RELAY RALLY # 3 – CAMPSITE SELECTION!!!!!25 APRIL 2013

Welcome to the highly anticipated Relay Rally # 3

– Campsite Selection

Big Thanks to Pineapple Avengers for organizing tonight’s meal.

Tonight’s Menu – Mexican with a Pineapple Twist

Suggested donation - $3 per plate

The call is out…

We ARE ready!!!!

$25,147.14 raised 27 Teams registered� 170 participants�

$ 62,729.18 raised 47 Teams registered� 439 participants� 23 Survivors �

registers

Last Relay Rally: Currently:

We have reached 30% of our $205,000 goal. We are 23 days from Relay and need to raise $142,270.82.

FUNdrai$ing HEROES

They ARE ready!!!!

Kristina Baumler Angela Colby-Rinker Kathleen Stephenson Ronnie Hardcastle Janet Jenkins

Ann Marie Dooley Angela Cochran�

Grand Club Members:

And the winner of the $100 T-Shirt Challenge is…

SURVIVORS &

CAREGIVERS

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SURVIVORS &

CAREGIVERS

SURVIVORS &

CAREGIVERS

Click icon to add picture

RECOGNITION

Booz Allen Hamilton Brennan & Waite, P.L.C. Clearpath Solutions

Group DRC Dulles Greenway Fairfax County Times M.C. Dean Miller Architects

Thank you 2013 Sponsors!

Navy Federal Credit Union

Red, Hot & Blue Reston Association Reston Community

Center Reston Hospital

Center SAAB Software AG

2013 Relay for Life of Reston

Event Details

May 18-19, 2013 Theme - HEROES Opening Ceremonies at 1 pm Contingency Plan – in the event of inclement

weather, Relayers may be evacuated into SLHS gymnasium But last year started a new trend…and it IS NOT

GOING TO RAIN!

The call is out for our Heroes…Survivors and Caregivers!!!

Event Details

What: Survivors & Caregivers Luncheon When: May 18th, 2013 at 11:30 am Where: South Lakes High School Cafeteria How to register: � restonrelay@gmail.com By when: May 15th, 2013 Other Relay activities for Survivors & Caregivers:

Survivors Lap and Caregiver Recognition Survivors Tent (refreshments served throughout the

event)

We honor and remember…

Event Details

Luminaria Ceremony at 9 pm Luminaria bags will be arranged by team as best as

possible Luminaria cannot be purchased after 7 pm on May 18th

Are a great online and day of fundraiser – tell your friends and family about it and invite them to our ceremony

Cancer Has A Face Pictures are due by May 11th

Forms/contact info on www.restonrelay.org Pictures from previous years will not be used (aka you need

to resubmit if you want your picture from a previous year to be shown this year)

Pictures will be shown during Luminaria ceremony

Ceremonies, Entertainment, & Night Activities

Event Details

Confirmed Performances and Activities: Opening, Fight Back, Luminaria, and Closing Ceremonies

Featuring Special Speakers and Performances Hair Raid (80s Band) Dan Chute Acoustic Trio (Classic Rock Band) Michael McDermott and Harrison DeWolfe (Musicians from

SLHS!) Zumba Fitness Boxing Training Session with Todd “White Lightning” Wilson Meditation Circles Yoga (Bring Your Mats!)

Ceremonies, Entertainment, & Night Activities

Event Details

Time TBA for These Fun Events: Photo Booth Bollywood Dance Lesson Chess Tournament Lip Sync Contest (Sign up during Relay at the Stage) Ms./Mr. Relay Contest (Bring Your Most Elaborate

Costume; Bonus Points for Incorporating the Hero Theme!) Dance Parties, Contests, Duct-Tape Fashion Shows, Late-

Night Twister, T-Shirt Decorating, Card-Making for Survivors, Fun Laps, Movies, and More

Ceremonies, Entertainment, & Night Activities

Event Details

Some of the fun night time activities will include: Line-Dance Party Poker laps Speed networking laps Music genre laps “Screen on the green” movies Games T-shirt decorating And more!

