renee fink - district39.org · renee fink, dtm finance manager 2019-2 . district 39 toastmasters ....

One Team • One Path • One District District 39 • Where Leaders Are Made 209.679.3163 • www.district39.org

Renee Fink, DTM Finance Manager 2019-2 District 39 Toastmasters

[email protected]

District 39 Toastmasters Finance Manager Report

January 11, 2020 Account balances through November 30, 2019 were as follows: Cash, Pay Pal Account $ 6,672.10 District Reserve $ 44,609.62 Total Cash & Reserve $ 51,281.72 We must hold a minimum District Reserve of $14,420 for the Toastmaster year 2019-2020. This leaves $36,861.72 in Available Funds. Reminder about Expense Reimbursement: Expense reimbursement submissions are due no later than 60 days from when the expense was incurred with the exception of the month of June, where all expenses need to be submitted no later than July 31, 2020. Also, I must submit an accrual of all expenses incurred 12/31/19 or prior. Please submit those expenses ASAP so they are properly accounted for on our financials. Attached is a copy of the September 30, 2019 financial statements submitted to Toastmasters International for our District. Please let me know if you have any questions. You can email me at [email protected]. Happy New Year!

Renee Fink Renee Fink, DTM District 39 Finance Manager 2019-2020

mailto:[email protected]


0RQWK (QGLQJ �� 7KURXJK��

$FWXDO %XGJHW 9DULDQFH $FWXDO %XGJHW 9DULDQFH

'LVWULFW 5HYHQXH�� 0HPEHUVKLS 5HYHQXH ��

�� 7/, 5HYHQXH �� 'LVWULFW 6WRUH 5HYHQXH ��

�� 7RWDO 'LVWULFW 5HYHQXH �� 'LVWULFW ([SHQVHV

�� 7/, ([SHQVHV �� 0DUNHWLQJ ([SHQVH �� &RPPXQLFDWLRQV 35 ([SHQVHV �� (GXFDWLRQ 7UDLQLQJ ([SHQVH �� $GPLQLVWUDWLRQ ([SHQVHV ��

�� 7UDYHO ([SHQVH �� 2WKHU ([SHQVHV ��

�� 7RWDO 'LVWULFW ([SHQVHV �� 7RWDO 1HW ,QFRPH ��

'LVWULFW ��3URILW /RVV �$FWXDO YV� %XGJHW 6XPPDU\� �LQ 86'�

&UHDWHG RQ� �� 30 3'7 3DJH �

District 39 • Where Leaders Are Made

District Executive Committee Meeting January 3, 2020

Public Relations Report Organization: Public Relations Manager: Patricia Peters Webmaster: George Jarosik. Amrik Chima – Welcome. Social Media Chair: Lynda Davis Mendez Audio Visual Chair: Joey Waldrop Newsletter Chair: pending

Branding Task Force and Committee: with Wes Johnson, George Jarosik, Kathie O’Ray and John Pasamonte. Roles, responsibilities and deliverables are forthcoming. Wes will schedule our first meeting within the next couple of weeks. Toastmaster Karen Cole-Ainley: Thank you for your service as Webmaster to our membership and District 39, and, best of wishes and blessings in your pursuits.

Objectives:

Formulate District newsletter team and editorial committee estimated time of January 2020

Publish first newsletter Spring/Summer

YouTube – activated! Thank you, George.

Announcements:

Spring Conference (Nov.8)

Virtual From Speaker to Trainer (Nov. 13)

Mid Year Celebration (Nov. 20)

Winter Summit, Reno, Jan. 11 (Nov. 6/Dec. 31)

December Club Training Opportunities (Dec. 5)

Calling all Servant Leaders (pending)

DTM Champions (Jan. 2)

Distinguished in December Announcement (Jan.2)

Chartered Clubs (ongoing)

Respectfully submitted, Patricia Peters Public Relations Manager

District 39 • Where Leaders Are Made

TEL: 714.809.2593 • www.district39.org

Nancy Potts, DTM

Club Growth Director 2019-2020

District 39 Toastmasters

775-722-3973

[email protected]

DISTRICT EXECUTIVE COUNCIL MEETING REPORT – JANUARY 11, 2020 Team Members

o Club Quality Chair: Bob Blymyer DTM o Club Coach Chair: Min Wu DTM o Club Extension Chair: Jonathan Cullifer DTM o Club Demo teams: Rick PID & Vanessa Sydor. Cindy & Brian Hatano PDG, various members

Challenges/Goals: o Retain and build club membership o Build new clubs and help charter clubs already in the process. Three have chartered. o Recognize accomplishments of members, clubs, Divisions and District. (Winter Summit recognitions.)

