renee couture march 29, 2000 trends in records management "electronic recordkeeping systems -...
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Renee Couture
March 29, 2000
Trends in Records ManagementTrends in Records Management"Electronic Recordkeeping Systems - Simplified Solutions over Complex Infrastructures"
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Who is iRIMS
Formerly PSSoftware, Acquired by Open Text August 1999
Founded in 1986, 35 persons in business unit Headquarters Ottawa Ontario Markets: US, Canada, Europe, Asia Vertical markets
• Government ( 80% Canadian Federal market)
• Pharmaceutical
• Financial
• Oil & Gas
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Business BenefitsBusiness Benefits
Risk Management against audit/litigation• 1997 Federal Court ruling
• Microsoft litigation
Accountability for corporate information holdings• Audit trail
• Compliant with federal/industry legislation
Information sharing across the organization
• Avoid duplication
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Record vs Document ManagementRecord vs Document Management
RM DM
•Retention & Disposition •Work Flow
•Search and Retrieval
•Paper & Electronic •Version Control
•Storage/repository
•Imaging
•Classification
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Current TrendsCurrent Trends
Simplified Solutions
Integrated Environments
The Web
Auto- Classification, Auto-Filing
Standards
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Simplified SolutionsSimplified Solutions
Simplified Solutions are designed to deliver:
Uniform access to RM functionality to all applications including custom Databases
Access to key RM functions across the web
Higher-Level integration of service components and desktop applications
Less Visibility to the End User
Consolidated Access to entire repository
Uniform retention and disposition
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IntegrationIntegration
Corporate Desktop Applications
Document Management Work Flow
Operating Systems
Unique or Custom Applications
E-business transactions
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4 Microsoft• Integrating images, paper and electronic
documents into one interface
• integrates with legal billing system tied to SAP
4 DCAA• integrated directly into Corporate Office and OS
applications
4 US Air Force• Integrated Document Management and Workflow
4 Attorney General of Ontario• Integrated Justice project
• Integrates multiple applications from multipleDepartments
4 Dow Chemical• Integration with PeopleSoft database
Examples of integrated EnvironmentsExamples of integrated Environments
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Ability to save/view ALL electronic and paper documents
through your Outlook Filing Bin
E-mail Integration
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The WebThe Web
What’s the big deal about RM on the Web?
IT departments love it because...
Easy to deploy, Scalable, Easy to support
Flexibility, high level integration,
API
Good for Information Management because...
Universal Access
e-communities, Knowledge centers, sharing
Corporate Intranets
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4 First Church of Christian Science• Web Based document management and records
management for publications
4 Conoco• 2 web based solutions - one as a standalone RM
application, the second as a integrated Documentmanagement tool
4 UNHCR• Web Based document management and records
management
4 Integrated Justice• Web Based case management for remote locations
Examples of Web based RMExamples of Web based RM
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Auto Classification / Auto FileAuto Classification / Auto File
Automated Solutions include:
Third Party Applications
XML
Organization Charts
Server based
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Pros and ConsPros and Cons
Pro ConOption
Third Party Expensive, difficult to set up, constant monitoring
XML Documents would need to be converted
Organization Chart
Constant up dates, and maintenance
Server Based
Thorough, transparent
Format Neutral, emerging e-business standard
Easier to implement, inexpensive, mirrors current “personal” work space
Most Transparent, easy to support, easy to install,
Captures all information, privacy issues, may require information weeding out
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RM StandardsRM Standards
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iRIMS Business Development ContactsiRIMS Business Development Contacts
Colleen Francis ext. 3284Director of SalesTerritory - [email protected]
Laurie Murphy ext. 3280Business Development ManagerTerritory - Central US & South East [email protected]
Sally Plows ext. 3232Business Development ManagerTerritory - Western US & Canada - B.C and [email protected]
Patrick Richardson ext. 3271Business Development ManagerTerritory - US Federal and North East [email protected]
Robert Skanes ext. 3251Business Development Manager Territory - US Air Force, North East [email protected]
Cory Ottier ext. 3272Business Development ManagerTerritory - Eastern Canada - Mid US [email protected]
Kristine Haselsteiner ext. 3239Business Development ManagerTerritory - Europe & North East [email protected]
Renee Couture ext. 3292Marketing [email protected]
CONTACT US BY PHONE AT 888-252-8552
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Thank YouThank You
TM