Expectations for our Youth Teams

Event Details

Chaperones needed for every 15 registered participants – MUST BE A PARENT OR LEGAL GUARDIAN and stay the event. There will be check-ins overnight.

Every youth participant must: Register online and pay $10 Registration Fee Sign and have parental signature on youth policy and forms Turn in all youth policy and forms prior to event Check in at the Youth Registration table upon arrival – Chaperones

required for check-in and receipt of wrist bands Youth participants who FUNdrai$e $50 will be allowed to stay

the night with their chaperones – others will leave at 10:30 pm Youth Rally at 4pm – Bleachers!!!! Check program and schedule for youth-focused activities HAVE FUN!!!!!

Raising money is FUN

FUNdrai$ing

Silent Auction table is back! If you bring an item for silent auction, you get the credit for how

much money it raises! Please have silent auction items and descriptions for our brochure

turned in by May 11th to Amanda and/or Johnny El-Zein If you have silent auction items the day of the event, please have

estimated value and short write up on item Please reach out to Amanda at 703-626-3115 or Johnny at 703-

939-0886 with any questions or to arrange drop off times and location

Tell us about your onsite FUNdrai$ers so we can help you plug them

Bring cash to support team’s onsite FUNdrai$ers!!!!

Reston’s 100 Hour Fundrai$ing Challenge

FUNdrai$ing

When: April 30th (8 am) to May 4th (noon) Where: Online What: Raise as much money as you can over the 100 hours

online – TAKE A FLYER How: Send emails, use the Facebook and mobile

applications, sell Luminaria online, ask your friends and family for donations

Why: Set fundraising into high gear in an effort to help create a world with more Birthdays and to celebrate American Cancer Society’s 100th Birthday

Why else: Top Fundraising Individual will receive a Roku Player, valued at $100

The original streaming player – you can choose programs on over 750 channels and watch instantly

HEROIC Efforts

Day-of Awards

Contests throughout the event – be prepared! Team Campsite Team Spirit Stick Team Banner Ugly Sweater Lap Mr. & Mrs. Relay Jammin’ in Jammies And many, many more!!!!!!!!

Contests that we’ll supply materials for! Lipsync Duct tape/newspaper fashion show

Mission MomentFighting Everyday Fights: Highlights for 2012• Helped 24 states and 5 territories pass smoke-free laws• Lobbies for higher taxes on tobacco products• Sponsored two bills to expand patient access to Palliative Care and

Hospice• Sponsored bill to allow Medicaid to cover patient navigation services• Lobbied for coverage of chemotherapy drugs in the Prescription Drug

User Fee program• Got PDUF program to also offer advanced pediatric cancer research

and streamline process for approving drugs for children• Fought for specific provisions in the Affordable Care Act• “Cancer Votes” educated candidates and provided a voters guide on

candidate views on cancer research, care, and prevention

Mission MomentWorking for Us in Virginia

• Additional state funding secured for TWO Virginia cancer research centers

• Legislation passed requiring insurance companies to cover orally administered chemo without extra costs to the patient

Do’s: Invite as many cancer survivors as you know and make

everyone feel welcome. Remember those you have lost and those who are battling

cancer with luminaria. Wear sunscreen, hats, and sunglasses as protection from the

sun. Teach about cancer prevention and early detection (provide

education info at your tent – we will be recognizing best mission/education campsite).

Have someone on the track at all times – we Relay in honor of those who have cancer. Since they have cancer 24 hours a day, we symbolically walk for the whole time we are at Relay For Life.

Be sure you have a Relay wristband on. Like our Facebook page to receive important updates through

the event!

Do’s and Don’ts of Relay

Don’ts: Don’t bring pets, alcohol, weapons, or tobacco Don’t leave children unattended Don’t loiter in the bathrooms Don’t bring bikes, roller skates/blades, scooters or

skateboards (strollers are OK) Don’t leave a mess – clean up your entire tent

area Don’t play sports on the Relay field - RESPECT

others’ campsites and safety! Don’t use grills (bring your own) outside of the

designated grilling area

Do’s and Don’ts of Relay

Carts to unload and load your campsite Toilet paper, paper towel, trash bags Camping equipment (including flashlight) Extra clothing (layer for chilly overnight

temperatures) Canned foods for the Luminaria bags!!! Silent Auction item(s) Onsite fundraisers (i.e. baked goods) Money to spend at others’ onsite fundraisers Fundraising materials to turn in (envelopes,

accounting sheets) Food, snacks, non-alcoholic drinks (water)

Things to Bring

Assign a team member to be at your site when your rental tent is delivered as well as when it’s taken down.