Accomplishments/Recognition: Winter Wonderland Summit Announced Saturday January 11, 2020 UNR Reno NV, 7:45am-12:00pm

$20.00. Region 1 Advisor Cindy Laasch Keynote speaker. Officers attending Full Summit fulfills required Officer Training. Summit is followed at 12:30 PM by live & virtual District Executive Council Meeting. Celebration of Life for Carmela Porcella-Inman 2:00-4:00pm Northern Nevada Hopes 580 W 5th St Reno 89503 Please bring Light Desserts http://www.district39.org/events/winter-wonderland-summit/

Dwayne Landenberger Celebration of Life will be announced later as family & we decide arrangements. Membership is currently at 2704 our base is 5,534 D39 needs 5,618 for distinguished. 12/28/19 Report:

144 Clubs have submitted at least eight members’ dues Verified Complete; 7 clubs Low-Minimum requirement not yet met”; 3 clubs “Renewals not here”; 1 club “Ineligible”;1 New Club; Our goal: No club left behind. Club base is 153. We need 156 for Distinguished & 166 for Smedley Distinguished. Currently we have 140 paid clubs.

Congratulations and Welcome to our newest club “Simply the Best” 7711921 in Wilton, Sponsors: Abdul-Rashed & Bustamam Theodore J Olen and Mentors: Joey Waldrop & Linda Ruiz. Additional thank you’s to; Division Director, Donna Lewis and Jonathan Cullifer, Club Extension Chair. Other new clubs: In Sacramento; 7314857; Speakers of the House #7445025 10/14/19 Sponsor Marianne Ward and Mentors Katherine Wells & Jennifer Swiden; Thunder Masters #7538467 08/22/19 Sponsors Joel Moore & Chuck Sproat and Mentors George Jarosik & Hue Nguyen; The Cinnamon Toastmasters 7259249 07/01/19 Sponsors Bert Cooper & Kristi Beres. Mentors Mercy Milan & Diana Irvine.

Two prospective clubs have submitted applications to organize; In Sacramento; 7314857; In Stockton 7066286. We have five current District 39 leads and 32 TI leads some of which were carried over from 2018-2019. All have been contacted.

Incentives for individually & club sponsoring new District 39 Club members are listed on District 39. New Club Sponsors are not eligible for this incentive. Club Coach Incentives noted on same flier. Please check district39.org for all upcoming posted incentives. http://www.district39.org/2019-district-39-incentives/

Club Coaching opportunities are still available! October dues paid changed the actual numbers of club membership. Currently 59 clubs are eligible (12 members or less) (37.6%) of which 35 clubs don’t have any assigned (59.3%) coaches. This is a Pathways and Legacy members chance to earn both District leadership and club coach credit this year only 2019-2020. Must submit “pending” award applications 06-01-20 thru 06-30-20 to achieve Legacy DTM credit.

Min Lu and I are working on connecting Club Coaches with eligible Clubs. Toastmasters International reports indicates 52 assigned coaches and 15 awarded. Congratulations to all Coaches for stepping up to assist District 39 clubs. Please contact Min Wu. [email protected] or myself for more information.

District 39 “Meetup” site currently has 311 members, 46 on our Leadership team. Public Relations Manager, Patricia Peters is our co-organizer. Information contact: [email protected]


http://www.district39.org/events/winter-wonderland-summit/

http://www.district39.org/2019-district-39-incentives/

http://www.district39.org/2019-district-39-incentives/


Start Your New District 39 Club Today!

Ready, set, start your club. Step one - click on Application to Organize, below; fill it out and submit it. Subsequent steps are:

Pay a one-time charter fee of $125 Recruit 20 or more people (age 18 and over) who want to join your club Designate and secure a meeting location.

And that's it! A Toastmasters International Representative will contact you to guide you through the final steps.

Request More Information https://www.toastmasters.org/start-a-club to find out all of the pertinent details to form your club today!

