regular meeting of the city commission monday, february 10, … · 2020-02-06 · proclamation...

All interested persons may attend and participate. Persons with disabilities who need assistance to participate may call the Human Resources Office at 989-779-5313. A 48-Hour advance notice is necessary for accommodation. Hearing or speech impaired

individuals may contact the City via the Michigan Relay Service by dialing 7-1-1.

Regular Meeting of the City Commission Monday, February 10, 2020

7:00 p.m.

AGENDA

CALL TO ORDER:

PLEDGE OF ALLEGIANCE:

ROLL CALL:

PROCLAMATIONS AND PRESENTATIONS: 1. Introduce and swear in Mt. Pleasant Police Officer Jason Haines. 2. Proclamation in recognition of the 100th Anniversary of the United States

League of Women Voters. 3. Census 2020 update.

ADDITIONS/ DELETIONS TO AGENDA:

PUBLIC INPUT ON AGENDA ITEMS:

RECEIPT OF PETITIONS AND COMMUNICATIONS: 4. City Manager report on pending items.

a. Monthly report on police related citizen complaints received. b. Vehicle/Bicyclist and Vehicle/Pedestrian Accident Data for 2019.

5. Minutes of the Parks and Recreation Commission (November). 6. Minutes of the Economic Development Corporation/Brownfield Redevelopment

Authority (November). 7. Correspondence received regarding Special Assessment District #1-2020.

CONSENT CALENDAR: DESIGNATED (*) ITEMS

CITY COMMISSION MINUTES: 8. Approval of the minutes of the regular meeting held January 27, 2020. 9. Approval of the minutes of the special meeting held February 3, 2020.

PUBLIC HEARINGS: 10. Public hearing on an ordinance to amend Section 112.03 of Chapter 112,

Entitled “Medical Marihuana Facilities”, in Title XI of the Mt. Pleasant City Code and consider approval of the same.

11. Public hearing on the Michigan Economic Development Corporation (MEDC) Infrastructure Resiliency Grant application for the Wastewater Treatment Plant and consider resolution approving the same.

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All interested persons may attend and participate. Persons with disabilities who need assistance to participate may call the Human Resources Office at 989-779-5313. A 48-Hour advance notice is necessary for accommodation. Hearing or speech impaired

individuals may contact the City via the Michigan Relay Service by dialing 7-1-1.

City Commission Agenda February 10, 2020

STAFF RECOMMENDATIONS AND REPORTS:

12. Bids and Quotations a. Island Park Ball Field Irrigation b. Island Park Bridge and Trail

13. Consider resolution #3 as postponed from January 27, 2020 to proceed with improvements and consider resolution #4 to accept the special assessment roll and set a public hearing for February 24, 2020 regarding said roll for Special Assessment District #1-2020.

14. Consider restrictive covenant requirements associated with the Economic Development Association (EDA) Grant for Industrial Park South Detention Pond project postponed from January 27, 2020.

15. Consider resolution authorizing an amendment to the Standard Lighting Contract between the City and Consumers Energy for new LED street lighting at Mission and High and Mission and Pickard.

16. Consider amendment to assessing services contract with Coucke Property Services, LLC.

17. Approval of payrolls and warrants.

ANNOUNCEMENTS ON CITY-RELATED ISSUES AND NEW BUSINESS:

PUBLIC COMMENT ON AGENDA AND NON-AGENDA ITEMS:

RECESS:

CLOSED SESSION: (None scheduled at this time)

RECESS:

WORK SESSION: (Conference Room A Upstairs) 18. Presentation and discussion on Central Michigan University Center for Applied

Research and Rural Studies (CARRS) report on Mayor election research.

ADJOURNMENT:

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PROCLAMATION WHEREAS, The League of Women Voters was founded in 1920 as a “mighty political

experiment” by the foremothers of the suffragist movement at the National American Woman Suffrage Association, and;

WHEREAS, Their goal was to help the 20 million women who were granted the right to vote by

the 19th Amendment understand and carry out their new responsibility as voters, and;

WHEREAS, With the success of this effort and the tireless efforts over the last 100 years to

strengthen and uphold its mission to empower voters and defend democracy, the League has become a trusted nonpartisan, grassroots organization, and;

WHEREAS, The League has sponsored legislation and fought in the courts to protect and

strengthen voting rights and access, and for free and fair elections, civil rights, children, community health, and education, and;

WHEREAS, The League has consistently been noted for its nonpartisan election information,

including sponsorship of candidate forums and information on state and local ballot issues, as well as its commitment to register, educate, and mobilize voters, and;

WHEREAS, The League champions government systems that are open, transparent, inclusive,

and equitable, and; WHEREAS, The League believes that active and engaged citizens, irrespective of gender,

ethnicity, or political affiliation, are the hallmark of democracy; NOW, THEREFORE, I, Mayor of the City of Mt. Pleasant, do hereby proclaim February 14, 2020 as

LEAGUE OF WOMEN VOTERS DAY

in Mt. Pleasant, Michigan, and FURTHER, We honor and congratulate the League of Women Voters on its 100th Anniversary

and commend the League for its significant contributions to empowering voters and making democracy work.

In Witness Whereof, I hereunto set my hand and the Great Seal of the City of Mount Pleasant, Michigan, this 10th day of February, 2020. _______________________________________ William L. Joseph, Mayor City of Mount Pleasant, Michigan

COMMISSION LETTER #021-20 MEETING DATE: FEBRUARY 10, 2020

TO: MAYOR AND CITY COMMISSION FEBRUARY 5, 2020

FROM: NANCY RIDLEY, CITY MANAGER SUBJECT: CITY MANAGER REPORT ON PENDING ITEMS This report on pending items reflects the current status of tasks that were previously agreed to and a listing of potential items for discussion during 2020. The items in section #2 through #5 will be resorted in the next update to indicate items that will need attention earlier in the year and a draft work session schedule for the next few meetings will be provided. 1. Task Related Issues:

SHORT DESCRIPTION OF TOPIC MEETING TOPIC WAS AGREED TO REQUESTED DUE DATE

STATUS AS OF 2-5-2020

Non-motorized Plan/Complete Streets Recommend amendments to ordinances, plan and/or guidelines to reduce requirement to implement on all streets

May 13 None Should evaluate after master plan is recommended

Website Content Policy Develop draft policy regarding purpose of website and what information should/should not be posted

May 28 Anytime in the next year.

New Motions/Amended Motions Onscreen Staff to investigate ability to put typed version of new and amended motions on big screen

July 8 None

Principal Shopping District Investigate for next assessment roll whether new businesses can be granted a lower special assessment amount in first years of business

July 8 None

Fee for Christmas Tree Curbside Pickup Gather information on whether other cities charge for curbside pickup. Also gather data in 2020 on how many trees are actually picked up in the City.

November 25 Sometime in 2020

2. Items that were to be scheduled for work session in 2019, but did not occur: (These will be moved to 2020)

Potential Airport Partners Agreement Results of Charter Committee research into Mayor elected by voters- CARRS will present information of

February 10 meeting Rental Housing-additional inspections for converted units

3. Items from 2019 that were not prioritized or removed-will need further discussion/direction during 2020:

Property Maintenance Ordinance Conference Room E renovation options Policy issues follow-up from OMA/FOIA Training Building inspection-coordination of inspections with County Dumpsters located in paved alleys Effectiveness of storm water ordinance-(Note: still working with partners county-wide on stormwater matters) Rental Housing Inspections: frequency based on good inspections Sustainability goals Incentives/strategy for owner-occupied conversions Homeowner loan and emergency program-needs to be coordinated with above topic Mt. Pleasant Center preferred development Review of general guidelines used for snow removal on streets and parking lots Review ordinance application/interpretation related to commercial/industrial properties

4. Items to remove from work session list: Indian Pines South-see what Master Plan process and Parks & Recreation Commission recommend

5. Items the City Commission indicated interest in further research/information sometime this year: Different standards for rental housing based on type of rental (Mr. Steve Berkshire letter) Scooter rental program (Mr. Odell Miller email) Pedal Trolley ordinance (Mr. Neal information and presentation during January 13, 2020 public comment)

Please note items that have changed since the last report are highlighted in yellow for easy reference.

COMMISSION LETTER #021-20 MEETING DATE: FEBRUARY 10, 2020 Page 2

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Mt. Pleasant Police Department

Citizen Complaint Summary

DATE:

TO:

FROM:

SUBJECT:

Female Male NeutralAfrican American Asian Caucasian

Hispanic/ Latino

Native American

Not Identified Other

January 0

February

March

April

MayJune

July

August

September

October

November

December

TOTALS:

2020Total Submitted

January 31, 2020

Nancy Ridley, City Manager

Paul Lauria, Director of Public Safety

Citizen Complaint Update

Gender Identification Race (if known)Nature of Complaint

City of Mt. Pleasant Compilation of Vehicle/Bicyclist and Vehicle/Pedestrian Accidents 2015-2019

Information on Data Data is from police reports filed based on reported accidents

Lines highlighted in yellow are intersections controlled by the City (others are state orCounty)

Non-traffic columno No = in roado Yes = on sidewalk or parking lot

Injury columns give an indicator of the seriousness of the injuryo K = Number who diedo A = Number with serious injuries less than death (missing limbs, deformities,

heavy bleeding) o B = Number with scrapes, cuts, minor bleedingo C = Number with no injury visible; only complaint of injuryo O = Other; Not covered by any other category above

Notes to the right of columnsSummary of street markings currently in existence. A review of the markings in existence at the time of the accident has not been completed.

The at-fault person is not indicated in this summary. Each report would have to be retrieved and reviewed to get that information. The at-fault person is determined by the investigating officer, based on his/her opinion, after gathering the facts, statements, and scene evidence of who is most at fault for the accident.

Summary of Accidents

#Vehicle/Bicyclist #Vehicle/Pedestrian2015 12 52016 11 152017 11 62018 9 22019 8 6

Crash Crash Date Time

01/18/2015 18:29 06/18/2015 18:16

07/19/2015 18:13

07/20/2015 17:10 08115/2015 09:30

08/3 1/2015 20:58

09/22/2015 13:21 09122/2015 19:02 09/24/2015 17:55 10/09/2015 12:59

10/30/2015 14:23 11/24/2015 07:34


02/18/2015 01 :57

07/08/2015 14:10

08/29/2015 02:11

10/01/2015 16:08 10/12/2015 13:30

2015 MOUNT PLEASANT POLICE DEPARTMENT

MOTOR VEHICLE/BICYCLIST(S)

Case# City/Township Primary Road Intersecting Road

201500176 Mt Pleasant BROOMFIELD MISSION

201501993 Mt Pleasant FANCHER PICKARD

201502308 Mt Pleasant HIGH WATSON

201502322 Mt Pleasant GREENBRIAR BATSON

201502598 Mt Pleasant PALMER MISSION

201502947 Mt Pleasant FRANKLIN MAPLE

201503213 Mt Pleasant MISSION BENNETT

201503218 Mt Pleasant WISCONSIN MISSION

201503254 Mt Pleasant BELLOWS FANCHER

201503468 Mt Pleasant BELLOWS MAIN

201503714 Mt Pleasant CAMPUS VERNON

201504056 Mt Pleasant GAYLORD BROWN


MOTOR VEHICLE/PEDESTRIAN(S)


201500524 Mt Pleasant MISSION BROOMFIELD

201502183 Mt Pleasant MISSION CHIPPEWA

201502864 Mt Pleasant WASHINGTON CHERRY


201503490 Mt Pleasant PICKARD BROWN

No. of Units Non-Traffic Fatal Injury K Injury A

2 No No 0 0

2 No No 0 0

2 No No 0 0

2 No No 0 0

2 No No 0 0

2 No No 0 0

2 No No 0 0

2 No No 0 0

2 No No 0 0

2 No No 0 0

2 No No 0 0

3 No No 0 0

No. of Units Non-Traffic Fatal Injury K Injury A

3 No No 0 0

2 Yes No 0 0

2 No No 0 1

2 No No 0 0

2 Yes No 0 0

Injury B Injury C

0 0

0 1

0 0

0 0

0 1

0 0

0 0

0 1

0 0

1 0

1 0

1 0

Injury B Injury C

2 0

1 0

0 0

0 0

0 1

Injury O

2

1

1

0

0

2

2

1

2

0

1

2

Injury 0

3

1

1

2

1

2-Way Stop. Edge Stripe

3-Way Light. Standard cross walk lane markings at intersection

1-Way Stop. No Markings


1-Way Stop. Edge Stripe, Shared Lanes, Standard cross walk lane

2-Way Stop. Edge Stripe, Shared Lanes, Standard cross walk lane



2-Way Stop. Standard cross walk lane markings at intersection


3/15/2016 20:45

5/8/2016 18:15

5/31/2016 12:36

6/21 /2016 12:1 8

6/29/201 6 12:56

8/26/2016 13:32

9/15/2016 14:38

9/28/201 6 7:30

10/4/2016 14:18

11/5/2016 14:45

12/2/2016 20:43


02/02/2016 16:05

02/02/2016 13:58

02/26/2016 23:57

03/16/2016 15:21

03/25/2016 01 :14

04/02/2016 18:20

05/18/2016 10:40

7/13/2016 17:19

8/9/2016 14:16

8/28/2016 2:20

10/9/2016 18:11

10/22/2016 0:18

10/27/2016 7:43

11/11/2016 15:15

11/21/2016 17:02





201601604 Ml Pleasant MISSION BROADWAY

201601834 Mt Pleasant MISSION BLUEGRASS

201602055 Mt Pleasant MISSION HIGH

201602157 Mt Pleasant MISSION HIGH

201602790 Mt Pleasant PICKARD MISSION

201603286 Mt Pleasant MISSION LINCOLN

201603461 Ml Pleasant MISSION BELLOWS

201603597 Mt Pleasant OLYMPIC MISSION

201603988 Mt Pleasant GAYLORD MISSION

201604311 Mt Pleasant BROADWAY FANCHER


MOTOR VEHICLE/PEDESTRIAN(S)


201600378 Ml Pleasant HIGH MISSION

201600374 Mt Pleasant BELLOWS UNIVERSITY


201600914 Mt Pleasanl BELLOWS WASHINGTON

201601041 Mt Pleasant BROOMFIELD SWEENEY

201601134 Mt Pleasanl BROADWAY RUSSELL

201601704 Mt Pleasant PRESTON WATSON

201602283 Mt Pleasant BROWN BROADWAY

201602538 Mt Pleasant FANCHER PICKARD

201603024 Mt Pleasant WCAMPUS PRESTON

201603674 Mt Pleasant PICKARD MISSION

201603812 Mt Pleasant MISSION BLUEGRASS

201603873 Mt Pleasant FRANKLIN MICHIGAN

201604045 Mt Pleasant BROOMFIELD WEST CAMPUS

201604173 Mt Pleasant HIGH MISSION

No. of Units Non-Traffic Fatal Injury K

2 No No o 2 No No 0

2 Yes No 0

2 No No 0

2 No No 0

2 No No 0

2 Yes No 0

2 No No 0

2 No No 0

2 No No 0

2 No No o

No.of Units Non-Traffic Fatal Injury K

2 No No 0

2 No No 0

3 No No 0

2 No No 0

2 No No 0

2 No No o 2 No No 0

2 No No 0

2 No No 0

2 No No 0

2 Yes Yes 1

2 No No 0

2 No No 0

2 No No 0

2 No No 0

Injury A Injury B

o 0 0 0

o 0

0 1

0 0

0 0

0 0

0 0

0 1

0 0

o 0

Injury A Injury B

0 1

0 0

1 0

0 1

o o o 0

0 1

0 1

0 0

0 0

0 0

0 0

1 0

0 0

0 1

Injury C

0

o 1

0

1

1

0

1

0

1

0

lnjuryC

0

1

1

0

1 1

0

0

0

1

o 1

0

1 0

Injury 0

2

2

1

1

1

1

0

1

1

1

2

lnjuryO

1

1

1

1

1

1

1

1

2

1

1

1

1

0

1

2 way stop. Standard cross walk lane markings at intersection. No bike lanes

3-Way Stop. Edge Stripe+ Shared Lns, Standard cross walk lane markings at intersection.

4-Way Stop. Edge Stripe + Shared Lns, Standard cross walk lane markings at intersection.

add edge striping. Complete.

4-Way Stop. Standard cross walk lane markings at intersection, Edge striping

4-Way light. Standard cross walk lane markings at intersection, Edge striping

2-Way Stop. Edge Stripe

4-Way Stop. Standard cross walk lane markings at intersection, Standard lntersec.

