rentali n f o r m a t i o n

Meeting Rooms, Hoover-Leppen Theatre, John Baran Hall,

Richard M. Daley Roof Garden, Billie Jean King Recreation Hall,

Classroom, Dr. David J. Lochman Cyber Center,

Irving Harris Family Foundation Reception Hall

M I S S I O N

V I S I O N

A thriving lesbian, gay, bisexual, transgender

and queer community, living powerfully in

supportive inclusive environments.

Center on Halsted advances community and

secures the health and well-being of the

LGBTQ people of Chicagoland.

mailto:rent@centeronhalsted.org

Room Rental Times

There are minimum time requirements for room rentals listed

below. After the minimum time requirements, rooms are available

in one-hour blocks. Please remember your setup, cleaning and

breakdown must be done within the contracted rental time.

Depending upon the size and complexity of your meeting or event,

please allow enough scheduled time for performing these tasks.

Standard meeting rooms & classroom 1-hour muminimgnineve ro emityad

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Room Rental Closings

Center on Halsted is closed for the following holidays:

New Year’s Day Labor DayMemorial Day Thanksgiving Day + Day AfterIndependence Day Christmas Eve + Christmas Day

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General Room Rental Information:

1. A minimum 30-day reservation is requested as reservations for rental space will be made based on availability.

2. If food/drink will be catered at event, you must use an approved caterer. Approved catering list is available for download on our websitewww.centeronhalsted.org. Additional fees will be added for roomcleanup. Please see Equipment and Additional Charges on page 7 - 8.

3. Bookings for Hoover-Leppen Theatre and Billie Jean King RecreationHall can be made up to 12 months in advance.

4. Bookings are accepted for recurring events up to 6 months in advance,unless you have a memorandum of understanding or other separatewritten agreement with the Center.

5. Payment for recurring events will follow the same payment schedule as that of regular event bookings, namely: a full deposit is due 30 daysprior to the day of the event.

6. Meeting rooms are available in one or more standard setups at no additional cost. Customized event setups and/or theatre lighting may be available at additional cost, contingent on availability. Please contact the Rental Info Line at 773.661.0247 for a cost estimate.

7. Audio visual and other equipment is available for rent with your room.Please see Equipment and Additional Charges on page 7 - 8.

8. Alcohol may be served with prior approval from the Center and only with the proper permits. See Policy on Alcohol Use on page 13.

9. All renters of large event venues must provide proof of general liability insurance listing the Center as additional insurance. Recurring renters must submit updated proof of insurance if needed. Exemptions to this policy will bereviewed on a case-by-case basis.

10. Center on Halsted may determine additional are necessary for your event (depending on the type of event, number of anticipated attendees, and whether alcohol will be served). See Equipment and AdditionalCharges for rates on page 7 - 8.

11. Center on Halsted will not assume any responsibility for injury or accidents caused by the activities of event holders, or injury or accidents caused by materials provided by event holders. All renters must follow the Code of Conduct. See page 11.

12. The front desk is during Center hours only, which are 8:00a through 9:00p Monday through Sunday.

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Deposits:1. A deposit of total estimated cost of rental is required before room

reservations will be We reserve the right to cancel any booking request that has not been with a full deposit. Note:deposit will include additional fees required to reserve the kitchenand/or A/V equipment.

2. When renting a large event venue, a 50% deposit of the total estimated rental cost along with the signed con�rmation agreement will con�rm your reservation. Payment due dates are listed in your con�rmation agreement, along with any other requirements such as liability insurance. Generally the full deposit is due 10 days prior to the start of your rental.

3. A refundable deposit of $1,000 is required to reserve the Dr. David J.Lochman Cyber Center. This deposit must be made by providing a valid credit card.

Cancellation Policy:Unless otherwise stipulated in rental contract, a charge of 50% will be assessed if cancellation occurs at any time up to 7 days prior to your meeting/event. A cancellation of 7 days or less will result in no refund.

Method of Payment:The Center accepts payment via American Express, Discover, MasterCard, VISA, check or cash.

AII policies and procedures related to room rentals are subject to changewithout notice.

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Act of God / Weather CancellationCenter on Halsted does not provide rooftop deck event relocation and space availability due to inclement weather unless prior arrangements have been made. To ensure alternate space is available, please plan accordingly and consider also renting the prefunction space. We do not provide a full or partial refund for cancellations due to weather and, while we’ll try to accommodate such changes, we cannot guarantee alternate space will be available.

Equipment and Additional Charges:

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Audio Cart: CD Audio with one wireless mic $50.00 �at fee(uses internal building speakers –Irving Harris Hall & BJK Rec Center only)

Portable Sound System: CD Audio with one $50.00 �at feewireless mic (uses two portable speakers)

Additional microphone (wireless) $10.00 per mic

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Overhead Projector and Screen $25.00 �at fee

Blu-Ray Player $15.00 �at fee

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Phone Line Access for Meeting Provided(access to one phone line; long distance charged separately)

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Tables (60” or 72” round, 6’x18” or 8’x18”) $10.00 per tablehcae .3$sriahC lanoitiddA 00

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Theatre Black Box Conversion $500.00 �at fee(theatre is normally in stadium seating arrangement)

Vinyl Gym Floor Covering (may be required) $500.00 �at fee

Note: AV and other equipment is available on a �rst come, �rst served basis for rent with your room.*CoH Wi� service is a free public service. There is no guarentee of service or speed. Speed depends on the number of users.