First Club Chartered Customized Banner Item 322 $100+ value Portable Lectern Item 382 $98+ value Pizza and Cake party at Division Council meeting $100 Portable Banner Stand Item 324 $110+ value

Next Four Clubs Chartered

Customized Banner Item 322 $100+ value Portable Lectern Item 382 $98+ value Cake party $50 Portable Banner Stand Item 324 $110+ value

Additional 15 Clubs Chartered Customized Banner Item 322 $100+ value Portable Lectern Item 382 $98+ value Cake party $50

Wait! There is more! All new clubs will receive a Gavel $12+ value

Ready to begin? Go to Start Your Club if you are all set to move forward.

Each New Club Sponsor and Mentor name will eligible for the drawing July 1, 2020 for one of the two TM Men’s or Women’s Core Jacket

Items 7078 or 7079 $65 value

For Additional Information please contact: Club Growth Director: Nancy Potts [email protected] or Club Extension Chair: Jonathan Cullifer [email protected]

https://www.toastmasters.org/-/media/images/products/382.ashx?mw=1000&mh=1000&hash=71A27FC8D4D98BEC7DD9C60FD9F46F3711AD45D5

https://www.toastmasters.org/-/media/images/products/375-new-v1.ashx?mw=1000&mh=1000&hash=CEC1E73BC897CF43538C41817ACBC21D78B507ED

https://www.toastmasters.org/-/media/images/products/322.ashx?mw=1000&mh=1000&hash=42D40671EB498B8F8B297A7EA6B5FF5295A211E4

https://www.toastmasters.org/start-a-club


Earn Free Incentives for Individually Sponsoring new District 39 members!

Individually sponsor new members and enjoy the incentives!

One event item earned per club or individual. Please verify the sponsor side of the new members application has your information and is credited to you when new membership is entered. New Member Application Club Coaches assigned between July 1, 2019-June 30, 2020 are eligible for a separate Core Jacket Drawing. First 20 club coaches earn a Junior Padfolio Item 6932 $9.00+ value Questions: Nancy Potts District 39 Club Growth Director [email protected] Wait! There's more! Toastmasters International offers special recognition opportunities

you will want to earn. See Toastmasters.org MEMBERSHIP BUILDING PROGRAMS FOR CLUBS TOASTMASTERS INTERNATIONAL MEMBERSHIP BUILDING PROGRAMS FOR INDIVIDUALS TOASTMASTERS INTERNATIONAL

One Team • One Path • One District

District 39 • Where Leaders Are Made –TEL: 714.809.2593 • www.district39.org

Kristi Beres, DTM

Program Quality Director 2019-2020


714.809.2593

[email protected]

Program Quality Director District Executive Council Meeting Report

District Events:

Winter Wonderland Summit- Thank you Nancy Potts and her team!

District Mid-year celebration- Thank you Denise Alder and Kathie O’Ray!

Spring Conference- Thank you Spring Conference Chair Minda Fernish, Public Relations Manager Patricia Berlant, Joey Waldrop for finding the venue and Julie Mattox working out logistics with Aaron Beverly.

Training: Thank you to the Division Directors and members who coordinated trainings in November and December 2019:

Russ Steele

Donna Lewis

Jag Nagendra

Jonathan Faridian

Angie Rodriguez

Anthony Lucido

Marianne Ward

Denise Alder

Robert Delaney

Twenty-five clubs have achieved the DCP goal #9 (four or more officers trained) this season:

Biggest Little Talkers

Protalkers Toastmasters Club

Capital Communicators Club

River City Toastmasters Club

Capitol Toasters Toastmasters Club

Pestmasters Toastmasters Club

East End Orators Club

Roseville Toasters Club

Speakers of the House

Folsom Intellects Club

Prairie City Talkers

Powerschool Toastmasters

Spellbinders Club

Traveling Trainers Club

San Juan Speaks

Tax Talkers Club

Manteca Leadership Club

Speaking From The Heart Toastmasters Club

The Original Articulators

Speaking Machine

Bits 'N Speeches Toastmasters

Aesop's Fablers Club

Super Marketers Club

Power Talkers

7/7 Club Officer Trained pen incentive- 31 clubs potentially eligible

Thank you to all of those who trained at one or more of the trainings.