1-Way Stop. Special Emphasis cross walk marking at lntersetion, 1 Franklin,1 M ichigan

Crash DateCrashTime Case # City/Township Primary Road Intersecting Road

No. ofUnits Non-Traffic Fatal Injury K Injury A Injury B Injury C Injury O

1/17/2017 2057 201700177 Mt. Pleasant PRESTON CAMPUS 2 No No 0 0 0 1 1 enhanced crossing west of RR, fixed clear vision at Vernon, no left turn into parking lot off Broomfield,2/3/2017 1859 201700370 Mt. Pleasant BROWN PICKARD 2 No No 0 0 1 0 1 edge stripe on Preston6/16/2017 1348 201701994 Mt. Pleasant MISSION HIGH 2 No No 0 0 0 1 17/27/2017 1202 201702374 Mt. Pleasant RUSSELL ANDRE 2 No No 0 0 0 0 2 2‐way stop, no markings7/28/2017 1540 201702385 Mt. Pleasant MAIN GAYLORD 2 No No 0 0 0 1 1 2‐way stop, standard crosswalk lane markings at intersection7/31/2017 1320 201702411 Mt. Pleasant GRANGER WOOD 2 No No 0 0 0 0 2 No markings or signs8/1/2017 831 201702415 Mt. Pleasant HIGH MAIN 2 No No 0 0 0 0 28/25/2017 1515 201702695 Mt. Pleasant CHURCHILL BROOMFIELD 2 No No 0 0 0 1 19/1/2017 1213 201702890 Mt. Pleasant FRANKLIN BROADWAY 2 No No 0 0 0 1 1 2‐way stop, enhanced and standard crosswalk lane markings at intersection9/22/2017 1300 201703136 Mt. Pleasant MISSION FAIRFIELD 2 No No 0 0 0 0 29/25/2017 1406 201703176 Mt. Pleasant FAIRFIELD MISSION 2 No No 0 0 0 0 2



1/1/2017 521 1700002 Mt. Pleasant FRANKLIN BELLOWS 2 No No 0 1 0 0 1 4‐way stop, standard crosswalk lane markings at intersection1/17/2017 725 201700160 Mt. Pleasant MISSION BROOMFIELD 2 No No 0 0 0 1 38/14/2017 1403 201702549 Mt. Pleasant GAYLORD MISSION 2 No No 0 0 0 0 28/23/2017 949 201702649 Mt. Pleasant CHURCHILL BROOMFIELD 2 Yes Yes 1 0 0 0 111/15/2017 1823 201703846 Mt. Pleasant WASHINGTON BELLOWS 2 No No 0 0 0 1 1 4‐way stop, standard crosswalk lane markings at intersection12/17/2017 620 201704195 Mt. Pleasant MOSHER LANSING 2 No No 0 0 1 0 0 2‐way stop, no markings at intersection, shared lanes added on Mosher

2017MOUNT PLEASANT POLICE DEPARTMENT



MOTOR VEHICLE/PEDESTRIAN



1/9/2018 1807 201800071 Mt. Pleasant MISSION BROOMFIELD 2 No 0 0 0 1 0 16/14/2018 1718 201801722 Mt. Pleasant BENNETT MISSION 2 No 0 0 0 1 0 17/27/2018 1219 201802108 Mt. Pleasant THOMAS NORTH 2 No 0 0 0 1 0 0 1‐way Stop on Thomas. No markings.8/7/2018 1635 201802199 Mt. Pleasant BROADWAY BROWN 2 No 0 0 0 0 1 1 Traffic signal. Standard crosswalks. Left turn lanes with arrows.8/22/2018 1605 201802368 Mt. Pleasant ILLINOIS MAIN 2 No 0 0 0 1 0 1 4‐way Stop. Special emphasis crosswalks Main. Standard crosswalks Illinois.

10/10/2018 1925 201803019 Mt. Pleasant BELLOWS MISSION 2 No 0 0 0 0 1 110/24/2018 1308 201803213 Mt. Pleasant PALMER BROWN 2 No 0 0 0 0 1 1 1‐way stop on Palmer. No markings.11/25/2018 1912 201803518 Mt. Pleasant HIGH FRANKLIN 2 No 0 0 0 0 1 112/13/2018 1757 201803742 Mt. Pleasant MISSION HIGH 2 No 0 0 0 0 0 2



6/7/2018 1350 201801655 Mt. Pleasant CROSSLANES MISSION 3 No 0 0 1 0 0 111/7/2018 1724 201803338 Mt. Pleasant PICKARD MISSION 2 No 0 0 0 1 0 1





I I I I I I I 11 I I I I I

Crash Date

Crash

Time Case # City/Township Primary Road Intersecting Road

No. of

Units Non-Traffic Fatal Injury K Injury A Injury B Injury C Injury O

3/26/2019 20:00 201900852 Mt. Pleasant HIGH MISSION 2 No 0 0 0 0 1 1

6/13/2019 8:37 201901673 Mt. Pleasant MISSION MICHIGAN 2 No 0 0 1 0 0 1

7/3/2019 11:10 201901848 Mt. Pleasant MAIN PICKARD 2 No 0 0 0 1 0 1 traffic and ped signals. Special emphasis crosswalk markings.8/2/2019 20:37 201902120 Mt. Pleasant MISSION BELLOWS 2 No 0 0 0 0 0 2

8/7/2019 19:43 201902180 Mt. Pleasant LOCUST MISSION 2 No 0 0 0 0 1 1

8/29/2019 16:27 201902407 Mt. Pleasant HIGH KINNEY 2 No 0 0 0 1 0 1

9/3/2019 12:30 201902465 Mt. Pleasant PRESTON CRAPO 2 No 0 0 0 0 1 1 3‐way stop. Stop bars.9/9/2019 15:27 201902532 Mt. Pleasant PICKARD MAIN 2 No 0 0 0 1 0 1 traffic and ped signals. Special emphasis crosswalk markings.

Crash Date

Crash

Time Case # City/Township Primary Road Intersecting Road

No. of

Units Non-Traffic Fatal Injury K Injury A Injury B Injury C Injury O

2/10/2019 21:49 201900366 Mt. Pleasant BELLOWS FRANKLIN 2 No 0 0 0 1 0 1 4‐way stop. Special emphasis crosswalks all sides.5/28/2019 15:10 201901524 Mt. Pleasant BROWN NORTH 2 No 0 0 0 0 1 1 Stops on North Drive with standard crosswalks.8/5/2019 17:01 201902147 Mt. Pleasant HIGH UNIVERSITY 2 No 0 0 0 1 0 1

8/26/2019 13:50 201902372 Mt. Pleasant WEST CAMPUS PRESTON 2 No 0 0 0 1 0 111/18/2019 18:10 201903315 Mt. Pleasant MISSION BLUEGRASS 2 No 0 0 1 0 1 012/31/2019 15:30 202000013 Mt. Pleasant CHIPPEWA MISSION 2 Yes 0 0 0 1 0 1





4‐way stop. Special emphasis crosswalk south side. Standard crosswalk north side. Turn arrows. No n‐s ped crossings. Bike lane markings north side.

APPROVED MINUTES Mt. Pleasant Parks and Recreation Commission

Tuesday, November 19, 2019 7:00 p.m., City Hall

CALL TO ORDER – 7:02 p.m. PLEDGE OF ALLEGIANCE ATTENDANCE AND DECLARATION OF QUORUM A. Commission Members Present: Alsager, Batcheller, Busch, Little, Sponseller B. Commission Members Absent: Barber, Mitchell C. Parks and Recreation Staff: Bundy, Longoria, Way APPROVAL OF AGENDA/MINUTES & COMMISSION BUSINESS A. Changes/Approval of Agenda – motion by Alsager, second by Busch to approve the agenda as presented. Motion unanimously carried. B. Approval of Minutes – motion by Busch, second by Sponseller to approve the

minutes of the meeting held Monday, November 4, 2019. Motion unanimously carried.

C. Approval of 2020 Meeting Dates/Times – Motion by Batcheller, second by Busch to approve the 2020 meeting calendar, adjusting the meeting time to 6:30 p.m. Motion unanimously carried.

PUBLIC COMMENTS – none DEPARTMENT REPORTS

A. Parks – Director Bundy reported on the following: • Public hearing has been set for Kaye Bouck field naming at City Comm.

meeting on 11/25; if approved, mayor will read resolution honoring Kaye for her years of volunteer service to Mt. Pleasant girls youth softball program and officially name field 1 at Island Park Kaye Bouck Field.

• Received grant from GameTime for 2 for 1 play equipment. City Commission approved proposal working with Union Township, who will receive one of the play sets. Currently Parks has $85,000 in budget for replacement of Sunnyside playset. Equipment cost is $63,000 for both sets, with our cost being $31,500. Keeping current swing set.

• In discussion with Canal Street neighbors in April to discuss a design charette to gather input on future needs of park. City will likely be adding park signage at the park after the first of the year.

• City Comm. approved the addition of park staff, and with a departure in the department there were two positions open which have been filled by Cody Anderson & Lisa Myers. Both were seasonal employees in the past.

• Mission Creek restroom floor sealed and is back in service. All park water elements have been winterized with the exception of the facilities that remain open year-round.

Comm. Alsager asked which park restrooms were open year-round? Dir. Bundy responded Mission Creek, Island Park North and Nelson Park. These parks are under winter hours and close at 3:30 p.m. 7 days a week.

B. Recreation – Director Longoria reported on the following: • Christmas planning well underway. Festivities and parade 12/6-7. • MVM registration opens, race is 2/1/2020. • Team PEAK are the 2019 Dance United Team Champions. This event

showcases the invaluable partnership PEAK has with United Way.

Comm. Sponseller asked about programming for at-risk teens. The community is changing and not all kids do sports. Discussion ensued.

OLD AND NEW BUSINESS A. 2021 PEAK Summer Camp Fees – staff was tasked to look at the PEAK summer

camp scholarship fees for a potential rate increase in 2021. Commissioners discussed pros/cons of increase.

• Comm. Batcheller – correlation between delinquency rates vs. sustainability and overall benefits of afterschool programming

• Chair Little – asked for budget projections/variables with a 5-yr plan • Discussed reinstating Fund-4-Kids Forever scholarship program • Continue to grow PEAK’s many unique partnerships

OTHER BUSINESS/COMMISSIONER COMMENTS Director Bundy took time out to recognize long time county employee Mike Marsh, who recently passed away. His behind the scenes depth and knowledge will be missed by his colleagues and citizens of Isabella County. Congratulations to Comm. Alsager, who will become City Comm. Alsager in January. Thank you for your service to the Parks & Recreation Commission and to the citizens of Mt. Pleasant. ADJOURNMENT – 7:50 p.m.

I. Call to Order

City of Mt. Pleasant

Brownfield Redevelopment Authority (BRA) Economic Development Corporation (EDC)

MINUTES OF THE REGULAR MEETING November 18 2019-2:00 P. M. City Hall, Conference Room A

The meeting was called to order by Vice-Chair Jeff Smith at 2:00 p.m.

Present: Joshua Agardy, Will Joseph, Mary Ann Kornexl, Tom Krapohl, Margaret McAvoy, Nancy Ridley, Jeff Smith (Vice Chair), Jennifer Verleger,

Absent: Bradley Wahr (Chair)

Also attending: (Staff): William Mrdeza

II. Approval of Agenda

It was moved by McA voy, seconded by Joseph, to approve the agenda as presented. The motion passed unanimously.

III. Approval of the August 21, 2019 Meeting Minutes

It was moved by Joseph, seconded by McAvoy, to approve the August 21, 2019 meeting minutes as presented. The motion passed unanimously.

IV. Old and New Business:

A. BRA

1. Recommendation to Approve the Final 2019 Amended Brownfield Redevelopment Authority Operating Budget

Komexl provided an explanation of the changes in the proposed amended budget, indicating that the City received $3,140 in PPT loss reimbursement from the state as opposed to the anticipated $2,820. Joseph requested clarification on the "Assigned for Developer" Working Capital line item. Kornexl reported that all funds in this category were paid to the developer consistent with the relevant Brownfield plan. It was moved by Ridley, seconded by Verleger, to approve the final 2019 amended Brownfield operating budget as presented. The motion passed unanimously.

Community Services Division City of Mt. Pleasant 320 W. Broadway Mt. Pleasant, MI 48858 (989) 779-53 l l

William R. Mrdeza, Community Services and Economic Development Director

1

2

1. Recommendation to Approve the Final 2019 Amended Economic Development Corporation Operating Budget

Komexl reviewed the EDC amended budget, indicating the transfer to Borden debt service line item of $65,000 was in anticipation of the sale of the 410 W. Broadway property to Michigan Community Capital by the end of 2019. She also clarified that the $35,370 shown as the cost of land sold was her estimate of the value of the property, based on an earlier valuation. It was moved by Joseph, seconded by Agardy, to approve the final 2019 amended EDC operating budget as presented. The motion passed unanimously.

V. Other Business

There was no Other Business that came before the Board.

VI. Public Comment

There was no Public Comment given or received.

VII. Adjourn

There being no other comments or business, the meeting adjourned at 2:07 p.m.

Community Services Division City of Mt. Pleasant 320 W. Broadway Mt. Pleasant, Ml 48858 (989) 779-5311


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Minutes of the regular meeting of the City Commission held Monday, January 27,

2020, at 7:00 p.m., in the City Commission Room. Mayor Joseph called the meeting to order and the Pledge of Allegiance was recited. Commissioners Present: Mayor Joseph and Vice Mayor Perschbacher; Commissioners Alsager, LaLonde, Ronan and Tolas Commissioners Absent: Commissioner Gillis Others Present: City Manager Ridley, City Clerk Howard and City Attorney Hogan Proclamations and Presentations

Information Technology Director Saladine gave a departmental presentation. Receipt of Petitions and Communications

Received the following petitions and communications: 1. City Manager report on pending items. 2. Airport Advisory Board Meeting Minutes. (December) 3. Planning Commission Meeting Minutes. (December) 4. Fourth Quarter Investment Report. 5. Receipt of Certificate of Achievement for Excellence in Financial Reporting. 6. Receipt of Planning Commission’s 2019 Annual Report. 7. Correspondence received from Glen Irwin, II, 1018 Sweeney St.; Donald Inman,

311 W. Michigan St.; and Ashley Shae 6996 North M-18, regarding Special Assessment District 1-2020.

8. Correspondence received at the dais from Jeremy Sheets, 1740 Leroy Ln; Curt Ritchey, 122 S. Washington St.; Todd Olivieri, 1933 Churchill Blvd.; and Steve Bissell, 212 W. Michigan St., regarding Special Assessment District 1-2020.

Moved by Commissioner Ronan and supported by Commissioner Tolas to approve

the following items on the Consent Calendar: 1. Minutes of the regular meeting of the City Commission held January 13, 2020. 2. Bid of Master Electric of Gladwin, Michigan for the access control system in the

amount of $57,694 and approve the appropriate budget amendments. 3. Authorize the Mayor and Clerk to sign the Professional Services Agreement with

Mead & Hunt for Phase II of the Airport Tree Abatement Project at a cost of $97,313.

4. Receive proposed Ordinance to amend Title XI, Chapter 112, Section 112.03 “Medical Marihuana Facilities” of the Mt. Pleasant Code of Ordinances to provide greater clarity on what materials are needed upon application and set a public hearing for Monday, February 10, 2020 at 7:00 p.m. in the City Commission Chambers, 320 W. Broadway Street, Mt. Pleasant, MI.

5. Set a public hearing on the Michigan Economic Development Corporation (MEDC) Infrastructure Resiliency Grant application for the Wastewater Treatment Plant for February 10, 2020 at 7:00 p.m. in the City Commission Chambers, 320 W. Broadway Street, Mt. Pleasant, MI.

6. Warrants dated January 13 & 16, 2020 all totaling $1,494,056.74. Motion unanimously adopted. Public Hearing on the necessity of the public improvement; consider resolution #3 to

proceed with improvements; consider resolution #4 to accept the special assessment roll and set a public hearing for February 10, 2020 at 7:00 p.m. in the City Commission Chambers, 320 W. Broadway St., Mt. Pleasant, MI regarding said roll for Special Assessment District #1-2020.

Correspondence received from Glen Irwin, II, 1018 Sweeney St.; Donald Inman, 311

W. Michigan St.; Ashley Shae 6996 North M-18; Jeremy Sheets, 1740 Leroy Ln; Curt Ritchey, 122 S. Washington St.; Todd Olivieri, 1933 Churchill Blvd.; and Steve Bissell, 212 W. Michigan St., in opposition to the Special Assessment District 1-2020.

Glen Irwin, II, 1018 Sweeney St.; Donald Inmann, 311 W. Michigan St.; and Steve

Bissell, 212 W. Michigan St. all spoke in opposition to the Special Assessment District #1-2020.

There being no additional public comment or communications, the Mayor closed the public hearing. Moved by Commissioner Tolas and supported by Mayor Joseph to postpone action on Resolution #3 to proceed with Special Assessment District #1-2020 until more information can be brought to the Commission from staff on further options regarding lighting design and funding. Motion unanimously adopted.

Moved by Commissioner Alsager and supported by Commissioner Ronan to authorize the Mayor and Clerk to sign the Parking and Access Easement related to the 410 W. Broadway project.

AYES: Commissioners Alsager, Joseph, LaLonde, Perschbacher and Ronan NAYS: Commissioner Tolas ABSENT: Commissioner Gillis Motion carried.

Moved by Commissioner Ronan and supported by Commissioner Tolas to authorize an engineering services agreement with C2AE for 2020 at not-to-exceed amount of $30,000. Motion unanimously adopted. Mayor Joseph made the following appointments of City Commissioners to City standing and special committees: Appointments Committee Amy Perschbacher, Chair Mary Alsager William Joseph

Central Michigan Center for Recovery, Education, and Wellness (CMCREW) Mary Alsager

Charter Committee William Joseph, Chair Amy Perschbacher George Ronan Council of Governments William Joseph Intergovernmental Liaison William Joseph Amy Perschbacher International Relations/Sister City Council Amy Perschbacher William Joseph (alternate) Mt. Pleasant Area Diversity Council Kristin LaLonde Property Committee Mary Alsager, Chair Kristin LaLonde George Ronan

Moved by Commissioner Tolas and supported by Commissioner Alsager to make the following appointments of City Commissioners to applicable City Boards and Commissions:

Audit Committee William Joseph Petro Tolas

George Ronan (alternate)

City/CMU Student Liaison Committee Mary Alsager Lori Gillis

Economic Development Corporation/

Brownfield Redevelopment Authority William Joseph Lori Gillis (alternate) Principal Shopping District Board George Ronan

Tax Increment Finance Authority William Joseph Motion unanimously adopted. Moved by Vice Mayor Perschbacher and supported by Commissioner Ronan to set a special meeting for April 9, 2020 at 6:00 p.m. to hold a joint meeting between the City Commission and the Planning Commission. Motion unanimously adopted.

