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Regular Meeting of the Board of Education
3738 Walnut Avenue
Carmichael, California 95608
Board of Education Agenda
December 8, 2015
A. OPEN SESSION / CALL TO ORDER / ANNOUNCEMENT OF CLOSED SESSION TOPICS – 5:00 p.m.
B. CLOSED SESSION – 5:00 p.m.
1. Personnel Matters (Government Code §54957)
a. Public employee discipline/dismissal/release (certificated) – one case
2. Conference with Legal Counsel
a. Existing Litigation (Government Code section 54956.9(a)) – one case
b. Uniform Complaint Procedure Appeal pursuant to Board Policy 1312.3 [Education Code §35146]
3. Student expulsions in six cases (Education Code §48918[f])
4. Collective bargaining matters – discussion with Negotiator Jim Shoemake re CSEA Chapter 127
general/operations support, Chauffeurs/Teamsters Local 150 transportation, supervisors, San Juan Teachers
Association, and San Juan Professional Educators Coalition (Government Code §54957.6)
C. RECONVENE OPEN SESSION / PLEDGE OF ALLEGIANCE - 6:30 p.m.
D. ORGANIZATIONAL MEETING 1. Election of Officers/Representatives/Determinations (Costa)
Comment: At the November 10 meeting, December 8 was selected as the date for the organizational
meeting of the Board of Education to take the following actions:
a. Election of officers: president, vice president, clerk
b. Selection of board representatives to the following [past/current reps noted]:
1) Sacramento County School Boards Association [Paulo and Luttgen – alt.]
2) California School Boards Association Delegate Assembly (CSBA) 2-year term [Luttgen – term ends 3/31/16;
Costa – term ends 3/31/17]
3) District Audit Committee [Paulo and McKibbin]
4) Citrus Heights City Council Education/Community Committee [Hernandez and Costa]
5) Advisory Committees:
a) Curriculum, Standards, Instructional and Student Services [Luttgen and McKibbin – alt.]
b) Facilities, Transportation and Finance [Hernandez and Paulo – alt.]
c) Bond Oversight Committee [Hernandez]
d) Local Control Accountability Plan (LCAP) Parent Advisory Committee (PAC) [Costa]
c. Establishment of regular meeting dates and starting/ending times of the Board [presently scheduled
for the 2nd and 4th Tuesdays of the month at 6:30 p.m.]; and workshops as needed.
d. Determination of board meeting locations [presently held in the board room at 3738 Walnut Avenue].
e. Approve board members’ remuneration in accordance with Board Policy 9250(a) – “The fee to be paid shall be
the maximum amount allowable by law.” Pursuant to Education Code §35120(e) – on an annual basis, the
governing board may increase the compensation of individual board members in an amount not to exceed five
percent based on the present monthly rate of compensation. The maximum amount allowed is $787.50.
E. APPROVAL OF THE MINUTES – November 10, 2015 regular meeting, pages 1868 - 1871.
Pamela Costa, President
Saul Hernandez, Vice President
Michael McKibbin, Clerk
Greg Paulo, Member
Lucinda Luttgen, Member
F. ORGANIZATIONS / ANNOUNCEMENTS – 6:45 p.m.
1. Board/Staff Reports
2. Board-appointed/District Committees
3. District High School Student Council Reports
4. Employee Organizations
5. Other District Organizations
6. Closed Session Actions (Government Code §54957.1)
G. VISITOR COMMENTS – 6:55 p.m.
[Board Bylaw 9323 limits comments to two (2) minutes per speaker, with no more than 30 minutes per single topic.]
H. CONSENT CALENDAR - H-1/H-8 – 7:25 p.m.
Action: Recommendation of the administration that the consent calendar, H-1 through H-8 regarding regular business items,
be approved. (Any item may be removed for further discussion and separate action following consideration of remaining
agenda items.)
1. Personnel - appointments, leaves, and separations, job description/salary range change, and charter school personnel
actions.