District 39 • Where Leaders Are Made –TEL: 714.809.2593 • www.district39.org

Training Expectations- through February 29, 2020:

Distinguished Club Program- how the club officers work together

Effective Evaluations

Trainers Choice (Pathways, Membership Building, Effective Meetings- Create your own)

Club Officer breakouts are not required the second round

Distinguished in December- Pyramid Air Timer Winners

Club Base Current DCP Goals

Chamber Toastmasters, 1538599 12 17 5

Biggest Little Talkers 1373428 5 10 8

PERSuaders, 8219 24 29 8

River City Toastmasters, 7997 10 18 5

Delta Breeze, 4001536 22 27 6

Greater North Stockton, 64 20 27 6

Talk of NorthBay, 2178125 30 35 8

Sacramento Downtowners, 8175 16 21 5

Capital City Toastmasters, 142 9 16 5

Division Speech Contests

A&B Saturday, March 21, 2020

C Saturday, March 7, 2020 D Thursday, March 5, 2020 E Saturday, March 28, 2020 F Friday, March 6, 2020

G Wednesday, March 18, 2020 H Friday, March 13, 2020 I Saturday, March 14, 2020 J Friday, March 27, 2020

Next steps: 1. Add your Area/Division contest information to the District 39 calendar using the Event

Submission Form. 2. If you are hoping to hold your contest at the 700H. Email Louise Houdelette at

[email protected] 3. Encourage your Area Directors to start planning their contests- ideally all of the Area Contests

will be done in January and February to allow Division Directors to support (and possibly judge) each other’s contests.

4. You need a Chief Judge and 6 qualified judges (5 plus a tiebreaker) for Area Contests. 5. You need a Chief Judge and 8 qualified judges (7 plus a tiebreaker) for Division Contests 6. When Area Contests are scheduled please encourage your Area Directors to use the District

39 calendar and Event Submission Form. 7. Area Contests will conflict with each other- it happens every year. Some Area Contests have

had one or zero contestants. Please encourage your Area Directors to combine resources and hold two sets of contests at the same time at the same venue with the same panels of judges and helpers.

8. If your contests happen at the same venue and on the same day as an Area or Division

Training- please hold the contests first to avoid “undue visibility” issues with

trainers/trainees/contestants and judges.

9. Chief Judge Brian Walker is happy to help. Email him: [email protected]



Be a PATHWAYS Club Champion

Visit 5 Clubs- Help Members Adopt PATHWAYS

Win Toastmasters Merchandise!

Visit and help FIVE clubs who are currently below the District 39 target of 6/7 Club Officers Adoption Rate (85.71%) and 80% total Membership Adoption Rates

from July 25, 2019.

http://www.district39.org/wp-content/uploads/Pathways-Adoption-Rate.xlsx

Complete by December 31, 2019,

win a Toastmasters hoodie.

Item 7076. Estimated value $50.00.

Complete by March 31, 2020,

win a Toastmasters cap.

Item 7000N. Estimated value $22.00.

Complete by June 30, 2020, win a

Pathways t-shirt. Item 7105.

Estimated Value $13.00.

Email Program Quality Director Kristi Beres with

questions or when complete.

[email protected]

Deadline July 5, 2020.

Maximum of two

PATHWAYS Club

Champions per club.

One prize maximum

per member.

http://www.district39.org/wp-content/uploads/Pathways-Adoption-Rate.xlsx

Pathways Club Champion

Incentive Completion Form

Pathways Club Champion: _____________________(name ) _________ (date)

Club #1 name _________________________________ Club number ____________

7/25/19 Club Adoption Rate _____% 7/25/19 Officer Adoption Rate ______ %

New Club Adoption Rate _____% New Officer Adoption Rate ______ %







Officer Name ___________ Signature ____________ Club Office held _____________









Greetings fellow Toastmasters, It has been 26 weeks since we started our Toastmaster year. The District Vision was “D39 will achieve President’s Distinguished status before May 31, 2020.” The District Mission was “We build new clubs and support all clubs in achieving excellence.” During the first 26 weeks we focused on Success Planning, Training, Club Visits, Member Retention, Membership and Club Growth. All leaders were encouraged to complete Club, Area, Division & District Success Plans. Many of them rose to the occasion. Division and Area Directors - 87% trained. Club Officers - 68% trained and still training. Over 93%, a total of 143 clubs out of 153 clubs were visited.