Moved by Commissioner Ronan and supported by Commissioner Alsager to set a special meeting for February 3, 2020 at 5:30 p.m. for a City Commission team building dinner. Motion unanimously adopted. Moved by Commissioner Tolas and supported by Vice Mayor Perschbacher to postpone the matter of restrictive covenant requirements associated with the Economic Development Association (EDA) Grant for Industrial Park South Detention Pond project until the next meeting on February 10, 2020 to have the City Attorney gather further information and get clarification on the restrictive covenant. Motion unanimously adopted. Announcements on City-Related Issues and New Business Mayor Joseph announced the Man vs. Mountain event taking place Saturday, February 1 and encouraged public to participate. Commissioner Alsager thanked City staff for all their help as she begins her term as City Commissioner. Commissioner Ronan thanked City staff for all their help as he begins his term as City Commissioner. Moved by Commissioner Tolas and supported by Commissioner Alsager to adjourn the meeting at 8:05 p.m. Motion unanimously adopted. _______________________________ ___________________________________ William L. Joseph, Mayor Jeremy Howard, City Clerk

Minutes of the special meeting of the City Commission held Monday, February 3, 2020 at 5:44 p.m. at Max & Emily’s Café, 125 W. Broadway St., Mt. Pleasant, Michigan

Commissioners Present: Mayor Joseph and Vice Mayor Perschbacher Commissioners Alsager, Gillis, LaLonde, Ronan and Tolas Commissioners Absent: None Others Present: City Manager Ridley A discussion was held regarding priorities and interests of the Commissioners. The meeting adjourned at 7:02 p.m. _______________________________ William L. Joseph, Mayor Nancy Ridley, City Manager



FROM: NANCY RIDLEY, CITY MANAGER SUBJECT: PUBLIC HEARING ON AN ORDINANCE TO AMEND SECTION 112.03 OF

CHAPTER 112, ENTITLED “MEDICAL MARIHUANA FACILITIES”, IN TITLE XI OF THE MT. PLEASANT CITY CODE AND CONSIDER APPROVAL OF THE SAME

Attached are the materials from the January 27, 2020 City Commission agenda packet when the public hearing for this matter was set. You will recall this proposed ordinance amendment to Section 112.03 of Chapter 112 “Medical Marihuana Facilities” was requested by the City Commission to provide greater clarity on what materials are needed upon application. After holding the public hearing it is recommended the City Commission approve the ordinance amendment as presented. Recommended motion: Move to approve the ordinance to amend Section 112.03 of Chapter 112, “Medical Marihuana Facilities” as presented. NJR/ap

COMMISSION LETTER #015-20 MEETING DATE: JANUARY 27, 2020

TO: MAYOR AND CITY COMMISSION JANAUARY 22, 2020

FROM: NANCY RIDLEY, CITY MANAGER

SUBJECT: RECEIVE AN ORDINANCE TO AMEND SECTION 112.03 OF CHAPTER 112, ENTITLED “MEDICAL MARIHUANA FACILITIES”, IN TITLE XI OF THE MT. PLEASANT CITY CODE AND SET A PUBLIC HEARING FOR FEBRUARY 10, 2020 ON THE SAME

At the December 9, 2019 meeting the City Commission received a report on the review of medical marihuana ordinances. Upon review and discussion of the report, general agreement was reached regarding the desire to amend the ordinance to provide greater clarity on what materials are needed upon application. The City Attorney drafted the requested ordinance amendment. A redline and clean version of the draft amendment is attached for your reference. As with any ordinance amendment, a public hearing is required to provide the public with the opportunity to comment on the amendment. Therefore, staff recommends the City Commission set a public hearing for February 10, 2020 on the proposed ordinance amendment to Section 112.03 of the Chapter 112 entitled “Medical Marihuana Facilities”, in Title XI of the Mt. Pleasant City Code.

Recommended Motion: Move to set a public hearing on an ordinance to amend section 112.03 of Chapter 112 “Medical Marihuana Facilities” of the Mt. Pleasant City Code for February 10, 2020.

NJR/ap

Excerpt from E-Packet of January 27, 2020

TO: Nancy Ridley City Manager FROM: Jeremy Howard City Clerk DATE: January 17, 2020 SUBJECT: Michigan Medical Marihuana Facilities Licensing Act

Ordinance Amendment At the December 9, 2019 meeting, the City Commission received the report on the one year review of the medical marihuana ORDINANCE NO. 1038 – AN ORDINANCE TO ADD A NEW CHAPTER 112, ENTITLED “MEDICAL MARIHUANA FACILITIES” TO TITLE XI OF MOUNT PLEASANT CITY CODE TO ALLOW CERTAIN FACILITIES OPERATED IN ACCORDANCE WITH STATE LAW. After review and discussion of the report, the City Commission asked staff to work with the City Attorney to draft language that would clarify the wording of materials that are required as part of the application process. Attached is the draft ordinance amendment language prepared by our City Attorney, with suggested additions/deletions in purple. A clean draft version is also attached for introduction to the City Commission and the setting of a public hearing for February 10, 2020. After holding a public hearing on February 10, 2020 and assuming the commission passes the ordinance at that date, the ordinance with suggested changes would go into effect 30 days later on March 11, 2020. I recommend the City Commission receive the ordinance with the recommended changes and set a public hearing for February 10, 2020.


Memorandum Mt. Pleara-""t [ meet here]

CITY COMMISSION CITY OF MOUNT PLEASANT

Isabella County, Michigan

Commissioner _______________, supported by Commissioner _______________, moved for adoption of the following ordinance:

ORDINANCE NO. ____

AN ORDINANCE TO AMEND SECTION 112.03 OF CHAPTER 112, ENTITLED “MEDICAL MARIHUANA FACILITIES”, IN TITLE XI OF

MOUNT PLEASANT CITY CODE It is Hereby Ordained by the People of the City of Mount Pleasant: Section 1. Amendment. Section 112.03(a) of Chapter 112 of the City Code (“Medical Marihuana Facilities”) is hereby amended to read as follows, with additions indicated by boldface text and deletions indicated by strikethrough text:

§ 112.03. Application for Authorization. (a) Submission. Beginning on October 1, 2018, a person may apply for authorization to

operate a facility within the city by submitting the following items to the city clerk. These items may be submitted to the clerk before applying for requisite zoning approvals. An application is not considered complete until the City Clerk receives all of the following. (1) A nonrefundable application fee in an amount established by resolution of

the City Commission.

(2) An advance of the annual administrative fee established in section 112.05(d).

(3) A photocopy of a valid, unexpired driver’s license or state issued identification card for all owners, directors, and officers of the proposed facility.

(4) A signed application (available in the clerk’s office), which must include all of the following information and documents:

(A) If the applicant is an individual, the applicant’s name; date of birth;

Social Security number; physical address, including residential and any business address; copy of government-issued photo identification; email address; one or more phone numbers, including emergency contact information;


2

(B) If the applicant is not an individual, the names; dates of birth; physical addresses, including residential and any business address; copy of government-issued photo identifications; email address; and one or more phone numbers of each stakeholder of the applicant, including designation of the highest ranking representative as an emergency contact person; contact information for the emergency contact person; articles of incorporation or organization; assumed name registration; Internal Revenue Service EIN confirmation letter; copy of the operating agreement of the applicant, if a limited liability company; copy of the partnership agreement, if a partnership; names and addresses of the beneficiaries, if a trust, or a copy of the bylaws or shareholder agreement, if a corporation;

(C) The name, address, tax identification number, and current zoning

designations of the proposed medical marihuana facility;

(D) The name and address of the current property owner of record;

(E) If the current property owner is different than the applicant (e.g. where the applicant has a lease, option, land contract, or other future interest in the property), the property owner’s signature is required in addition to the applicant’s.

i. An applicant may submit applications for multiple properties.

ii. However, only one application shall be submitted per property,

unless the applications are for proposed co-located facilities.

(F) The proposed facility type;

(G) If the proposed facility type involves stacked growing licenses, the number of licenses sought;

(H) A complete list of all marihuana permits and licenses held by the

applicant;

(I) Written consent for the City to inspect the facility at any time during normal business hours to ensure compliance with applicable laws and regulations;

(J) A location area map of the marihuana facility and surrounding area

that identifies the relative locations and the distances (closest property line to the subject marihuana facility’s building) to the closest real property comprising a public or private elementary, vocational, or secondary school;


3

(K) A copy of all documents submitted by the applicant to LARA in connection with the application for a state operating license under the MMFLA (including documents submitted for prequalification);

(L) A copy of all documents submitted by the applicant to LARA in

connection with the application for a state operating license under the MRTMA, if applicable;

(M) A copy of all documents issued by LARA indicating that the applicant

has been prequalified for a state operating license under the MMFLA;

(N) Any other information reasonably requested by the City relevant to the processing or consideration of the application.

(1) A copy of official paperwork issued by LARA indicating that the applicant has

successfully completed the prequalification step of the application for a state operating license.

(2) A signed statement from the applicant, made on a standard form available in the clerk’s office, indicating (A) The current property owner of record; (B) If the current property owner is different than the applicant (e.g. where the

applicant has a lease, option, land contract, or other future interest in the property), the property owner’s signature is required in addition to the applicant’s. Only one application shall be submitted per property, unless the applications are for proposed co-located facilities;

(C) The address, tax identification number, and zoning designation of the proposed facility;

(D) The proposed facility type; (E) If the proposed facility type involves stacked growing licenses, the number of

licenses sought; and (F) Written consent for the city to inspect the facility at any time during normal

business hours to ensure compliance with applicable laws and regulations. (3) An application fee in an amount established by resolution of the City

Commission. (4) An advance of the annual administrative fee established in section 112.05(d).

Section 2. Publication and Effective Date. The City Clerk will cause to be published a notice of adoption of this ordinance within 10 days of the date of its adoption. This ordinance will take effect 30 days after its adoption.

YEAS: Commissioner(s)


4

NAYS: Commissioner(s)

ABSTAIN: Commissioner(s)

ABSENT: Commissioner(s)

CERTIFICATION

As the City Clerk of the City of Mount Pleasant, Isabella County, Michigan, I certify this is a true and complete copy of an ordinance adopted by the Mount Pleasant City Commission at a regular meeting held on __________, 2020. Date: ____________, 2020

William L. Joseph, Mayor

Date: ____________, 2020 Jeremy Howard, City Clerk

Introduced: , 2020

Adopted: , 2020

Published: , 2020

Effective: , 2020

85714:00005:4595121-1


CITY COMMISSION CITY OF MOUNT PLEASANT

Isabella County, Michigan

Commissioner _______________, supported by Commissioner _______________, moved for adoption of the following ordinance:

ORDINANCE NO. ____

AN ORDINANCE TO AMEND SECTION 112.03 OF CHAPTER 112, ENTITLED “MEDICAL MARIHUANA FACILITIES”, IN TITLE XI OF

MOUNT PLEASANT CITY CODE It is Hereby Ordained by the People of the City of Mount Pleasant: Section 1. Amendment. Section 112.03(a) of Chapter 112 of the City Code (“Medical Marihuana Facilities”) is hereby amended to read as follows, with additions indicated by boldface text and deletions indicated by strikethrough text:

§ 112.03. Application for Authorization. (a) Submission. Beginning on October 1, 2018, a person may apply for authorization to operate

a facility within the city by submitting the following items to the city clerk. These items may be submitted to the clerk before applying for requisite zoning approvals. An application is not considered complete until the City Clerk receives all of the following. (1) A nonrefundable application fee in an amount established by resolution of the

City Commission.

(2) An advance of the annual administrative fee established in section 112.05(d).

(3) A photocopy of a valid, unexpired driver’s license or state issued identification card for all owners, directors, and officers of the proposed facility.

(4) A signed application (available in the clerk’s office), which must include all of the following information and documents:

(A) If the applicant is an individual, the applicant’s name; date of birth;

Social Security number; physical address, including residential and any business address; copy of government-issued photo identification; email address; one or more phone numbers, including emergency contact information;

(B) If the applicant is not an individual, the names; dates of birth; physical

addresses, including residential and any business address; copy of government-issued photo identifications; email address; and one or


2

more phone numbers of each stakeholder of the applicant, including designation of the highest ranking representative as an emergency contact person; contact information for the emergency contact person; articles of incorporation or organization; assumed name registration; Internal Revenue Service EIN confirmation letter; copy of the operating agreement of the applicant, if a limited liability company; copy of the partnership agreement, if a partnership; names and addresses of the beneficiaries, if a trust, or a copy of the bylaws or shareholder agreement, if a corporation;

(C) The name, address, tax identification number, and current zoning

designations of the proposed medical marihuana facility;

(D) The name and address of the current property owner of record;

(E) If the current property owner is different than the applicant (e.g. where the applicant has a lease, option, land contract, or other future interest in the property), the property owner’s signature is required in addition to the applicant’s.

i. An applicant may submit applications for multiple properties.

ii. However, only one application shall be submitted per property,

unless the applications are for proposed co-located facilities.

(F) The proposed facility type;

(G) If the proposed facility type involves stacked growing licenses, the number of licenses sought;

(H) A complete list of all marihuana permits and licenses held by the

applicant;

(I) Written consent for the City to inspect the facility at any time during normal business hours to ensure compliance with applicable laws and regulations;

(J) A location area map of the marihuana facility and surrounding area

that identifies the relative locations and the distances (closest property line to the subject marihuana facility’s building) to the closest real property comprising a public or private elementary, vocational, or secondary school;

(K) A copy of all documents submitted by the applicant to LARA in

connection with the application for a state operating license under the MMFLA (including documents submitted for prequalification);


3

(L) A copy of all documents submitted by the applicant to LARA in connection with the application for a state operating license under the MRTMA, if applicable;

(M) A copy of all documents issued by LARA indicating that the applicant

has been prequalified for a state operating license under the MMFLA;

(N) Any other information reasonably requested by the City relevant to the processing or consideration of the application.

Section 2. Publication and Effective Date. The City Clerk will cause to be published a notice of adoption of this ordinance within 10 days of the date of its adoption. This ordinance will take effect 30 days after its adoption.

YEAS: Commissioner(s)

NAYS: Commissioner(s)

ABSTAIN: Commissioner(s)

ABSENT: Commissioner(s)

CERTIFICATION

As the City Clerk of the City of Mount Pleasant, Isabella County, Michigan, I certify this is a true and complete copy of an ordinance adopted by the Mount Pleasant City Commission at a regular meeting held on __________, 2020. Date: ____________, 2020

William L. Joseph, Mayor

Date: ____________, 2020 Jeremy Howard, City Clerk

Introduced: , 2020

Adopted: , 2020

Published: , 2020

Effective: , 2020

85714:00005:4595121-1




FROM: NANCY RIDLEY, CITY MANAGER SUBJECT: PUBLIC HEARING ON THE MICHIGAN ECONOMIC DEVELOPMENT

CORPORATION (MEDC) INFRASTRUCTURE RESILIENCY GRANT APPLICATION FOR THE WASTEWATER TREATMENT PLANT AND CONSIDER RESOLUTION APPROVING THE SAME

The attached memo from Interim DPW Director Jason Moore outlines the grant request through the Michigan Economic Development Corporation (MEDC). The rehabilitation of the Wastewater Treatment Plant digesters is included in our Capital Improvement Plan (CIP) and they are a critical element of the Wastewater Treatment Plant infrastructure. The most recent engineering estimates for the rehabilitation work on the digesters was much higher than originally planned and this grant will therefore be critical in our ability to do the necessary work. After holding the public hearing, it is recommended the City Commission approve the resolution and development plan as presented so the grant can be submitted by the deadline. Recommended motion: Move to approve authorizing resolution and development plan for the Community Development Block Grant for Infrastructure and Resiliency through the Michigan Economic Development Corporation as presented. NJR/ap

TO: Nancy Ridley, City Manager FROM: Jason Moore, Interim DPW Director DATE: February 3, 2020 SUBJECT: Approve Resolution and Community Development Plan for

Community Development Block Grant Application Request: The City Commission is requested to approve a resolution and Community Development Plan for inclusion in a 2020 Community Development Block Grant application. Reason: In December 2019, the City was notified of the availability of a Community Development Block Grant (CDBG) for an Infrastructure and Resiliency (IR) Grant through the Michigan Economic Development Corporation. One of the requirements of a complete grant application is that the local unit of government pass an authorizing resolution in support of the application. Public Works is seeking up to $1.7M in grant funding for proposed rehabilitation of the wastewater treatment plant east and west digesters. According to estimates a match of $836,900 will be required in order complete the project. These funds are available in the wastewater fund, but will require a budget amendment if grant funding is awarded. Another requirement of the application process is that we include documentation that the Commission approved the Community Development Plan (CDP). The CDP states the City has assessed the needs and problems of the community, and created strategies to address those needs. The CDP, which is part one of Attachment F, was previously adopted by the Commission in 2010 for inclusion with the CDBG grant application for the Pickard-Harris Sewer Relining Project; it has not changed. Parts two through five list additional information that is required for the 2020 application. Recommendation: I recommend the Commission approve the attached resolution and Community Development Plan for inclusion in the 2020 CDBG grant application.


ATTACHMENT B – AUTHORIZING RESOLUTION

WHEREAS, the Michigan Strategic Fund has invited Units of General Local Government to

apply for its CDBG-Infrastructure and Resiliency (CDBG-IR) Competitive Funding Round; and

WHEREAS, the City of Mt. Pleasant desires to request $1,700,000 in CDBG funds to make

improvements at the wastewater treatment plant; and

WHEREAS, the City of Mt. Pleasant commits local funds from its sewer fund in the amount of

$836,900; and

WHEREAS, the proposed project is consistent with the local Community Development Plan as

described in the Application; and

WHEREAS, the proposed project will benefit all residents of the project area and 63.6 percent of

the residents of the City of Mt. Pleasant are low and moderate income persons as determined by

an income survey approved by the Michigan Economic Development Corporation; and

WHEREAS, local funds and any other funds to be invested in the project have not been

obligated/incurred and will not be obligated/incurred prior to a formal grant award, completion of

the environmental review procedures and a formal written authorization to obligate/incur costs

from the Michigan Economic Development Corporation.

NOW, THEREFORE, BE IT RESOLVED that the City of Mt. Pleasant hereby designates the

City Manager as the Environmental Review Certifying Officer, the person authorized to certify

the Michigan CDBG Application, the person authorized to sign the Grant Agreement and payment

requests, and the person authorized to execute any additional documents required to carry out and

complete the grant.

