: Attachment #1: Chetwynd Landfill Report for the BLAIR property.

Attachment #2: Letter of request for extension from Neil Widdicombe (dated May 7, 2018).

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May 24, 2018

Site Code Trans Num Bill Acct Haul Acct Truck Date Out Time In OT label MT Label Gross KG Tare KG Net KG Total Fee Note CH 10048913 WAIVE001 WAIVE001 JP1800 3/26/2018 11:41 40-Area E 104-Bulky' 19010 17530 1480 0 couches CH 10048915 WAIVE001 WAIVE001 JP1800 3/26/2018 12:15 40-Area E 104-Bulky' 19280 17490 1790 0 mattress CH 10048916 WAIVE001 WAIVE001 JP1800 3/26/2018 12:29 40-Area E 101-House 18120 17530 590 0 blair property CH 10048918 WAIVE001 WAIVE001 JP1800 3/26/2018 12:47 40-Area E 220-Demol 19210 17550 1660 0 demo stuff CH 10048922 WAIVE001 WAlVE001 JP1800 3/26/2018 14:17 40-Area E 101-House 18580 17530 1050 0 blair CH 10048926 WAIVE001 WAIVE001 JP1800 3/26/2018 14:56 40-Area E 106-Metal 19800 17520 2280 0 biair prop CH 10048930 WAIVE001 WA1VE001 JP1800 3/26/2018 15:18 40-Area E 106-Metal 19980 17540 2440 0 metal CH 10048932 WAIVE001 WAIVE001 JP1800 3/26/2018 15:42 40-Area E 106-Metal 19650 17560 2090 0 blair prop CH 10048937 WAIVE001 WAIVE001 JP1800 3/26/2018 16:36 40-Area E 106-Metal 19190 17500 1690 0 Wait' prop CH 10048991 WAIVE001 WAIVE001 JP1800 3/29/2018 12:47 40-Area E 106-Metal 18820 17060 1760 0 blair property CH 10048994 WAIVE001 WAIVE001 JP1800 3/29/2018 13:06 40-Area E 191-Mixed 19030 16920 2110 0 blair property CH 10048998 WAIVE001 WAIVE001 JP1800 3/29/2018 13:32 40-Area E 106-Metal 18790 17060 1730 0 blair property CH 10049000 WAIVE001 WAIVE001 JP1800 3/29/2018 13:54 40-Area E 191-Mixed 18990 16830 2160 0 blair property CH 10049002 WAIVE001 WAIVE001 JP1800 3/29/2018 14:20 40-Area E 106-Metal 19250 16770 2480 0 blair property CH 10049008 WAIVE001 WAIVE001 JP1800 3/29/2018 14:49 40-Area E 106-Metal 18000 16660 1340 0 blair property CH 10049010 WAIVE001 WAIVE001 JP1800 3/29/2018 15:09 40-Area E 191-Mixed 19240 16670 2570 0 blair property CH 10049023 WAIVE001 WAIVE001 JP1800 3/30/2018 15:29 40-Area E 191-Mixed 19440 17010 2430 0 biair property

CH 10049097 WAIVE001 WAIVE001 JP1800 4/5/2018 13:13 40-Area E 106-Metal 17970 16820 1150 0 biair property CH 10049098 WAIVE001 WAIVE001 JP1800 4/5/2018 13:28 40-Area E 106-Metal 18520 16730 1790 0 blair property CH 10049099 WAIVE001 WAIVE001 JP1800 4/5/2018 14:01 40-Area E 106-Metal 18170 16440 1730 0 Weir property CH 10049101 WAIVE001 WAlVE001 JP1800 4/5/2018 14:28 40-Area E 104-Bulky' 19140 16510 2630 0 biair property CH 10049102 WAIVE001 WAlVE001 JP1800 4/5/2018 14:53 40-Area E 101-House 17800 16580 1220 0 Weir property CH 10049103 WAIVE001 WAIVE001 JP1800 4/5/2018 15:30 40-Area E 106-Metal 17760 16330 1430 0 Weir property CH 10049129 WAIVE001 WAIVE001 JP1800 4/6/2018 14.26 40-Area E 191-Mixed 20220 17040 3180 0 blair property CH 10049133 WAIVE001 WAIVE001 JP1800 4/6/2018 15:10 40-Area E 191-Mixed 21830 16910 4920 0 Weir property CH 10049392 WAIVE001 WAIVE001 JP1800 4/23/2018 9:36 40-Area E 191-Mixed 21760 16500 5260 0 blair property CH 10049394 WAIVE001 WAIVE001 JP1800 4/23/2018 10:07 40-Area E 191-Mixed 18470 16490 1980 0 blair property CH 10049397 WAIVE001 WAIVE001 JP1800 4/23/2018 10:32 40-Area E 106-Metal 18750 16500 2250 0 blair property CH 10049402 WAIVE001 WAIVE001 JP1800 4/23/2018 11:00 40-Area E 106-Metal 18940 16500 2440 0 blair property CH 10049406 WAIVE001 WAIVE001 JP1800 4/23/2018 11:22 40-Area E 106-Metal 18350 16500 1850 0 blair property CH 10049417 WAIVE001 WAIVE001 JP1800 4/23/2018 14:48 40-Area E 106-Metal 18590 16580 2010 0 blair property CH 10049423 WAIVE001 WAIVE001 JP1800 4/23/2018 15:58 40-Area E 106-Metal 22520 16520 6000 0 blair property CH 10049428 WAIVE001 WAIVE001 JP1800 4/23/2018 16:41 40-Area E 191-Mixed 18870 16520 2350 0 blair property CH 10049466 WAIVE001 WAIVE001 JP1800 4/25/2018 12:43 40-Area E 191-Mixed 20900 16520 4380 0 blair property CH 10049473 WAIVE001 WAIVE001 JP1800 4/25/2018 13:42 40-Area E 191-Mixed 19070 16490 2580 0 blair property CH 10049491 WAIVE001 WAIVE001 JP1800 4/26/2018 9:43 40-Area E 191-Mixed 21460 16440 5020 0 blair property CH 10049494 WAIVE001 WAIVE001 JP1800 4/26/2018 10:29 40-Area E 106-Metal 19240 16420 2820 0 blair property CH 10049501 WAIVE001 WAIVE001 JP1800 4/26/2018 11:30 40-Area E 106-Metal 17300 16450 850 0 blair property CH 10049514 WAIVE001 WAIVE001 JP1800 4/26/2018 14:17 40-Area E 191-Mixed 22510 16460 6050 0 blair property CH 10049520 WAIVE001 WAIVE001 JP1800 4/26/2018 15:27 40-Area E 191-Mixed 23890 16480 7410 0 blair property CH 10049521 WAIVE001 WAIVE001 JP1800 4/26/2018 15:56 40-Area E 106-Metal 18460 16460 2000 0 blair property CH 10049524 WAIVE001 WAIVE001 JP1800 4/26/2018 16:28 40-Area E 191-Mixed 17170 16480 690 0 blair property CH 10049539 WAIVE001 WAIVE001 JP1800 4/27/2018 11:09 40-Area F 191-Mixed 27950 16430 11520 0 blair property CH 10049541 WAIVE001 WAIVE001 JP1800 4/27/2018 11:38 40-Area E 106-Metal 18520 16410 2110 0 blair property CH 10049546 WAIVE001 WAIVE001 JP1800 4/27/2018 12:39 40-Area E 191-Mixed 22310 16440 5870 0 blair property

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