2. Purchasing Report – purchase orders, service agreements, change orders, and construction bids.
3. Business/Financial Report – notices of completion, quarterly investment report, warrants and payroll.
4. Acceptance of the following gifts (#=donor's est.):
Arcade Fundamental Middle School: from Michael Cushing – alto saxophone case and neck strap, $105.
Bella Vista High School: from Alex and Katie Stamos – Aca Deca Club, $10,000; from Shirleen Searl – stained glass
and tools, $1,550.
Choices Charter School: from Mark and Monique Johnson – Art donation, $750; Phoebe Wittlake c/o Kerry Wittlake
and Timothy Taylor – community garden donation, $800.
Dyer-Kelly Elementary School: from Wells Fargo Foundation - $1,000.
Encina Preparatory High School: from Taylor-Meyer Family Foundation - $8,000.
Howe Avenue Elementary School: from Terri Day – instrument repair, supplies and books, $752.93.
Mesa Verde High School: from Wells Fargo Community Support Campaign - $220.78.
Mira Loma High School: from California Retired Teachers Association, Sacramento Northeast Division No. 75 –
Art program, $400.
Rio Americano High School: from Rio Americano Athletic Boosters – Fall coaching stipends/athletic office clerk,
$26,449.71.
San Juan High School: from Jerry Still – attendance incentives, $100; from San Juan Alumni Association - $100;
from Kiwanis Club of Citrus Heights, $500.
5. *Approval for a qualified consultant firm to conduct a community survey to determine the level of support for a new
general obligation bond in November 2016. (Discussed: 11/10/15).
6. *Approval of Gateway International Charter School renewal petition. (Public Hearing/Discussed: 11/10/15).
7. *Approval of 2015-16 Single Plan for Student Achievement.
8. *Memorandum of Understanding with Sacramento County Office of Education for Bullying Prevention.
* Material provided.
I. CONSENT CALENDAR (cont.) Discussion and Action on the items removed from the consent calendar.
J. BUSINESS ITEMS
1. 2014-2015 Audit Report – 7:35 p.m. (Stephens) Material provided.
Action: Recommendation of the superintendent that the independent audit report of the district’s financial records and operations for 2014-15 as prepared by Crowe Horwath, LLP, be accepted. 2. Budget Financial Status Report / 2015-2016 First Interim Report – 7:45 p.m. (Stephens) Material provided.
Action: Recommendation of the superintendent to approve the first interim report for 2014-2015.
3. Educator Effectiveness Plan – 8:00 p.m. (O’Neil) Material provided. (Discussed: 11/10/15) Action: Recommendation of the superintendent to approve the Educator Effectiveness Plan.
4. Graduation Requirements Update – 8:05 p.m. (Messer)
Material provided.
Report: regarding the update on the A-G default graduation requirements.
5. Public Hearing: Atkinson Academy Charter School Petition – 8:20 p.m. (Garrard)
Material provided.
Public Hearing: the board is asked to hold a public hearing on Atkinson Academy’s petition to start a new charter
school. Action anticipated: 1/12/16.
K. FUTURE AGENDA – 8:25 p.m.
The board may wish to identify items to be discussed at future meetings and the reason therefore.
L. VISITOR COMMENTS (Education Code §35145.5, Government Code §54954.3) – 8:30 p.m.
B. CLOSED SESSION (continued - if necessary)
Announcement of Topics / Announcement of Actions
M. ADJOURNMENT – 8:30 p.m.
The Board of Education welcomes and encourages the public's participation at the board meetings and has devoted time throughout the
meeting for that purpose. You may comment on items included on this agenda, however, we ask that you limit your comments to two
minutes so that as many as possible may be heard (Education Code §35145.5, Government Code §54954.3. When an item indicates,
"Material provided," the additional information is available prior to the meeting in the information and communication office, 3738
Walnut Avenue, Carmichael - 979-8281, or on the district website at www.sanjuan.edu. .
A person with a disability may contact the Board of Education Office at (916) 971-7111 or e-mail [email protected] at least 48 hours
before the scheduled board meeting to request receipt of an agenda and other distributed writings in an appropriate alternative format or
to request disability-related modifications or accommodations, including auxiliary aids or services, in order to participate in the public
board meeting.