ATTACHMENT F – COMMUNITY DEVELOPMENT

PLAN FOR WASTEWATER TREATMENT PLANT

IMPROVEMENTS

ATTACHMENT F – COMMUNITY DEVELOPMENT PLAN FOR Wastewater treatment plant improvements

I. ASSESSING THE NEEDS AND PROBLEMS OF THE COMMUNITY

The City of Mt. Pleasant is primarily a residential community with service-oriented businesses. Very few industrial facilities are located within the city, and we have a commitment to a strong, livable, walkable downtown and neighborhoods. There are a number of factors particular to Mt. Pleasant that produce a level of interest in this area that may be higher than in other communities. The first is the impact that Central Michigan University and its students have on the city’s neighborhoods and the proliferation of multiple-family and rental housing. Other factors include the age of the community and housing, enforcement activity, and similar typical of a built-up community. The City’s master plan includes a number of general goals for both neighborhood and downtown preservation and growth. These goals include the following:

• Improve neighborhood services and encourage creation of neighborhood organizations

• Improve environmental services and regulations in the City, particularly recycling opportunities.

• Continue to develop public facilities and infrastructure to serve the needs of city residents and visitors

Some goals specific for public facilities and services include the following:

• Strengthen cooperation between the City, Isabella County, Union Township, CMU, the Chippewa River District Library and the Saginaw Chippewa Indian Tribe

• Encourage mutual agreements and cooperation between code enforcement officers and other City staff, landlords, and similar groups.

II. SUMMARY LIST OF POSSIBLE LONG-TERM ACTIVITIES TO ADDRESS

THE IDENTIFIED NEEDS AND PROBLEMS The City of Mt. Pleasant annually prepares a capital improvement plan with a goal to identify specific capital projects within a six-year period to meet community’s goals and infrastructure needs. The City’s current capital plan and operating budget covers the time period from 2020 to 2025. Projects included under the capital plan to meet the identified needs of the community include the following:

• Water clarifier repair to prevent future deterioration; • Resurfacing and reconstruction of major and local streets; • Deteriorated sidewalk replacement and new sidewalk construction; • Sanitary sewer reconstruction and relining to provide reliable sanitary sewer

service; and


• Water well rehabilitation and water distribution main replacement to maintain

water services to the community.

III. SUMMARY LIST OF POSSIBLE SHORT-TERM ACTIVITIES TO ADDRESS THE IDENTIFIED NEEDS AND PROBLEMS

The City of Mt. Pleasant has established the following programs and policies to address the short-term identified needs and problems: Should either digester cover structurally fail, we would:

• Activate 911/EMS and evacuate the immediate area; • Take actions to mitigate possible methane ignition/explosion; • Switch to natural gas to maintain temperature in the remaining digester as soon as it is

safely practical; • Notify local septage haulers that we will not accept septage until repairs are made;

This will impact their ability to service local septic systems and would impact the real estate market as well, since systems must be inspected prior to sale;

• Notify the local health department and MI-EGLE that we will not be able to accept septage;

• Send the material in the failed digester to storage, land application, a dewatering process or landfill, whichever is most applicable;

• Identify haulers and landfills that accept bio-solids in the event we are unable to meet pathogen, volatile solids, or vector reduction requirements with only one digester; and

• Adjust budgets to reflect lost septage revenue and additional cost for emergency operation and/or secure additional funding.

IV. DESCRIPTION OF THE AFFECT THE PROPOSED CDBG PROJECT WILL

HAVE ON THE COMMUNITY The wastewater treatment plant works closely with Isabella County, private business, and the surrounding communities to provide a discharge point for septage haulers. This program captured and provided additional treatment to ~2.9 million gallons of septage in 2019, of which all of the solids received underwent digestion to be beneficially reused and applied to surrounding fields. This helps to prevent illegal dumping and reduces the amount of waste and pathogens entering the environment. The capability to receive septage at the WWTP is completely dependent on fully functional digesters.

In 2019, reduction of volatile solids within the digesting sludge produced 8.9 million cubic feet of digester gas that was used to heat the wastewater treatment plant and the digestion process. This left ~4.5 million cubic feet of gas available for potential electrical generation in the future, as well as decrease the current operational cost in terms of electrical usage.


Also in 2019, the wastewater treatment plant achieved proof of concept that the production of Class A bio-solids is possible through the process of thermophilic digestion utilizing current technology and infrastructure. This results in a high-quality fertilizer that potentially could be freely distributed for use by the general public. In 2018 treatment plant staff inspected the interior of the west (secondary) digester and found delaminating surface coatings on the interior walls and superstructure of the lid. Damaged supports also were found and subsequently welded back into place by staff. Packing and seals ot aperture points in the tank walls are intermittently seeping. In spite of multiple attempts to prevent degradation, the cement chime around the circumference of the tank continues to crack and spall allowing water to enter the concentric space between the brick covering and insulated tank wall, and appears to be accelerating the damage to brickwork through freeze and thaw cycles. Portions of the internal superstructure of the west cover appear to be breaking free and pushing up through the surface of the cover. Continued degradation will require the west digester to be removed from operation and a significant portion of the bio-solids treatment process will be lost until repairs can be implemented. Current plans for the digesters include replacing the mixing system on the east digester, adding a mixing system to the west digester, replacing both covers; one with a floating cover and the other with an affixed gas dome for additional gas storage. Rehabilitation of both digesters will also include replacing brickwork, cement chimes, pipe seals, and pipes if necessary, upgrading pumps and controls, recoating tank interiors, insulating lines, and adding SCADA controls. Rebuilding and upgrading the anaerobic digesters will allow for better mixing and result in addition methane formation and less natural gas consumption. Future utilization of the excess methane produced may allow for power generation as well.

V. PLAN FOR MINIMIZING THE DISPLACEMENT OF PERSONS AS A RESULT OF GRANT-ASSISTED ACTIVITIES The proposed wastewater treatment plant improvement project will not result in the displacement of any persons.



FROM: NANCY RIDLEY, CITY MANAGER SUBJECT: BIDS AND QUOTATIONS a. Island Park Ball Field Irrigation

The attached memo from Parks and Public Spaces Director Chris Bundy provides the background information for proposed Island Park Ball Field Irrigation project as was planned for in the 2020-2025 Capital Improvement Plan. As indicated, Thielen Turf Irrigation, Inc. was the only responsive bidder for the project. Staff recommends the City Commission award the contract to Thielen Turf for $26,800 for the Island Park Ball Field Irrigation project ($16, 800 City commitment and $10,000 in donated funds). Recommended Motion: Move to award the contract for the Island Park ball field irrigation to Thielen Turf Irrigation for $26,800 as presented.

b. Island Park Bridge and Trail A Michigan Department of Natural Resources Trust Fund Grant was awarded to the City in 2016 for the Island Park Fitness Trail and Bridge Project. The project includes the following scope:

• Replacement of the Vietnam Veterans Memorial Bridge with an ADA accessible bridge

• Completion of a ½ mile paved pathway in Island Park allowing a full one mile trail loop without having to walk, run or bike on the road

• Addition of fitness equipment at the south end of the trail loop

The attached memo from Parks and Public Spaces Director Chris Bundy outlines the reasons for the delay in construction of the project and also outlines the Tribal 2% funds received for the project. As indicated in Mr. Bundy’s memo, all of the bids received were higher than the budgeted amount. Working with the low qualified bidder, arrangements were made to change the sub-base for the trail to road grade gravel instead of limestone (consistent with how our other park trails have been constructed) and to also eliminate some of the fitness equipment (which can be added later if desired). Even though the

amended bid is still above the 2016 budgeted amount, we recommend the reallocation outlined in Mr. Bundy’s memo and an additional allocation from the Capital Improvement Fund be approved to complete the project this year. This will fulfill our grant requirements by providing the necessary bridge replacement, completing the one mile pathway and installing three pieces of fitness equipment. Recommended Motion: Move to approve a not-to-exceed contract with Isabella Corporation for $414,500 and the appropriate budget amendments for the Island Park Bridge and Trail Project.

NJR/ap


TO: Nancy Ridley, City Manager FROM: Chris Bundy, Director of Parks & Public Spaces DATE: January 28, 2020 SUBJECT: Island Park Ballfield Irrigation CC: Bill Mrdeza Request: The City Commission is requested to authorize award of the contract for “Island Park Ballfield Irrigation” to Thielen Turf Irrigation, Inc. for a total bid price of $26,800. This includes irrigation of three youth ball diamonds in Island Park per bid specifications. Reason for Purchase: This project is budgeted in the 2020 Capital Improvement plan as part of Island Park Ball Diamond repairs and upgrades. Ball field lighting re-lamp was completed in 2017 and dugout repairs/upgrades were made as part of flood repairs completed after the 2017 flood. Currently $25,000 exists as part of the 2020 Capital Improvement Plan and the Mt. Pleasant area Convention and Visitors Bureau (CVB) has also committed $10,000 to the irrigation project to help improve and promote the quality of Mt. Pleasant area recreation and sport facilities. Process: On January 21, 2020 bids were received through the City’s competitive bid process from one contractor as outlined below:

Even though only one bid was received for the project staff is recommending award of the contract to Thielen Turf Irrigation of Mt. Pleasant for a total bid of $26,800 as the price is within the anticipated bid range for this project. Additionally, staff recommends utilizing funds donated by the Mt. Pleasant CVB with the balance coming from 2020 Capital Improvement funds. Staff has worked with Thielen Turf in the past on various park and public spaces projects and we have no concerns about their ability to complete the project successfully. Recommendation: Staff recommends the City Commission authorize the award of the contract for the Island Park Ballfield irrigation to Thielen Turf Irrigation, Inc. of Mt. Pleasant for a bid price of $26,800 utilizing $10,000 in donated funds with the balance of the project to be financed from 2020 Capital Improvement Funds.

CB/lmw

BIDDER Irrigation of 3 Ball Fields - Island Park

Thielen Turf Irrigation, Inc.– Mt. Pleasant, MI $ 26,800

Memorandum Mt. Plea!'a.kt [ meet here]

TO: Nancy Ridley, City Manager

FROM: Chris Bundy, Director of Parks & Public Spaces

DATE: January 31, 2020

SUBJECT: Island Park Bridge and Trail Project

CC: Bill Mrdeza Mary Ann Kornexl

Request: The City Commission is requested to authorize award of the contract for The Island Park Bridge and Trail Project to The Isabella Corporation of Mt. Pleasant for a not to exceed price of $414,500, to include completion of all scoped items in the project including replacement of the aging Vietnam Veterans Memorial Bridge, completion of the trail loop in Island Park, and addition of a fitness component along the trail.

Reason for Purchase: Approved in the Capital Improvement Plan, this project was submitted to the MDNR for potential grant funding in April of 2016. The City was awarded a percentage match of $153,000 in the spring of 2017. Unfortunately, a major flood event took place in June that same year which pushed a number of projects, including this one, out to future years so flood repairs could be accomplished in many park facilities. In the interim staff also applied and received $81,000 in Tribal 2% funds towards the project.

After completion of all park flood repairs, and with the design complete, the project was set to be bid in late spring 2019 with construction following in early fall. Due to a substantial delay in our State of Michigan EGLE floodplain permit required for the project, bidding was delayed until January 2020.

Process: On January 7, 2020 seven bids were received through the City’s competitive bid process as outlined below:

BIDDER Island Park Trail and Bridge Project

The Isabella Corporation – Mt. Pleasant, MI $ 434,287.32

Malley Construction Inc. – Mt. Pleasant, MI $ 454,771.56

Fisher Contracting Company – Midland, MI $ 479,819.50

Anlaan Corporation – Grand Haven, MI $ 487,639.08

E.T. MacKenzie Company – Grand Ledge, MI $ 514,995.35

McGuirk Sand-Gravel Inc. – Mt. Pleasant, MI $ 566,173.80

J.R. Heineman & Sons – Saginaw, MI $ 703,685.35

Memorandum Mt. Plea.!'0-ht [ meet here]

Based on the date of the original MDNR grant, the flood event, permit delay, and overall trend towards higher bid numbers, our project came in higher than the budgeted amount.

Background and Recommended Action: Project Costs vs. Funds Available towards project The chart below shows the 2020 project costs including the construction and remaining engineering management and project staking services vs. current funds available for the project.

Based on bid amount, staff was able to work with the low bidder Isabella Corporation and reduce the total construction costs without eliminating scope items in the project, which is key in keeping MDNR grant funding (this amount is reflected below*).

2020 Project Savings to help offset deficit Below shows amounts available in Parks budgets recommended to help offset project costs:

Recommendation: Staff recommends City Commission authorize award of the contract for the Island Park Bridge and Trail Project to The Isabella Corporation of Mt. Pleasant for a not to exceed price of $414,500 utilizing project funds, recommended savings, and additional allocated funds and approve associated budget amendments to complete the Island Park Bridge and Trail Project.

CB/lmw

Project Cost Items vs. Funds Available towards Project Project Costs

Project Funds

Available

*Reduced Project Construction Costs – The Isabella Corporation $ 414,500

Remaining Engineering Management and Project Staking – Rowe Professional Services.

$ 24,420

2020 Total Project Costs $ 438,920

Capital Improvement Funds

$ 78,580

Michigan Department of Natural Resources Grant $ 153,000

Tribal 2% Funds $ 81,000

Park Partnership Funds $ 5,000

Total Project Funds available $ 317,580

Current Project Deficit $ 121,340

Recommended Available 2020 Funds to Offset Project Deficit Amount

Island Park Ballfield Irrigation Project Savings $ 8,200

Sunnyside Playground Project Savings $ 43,000

Universal Access to Island Park Amenities Project This project would be postponed to a future year in the Capital Improvement fund.

$ 39,000

Parks Operational Budget Engineering Funds $ 1,100

Existing funds towards project deficit $ 91,300

Remaining project deficit $ 30,040

I



FROM: NANCY RIDLEY, CITY MANAGER SUBJECT: CONSIDER RESOLUTION #3 AS POSTPONED FROM JANUARY 27, 2020

TO PROCEED WITH IMPROVEMENTS AND CONSIDER RESOLUTION #4 TO ACCEPT THE SPECIAL ASSESSMENT ROLL AND SET A PUBLIC HEARING FOR FEBRUARY 24, 2020 REGARDING SAID ROLL FOR SPECIAL ASSESSMENT DISTRICT #1-2020

Attached are the materials from the January 27, 2020 City Commission meeting when the public hearing was held on the pedestrian street lighting project for Michigan Street between Oak and Washington. The City Commission voted to postpone action so that staff could evaluate an optional design that would reuse the existing lights to reduce costs. Background on Existing Michigan Street Lighting In 2010, the City received notice of a grant award for reconstruction of Michigan Street, east of Washington Street. Enhanced streetscape amenities were being considered as part of the project. At the same time, there were also discussions about whether any enhanced streetscape amenities could be done on Michigan Street, west of Washington Street. A project was approved to install pedestrian street lighting on Michigan Street from Washington Street west to Oak Street. The project was funded with Tax Increment Finance Authority (TIFA) Funds. The design of the lighting was based on the amount of funds available from TIFA and therefore did not provide as much light as other lighting projects. When the bids were approved for the project, a different lighting manufacturer was also used based on the available dollars. The installation was completed in 2011. Proposed 2020 Lighting Project The 2020 Capital Improvement Plan (CIP) and 2020 Operating Budget includes a project to enhance the pedestrian lighting on Michigan Street between Oak and Washington. The project design was based on the decision to provide more consistency with infrastructure projects throughout the entire City and attempting to minimize the long-term maintenance and replacement costs. Therefore, concrete pedestrian lighting poles (that had been used in other areas of the City) were proposed for this project.

This is also the first area in the City where existing pedestrian lighting is being added to and/or replaced to result in improved lighting standards. Redesign Option requested At the January 27 City Commission meeting it was requested that staff look at a redesign to keep/reuse as many of the existing poles as possible and add poles where needed. The existing poles on Michigan Street are aluminum poles that are 15 ½ feet tall and are a bit more decorative than the new standard poles which are 18 feet tall black concrete poles. Pictures of each type of pole are attached for reference. The redesign option would keep eight of the ten existing poles in place, move two to different locations along Michigan Street and purchase six matching poles. In order to construct the project in a consistent manner, the new poles purchased would be the same (or very similar) to the existing poles instead of the new standard concrete poles. This redesign results in a new estimated price that is approximately 60% of the cost of the original design, $76,500. These estimates are still subject to bid. The poles that currently exist on Michigan Street are estimated at $5,000 each, whereas the new standard concrete poles were estimated at $3,700 each. In addition, the existing poles require a concrete foundation which are estimated at just over $1,000 per installation; whereas the new standard poles can be direct bury poles. These two factors result in the estimated price being approximately 60% of the original cost even though only six new poles are being purchased and two are being relocated. Bidding The pedestrian lighting project is part of the larger street reconstruction project (to increase the efficiencies and to reduce the cost) and it is important to have the street bidding occur in a timely manner. Therefore, the bids for the project were sent out on Monday, February 3, to ensure the ideal bidding opportunity was not missed. Because of the uncertainty of the pedestrian lighting design, the bid documents include two alternates for the lighting, the original design and the optional design described above. The bids are due February 25 and are tentatively expected to be included in the March 9 City Commission agenda packet for your consideration. In order to award the bids as planned, a final decision on the design and the funding for the pedestrian lighting portion of the project will be needed by that time.


The overall project estimates (subject to competitive bidding) include the following: Item Dollar Amount Funded by Street Reconstruction $270,000 Local Streets Streetscape Improvements to include stamped concrete, tree and grates, benches, trash cans

$115,000 Capital Improvement Fund

Pedestrian Lighting $120,000 or $76,500 (original) (redesign)

Special Assessment and Capital Improvement Fund

Available Options In order to improve the pedestrian lighting on Michigan Street between Oak and Washington, the following options are available:

• Option 1 Original design which is comprised of the new standard black concrete direct bury poles. The estimated cost is $120,000. This option has lower long-term maintenance and replacement costs but a higher upfront cost. Recommended Motion Move to approve the original resolution #3 as presented at the January 27, 2020 City Commission meeting.