Sign-up for an early unloading time if you are a large corporate team.

Use caution in the unloading area. The safety of our volunteers is our #1 concern.

Return our cart to the unloading area ASAP so others can use it (Driver’s license must be traded as collateral while utilizing event carts).

Things to Do – Checklist for making your Team a Success

Rental tents are your responsibility You need to have a team representative on site

for set-up AND take-down of your rental tent Camp sites are approximately 20’X30’ again

this year Use extreme caution when placing tent

stakes. Watch out for sprinkler heads and avoid the area between them.

Teams with large tents may sign-up to begin set-up and unloading beginning at 10 a.m.

Additional Information

Come during your assigned time Pay attention to the traffic guides Unload your car on the sidewalk/onto a cart

and move your car before taking your gear to your campsite (No unattended cars in unloading area)

No vehicles of any type will be allowed to drive on the field

You may park your car anywhere but marked spaces or in the unloading area

Loading/Unloading Guidelines

Report minor emergencies to the EMS/first aid volunteers

Call 911 for major emergencies (heat stroke, heart attack, stroke) and then notify Relay Committee Staff.

Contact police onsite in case of unlawful behavior.

Come inside the school if the Relay Committee announces field evacuation

Know your contingency plan (will be posted to www.restonrelay.org closer to event date)

Loading/Unloading Guidelines

QUESTIONS?

Relay Expo!

Learn ways to help you be HEROES

Tonight’s the night! The order is… Sponsors will choose first, in the order of the amount

they are donating/time they donated Teams will choose next, in the order of most funds

raised In case of a tie, the team who registered first, chooses

first We will read through the names for each group—if you

do not hear your name listed in the correct group, let us know

Site maps are available to share with your team members, family, and friends

Make sure they know where/how to find you or refer them to the registration area for assistance

Campsite Selection Guidelines

Campsite SelectionRELAY FOR LIFE OF RESTON - SITE MAP 2013

PARKING LOT

Track Area for Walking Track Area for Walking Track Area for Walking

1 2 3 4 5 6 7 8 9 10 11 12 13 14

15 16 17 18 19 20 21 22 23 24 25 26 27 28

Equipment Dropoff 29 30 31 32 33 34 35 36 37 38 39 40 41 42

Sponsors 43 44 45 46 47 48 49 50 51 52 53 54 55 56 57 58 59 60

Booz Allen Hamilton 61 62 63 64 65 66 67 68 69 70 71 72 73 74 75 76 77 78

SAAB 79 80 81 82 83 84 85 86 87 88 89 90 91 92 93 94 95 96

M .C. Dean

Reston Hospital Center Track Area for Walking Track Area for Walking Track Area for Walking

Software AG

Navy Federal Credit Union

Clearpath Solutions Group *Cannot use stakes for tents/canopies

DRC in Blacktop area (must be freestanding

M iller Architects

Reston Association Tennis and/or stake only in grass areas)

*Campsites are approximately 20 ft x 30 ft. Please be aware of your campsite boundaries and marked sprinkler heads when staking tents.

Moon Bounce

BLEACHERS

BLEACHERS

ConcessionStand

SCHOOL

Restrooms & PediaVision Screening

Inside

Grilling Area/BYO Grill

Stage

SurvivorSeating

75 Chairs

You

th

Reg

istr

atio

n

Survivor Tent

20x20 3 sides

First Aid

Children's Tent

20x20 3 sides

Silent Auction

Mission Tent

20x20 3 sides

Luminaria Sales

Photobooth

DJGreen Tent

Adult Registration

The call is out…

How will YOU be a HERO?