Divisions and Areas that reported over 75% Club visits:

Division A – Areas 11, 12, 13, 14 Division B – Areas 21, 22, 23, 24 Division C – Areas 31, 32, 33 Division D – Areas 41, 42, 43 Division E – Areas 51, 52, 53, 54

Division F – Areas 61, 62, 63 Division G – Areas 71, 72, 73 Division H – Areas 81, 82, 83, 84 Division I – Areas 91, 92, 93, 94 Division J – Areas 1, 2, 3, 4

Thank you Area Directors that completed over 75% of their Club Visits. Club visits are an excellent opportunity to provide positive encouraging feedback to our club leaders. Great job Division Directors for helping your Area Directors focus on reaching out to your clubs and submitting their reports on time.

We chartered four clubs:

Cinnamon Toastmasters - 7/01/19 Thunder Masters - 8/22/19

Speakers of the House - 10/14/19 Simply the Best - 12/27/19

Thank you Club Sponsors, Division and Area Directors for focusing on Club Growth.

As we enter 2020 let’s focus on finishing the year strong.

With 26 weeks left · Finish Club Officer Training · Contests – Club, Area, Division · Succession Planning - Club, Area, Division · Moments of Truth – Success Plans · 2020 Spring Conference · Distinguished Clubs (Education, Membership) · Grow new clubs Club Visits – reports due May 31, 2020

Don’t forget our guiding principles: · Speak with hope about the toughest of issues. · Be solution focused rather than problem focused. · Refrain from reacting and giving voice to pessimism, criticism, self-criticism. · Speak about problems to the right people in the right way. · Replace negative words and thoughts with positive and encouraging words. With 26 weeks to go, what should we focus on? Let’s be One Team, heading down One Path becoming One District we can be proud of.

Keep up the momentum, Wes Johnson, DTM District Director 2019-20 District 39, Toastmasters International [email protected] One Team • One Path • One District

One Team • One Path • One District

One Team • One Path • One District - www.district39.org

Rick Sydor, DTM, PID, RP Registered Parliamentarian District 39

[email protected]

Parliamentarian’s Report – JANUARY 11, 2020 For those following the postings of our International Board Meetings will note from the December 4th minutes that “the Board reviewed and adopted the Executive Committee’s recommended changes to Policy 5.0: Corporate and Community Activities. The Board also discussed the Toastmasters International and Rotary International alliance and looks forward to a positive relationship that will support Toastmasters International’s mission and strengthen and grow Toastmasters clubs and membership”.

On January 6th an email went out to the District Directors, Program Quality Directors, Club Growth Directors, Region Advisors, Club Presidents, Vice Presidents Membership, and Vice Presidents Education with preliminary details about the program. At the same time, Rotary International also sent an email to their members. Clubs and their members are encouraged to support this alliance and extend a hand of friendship to local Rotarians. Key points include: welcome a Rotarian to visit your TM club; invite a Rotarian to be a guest speaker at your TM club; consider holding joint meeting between your TM/a Rotary club. “Toastmasters International is assisting Rotary to develop a structured, in-depth leadership and communication program for their members, with a phased rollout of 8 courses, pathways based scheduled for 2020. It is currently in the early stages of development; updates will be provided as they are available.”

The District & Club Leader Letters were sent out on January 7th, lots of interesting important information.—check it out to understand the directions Toastmasters is heading.

On January 8th, all Toastmaster members were to receive an email about next year’s International Convention in Paris, France. It contains registration information.

Also on January 8th, the trio – Wes, Kristi & Nancy, should have received information about Prison Clubs and a further update to what’s happening to the International Speech Contest beyond the District level. The new Speech Contest RuleBook is now available which shows changes to this year’s [2019-2020] round of contests + changes that will occur next year [2020-2021] once Pathways is fully implemented. Also there are major changes to the Accredited Speakers Program.