OR

• Option 2 Keep/reuse the existing light poles and add new poles as presented above. This optional design has an estimated cost of $76,500. This option has a lower upfront cost but slightly higher long-term maintenance and replacement costs. An optional resolution #3 and the resulting assessment roll are attached for this option. Recommended Motion Move to approve the optional resolution #3 as presented.

OR

• Option 3 Have the Capital Improvement Fund pay a larger portion of the estimated cost, based on the history of the design of the lights in 2011. If the City Commission is interested in considering a higher percentage of the project to be paid by the City at large, the percentage allocation between the Capital Improvement Fund


and the special assessment could be amended and a revised assessment roll created.

Recommended Motion Move to approve optional resolution #3 with a revised cost allocation of ___% to the Capital Improvement Fund for an updated/revised assessment roll.

Additional Information During discussion on the motion to postpone, there was discussion about having the Principal Shopping District (PSD) pay a portion of the funds for the installation of the pedestrian lighting. The PSD special assessment, which has been in place since 2003, has never been utilized for infrastructure (see attached history chart from May 2019 city Commission agenda packet). The current special assessment for the Principal Shopping District was approved for specific activities. Those activities include groundskeeping and the hanging baskets, snow removal of parking lots and adjacent sidewalks, utilities (irrigation and electrical) and power washing of sidewalks. Because of the stated purpose of the approved PSD special assessment, it would not be appropriate for the Principal Shopping District to contribute funds toward the lighting project, as a revised assessment process would be required for the PSD special assessment. Due to the number of written objections received from property owners in this district, the Charter requires that a least five votes of the City Commission will be necessary for the project to move forward. Therefore, resolution #3 needs five votes to pass. Assuming one of the versions of resolution #3 passes, it will then be necessary to consider resolution #4 as presented which sets a public hearing on the assessment roll for February 24, 2020. NJR/ap





SUBJECT: PUBLIC HEARING ON THE NECESSITY OF THE PUBLIC IMPROVEMENT; CONSIDER RESOLUTION #3 TO PROCEED WITH IMPROVEMENTS; CONSIDER RESOLUTION #4 TO ACCEPT THE SPECIAL ASSESSMENT ROLL AND SET A PUBLIC HEARING FOR FEBRUARY 10, 2020 REGARDING SAID ROLL FOR SPECIAL ASSESSMENT DISTRICT #1-2020

Attached are the materials from the January 13 City Commission packet which outlines the proposed 2020 Pedestrian Street Lighting Project for Michigan Street between Oak and Washington. At the January 13 meeting the City Commission approved resolutions #1 and #2, which began the five step special assessment process according to the City Charter. The public hearing scheduled for this meeting is to gather input into the necessity of the project.

After holding the public hearing, the City Commission may consider the next two resolutions of the process which are attached. Approval of resolution #3 would indicate the City Commission tentatively deems the public improvement necessary and directs that a special assessment roll be drafted. The assessment roll is attached to this communication. Resolution #4 accepts the roll and directs that a public hearing be set on the cost of the project. It is recommended resolutions #3 and #4 be approved to provide the assessment roll and set a public hearing on the cost of the project for February 10, 2020.

If these resolutions are passed, individual letters will again be mailed to property owners within the district.

Recommended motion: Move to approve resolutions #3 and #4 for Special Assessment #01-2020 as presented.

NJR/ap

EXCERPT from E-Packet of January 27, 2020




SUBJECT: CONSIDER RESOLUTIONS #1 AND #2 TO COMMENCE THE PROCEEDINGS FOR SPECIAL ASSESSMENT, TENTATIVELY DETERMINE THE NECESSITY, AND SET A PUBLIC HEARING FOR JANUARY 27, 2020, REGARDING THE NECESSITY OF SPECIAL ASSESSMENT DISTRICT #1-20

During the development of the 2019 Operating Budget, decisions were made to reduce the downtown Tax Increment Finance Authority (TIFA) capture rate to 0% and have downtown infrastructure projects be handled similarly to other infrastructure projects throughout the rest of the City. The decision was based on two primary factors, the TIFA capture did not generate enough funds to maintain and enhance the infrastructure within the district over the long term and the City Commission desired more control over the setting of City-wide infrastructure priorities. The policy decision was incorporated into the approved 2019 Operating Budget, the 2020-2025 Capital Improvement Plan and the 2020 Operating Budget.

One of the downtown infrastructure projects planned for 2020 includes the reconstruction of Michigan Street from Oak Street to Washington Street. The project also includes limited streetscape enhancements to include stamped concrete in the furniture zone, benches, bike racks, trash cans, trees and tree grates and enhanced pedestrian lighting to include banner poles and hanging baskets. Consistent with other such projects, the street reconstruction will be funded with Local Street funds. The streetscape enhancements will be funded with Capital Improvement funds and the pedestrian lighting enhancements will be funded with a combination of Special Assessment and Capital Improvement funds.

Attached is a memo from Finance Director Mary Ann Kornexl which outlines the background of pedestrian lighting in the City since 2014 and the recommended special assessment for this 2020 pedestrian lighting project. Also attached is an excerpt from the bid documents which depicts the preliminary layout of where the 16 new pedestrian lights would be installed.

The city charter and ordinances outline a specific process for special assessments to ensure that affected property owners who will be billed for a share of the improvement, have adequate notice and opportunity to comment on the project. The process requires holding two public hearings.

Excerpt from E-Packet of January 13, 2020EXCERPT from E-Packet of January 27, 2020

Resolutions #1 and #2 have been prepared to initiate the process for 2020. Resolution #1 initiates the process indicating a desire for the public improvement. The 2020-2025 Capital Improvement Plan pages 80-81 provide the report that is referenced in that resolution (a copy of those pages from the approved plan is attached). Resolution #2 sets a public hearing to allow for comment on the need for the project.

It is recommended the City Commission approve Resolutions #1 and #2 as presented to start the process. Assuming they are both approved, individual notices will be mailed to each property owner in the assessment district informing them of the public hearing date. Although not required, the notice also includes the estimated assessment amount and potential repayment terms.

Although an assessment roll is not expected to be prepared until after the first public hearing according to our ordinance, we have found it beneficial to prepare the roll ahead of time and provide it during the beginning of the process. The draft roll is attached for your reference.

Recommended motion: Move to approve Resolutions #1 and #2 for Special Assessment District #1-2020 as presented.

NJR/ap

COMMISSION LETTER #007-19 MEETING DATE: JANUARY 8, 2020 Page 2


TO: Nancy Ridley, City Manager

FROM: Mary Ann Kornexl, Finance Director

DATE: December 16, 2019

SUBJECT: 1-20 Pedestrian Lighting Special Assessment

The 2020 Operating Budget includes the continuation of the Neighborhood Pedestrian Street Lighting project by installing lighting on both sides of Michigan Street between Oak and Washington Streets. Lights have been installed on Washington, Franklin, Lansing, Douglas & University streets in 2014 and 2016; on Broadway Street from the bridge to Bradley in 2017 and 2018; and on Pleasant, Clayton, Gaylord and May Streets in 2019.

During 2019 a significant reorganization of the funding sources for downtown was implemented as part of the approved budget. It was recommended and approved as part of the Capital Improvement Plan that all future neighborhood pedestrian lighting projects in the downtown would be treated in the same manner as other pedestrian lighting projects in other areas of the City due to the elimination of the future TIFA capture. Therefore, it was anticipated that a special assessment district would be created for the 2020 project. The prior special assessments for pedestrian lighting assessed 70% of the project cost for M-1 and M-2 zoned properties and the new zoning districts of CD-4 and CD-5. This allocation is based on the assertion that the property owners are specially benefitted because statistical and anecdotal information demonstrates that well-lit areas are safer with fewer reported incidents and the lighting makes them feel safer. Increased safety and feelings of safety are especially important in these areas. The general public at large is also benefitted and therefore the Capital Improvement Fund covers 30% of the cost.

During the 2020 budget work session, it was confirmed that the project would be a special assessment. Also, during the discussion, it was re-iterated that the new lights would be the less decorative black pedestrian lights that have been installed in other areas of the City. Sixteen lights will be installed (instead of the current 10) to provide better and more consistent lighting. A question was raised whether the salvage value of the existing lights could be applied toward the project cost. Our research revealed that the existing lights were purchased using TIFA funds and any salvage value should, therefore, be returned to the TIFA. The estimated salvage is $500-$1000 for all poles and $2,000-$3,000 for the heads. We recommend the heads be retained for parts for other lights in the downtown and that the poles be scrapped.

The attached resolutions 1 and 2 initiate the special assessment process for this district and schedule the first of two public hearings on this matter. The 2020-2025 Capital Improvement Plan outlines the plan and background for the Neighborhood Pedestrian Street Lighting Project and serves as the report referenced in the first resolution. Also attached is a draft assessment roll that is the subject of the second public hearing. After the second public hearing, the City Commission sets the payback terms. We will be proposing the repayment terms be consistent with prior pedestrian lighting special assessments which is also in accordance with the alley paving guidelines. Those terms are 3% interest with a payback period to result in payments of an average $500 per year. For this roll the payback period would be eleven (11) installments.

Requested Action:

Please include the following resolutions for consideration on the January 13th City Commission agenda to start the special assessment process and set the first public hearing for January 27th





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SPECIAL ASSESSMENT DISTRICT 1-20 RESOLUTION NO. 1

WHEREAS, pursuant to provisions of the City Charter of the City of Mt. Pleasant and Chapter 33: TAXATION, Section 33.17 “Authority to Assess”, of the Code of Ordinances, the City Commission of the City of Mt. Pleasant may commence proceedings for the making of local public improvements within the City and determine the tentative necessity thereof; and,

WHEREAS, the City Commission has tentatively deemed it to be in the public interest, health and welfare to install pedestrian street lights on Michigan St. between Washington St. and Oak St. in the City Special Assessment District No. 1-20;

NOW, THEREFORE, BE IT RESOLVED, THAT:

• The City Manager is directed to cause to be prepared a report which shallinclude all analysis and information required by Section 33.20 “Survey andReport”, of the Code of Ordinances.

• When the aforesaid report is completed, the City Manager shall file the samewith the City Clerk for presentation to the Commission.

• All resolutions and parts of resolutions insofar as they conflict with theprovisions of this resolution be and the same hereby are rescinded.


INDIVIDUAL PROJECT DESCRIPTION

Project Title Neighborhood Pedestrian Street Lighting

Capital Improvement Fund/Special Assessment/Grant Department Public Works Source of

Funding

Year Program Proposed 2020 2021 2022 2023 2024 2025

Capital Cost $120,000 $120,000 $120,000 $120,000 $120,000 $120,000

1. Description and LocationThis project installs decorative pedestrian lights in residential neighborhoods in the city to provideillumination of the public sidewalks.

Costs included in this estimate are the lighting fixtures and poles, wiring, conduit and newelectrical service and meters. In addition, the projects would include costs for surveys andengineering to assure that lighting levels would be designed to meet industry standards and toappropriately design around driveways and street tree locations. Construction administration andinspection are also factored in.

Michigan Street, Illinois Street and all public space lighting going forward will use the standardblack direct bury concrete poles to match all other existing neighborhood pedestrian street lighting.

2. History and PlansAt the goal setting retreat in 2013, the City Commission prioritized the installation of pedestrianlighting in additional areas of the city. Below is a list where additional street lighting was installed.

2014Washington: South of High (70/30 Special Assessment) - $81,900

2015Washington: North of High - $175,500

2016S. Franklin, S. Lansing, S. University and Douglas (70/30 Special Assessment) - $201,600

2017 Broadway: Bridge to Maxwell - $130,000

2018 Broadway: Maxwell to Bradley (Tribal 2%) - $97,000

The cost estimates provided reflect the use of the same poles and fixtures selected for the Main Street Downtown to Campus Connection lighting. These poles and fixtures were selected due to their similar design to those in the downtown, but are distinguished in color and material. The estimates provided assume an illumination level similar to the Main Street project and are generally based on providing illumination on two long or four short city blocks. Because block lengths vary, the assumed service area is 600 feet long with 18 poles and fixtures. Once service areas are recommended, annual estimates can be updated to reflect the true conditions of the planned service area.

80


2019 Installation of pedestrian lighting recommended for future years in the following priority order:

1. May, Clayton, Pleasant and Gaylord (70/30 Special Assessment CD-4) (2019 Project)2. STMichigan (both sides): Washington to Oak (70/30 Special Assessment)3. STIllinois (north side): Main to Fancher (70/30 Special Assessment)4. University (west side): High to Michigan5. West Campus (west side): Bellows to Preston6. Preston (north side): Mission to Crapo

3. Need and ImpactThe project will enhance walkability, safety and nighttime activity in city neighborhoods.

Linkage to vision: We will work together toward being a community… With well-maintained, livable and desirable neighborhoods. That is safe, clean and healthy.

4. Related Cost DetailsWhile black concrete poles were selected for the lighting project for their durability and lowmaintenance, it is anticipated that there will be long-term maintenance costs associated with thepoles. Those costs are not known at this time.

LED lamps also have a finite life span. Industry estimates vary widely from about 8 to 15 years,but because the oldest LED lights in the city are still only a couple of years old, there is no localtrack record on lamp life. It will be necessary to budget future funds for these replacements. Withtechnology changes, the costs of lamps are also changing rapidly. Current costs for lampreplacement are around $900 each.

It will also be necessary to budget for annual operating costs for electricity. These costs can bebetter estimated on a project-by-project basis, but a rough estimate of costs based on the broadassumptions included in this write-up puts the annual cost to operate a long block atapproximately $1,100.

5. Future Funds NeededThere will be additional installation, maintenance and operational costs as lighting is added tomore neighborhood blocks in future.

STCoordinated with street project

81



WHEREAS, the City Manager has prepared a report concerning certain public improvements in Special Assessment District No. 1-20, which includes all of the information to be included by Section 33.20 “Survey and Report” of the City’s Code of Ordinances; and,

WHEREAS, the City Commission has reviewed said report; and,

WHEREAS, the City Commission of the City of Mt. Pleasant determines that it is tentatively necessary to acquire and construct the public improvements in the City of Mt. Pleasant more particularly hereinafter described in this resolution;

NOW, THEREFORE, BE IT RESOLVED, THAT:

• The City Commission hereby tentatively determines that the public improvementsdescribed more particularly hereinafter provided for are necessary.

• The total cost of said improvements is estimated to be $120,000.00. The amount of$80,084.02 shall be spread over the special assessment district as hereinafterdescribed as a result of benefits to be received by the affected properties in the specialassessment district. $39,915.98 shall be paid by the City-at-large.

• Said special assessment district shall consist of all the lots and parcels of land asfollows: install pedestrian street lights on Michigan St. between Washington St. andOak St. in the City Special Assessment District No. 1-20.

• Said estimated life of such public improvements is not less than fifteen (15) years.

• The affected properties in the special assessment district shall be assessed inaccordance with the relative portion of the sum to be levied in the district, as thebenefit to the parcel of land bears to the total benefit to all parcels.

• The aforesaid report shall be placed on file in the office of the City Clerk where thesame shall be available for public examination.

• The City Commission shall meet on January 27, 2020 at 7:00 p.m., in the CityCommission Room, City Hall, 320 W. Broadway St., for the purpose of hearingpublic input on the making of said public improvements.

• The City Clerk is hereby directed to cause notice of said hearing to be published andmailed in accordance with applicable statutory and ordinance provisions.

• All resolutions and parts of resolutions conflicting with the provisions of thisresolution are hereby rescinded.



WHEREAS, the City Commission, after due and legal notice, has met and heard all interested persons to be affected by the proposed public improvements hereinafter described; and,

WHEREAS, the City Commission deems it advisable and necessary to proceed with Special Assessment No. 1-20;

NOW, THEREFORE, BE IT RESOLVED THAT:

1. The City Commission hereby determines to install public improvementsas follows: install pedestrian street lights on Michigan St. betweenWashington St. and Oak St. in the City Special Assessment District No. 1-20.

2. The plans, profiles and specifications previously prepared by the CityManager are hereby approved.

3. The Commission hereby approves the detailed estimates of cost anddetermines a total estimated cost of $120,000.00. The amount of $80,084.02shall be spread by special assessments upon the City Special AssessmentDistrict No. 1-20, and the amount of $39,915.98 shall be the obligation ofthe city-at-large.

` 4. The City Assessor is directed to prepare a special assessment roll in

accordance with the Commission's determination.

5. When the Assessor has completed the assessment roll he shall file the rollwith the City Clerk for presentation to the Commission.

6. All resolutions and parts of resolutions conflicting with the provisions ofthis resolution be and the same hereby are rescinded.