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Personnel and Other Charges:P E R S O N N E L (ALL ONE -HOUR MINIMUM)

Additional Security $40.00 per hour

Custom room setup, stage, podiums $75.00 per hour(cost of labor)

Additional staff for events $30.00 per hour(regular hours)

Additional staff (2) for after hours $80.00 per hour

Technical Support $65.00 per hour(on-site technical support during event)

Custom Lighting (for H oover-Leppen Theatre call for quoteand Billie Jean King Recreation H all)

O T H E R C H A R G E S

BUILDING HOURS : 8:00A TO 9:00 P DAI LY

Cost to use facility after 9:00 pm $100.00 per half-hour(additional security may also apply)

Event runs over reserved time $50.00 + hourly rate(Meeting rooms)

Event runs over reserved time $75.00 + hourly rate(Large event venues)

Food, beverages, alcohol and catering See approved catering list

Note: Pricing may change without notice. Approved Catering List available for download at www.centeronhalsted.org.

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Operation’s

( )

$200.00 per hour

Additional fees apply if after 9pm

Additional fees apply if after 9pm

Second Floor R E N T A L S

B O A R D R O O M (34 max occupancy limit)

C L A S S R O O M (25 max occupancy limit)

J O H N B A R A N S E N I O R C E N T E R

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M E E T I N G R O O M S small (14 max occupancy limit) medium (25 max occupancy limit)

(87 max occupancy limit)

B I L L I E J E A N K I N GR E C R E AT I O N H A L L

R I C H A R D M . D A L E YR O O F G A R D E N

I R V I N G H A R R I SF A M I LY

F O U N D AT I O NR E C E P T I O N H A L L

H O O V E R -L E P P E N T H E AT R E

T H E AT R ES T O R A G E

G Y MS T O R A G E

C AT E R I N GK I T C H E N

RECOFFICE

F E M A L EL O C K E R

R O O M

M A L EL O C K E R

R O O M

O P E NT O

B E L O W

R I C H A R D M . D A L E Y

R O O F G A R D E N

I R V I N G H A R R I S

F A M I L Y F O U N D A T I O N

R E C E P T I O N H A L L

Third Floor R E N T A L S

D R E S S I N GR O O M

D R E S S I N GR O O M

U N I S E XB AT H

PHOTO © TIMMY SAMUEL

PHOTO © TIMMY SAMUEL

H O O V E R

(161 max capacity)

(300 max capacity)

(50 max capacity)

(200 max capacity)

- L E P P E N T H E A T R E

B I L L E J E A N K I N G

R E C R E A T I O N H A L L

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Code of Conduct:

People from many communities share this environment. In orderto provide a safe and comfortable space for all members of the community,we have listed a few guidelines below.

T H E F O L L O W I N G A C T I V I T I E S A R E P R O H I B I T E D O N

C E N T E R O N H A L S T E D P R O P E R T Y :

1. Rude, discourteous, or raucous behavior

2. Sexual harassment or inappropriate touching

3. Smoking

4. Sleeping

5.

6. Use of inappropriate or discriminatory language

7.

8. Use of radios, CD players, etc. without headphones

9. Illegal Behavior

11. Possession, sale, or use of illegal substances

12. Possession or use of weapons

13. Sexual activities

14.

15. Physical violence or threat of physical violence

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16. Any behavior that endangers the safety of any individual or group

 

Code of Conduct (cont’d)

17. Using scents including but not limited to perfumes, cologne, candles and incense.

18. Leaving unattended personal belongings or possessions without prior authorization from the Center.

19. Using Center on Halsted facilities for other than their intended purpose.

Gender-Inclusive Restrooms

As part of our vision of providing supporting and inclusive environments, our restrooms are open to everyone regardless of gender. Everyone should be able to use the restroom of their choice, free of abuse and harassment of any kind.

We ask you to support us in keeping this space safe and accessible for everyone.

Thank you for adhering to these guidelines while visiting Center on Halsted. The Center appreciates your help in ensuring that all Center visitors have a positive experience while using Center facilities.

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Policy: Use of Alcohol

All alcohol use must be approved in advance by Center on Halsted.

Bar service requirements follow.

These policies apply to all visitors of the Center:

1. Center on Halsted provides bar service for all events, including alcohol,

supplies, and BASSET certified bartenders.

2. Center on Halsted does not allow donated alcohol and cannot serve alcohol

provided by the renter.

3. The renter may choose for the Center to provide a Cash Bar or an Open Bar.

4. There is a $250.00 bar minimum that must be met for each bartender provided. If

minimum is not met, the difference must be paid at the end of the event. If an

open bar is provided, the bar tab must be paid at the end of the event.

5. All alcohol must be served along with food and water, unless prior

authorization has been obtained.*

6. All alcohol served at events is limited to the specific space reserved

for the event. Alcohol may not be carried into the common areas of

the building.

7. For catered events, renter must use an approved caterer.*

8. Center on Halsted reserves the right to deny use of alcohol at any event, either

private or public and at any time.

* See Approved Catering List available for download at www.centeronhalsted.org.

3656 North Halsted StreetChicago, Illinois 60613773.472.6469TTY 773.472.1277centeronhalsted.org