At the same time, the Board Minutes of December 18 and the Executive Committee Minutes of November 15-18 have now been posted. They are available for you to read at the WHQ website now. ****************************************************************************************** In your packet you have a copy of the D39 Procedures that were last updated in November 2017. As chair of the Standing Rules Committee, I’m asking for your input for changes to bring this up to date. Please contact me at 916 782-7827 or [email protected]

I plan to work closely with Noralee Cole, the District Leadership Chair, to ensure that ALL candidates for higher office at the Spring Conference have met the necessary qualifications to be floor candidates if they are NOT nominated to the position that they will allow their name to be placed in nomination. [Another way of saying, if you are NOT interviewed, you can’t run!]



District 39 Procedures [November 2017]

1. The Administrative Manager, Finance Manager, Public Relations Manager, and

Area Directors shall be appointed and served at the will of the District Director, subject to the approval of the District Executive Committee and are confirmed by the District Council.

2. Areas shall be numbered with two digit numbers as follows: The first digit shall represent the numerical equivalent of the Division letter. The second digit shall represent the Area within the Division.

3. “All District Conferences are placed on a five-year calendar, with Spring Conferences chaired by teams consisting of two Divisions. The host Division Directors shall be Conference Co-Chairs, unless otherwise appointed by the District Director. [May 2016]

Suggested Rotation Fall 2017 Division B (in progress) Spring 2018 Divisions E and J Spring 2019 Divisions G and H Spring 2020 Divisions D and I Spring 2021 Divisions C and F Spring 2022 Divisions A and B”

4. At each District Council meeting, the Credentials Desk shall be closed at the time the Council meeting is called to order and no proxies shall be accepted after that time. Should a quorum not be established, the Presiding Officer may reopen the credentials desk in accordance with Robert’s Rules of Order Newly Revised for the sole purpose of establishing a quorum.

5. The recipient of the Herb A. Yarborough Award for sustained service to District 39, shall be selected annually by the District Director with the recommendations from Past District Governors/Directors. The Award shall be presented by the District 39 Director during the Spring Conference.

6. “District 39 shall continue to support both the Speech Evaluation and Humorous Speech contests through the District Level during the fall of each year as allowed by the policy of Toastmasters International.”[May

2016] null and void August 2017 ~ BOD minutes

7. “District 39 shall host the Sacramento Leadership Breakfast on a date which does not conflict with the Sacramento Academic Decathlon.” [May 2016]

District 39

Spring Conference 2020

April 17 & 18, 2020 9175 W. Stockton Blvd,

Elk Grove, California 95758

Theme: R.I.S.E. Up

Toastmasters Core Values

Respect, Integrity, Service, Excellence

Naomi Takeuchi, DTM

Region 1 International Director

Hotel Room Rate: $129.00

plus tax per night.

(Guaranteed reservations/rates must be made on or before 3/19/20).

Phone: 916-478-9000

Questions about the conference?

Conference Chair: Minda Fernish, DTM

E: <[email protected]>

Registrar: Denise Alder Gutherz


Have you attended a

conference before?

☐ Yes ☐ No

Would you like to volunteer?

☐ Yes ☐ No

I am interested in assisting in the

following area:

________________

District 39 Spring Conference 2020

Hosted by Divisions D & I April 17 & 18, 2020

9175 W. Stockton Blvd,

Elk Grove, California 95758 Name:_________________________________ Phone#:_____________

Address:_____________________ e-mail:_________________________

City:________________________ State:_____________ Zip:__________

Club Name:__________________ Club # (if known)_________________

Toastmaster:______ Guest:__________

Early Bird Special

$139

(Expires 1/12/2020)

Friday/Saturday Conference

$149 – ends 4/10/2020

Cancellation Policy:

1. Cancellations must be received in writing 5

working days prior to the conference date, or

4/13/20, to be eligible for a refund. Mail

letter to the Conference Registrar and include

your name, e-mail and contact numbers. 2. A

refund less $15.00 administrative fee will be

made promptly. 3. If you register for the

conference and do not attend, you are liable

for the full amount unless cancelled per

above terms.

Pay online with credit/debit card:

<http://www.district39.org/events/district-

39-spring-conference-2020/>

Make your checks payable & mail to:


PO Box 596

Manteca, CA 95336

<www.district39.org>

Questions about the conference?

Conference Chair: Minda Fernish, DTM


Registrar: Denise Alder Gutherz


Dinner with the Champion

Aaron Beverly

2019 World Champion

Public Speaking

renee fink - district39.org · renee fink, dtm finance manager 2019-2 . district 39 toastmasters ....

Documents