1/9/2020

Special Assessment Project Spreadsheet S.A. 1-20 S.A. prepared by Assessing DeptPedestrian Street lights - Michigan St 12/12/2019

Michigan St.Total CD-4 $120,000.00

Estimated Front Foot Share 70% $84,000.00Estimated City's Per Front Foot Share Side Lots (3,915.98)

Owner Share $80,084.02

Estimated City's Share 30% $36,000.00Estimated City Share Side Lots 3,915.98

Total City Share $39,915.98 $120,000.00

Parcel Number OwnerLegal Description

Property Address Faces Steet Front Foot FrontageFactor

EquivalentFront Feet

Rate Per Front FootTotal Cost Per Front

foot ResidentTotal Cost Per Front Foot Mt. Pleasant

17-000-00196-00CURTIS & KATHERINE RITCHEY 122 S WASHINGTON ST MT PLEASANT MI 48858

ORIGINAL PLAT E 70 FT LOT 1 BLK. 15. --TIFA DIST #1 (CBD) 122 S Washington No 70 0.5 35.00 $86.07 $3,012.30 $3,012.30

17-000-00198-00DOUGLASS NEFF TRUST 1033 ESSEX DRWEIDMAN MI 48893

ORIGINAL PLAT, THE W 52 FT OF LOT 1, BLK 15. --TIFA DIST #1 (CBD) 206 W Michigan Yes 52 1 52.00 $86.07 $4,475.41 $0.00

17-000-00219-00ABNB LLC856 W BLUEGRASS RDMT PLEASANT MI 48858

ORIGINAL PLAT E 48 FT LOTS 9 & 10 BLOCK 15 --TIFA DIST #1 (CBD) 212 W Michigan Yes 48 1 48.00 $86.07 $4,131.15 $0.00

17-000-00217-00FRANCIS J SWEENEY TRUST 110 S WASHINGTONMT PLEASANT MI 48858

ORIGINAL PLAT S 22 FT LOT 8 BLOCK 15 W 74 FT LOT 9 & 10 BLOCK 15. --TIFA DIST #1 (CBD) 220 W Michigan Yes 74 1 74.00 $86.07 $6,368.85 $0.00

17-000-00469-00REDIRON LLC1018 SWEENEY UNIT C MT PLEASANT MI 48858

ORIGINAL PLAT LOTS 1, 2, 9 & 10, AND THE SOUTH 28.5 FEET OF LOT 3 AND SOUTH 1/2 OF LOT 8 BLK 28, ORIGINAL PLAT; AND THE NORTH 32.5 FT OF THE SOUTH 61 FT OF LOT 3, BLK 28. 300 W Michigan Yes 244 1 244.00 $86.07 $21,000.00 $0.00

17-000-00464-00IDFC INVESTMENTS LLC 1740 LEROY LANEMT PLEASANT MI 48858

ORIGINAL PLAT W 40 FT LOT 5 & N 14 FT OF W 40 FT LOT 6 BLK 27. NOTE: TIFA DIST #1 (CBD) 313 W Michigan Yes 40 1 40.00 $86.07 $3,442.62 $0.00

17-000-00463-00AMERICAN LEGION209 OAKMT PLEASANT MI 48858

ORIGINAL PLAT PART LOTS 5-6 BLK 27 COM SW COR LOT 6, TH N 52 FT E 40 FT N 80 FT E 21 FT S 132 FT W 61 FT TO POB. NOTE: TIFA DIST #1 (CBD) 209 OAK No 21 0.5 10.50 $86.07 $903.69 $903.69

17-000-00462-00DONALD T INMAN311 W MICHIGANMT PLEASANT MI 48858

ORIGINAL PLAT E 1/2 LOT 5 & 6 BLOCK 27. NOTE: TIFA DIST #1 (CBD) 311 W Michigan Yes 61 1 61.00 $86.07 $5,250.00 $0.00

17-000-00461-00CARY INVESTMENTS LLC 7434 HOWARD CITY/EDMORE RD VESTABURG MI 48891

ORIGINAL PLAT W 22 FT OF LOT 4 & N 26 FT OF W 22 FT OF LOT 3 BLK 27. NOTE: TIFA DIST #1 (CBD) 309 W Michigan Yes 22 1 22.00 $86.07 $1,893.44 $0.00

17-000-00459-00LABRENZ PROPERTIES LLC 620 W CHIPPEWA CT SANFORD MI 48657

ORIGINAL PLAT, W 40 FT OF E 100 FT LOT 4, W 40 FT OF E 100 FT OF N 26 FT LOT 3 , BLK 27. NOTE: TIFA DIST #1 (CBD) 307 W Michigan Yes 40 1 40.00 $86.07 $3,442.62 $0.00

17-000-00458-00CENTRAL MGMT & LEASING LLC 1933 CHURCHILLMT PLEASANT MI 48858

ORIGINAL PLAT E 60 FT LOT 4 & E 60 FT OF THE N 26 FT LOT 3 BLK 27. 301 W Michigan Yes 60 1 60.00 $86.07 $5,163.93 $0.00

17-000-00450-01VISIO CLARA LLC1000 ENTERPRISE DR ALLEN PARK MI 48101

THE WEST 65.00 FEET OF LOTS 5 AND 6 OF BLOCK 26 ORIGINAL PLAT TO THE CITY OF MOUNT PLEASANT, ACCORDING TO THE PLAT RECORDED IN LIBER 3 OF PLATS, PAGE 143, ISABELLA COUNTY, MICHIGAN 211 W Michigan Yes 65 1 65.00 $86.07 $5,594.26 $0.00

17-000-00450-02VISIO CLARA LLC1000 ENTERPRISE DR ALLEN PARK MI 48101

THE EAST 57.00 FEET OF LOTS 5 AND 6 OF BLOCK 26 ORIGINAL PLAT TO THE CITY OF MOUNT PLEASANT, ACCORDING TO THE PLAT RECORDED IN LIBER 3 OF PLATS, PAGE 143, ISABELLA COUNTY, MICHIGAN W Michigan Yes 57 1 57.00 $86.07 $4,905.74 $0.00

17-000-00449-00DAVID DUBA219 W CHERRYMT PLEASANT MI 48858 ORIGINAL PLAT W 22 FT LOT 4 BLOCK 26. 209 W Michigan Yes 22 1 22.00 $86.07 $1,893.44 $0.00

17-000-00448-00DAVID J DUBA219 W CHERRYMT PLEASANT MI 48858

ORIGINAL PLAT E 100 FT LOT 4 BLOCK 26. NOTE: TIFA DIST #1 (CBD) 204 S Washington Yes 100 1 100.00 $86.07 $8,606.56 $0.00

976 930.5 Totals: $80,084.02 $3,915.98$84,000.00



WHEREAS, the Assessor has prepared the special assessment roll for Special Assessment District No. 1-20 to special assess that portion of the cost of the public improvements to the properties specially benefited by said public improvements, and the same has been presented to the City Commission by the City Clerk; and,

WHEREAS, the Special Assessment District No. 1-20 is described as: install pedestrian street lights on Michigan St. between Washington St. and Oak St. in the City Special Assessment District No. 1-20;

NOW, THEREFORE, BE IT RESOLVED THAT:

1. Said special assessment roll is accepted and will be on file in the office ofthe City Clerk for public examination.

2. The City Commission shall meet on February 10, 2020 at 7 p.m., in theCity Commission Room, City Hall, 320 W. Broadway St., to hear allpersons interested in reviewing the special assessment roll, and shall beafforded an opportunity to be heard, and the City Clerk is directed topublish and mail, in accordance with applicable statutory and ordinanceprovisions, the notice of hearing.

3. All resolutions and parts of resolutions insofar as they conflict with theprovisions of this resolution be and the same hereby are rescinded.


Standard Pedestrian Light Pole

Existing Michigan Street Light Pole

SPECIAL ASSESSMENT DISTRICT 1-20 RESOLUTION NO. 3 – Option 2

WHEREAS, the City Commission, after due and legal notice, has met and heard all interested persons to be affected by the proposed public improvements hereinafter described; and, WHEREAS, the City Commission deems it advisable and necessary to proceed with Special Assessment No. 1-20; NOW, THEREFORE, BE IT RESOLVED THAT:

1. The City Commission hereby determines to install public improvements as follows: install pedestrian street lights on Michigan St. between Washington St. and Oak St. in the City Special Assessment District No. 1-20.

2. The plans, profiles and specifications previously prepared by the City

Manager are hereby approved. 3. The Commission hereby approves the detailed estimates of cost and

determines a total estimated cost of $76,500.00. The amount of $51,053.56 shall be spread by special assessments upon the City Special Assessment District No. 1-20, and the amount of $25,446.44 shall be the obligation of the city-at-large.

` 4. The City Assessor is directed to prepare a special assessment roll in

accordance with the Commission's determination. 5. When the Assessor has completed the assessment roll he shall file the roll

with the City Clerk for presentation to the Commission. 6. All resolutions and parts of resolutions conflicting with the provisions of

this resolution be and the same hereby are rescinded.

2/5/2020 K:\E-PACKET\Packets\2020\2.10.20\SA 1-20 street lights Oak Revised 2-4.xlsx

Special Assessment Project Spreadsheet S.A. 1-20 S.A. prepared by Assessing DeptPedestrian Street lights - Michigan St 2/4/2020

Michigan St.Total CD-4 $76,500.00

Estimated Front Foot Share 70% $53,550.00Estimated City's Per Front Foot Share Side Lots (2,496.44)

Owner Share $51,053.56

Estimated City's Share 30% $22,950.00Estimated City Share Side Lots 2,496.44

Total City Share $25,446.44 $76,500.00

Parcel Number OwnerLegal Description

Property Address Faces Steet Front Foot FrontageFactor

EquivalentFront Feet

Rate Per Front FootTotal Cost Per Front

foot ResidentTotal Cost Per Front Foot Mt. Pleasant

17-000-00196-00CURTIS & KATHERINE RITCHEY 122 S WASHINGTON ST MT PLEASANT MI 48858

ORIGINAL PLAT E 70 FT LOT 1 BLK. 15. --TIFA DIST #1 (CBD) 122 S Washington No 70 0.5 35.00 $54.87 $1,920.34 $1,920.34

17-000-00198-00DOUGLASS NEFF TRUST 1033 ESSEX DR WEIDMAN MI 48893

ORIGINAL PLAT, THE W 52 FT OF LOT 1, BLK 15. --TIFA DIST #1 (CBD) 206 W Michigan Yes 52 1 52.00 $54.87 $2,853.07 $0.00

17-000-00219-00ABNB LLC 856 W BLUEGRASS RD MT PLEASANT MI 48858

ORIGINAL PLAT E 48 FT LOTS 9 & 10 BLOCK 15 --TIFA DIST #1 (CBD) 212 W Michigan Yes 48 1 48.00 $54.87 $2,633.61 $0.00

17-000-00217-00FRANCIS J SWEENEY TRUST 110 S WASHINGTON MT PLEASANT MI 48858

ORIGINAL PLAT S 22 FT LOT 8 BLOCK 15 W 74 FT LOT 9 & 10 BLOCK 15. --TIFA DIST #1 (CBD) 220 W Michigan Yes 74 1 74.00 $54.87 $4,060.14 $0.00

17-000-00469-00REDIRON LLC 1018 SWEENEY UNIT C MT PLEASANT MI 48858

ORIGINAL PLAT LOTS 1, 2, 9 & 10, AND THE SOUTH 28.5 FEET OF LOT 3 AND SOUTH 1/2 OF LOT 8 BLK 28, ORIGINAL PLAT; AND THE NORTH 32.5 FT OF THE SOUTH 61 FT OF LOT 3, BLK 28. 300 W Michigan Yes 244 1 244.00 $54.87 $13,387.50 $0.00

17-000-00464-00IDFC INVESTMENTS LLC 1740 LEROY LANE MT PLEASANT MI 48858

ORIGINAL PLAT W 40 FT LOT 5 & N 14 FT OF W 40 FT LOT 6 BLK 27. NOTE: TIFA DIST #1 (CBD) 313 W Michigan Yes 40 1 40.00 $54.87 $2,194.67 $0.00

17-000-00463-00AMERICAN LEGION 209 OAK MT PLEASANT MI 48858

ORIGINAL PLAT PART LOTS 5-6 BLK 27 COM SW COR LOT 6, TH N 52 FT E 40 FT N 80 FT E 21 FT S 132 FT W 61 FT TO POB. NOTE: TIFA DIST #1 (CBD) 209 OAK No 21 0.5 10.50 $54.87 $576.10 $576.10

17-000-00462-00DONALD T INMAN 311 W MICHIGAN MT PLEASANT MI 48858

ORIGINAL PLAT E 1/2 LOT 5 & 6 BLOCK 27. NOTE: TIFA DIST #1 (CBD) 311 W Michigan Yes 61 1 61.00 $54.87 $3,346.88 $0.00

17-000-00461-00CARY INVESTMENTS LLC 7434 HOWARD CITY/EDMORE RD VESTABURG MI 48891

ORIGINAL PLAT W 22 FT OF LOT 4 & N 26 FT OF W 22 FT OF LOT 3 BLK 27. NOTE: TIFA DIST #1 (CBD) 309 W Michigan Yes 22 1 22.00 $54.87 $1,207.07 $0.00

17-000-00459-00LABRENZ PROPERTIES LLC 620 W CHIPPEWA CT SANFORD MI 48657

ORIGINAL PLAT, W 40 FT OF E 100 FT LOT 4, W 40 FT OF E 100 FT OF N 26 FT LOT 3 , BLK 27. NOTE: TIFA DIST #1 (CBD) 307 W Michigan Yes 40 1 40.00 $54.87 $2,194.67 $0.00

17-000-00458-00CENTRAL MGMT & LEASING LLC 1933 CHURCHILL MT PLEASANT MI 48858

ORIGINAL PLAT E 60 FT LOT 4 & E 60 FT OF THE N 26 FT LOT 3 BLK 27. 301 W Michigan Yes 60 1 60.00 $54.87 $3,292.01 $0.00

17-000-00450-01VISIO CLARA LLC 1000 ENTERPRISE DR ALLEN PARK MI 48101

THE WEST 65.00 FEET OF LOTS 5 AND 6 OF BLOCK 26 ORIGINAL PLAT TO THE CITY OF MOUNT PLEASANT, ACCORDING TO THE PLAT RECORDED IN LIBER 3 OF PLATS, PAGE 143, ISABELLA COUNTY, MICHIGAN 211 W Michigan Yes 65 1 65.00 $54.87 $3,566.34 $0.00

17-000-00450-02VISIO CLARA LLC 1000 ENTERPRISE DR ALLEN PARK MI 48101

THE EAST 57.00 FEET OF LOTS 5 AND 6 OF BLOCK 26 ORIGINAL PLAT TO THE CITY OF MOUNT PLEASANT, ACCORDING TO THE PLAT RECORDED IN LIBER 3 OF PLATS, PAGE 143, ISABELLA COUNTY, MICHIGAN W Michigan Yes 57 1 57.00 $54.87 $3,127.41 $0.00

17-000-00449-00DAVID DUBA 219 W CHERRY MT PLEASANT MI 48858 ORIGINAL PLAT W 22 FT LOT 4 BLOCK 26. 209 W Michigan Yes 22 1 22.00 $54.87 $1,207.07 $0.00

17-000-00448-00DAVID J DUBA 219 W CHERRY MT PLEASANT MI 48858

ORIGINAL PLAT E 100 FT LOT 4 BLOCK 26. NOTE: TIFA DIST #1 (CBD) 204 S Washington Yes 100 1 100.00 $54.87 $5,486.68 $0.00

976 930.5 Totals: $51,053.56 $2,496.44$53,550.00

Front Feet: 976Cost Per Front Foot: $54.87Total Cost $53,550.00


WHEREAS, the Assessor has prepared the special assessment roll for Special Assessment District No. 1-20 to special assess that portion of the cost of the public improvements to the properties specially benefited by said public improvements, and the same has been presented to the City Commission by the City Clerk; and,

WHEREAS, the Special Assessment District No. 1-20 is described as:

install pedestrian street lights on Michigan St. between Washington St. and Oak St. in the City Special Assessment District No. 1-20;

NOW, THEREFORE, BE IT RESOLVED THAT: 1. Said special assessment roll is accepted and will be on file in the office of

the City Clerk for public examination. 2. The City Commission shall meet on February 24, 2020 at 7 p.m., in the

City Commission Room, City Hall, 320 W. Broadway St., to hear all persons interested in reviewing the special assessment roll, and shall be afforded an opportunity to be heard, and the City Clerk is directed to publish and mail, in accordance with applicable statutory and ordinance provisions, the notice of hearing.

3. All resolutions and parts of resolutions insofar as they conflict with the

provisions of this resolution be and the same hereby are rescinded.



FROM: NANCY RIDLEY, CITY MANAGER SUBJECT: CONSIDER RESTRICTIVE COVENANT REQUIREMENTS ASSOCIATED WITH

THE ECONOMIC DEVELOPMENT ASSOCIATION (EDA) GRANT FOR INDUSTRIAL PARK SOUTH DETENTION POND PROJECT POSTPONED FROM JANUARY 27, 2020

Attached are the materials from the January 27 City Commission agenda packet when this matter was first presented. During that meeting it was recommended the City Commission postpone action as we had obtained an extension on the grant response until February 14, 2020. Since the January 27 meeting, the City Attorney has had various conversations with staff and attorneys from the Economic Development Administration (EDA). Although the EDA has not waivered on the requirement to have the restrictive covenants recorded for both the City owned parcel and Economic Development Corporation (EDC) owned parcel, we have obtained additional clarification on the types of activities that might require a repayment of the grant. The attached memo from Foster Swift outlines those restrictions. Also attached is a communication from Economic Development Director Bill Mrdeza that outlines the action taken by the EDC at their January 29 meeting. You will note the EDC unanimously passed a motion to consent to the recording of the restrictive covenants. At the EDC meeting Jim McBryde indicated three companies in Industrial Park South have plans to expand their existing businesses and are merely waiting for the expansion of the pond before they do so. Based on the immediate positive economic impact of the pond expansion and the mitigation of the potential risks based on the additional information received, we recommend the City Commission consent to the recording of the restrictive covenants as presented. Recommended Motion: Move to consent to the recording of the restrictive covenants from the EDA for the City owned parcel and EDC owned parcel in Industrial Park South. NJR/ap


TO: MAYOR AND CITY COMMISSION JANAUARY 22 2020

FROM: NANCY RIDLEY, CITY MANAGER SUBJECT: CONSIDER RESTRICTIVE COVENANT REQUIREMENTS ASSOCIATED WITH

THE ECONOMIC DEVELOPMENT ASSOCIATION (EDA) GRANT FOR INDUSTRIAL PARK SOUTH DETENTION POND PROJECT

The attached memo from Economic Development Director Bill Mrdeza outlines the issue related to a restrictive covenant requirement of the Economic Development Association (EDA) grant which has been awarded to the City for the expansion of the Industrial Park South detention ponds. The general form of the restrictive covenant is attached for reference. As Mr. Mrdeza’s memo indicates, we have requested an extension from the EDA and we also have the City Attorney working with the EDA regarding the applicability of the restrictive covenants. Any additional information regarding these two requests will be shared at the meeting Monday evening when this item is introduced and discussed. If no additional information is available by Monday, a decision on the two options related to the restrictive covenants will be needed to comply with the January 31 current deadline. Recommended Motion: Will be provided at the Monday meeting. NJR/ap


Memorandum Mt. PleA!'a.ht [ meet here]

TO:

FROM:

Nancy Ridley, City Manager

William R. Mrdeza Community Services & Economic Development Director

DATE: January 22, 2020

SUBJECT: EDA Grant Requirements for Industrial Park South Project

Background:

In 2017 the City experienced a major flood event. In response to this, federal supplemental disaster assistance funds were eventually made available to affected counties through the U.S. Department of Commerce, Economic Development Administration (EDA). Staff worked through the application process for these funds throughout 2019, receiving final notification of award toward the end of December. The project involves the expansion of the detention pond in Industrial Park South, which is currently undersized to meet the cun-ent storm water requirements of the existing businesses. This expansion project would allow for future growth and expansion in the park in order to maximize its potential value.

