regulatory and legislative updates peoplesoft...– –new reporting requirements for 2017...

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Regulatory and Legislative Updates

Confidential – Oracle Internal/Restricted/Highly Restricted

Julie AlonsoRick DeLaneyHCM Customer Advisor BoardFebruary 2018

Copyright © 2015 Oracle and/or its affiliates. All rights reserved. |

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The following is intended to outline our general product direction. It is intended for information purposes only, and may not be incorporated into any contract. It is not a commitment to deliver any material, code, or functionality, and should not be relied upon in making purchasing decisions. The development, release, and timing of any features or functionality described for Oracle’s products remains at the sole discretion of Oracle.

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Core HR Legislative Updates

• EEO-1 Reporting Change -https://www.eeoc.gov/eeoc/newsroom/release/9-29-16.cfm

– EEOC will collect summary employee pay data – ON HOLD

– EEOC will collect hours worked – ON HOLD

– EEOC start collecting March, 31 2018

• OSHA Reporting Change - https://www.osha.gov/Publications/OSHA3862.pdf

– Employers required to submit 300, 300A and 301 electronically

– Effective December 2017 (300A only); 300 & 301 Effective July 2018

– Posted November 2017 (300A only)

• Updated 2017 Form I-9 https://www.uscis.gov/i-9

– USCIS updated Form I-9

– Effective September 17, 2017

– Posted August 2017

Oracle Confidential – Event Use Only

https://www.eeoc.gov/eeoc/newsroom/release/9-29-16.cfm

https://www.osha.gov/Publications/OSHA3862.pdf

https://www.uscis.gov/i-9


Employee Gender Self - Identification

Oracle Confidential – Internal/Restricted/Highly Restricted 5

Campus Solutions – Student Identification

Do you have the same requirement to track this for your EMPLOYEES?


Benefits Legislative Updates

• U.S. Medicare Change –

– Medicare/Medicaid require removal of SSN from all cards

– New cards start going out April 2018

– Supported for 9.2 only

– Effective by April 2019

– Posted January 2018



Paid Sick Leave Update for the United States

Monitor Hours

Cities (33)

Produce IRS Reports

•Arizona, Connecticut, California, Massachusetts, Oregon, Washington D.C., and Vermont

•New York, San Francisco, Oakland, Emeryville, Pittsburg , Seattle, Spokane, Spokane, Newark, Jersey City, Elizabeth, Passait, East Orange, Irvington, Trenton, Montclair, Bloomfield and Philadelphia

Default ACA Eligibility StatusCounties (3)

• Montgomery County & Cook County, MD

•Orange County, FL

States (7)

Restricted to event use only.7


PNA Legislative Updates

• U.S. Tax Cuts and Jobs Act

– Signed into law on December 22, 2017

– IRS issued guidance on January 11, 2018

– Manual instructions posted on January 12, 2018

– Employers required to use new rates by February 15, 2018

– Patches posted on January 19, 2018

• 1042-S Reporting

– https://www.irs.gov/forms-pubs/about-form-1042s

– New reporting requirements for 2017

– Required multiple object changes

– New year-end documentation to be delivered annually


https://www.irs.gov/forms-pubs/about-form-1042s


PNA Upcoming Legislative Updates

• New York Sick Leave Annualization

– New York issued clarification of Paid Family Leave withholding methods

– Tax should be self-adjusting • YTD taxable gross * tax rate MUST EQUAL YTD tax withheld

– Targeted for 18-B, special posting if possible

• Oregon Statewide Transportation Tax

– Keep Oregon Moving (HB2017)

– http://www.oregon.gov/DOR/programs/businesses/Pages/statewide-transit-tax.aspx

– 0.1% tax to wages

– Awaiting final implementation instructions

– Effective July 1, 2018

– New quarterly and annual reporting requirements


http://www.oregon.gov/DOR/programs/businesses/Pages/statewide-transit-tax.aspx


PNA Upcoming Legislative Updates


• Federal & State W-4 Forms Maintenance

– Annual changes (dates, revision numbers, etc)• Federal & States that follow federal target PRP for early February