The project has an estimated cost of approximately $288,000 with 80% of that cost (about $230,000) funded by the federal grant. The required 20% grant match is being equally split between the City' s Capital Improvement Program and private property owners within the industrial park. Commitments for all matching funds have been secured. In preparation for the grant, last year the EDC transfen-ed ownership of the parcel containing the detention pond to the City. The EDC still owns a 3.5 acre parcel with frontage on Isabella Road.

At the beginning of January, the City received the grant award documents from EDA which included a requirement to record a restrictive covenant of use and purpose for both the Cityowned and the EDC-owned prope1iies in the industrial park, prior to adve1iising for bids. Such a covenant would place certain restrictions on the use of the prope1iy and could require federal share compensation to EDA by the City if either parcel is disposed of for a purpose not authorized by EDA (typically non-industrial or commercial purposes).

Since it is unlikely the parcel containing the detention pond would have a use other than its cmTent use (the detention pond occupies the majority of the parcel), there are no concerns with recording the restrictive covenant for the City-owned parcel. This requirement could be problematic for marketing the EDC-owned property. The City attorney is cun-ently working to determine if the required covenant must also apply to the EDC-owned parcel, but does not yet have an answer. The acceptance of the grant award is due by January 3 i5t_ We have requested an extension to allow time to try to resolve the concerns with the restrictive covenants applying to the EDC-owned parcel but have not yet received an answer to that request.

City of Mt. Pleasant Community Services Division 320 W. Broadway Mt. Pleasant, Ml 48858 (989) 779-531 1



Memorandum Mt. Pleara.Kt [ meet here]

Requested Action:

Staff recommends the Commission agree to record the required restrictive covenant on the Cityowned parcel containing the detention pond. Of course this would be a moot point if the Commission took action on the first option below.

The City Commission has two options to consider related to the restrictive covenants for the EDC-owned land. First, assuming EDA will not waive the requirement to record a restrictive covenant on the EDC-owned parcel, the Commission could vote to not approve recording the restrictive covenant for the EDC parcel. If this action were taken, there is a likelihood that EDA would not award the grant for this project.

The second option is to approve recording the required restrictive covenant of use and purpose on the EDC parcel. At the very least, this option may limit the marketability of the parcel and at worst, could involve the potential of a partial payback of a portion of the EDA grant in the event the property is later sold for a use or purpose not authorized by EDA.

City of Mt. Pleasant Community Services Division 320 W. Broadway Mt. Pleasant, MI 48858 (989) 779-5311



CITY OWNED LAND

EDC OWNED LAND

Map Publication:01/22/2020 4:29 PM

Disclaimer: This map does notrepresent a survey or legaldocument and is provided on an"as is" basis. Isabella Countyexpresses no warranty for theinformation displayed on this mapdocument.

Industrial Park South

Public Land Ownership

200m

600ft

powered by .J FetchGIS ,.-,


COVENANT OF PURPOSE, USE, AND OWNERSHIP

This Covenant of Purpose, Use, and Ownership (“Covenant”) dated this _______day of _______________, 20__, is made by ________________________________ with an address of _______________________________(“Recipient”) for the benefit of the United States Department of Commerce, Economic Development Administration, located at 1401 Constitution Avenue, NW, Washington, DC 20230 with a regional office at __________________________ __________________________________________________________________(“EDA”).

RECITALS:

WHEREAS, pursuant to the Public Works and Economic Development Act of 1965 (42 U.S.C. § 3121 et seq.) (“PWEDA”), Recipient has applied to, received, and accepted from EDA a Financial Assistance Award dated _______________ (“Award”), in the amount of ____________________________________Dollars ($_____________________) (“EDA Award Amount”) for EDA Award No. ___________________; and

WHEREAS, the Award is subject to certain terms and conditions pursuant to which Recipient agreed to comply with, inter alia, the applicable requirements of EDA’s regulations at 13 C.F.R. Chapter III and government-wide regulations set out at 2 C.F.R. part 200; and

WHEREAS, pursuant to the application submitted by Recipient requesting said Award, which includes all forms, documentation, and any information submitted to EDA as part and in furtherance of the request for the Award, including any information submitted after the initial application (“Grant Application”) and pursuant to the Award, the EDA Award Amount is to be used for the purpose of financing the acquisition of and/or improvements to the real property described in “Exhibit A,” attached hereto and made a part hereof (the “Project Property”) consisting of ___________________________________________________________________ ____________________________________________________________________________________________________________________________________________(the “Project”); and


2

WHEREAS, ____ years from the completion of construction, as determined by EDA, is the Estimated Useful Life, as defined in 13 C.F.R. § 314.1, of the improvements made to the Project Property pursuant to the Project; and

WHEREAS, the Award provides, inter alia¸ that Recipient will not sell, lease, transfer, convey, encumber, mortgage, or otherwise alienate any right to or interest in the Project Property, or use the Project Property for purposes other than, or different from, those purposes set forth in the Award and the Grant Application made by Recipient therefor (“Project Purposes”), such alienation or use being prohibited by 13 C.F.R. part 314 and by 2 C.F.R. part 200; and

WHEREAS, in accordance with PWEDA, EDA is not authorized to permit transfer or conveyance of Project Property to parties that are not eligible to receive EDA grants unless EDA is repaid the Federal Share as defined at 13 C.F.R. § 314.5 (“Federal Share”) or unless the authorized purpose of the Award is to develop land in order to lease or sell the land for a specific use, approved in advance by EDA, in which case EDA may authorize a lease or sale of the Project Property or a portion thereof if certain conditions are met; and

WHEREAS, Recipient, as owner of the Project Property, agreed to record this Covenant in the appropriate office for the recording of public records affecting real property so as to constitute notice to all persons of any and all restrictions on title to and use of all or part of the Project Property.

NOW THEREFORE, in consideration of financial assistance rendered and/or to be rendered by EDA and for other good and valuable consideration, the receipt and adequacy of which are hereby acknowledged, and to ensure that the benefits of the Project will accrue to the public and be used as intended by both EDA and Recipient consistent with the Project Purposes, Recipient hereby covenants and agrees as follows:

1. COMPLIANCE WITH AWARD AND REGULATIONS

Recipient shall comply with the terms and conditions of the Award and the regulations set forth in 13 C.F.R. Chapter III and 2 C.F.R. part 200.

2. RESTRICTIONS DURING ESTIMATED USEFUL LIFE

For the Estimated Useful Life set forth above, Recipient will not sell, lease, transfer, convey, encumber, or mortgage any interest in the Project Property, nor shall Recipient use the Project Property for purposes other than the Project Purposes without the prior written approval of EDA.


3

3. LEASE OF PROJECT PROPERTY If the Grant Application provides for and the Award authorizes Recipient to lease Project Property, each lease arrangement shall be subject to the prior written approval of EDA during the Estimated Useful Life. EDA must determine that the applicable lease arrangement is consistent with the Grant Application and authorized general and special purposes of the Award; will provide adequate employment and economic benefits for the area in which Project Property is located; is consistent with EDA policies concerning, but not limited to, nondiscrimination, nonrelocation, and environmental requirements; and that the proposed lessee is providing adequate compensation, as defined in 13 C.F.R. § 314.1, to Recipient for said lease.

4. PROJECT PURPOSES AND TRANSFER OF PROJECT PROPERTY Recipient further covenants that if the Project Property is used for purposes other than the Project Purposes, or is sold, leased, transferred, conveyed, encumbered, or mortgaged without the prior written approval of EDA, Recipient will compensate the Federal Government in the amount of the Federal Share, which amount shall be determined at the sole discretion of EDA, such amount being: (a) EDA’s pro-rata share of the fair market value of the Project Property as further set forth in 13 C.F.R. § 314.5, as that provision may be amended from time to time, (b) the EDA Award Amount, or (c) the amount of grant funds actually disbursed.

5. CHARGES; LIENS

Recipient shall protect the title and possession of all Project Property and pay when due all taxes, assessments, mechanic and/or materialmen liens, and other charges, fines, and impositions now existing or hereafter levied or assessed upon the Project Property.

6. HAZARD INSURANCE

Recipient shall insure and keep insured all improvements now or hereafter created upon Project Property against loss or damage by fire and windstorm and any other hazard or hazards included within the term “extended coverage.” The amount of insurance shall be the full insurable value of said improvements but in no event less than the full replacement value of the improvements. Any insurance proceeds received by Recipient due to loss shall be applied to restoration or repair of any damaged Project Property, provided such restoration or repair is economically feasible. If such restoration or repair is not economically feasible, Recipient shall use said insurance proceeds to compensate EDA for its Federal Interest, as defined at 13 C.F.R. § 314.2 (“Federal Interest”). EDA’s Federal Interest shall be satisfied when the amount received is equal to the Federal Share as that term is defined at 13 C.F.R. § 314.5.


4

7. PRESERVATION AND MAINTAINANCE OF PROJECT PROPERTY

Recipient shall keep Project Property in good condition and repair during the Estimated Useful Life and shall not permit or commit any waste, impairment, or deterioration of Project Property, but shall give written notice thereof to EDA without delay.

8. INDEMNIFICATION

To the extent permitted by law, Recipient agrees to indemnify and hold the Federal Government harmless from and against all liabilities that the Federal Government may incur as a result of providing an award to assist, directly or indirectly, in the preparation of the Project Property or construction, renovation, or repair of any facility on the Project Property, to the extent that such liabilities are incurred because of toxic or hazardous contamination of groundwater, surface water, soil, or other conditions caused by operations of the Recipient or any of its predecessors (other than the Federal Government or its agents) on the Project Property. See also 13 C.F.R. § 302.19 (“Indemnification”).

9. INSPECTION

EDA may make or cause to be made reasonable entries upon and inspection of Project Property by EDA or an authorized representative of EDA.

10. CONDEMNATION The proceeds of any award or claim for damages, direct or consequential, in connection with any condemnation or other taking of Project Property, or any part thereof, or for any conveyance in lieu of condemnation shall be used by Recipient to compensate EDA for EDA’s Federal Share. EDA’s Federal Share of said condemnation proceeds shall be equal to that percentage which the EDA Award Amount bore to the total project costs under the Award for which the condemned property was acquired or improved. See also 13 C.F.R. § 314.5 (“Federal Share”).

11. REMEDIES Upon Recipient’s breach of any term or condition of the Award or term or condition of

this Covenant, then EDA, its designees, successors, or permitted assigns may declare the amounts owed to EDA (i.e., the Federal Share) with interest thereon at the rate set forth in 31 U.S.C. § 3717, immediately due and payable, such amounts being: (a) EDA’s pro-rata share of the fair market value of the Property as further set forth in 13 C.F.R. § 314.5, as that provision may be amended from time to time, (b) the EDA Award Amount, or (c) the amount of the grant


5

funds actually disbursed (the “Indebtedness”). The amount shall be determined at the sole discretion of EDA in accordance with EDA’s authorities and regulations, and Recipient agrees that the Indebtedness shall be due and payable by Recipient to EDA upon the termination of the Award for material noncompliance or upon any attempt to use, transfer, or alienate any interest in the Project Property in violation of the Award or of the regulations in 13 C.F.R. Chapter III or 2 C.F.R. part 200 and does, moreover, agree that such Indebtedness shall be extinguished only through and upon the full payment of the Indebtedness to the Federal Government.

12. REMEDIES CUMULATIVE

EDA may enforce any and all remedies afforded by law or equity, including seeking and obtaining judicial determinations compelling Recipient to comply with the terms and conditions of the Award and this Covenant, which may be exercised concurrently, independently, or successively.

13. FORBEARANCE NOT A WAIVER

Any forbearance by EDA in exercising any right or remedy hereunder, or otherwise afforded by applicable law, shall not be a waiver of or preclude the exercise of any right or remedy. The procurement of insurance or the payment of taxes or other liens or charges by EDA shall not be a waiver of EDA’s rights under this Covenant.

14. RELEASE

EDA and the Recipient agree that, so long as the possession and use of Project Property by Recipient has been only for the purposes set forth in the Award and the Grant Application, then after the Estimated Useful Life of the improvements to Project Property, Recipient may request a release of the Federal Interest in accordance with 13 C.F.R. part 314, which will not be withheld except for good cause, as determined in EDA’s sole discretion; provided, however, that in accordance with 13 C.F.R. part 314, restrictions upon the religious use or discriminatory practices in connection with the use of Project Property shall survive this Covenant and any release thereof, which shall be evidenced by a separate recorded covenant.

15. GOVERNING LAW; SEVERABILITY

This Covenant shall be governed by applicable federal law, if any, and if there is no applicable federal law by state law, and nothing contained herein shall be construed to limit the rights EDA, its designees, successors, or assigns are entitled to under applicable federal or state law. If any provision or clause of this instrument conflicts with applicable law, such conflict shall not affect other provisions of this instrument that can be given effect without the conflicting provision, and to this end the provisions of this instrument are declared to be severable.


6

16. RECORDING COVENANT AGAINST TITLE

Pursuant to 13 C.F.R. part 314, Recipient further agrees that Recipient shall execute and place on record against the title to the Project Property acquired or improved in whole or in part with the Award, this Covenant of Purpose, Use, and Ownership. Recipient shall furnish EDA with the original, recorded Covenant as executed. Recipient further agrees that whenever the Project Property is sold, leased, or otherwise conveyed pursuant to 13 C.F.R. part 314, Recipient or transferor shall add to the document conveying such interest in and to the real estate an express reference to this Covenant, satisfactory to EDA, whereby the purchaser or tenant expressly accepts and agrees to be bound by this Covenant.

17. NOTICE Any notice from EDA to Recipient provided for in this Covenant shall be sent by certified mail to Recipient’s last known address or at such address as Recipient may designate to EDA, except for any notice given to Recipient in the manner as may be prescribed by applicable law as provided hereafter in this Covenant. Likewise, any notice from Recipient to EDA shall be sent by certified mail to EDA’s address.

18. PARTIES BOUND BY THIS COVENANT

This Covenant and this Covenant’s rights, privileges, duties, and obligations shall inure to the benefit of and be binding upon each of the parties hereto, together with their respective successors and permitted assigns.

19. RESTRAINT ON TITLE

It is stipulated and agreed that the terms hereof constitute a reasonable restraint on alienation of use, control, and possession of or title to the Project Property given to evidence and secure the Federal Interest expressed herein.

20. COVENANT RUNS WITH LAND This Covenant shall run with the land.


7

21. AUTHORITY TO EXECUTE COVENANT

Recipient represents and warrants to and covenants with EDA that Recipient has been duly authorized by Recipient’s governing body by all necessary action and has received all necessary third party consents to enter into this Covenant.

IN WITNESS WHEREOF, Recipient has hereunto set its hand as of the day and year first above written by its duly authorized officer.

RECIPIENT _________________________________________

By:______________________________________

Title: ____________________________________

Attorney for Recipient

______________________________________

STATE OF ) ) ss. COUNTY OF ) The foregoing instrument was acknowledged before me, a Notary Public in and for said County and State, this _____ day of ______________, 20__, by __________________________on behalf of _________________________________________________________________. ____________________________________ Notary Public My commission expires:________________


8

Exhibit A Property Description




FROM: NANCY RIDLEY, CITY MANAGER SUBJECT: CONSIDER RESOLUTION AUTHORIZING AN AMENDMENT TO THE

STANDARD LIGHTING CONTRACT BETWEEN THE CITY AND CONSUMERS ENERGY FOR NEW LED STREET LIGHTING AT MISSION AND HIGH AND MISSION AND PICKARD

The attached memo from City Engineer Stacie Tewari provides the background on the request for additional lighting coverage for two intersections (Mission/High and Mission/Pickard). The Downtown Development Authority (DDA) approved this project as part of the 2020 Operating Budget. This will provide the same lighting as was added to Mission/Bellows in previous years to increase both vehicular and pedestrian safety. As Ms. Tewari’s memo indicates, Consumers Energy requires an amendment to the Standard Street Lighting Contract between Consumers Energy and the City for the addition of these lights. It is recommended the City Commission approve the resolution authorizing the Mayor and City Clerk to sign the appropriate documents with Consumers Energy to amend the Standard Street Lighting Contract for the removal of the 4 existing lights and the addition of the 16 new LED lights (8 for the intersection of Mission/Pickard and 8 for the intersection of Mission/High) as presented. Recommended Motion: Move to approve the resolution authorizing the Mayor and Clerk to sign the amended Standard Street Lighting Contract with Consumers Energy as presented. NJR/ap

Page | 1

January 31, 2020 TO: Nancy Ridley, City Manager FROM: Stacie Tewari, City Engineer SUBJECT: Approval of Authorizations and Resolutions for a Change in the

Standard Lighting Contract with Consumers Energy for New LED Street Lighting at Mission and High and Mission and Pickard

The City of Mt. Pleasant has requested additional lighting coverage at the intersections of Mission Street and High Street and Mission Street and Pickard Street. Even though these two roadways are not owned by the City, the City is responsible for any street lighting on MDOT and County roadways within the city limits. The Engineering Department has worked with Consumers Energy on pricing for lighting improvements at these two intersections. The lighting improvements will include the removal of four existing high pressure sodium lights and the installation of 16 cobra head LED lights (8 per intersection) for a total cost of $6,077.00 which has been approved by the DDA Board for payment. The lighting work will be scheduled for fall of 2020 to avoid conflicts with the City Pickard Street mill and overlay project and the MDOT High Street mill and overlay project. Consumers Energy requires approval of changes to the existing lighting contract prior to beginning this work. I recommend that the attached resolutions and authorizations be approved by the City Commission including authorization of the City Clerk to execute the documents on behalf of the city.

AUTHORIZATION FOR CHANGE IN

STANDARD LIGHTING CONTRACT

(COMPANY-OWNED) FORM 547

Contract Number: 103017033103

Consumers Energy Company is authorized as of , by the of , to make

changes, as listed below, in the lighting system(s) covered by the existing Standard Lighting Contract

between the Company and the of , dated .

1/28/2020 City MT PLEASANT

City MT PLEASANT 10/1/2014

Lighting Type:

General Unmetered Experimental Lighting Rate GU-XL

Notification Number(s):

1047846116

Construction Work Order Number(s):

Except for the changes in the lighting system(s) as herein authorized, all provisions of the aforesaid Standard

Lighting Contract dated shall remain in full force and effect. 10/1/2014

of City MT PLEASANT

By:

(Signature)

(Printed)

Its

(Title)

This Agreement may be executed and delivered in counterparts, including by a facsimile or an electronic

transmission thereof, each of which shall be deemed an original. Any document generated by the parties with

respect to this Agreement, including this Agreement, may be imaged and stored electronically and introduced as

evidence in any proceeding as if original business records. Neither party will object to the admissibility of such

images as evidence in any proceeding on account of having been stored electronically.

Form 547 11-2014

Page 1 of 3

RESOLUTION

RESOLVED, that it is hereby deemed advisable to authorize Consumers Energy Company to make changes in

the lighting service as provided in the Standard Lighting Contract between the Company and the of

, dated , in accordance with the Authorization for Change in Standard Lighting

Contract dated ,

heretofore submitted to and considered by this commission council board ;and RESOLVED, further, that the Clerk be and are authorized to execute such authorization

for change on the behalf of the .

City

MT PLEASANT 10/1/2014

1/28/2020

City

STATE OF MICHIGAN COUNTY OF Isabella

I, , Clerk of the of , do hereby certify that the foregoing

resolution was duly adopted by the commission council board of said municipality, at the meeting

held on .

City MT PLEASANT

Dated:

Municipal Customer Type: City

Form 547 11-2014

Page 2 of 3

GENERAL UNMETERED EXPERIMENTAL LIGHTING RATE GU-XL

Number of Luminaires

Nominal

Watts Luminaire

Type Fixture Type Fixture Style Install

Remove Location

7 85 LED Cobrahead Non-Cutoff Install INTERSECTION OF S MISSION ST

AND HIGH ST

Form 547 11-2014

Page 3 of 3








1/23/2020 City Mount Pleasant

City Mount Pleasant 5/1/2011

Lighting Type:

General Service Unmetered Lighting Rate GUL, Standard High Intensity Discharge


1051478139




of City Mount Pleasant

By:

(Signature)

(Printed)

Its

(Title)






Form 547 11-2014

Page 1 of 3

RESOLUTION




Contract dated ,



City

Mount Pleasant 5/1/2011

1/23/2020

City




held on .

City Mount Pleasant

Dated:


Form 547 11-2014

Page 2 of 3

GENERAL SERVICE UNMETERED LIGHTING RATE GUL, STANDARD HIGH INTENSITY DISCHARGE


Nominal

Watts Luminaire


Remove Location

3 250 HPS Cobrahead Non-Cutoff Remove intersection S MISSION ST

& PICKARD ST, MT PLEASANT

Form 547 11-2014

Page 3 of 3








1/23/2020 City Mount Pleasant

City Mount Pleasant 10/1/2014

Lighting Type:

General Unmetered Experimental Lighting Rate GU-XL


1051478139, 1047846096




of City Mount Pleasant

By:

(Signature)

(Printed)

Its

(Title)






Form 547 11-2014

Page 1 of 3

RESOLUTION




Contract dated ,



City

Mount Pleasant 10/1/2014

1/23/2020

City




held on .

City Mount Pleasant

Dated:


Form 547 11-2014

Page 2 of 3

GENERAL UNMETERED EXPERIMENTAL LIGHTING RATE GU-XL


Nominal

Watts Luminaire


Remove Location

5 85 LED Cobrahead Cutoff Install intersection S MISSION ST

& PICKARD ST, MT PLEASANT

Form 547 11-2014

Page 3 of 3



FROM: NANCY RIDLEY, CITY MANAGER SUBJECT: CONSIDER AMENDMENT TO ASSESSING SERVICES CONTRACT WITH

COUCKE PROPERTY SERVICES, LLC The attached memo from Finance Director Mary Ann Kornexl recommends an amendment to the existing assessing services contract with Coucke Property Services, LLC. As outlined in Ms. Kornexl’s memo, a recent review of the services in the contract led to a recommendation for a reduction in the number of onsite hours for Mr. Coucke. All of the other requirements of the contract will remain in place but in recognition of the decrease to onsite hours, the amount paid would be reduced by $10,000 per year. We recommend the City Commission approve the amended contract. Recommended Motion: Move to authorize the Mayor and Clerk to execute an amendment to the assessing services contract with Coucke Property Services, LLC as presented. NJR/ap

TO: Nancy Ridley, City Manager FROM: Mary Ann Kornexl, Finance Director DATE: January 23, 2020 SUBJECT: Assessing Contract

Since 2017 the City has been contracting with Coucke Property Services to provide for assessor duties, including residential field inspections as required by State law. Coucke Property Services employs four certified Assessors. Chris Coucke, owner of Coucke Property Services has performed these services. Chris is a Michigan Master Assessing Officer MMAO (4) which is the highest level of assessing certification in the State.

In May of 2019 the contract was extended for a one-year contract with automatic extensions unless the contract is no longer beneficial to the City and Coucke Property Services. Upon review of how the contract has worked for the City and Chris, we have determined that it is not necessary to have an assessor in the office two days a week and in the field one day. We are confident the creation of an assessment roll and servicing taxpayer questions can be handled with one day in the office and one day in the field. Chris has been available to the City on the day he does fieldwork and the days he’s not in Mt Pleasant, should the need arise for us to contact him. Chris also been known to work on City assessing tasks outside of the three days he is in the City. We have not had any complaints from taxpayers that Chris is not available for appointments and/or phone calls. The office professional and myself are able to handle almost all of the questions that come up when Chris is not here. Chris has provided excellent service to the City and we are very fortunate to retain his services.

In recognition of the change in scope of the contract renewal beginning April 1, 2020, we have negotiated a $10,000 reduction in the annual amount for the assessing services from $70,000 to $60,000. There will be no change to the contract fee for performing field inspections of $15,000. Therefore, I recommend the City Commission authorize amending the contract to two days a week at $60,000 annually.

Requested Action: Request that the City Commission authorize the Mayor and City Clerk to execute an amendment to the May 1, 2019 contract with Coucke Property Services to maintain office hours one day a week and reduce the fee for assessing services to $60,000 annually.

Check Date Vendor Name Description Amount

Bank COMM COMMON CASH

01/22/2020 CITY TREASURER-PAYROLL FUND REG PAY #469 $279,538.84

01/31/2020 ABC FASTENER GROUP, INC CONTRACT SVCS 1,123.15

01/31/2020 AHS RESCUE SUPPLIES 1,640.75

01/31/2020 AIRGAS USA, LLC CONTRACT SVCS 45.57

01/31/2020 AKT PEERLESS LLC CONTRACT SVCS 4,580.45

01/31/2020 ATI GROUP CONTRACT SVCS 2,713.24

01/31/2020 AVFUEL CORPORATION EQUIPMENT RENTAL 20.00

01/31/2020 AXIOM WIRING SERVICE, LLC SUPPLIES 1,493.91

01/31/2020 BEAR PACKAGING & SUPPLY, INC SUPPLIES 23.50

01/31/2020 BILL'S CUSTOM FAB, INC CONTRACT SVCS 765.00

01/31/2020 BLOCK ELECTRIC COMPANY CONTRACT SVCS 784.12

01/31/2020 BMI CONTRACT SVCS 364.00

01/31/2020 STEFAN BOES REIMBURSEMENT 57.50

01/31/2020 C & O SPORTSWEAR SUPPLIES 2,130.00

01/31/2020 MACKENZIE CASTLE REIMBURSEMENT 305.93

01/31/2020 CDW GOVERNMENT, INC SUPPLIES 1,559.03

01/31/2020 CENTRAL PLUMBING, INC. CONTRACT SVCS 160.74

01/31/2020 CHARTER COMMUNICATIONS CONTRACT SVCS 151.88

01/31/2020 CINTAS CORPORATION SUPPLIES/CONTRACT SVCS 61.03

01/31/2020 CITY OF FARMINGTON HILLS TRAINING 550.00

01/31/2020 CITY OF MT PLEASANT-COMMUNITY SVCS SUPPLIES 750.00

01/31/2020 CLARK HILL P.L.C. CONTRACT SVCS 940.00

01/31/2020 CMP DISTRIBUTORS, INC. SUPPLIES 58.50

01/31/2020 CMU PRINTING SERVICES CONTRACT SVCS 314.00

01/31/2020 CENTRAL MICHIGAN UNIVERSITY CONTRACT SVCS 183.00



01/31/2020 CONSUMERS ENERGY UTILITIES 7,896.25

01/31/2020 COUCKE PROPERTY SERVICES, LLC CONTRACT SVCS 7,083.33

01/31/2020 COYNE OIL CORPORATION UTILITIES/FUEL 4,404.34

01/31/2020 CREATING BRAND LEGACY WORLDWIDE SUPPLIES 2,050.00

01/31/2020 CHRISTY DUSH REIMBURSEMENT 92.78

01/31/2020 EVOQUA WATER TECHNOLOGIES LLC CONTRACT SVCS 724.69

01/31/2020 FERGUSON WATERWORKS #3386 METER REPLACEMENT 4,295.40

01/31/2020 FLEIS & VANDENBRINK CONTRACT SVCS 7,348.25

01/31/2020 FOSTER, SWIFT, COLLINS & SMITH, P.C CONTRACT SVCS 7,468.50

01/31/2020 FRONT LINE SERVICES, INC CONTRACT SVCS 531.25

01/31/2020 GALGOCI OIL COMPANY FUEL 279.19

01/31/2020 GI-TEC GRAPHICS PROGRAM CONTRACT SVCS 250.00

01/31/2020 LAUREN PASCH CONTRACT SVCS 125.00

01/31/2020 MALAAK DEBAS CONTRACT SVCS 125.00

CHECK REGISTER FOR CITY OF MT PLEASANT

CHECK DATE FROM 01/17/2020 - 01/31/2020




CHECK DATE FROM 01/17/2020 - 01/31/2020

01/31/2020 GRANGER CONTRACT SVCS 90.97

01/31/2020 HACH COMPANY SUPPLIES/CHEMICALS 11,278.80

01/31/2020 HALT FIRE CONTRACT SVCS 4,922.27

01/31/2020 HAVILAND PRODUCTS COMPANY CHEMICALS 1,410.75

01/31/2020 STEVE HOFER REIMBURSEMENT 156.40

01/31/2020 ISABELLA CO TRANSP COMM CONTRACT SVCS 10.00

01/31/2020 THE ISABELLA CORPORATION CONTRACT SVCS 1,350.00

01/31/2020 ISABELLA COUNTY FIRE CHIEFS ASSOC DUES 100.00

01/31/2020 ISABELLA COUNTY FIRE CHIEFS ASSOC. DUES 500.00

01/31/2020 ROBERT KELLER REIMBURSEMENT 95.00

01/31/2020 KNOWBE4, INC. CONTRACT SVCS 635.27

01/31/2020 MARY ANN KORNEXL REIMBURSEMENT 98.90

01/31/2020 KRAPOHL FORD LINCOLN MERC SUPPLIES 912.56

01/31/2020 ROBERT W LAMSON, PHD CONTRACT SVCS 465.00

01/31/2020 ROBYN LIPTOW REIMBURSEMENT 64.40

01/31/2020 LOGOS GALORE/MORDICA SALES UNIFORMS 40.00

01/31/2020 STATE OF MICHIGAN POSTAGE/HANDLING 240.56

01/31/2020 MHOK, PLLC PROSECUTORIAL SVCS 7,193.00

01/31/2020 MCKENNA CONTRACT SVCS 7,500.00

01/31/2020 MCMASTER-CARR SUPPLY CO. SUPPLIES 221.18

01/31/2020 MEDLER ELECTRIC COMPANY SUPPLIES 2,081.00

01/31/2020 STATE OF MICHIGAN CONTRACT SVCS 993.38

01/31/2020 MID MICHIGAN AREA CABLE CONTRACT SVCS 450.00

01/31/2020 MILAN SUPPLY COMPANY SUPPLIES 2,779.00

01/31/2020 MI-MAUI CONTRACT SVCS 1,000.00

01/31/2020 MT. PLEASANT FENCE SASH & DOOR CONTRACT SVCS 313.67

01/31/2020 MT PLEASANT HEATING SUPPLIES 228.00

01/31/2020 MT PLEASANT KIWANIS CLUB DUES 305.95

01/31/2020 MPPS SUPPLIES 1,595.08

01/31/2020 ALMA TIRE SERVICE INC SUPPLIES/VEHICLE MAINT 151.55

01/31/2020 WILLIAM MRDEZA REIMBURSEMENT 77.98

01/31/2020 MR. ELECTRIC OF CENTRAL MICHIGAN CONTRACT SVCS 13,945.00

01/31/2020 R & T MURPHY TRUCKING, LLC CONTRACT SVCS 3,591.00

01/31/2020 JUSTIN NAU REIMBURSEMENT 27.00

01/31/2020 NCL OF WISCONSIN CHEMICALS 182.36

01/31/2020 NYE UNIFORM COMPANY UNIFORMS 1,539.00

01/31/2020 OFFICE DEPOT SUPPLIES 88.06

01/31/2020 OTIS ELEVATOR COMPANY CONTRACT SVCS 444.84

01/31/2020 PARAGON LABORATORIES, INC. CONTRACT SVCS 272.00

01/31/2020 PETTY CASH - COMMUNITY SERV REIMBURSEMENT 135.94

01/31/2020 PETTY CASH - CHRISTY DUSH ESTABLISH PETTY CASH 100.00




CHECK DATE FROM 01/17/2020 - 01/31/2020

01/31/2020 PLEASANT GRAPHICS, INC SUPPLIES 443.00

01/31/2020 PRO COMM, INC CONTRACT SVCS 740.00

01/31/2020 PRO-TAINER, INC. CONTRACT SVCS 28,800.00

01/31/2020 PVS STEEL SERVICES, INC CHEMICALS 2,630.68

01/31/2020 LISA KING REFUND 50.00

01/31/2020 ROWE PROFESSIONAL SERVICES CO CONTRACT SVCS 1,011.50

01/31/2020 RYAN HERCO PRODUCTS CORP SUPPLIES 199.51

01/31/2020 SCIENTIFIC BRAKE - MT. PLEASANT SUPPLIES 6,811.50

01/31/2020 SHRED-IT USA LLC CONTRACT SVCS 217.19

01/31/2020 SIMPLY ENGRAVING SUPPLIES 7.00

01/31/2020 SVCICC CONTRACT SVCS 271.00

01/31/2020 S W CONTROLS CAPITAL ACQUISITIONS 19,146.00

01/31/2020 THIELEN TURF IRRIGATION, INC CONTRACT SVCS 75.00

01/31/2020 TRI-COUNTY INTERNATIONAL TRUCKS CAPITAL ACQUISITIONS 167,536.00

01/31/2020 BENTLEY, JASON REFUND 68.10

01/31/2020 BELFRY, SARA REFUND 20.87

01/31/2020 OLIVIERI BUILDERS REFUND 23.17

01/31/2020 MATTHEW KINGMAN CONTRACT SVCS 39.00

01/31/2020 DAVION ABINOJAR CONTRACT SVCS 39.00

01/31/2020 DREW PERIEDA CONTRACT SVCS 26.00

01/31/2020 KAITLYN ROBERTS CONTRACT SVCS 39.00

01/31/2020 SAMUEL POWELL CONTRACT SVCS 39.00

01/31/2020 TRENT REID CONTRACT SVCS 39.00

01/31/2020 DA-VEE ABINOJAR CONTRACT SVCS 39.00

01/31/2020 GABE RUGGLES CONTRACT SVCS 109.00

01/31/2020 UNIFIRST CORPORATION CONTRACT SVCS 136.75

01/31/2020 VANGUARD FIRE & SECURITY SYSTEMS CONTRACT SVCS 695.00

01/31/2020 VERIZON CONNECT NWF, INC. CONTRACT SVCS 226.95

01/31/2020 W.W. WILLIAMS CONTRACT SVCS 908.00

01/31/2020 WOLVERINE POWER SYSTEMS CONTRACT SVCS 349.50

01/31/2020 Q-MATION CONTRACT SVCS 4,212.00

01/31/2020 SCOTT ZAMARRON REIMBURSEMENT 95.00

COMM TOTALS:

Total of 114 Checks: $646,534.71

Less 0 Void Checks: 0.00

Total of 114 Disbursements: $646,534.71

regular meeting of the city commission monday, february 10, … · 2020-02-06 · proclamation...

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