• Other states with tax withholding forms target for Tax Update B

– Significant forms changes • Target announced after analysis

– Publication 15 issued on January 25• Employees may claim exemption from withholding for 2018 using the 2017 Form until 30 days after

the 2018 Form W-4 is released

• State and Local Withholding Changes Continue to Be Announced…


PNA Upcoming Legislative Updates - Canada


• Canadian and Quebec Pension Plan (CPP & QPP) Amendments

– Federal Bill C-26• An Act to amend the Canada Pension Plan, the Canada Pension Plan Investment Board Act and the Income Tax Act), Religious Exemptions, &

Federal Workers

• Increase Pension contribution rates starting 2019, increase maximum Pensionable earnings starting in 2025, allow for secondary contribution in 2019, creation of Additional Canada Plan and Increase Working Income Tax Benefit

– Quebec Bill n 149

• An Act to enhance the Quebec Pension Plan and to amend various retirement-related legislative provisions

• Increase Pension contribution rates starting 2019, increase maximum Pensionable earnings starting in 2024 and allow for secondary contribution in 2024 for new pension plan

New


ACA Legislative Updates

• U.S. Affordable Care Act

– Processing year 2018 required SHA-256 encryption for manifest files

– IRS allowed SHA-256 encryption for previous years beginning January 22, 2018• Patches delivered for Releases 9.1 & 9.2 in January to provide encryption for previous years.



PeopleSoft Global HR SupportCore HR Supports 22 Country Extensions

Argentina

Australia

Belgium

Brazil

Canada

China

France

Germany

Singapore

Spain

Switzerland

Thailand

United Kingdom

United States

Hong Kong

India

Italy

Japan

Malaysia

Mexico

Netherlands

New Zealand

http://www.crwflags.com/fotw/images/i/in.gif


http://images.google.com/imgres?imgurl=http://www.crosscountrytravel.co.uk/data/thai_flag.gif&imgrefurl=http://www.crosscountrytravel.co.uk/cat.php&h=287&w=430&sz=2&tbnid=G_hinCjnwcaRRM:&tbnh=84&tbnw=126&prev=/images?q=thailand+flag&um=1&start=1&sa=X&oi=images&ct=image&cd=1

http://images.google.com/imgres?imgurl=http://www.crosscountrytravel.co.uk/data/thai_flag.gif&imgrefurl=http://www.crosscountrytravel.co.uk/cat.php&h=287&w=430&sz=2&tbnid=G_hinCjnwcaRRM:&tbnh=84&tbnw=126&prev=/images?q=thailand+flag&um=1&start=1&sa=X&oi=images&ct=image&cd=1


Global HR & Payroll Country Extensions

Global Presence, Global Capabilities


Delivered Capabilities

• TFN Declaration [Australia]

• eSocial Periodic Events & Monitor Enhancements [Brazil]

• Enhanced Income Projection [India]

• DSN P3.2018 [France]

• Amendment Feature for Year-End Reporting to IRAS [Singapore]

• ISO20022 Payment File [Switzerland]

• EDI Replacement by XML [United Kingdom]

• Electronic Termination Report P45 [United Kingdom]

Non Exhaustive




Global HR & Payroll Country ExtensionsGlobal Presence, Global Capabilities Roadmap Capabilities

• Single Touch Payroll [Australia]

• eSocial Totaling Events on Return XMLs, OnDemand [Brazil]

• Deduction at Source [France]

• Pay Day Reporting [New Zealand]

• SwissDec Re-certification [Switzerland]

• Unit of Measure and Update 2018, Tax Brackets 2018, and Deprecation of DIM [Mexico]

• New Country Install [Generic]

• XML Schema Validation [Generic]

• Data Privacy Features [Generic]

15Restricted to event use only.

Non Exhaustive


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Questions and Answers

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