NOTE: The times indicated are approximate
Mission Statement
Valuing diversity and excellence, the San Juan Unified School District’s mission is to educate and inspire
each student to succeed and responsibly contribute to a radically evolving world by providing innovative,
rigorous, student-focused instruction and programs in a safe, caring, and collaborative learning community.
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San Juan Unified School District
Board of Education
3738 Walnut Avenue, Carmichael, California 95608
Board of Education Minutes
November 10, 2015
Regular Meeting
Board of Education
5:15 p.m.
Call to Order
The November 10 regular meeting was called to order by the president, Pam Costa.
Roll Call
Present:
Pam Costa, President
Saul Hernandez, Vice President
Michael McKibbin, Clerk
Greg Paulo, Member
Lucinda Luttgen, Member
Recess: Closed Session
The meeting was immediately recessed with the board convening in closed session to consider student expulsions in four
cases (Education Code §48918[f]); discussion with negotiator Jim Shoemake, Senior Director of Labor and Employee
Relations, regarding CSEA Chapter 127 General/Operations support, Chauffeurs/Teamsters Local No. 150 Transportation,
Supervisors, SJTA, and SJPEC (Government Code §54957.6); one personnel matter – superintendent’s goals (Government
Code §54957.
Pledge of Allegiance
At 6:30 p.m., four members of the Del Campo High School Air Force Jr. ROTC led the group in the Pledge of Allegiance.
Minutes Approved (D)
It was moved by Ms. Luttgen, seconded by Dr. McKibbin, that the minutes of the October 27 regular meeting be approved.
MOTION CARRIED UNANIMOUSLY [Costa, Hernandez, McKibbin, Paulo, Luttgen].
Board/Staff Reports (E-1)
Ms. Luttgen reported that she attended the California School Boards Association, Region 6, delegate meeting on Saturday,
November 7. Delegates shared information relating to programs in their districts. Ms. Luttgen attended the Coordinated
School Health Advisory Council on October 29. Ms. Luttgen reported staff is finalizing updates to the wellness/nutrition
policies that meet federal and state requirements. Ms. Luttgen attended the Leadership and Culture Series with keynote
speaker Dr.Sharroky Hollie on November 4.
Dr. McKibbin reported on school site visitations at the following schools: Deterding Elementary, Encina 6-12, Howe Avenue
Elementary, and Dyer-Kelly Elementary. Dr. McKibbin attended a second session of Restorative Practices, Leadership and
Culture Series, and attended plays at several high schools.
Mr. Hernandez reported that he and Mr. Fahle, Senior Director of Technology Services, attended the third grade performance
of the Big Yellow Taxi. Mr. Hernandez stated it was very special to see how well Citrus Heights Elementary School students
have adapted to their new school and are having fun at Carriage Elementary,
Ms. Costa thanked Assistant Superintendent, Educational Services Debra Calvin, Ed.D., and Director of Equity and Student
Achievement Gloria Ervin, for coordinating an outstanding Leadership and Culture Series with keynote speaker Dr.Sharroky
Hollie on November 4. Ms. Costa expressed appreciation for training being offered to employees during spring break which
will allow more people to attend the training.
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12/8/15
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Board-appointed / District Committee (E-2)
Tom Nelson, Chairperson, Curriculum, Standards, Instructional and Student Support Services, reported on the November 5
meeting. The committee expressed concern related to the A-G default graduation requirements and student dropout rates.
The Committee would like to see additional parent and student representation on the A-G Default Graduation Requirements
Committee.
District High School Student Council (E-3)
High School Student Council Representatives Courtney Coburn from El Sereno High School, and Mallory Bates and Bailey
Martineau from La Entrada High School, updated the board on the goals, activities, and achievements at their respective
schools.
Closed Session (E-6)
It was moved by Dr. McKibbin, seconded by Ms. Luttgen, that the hearing panels’ recommendation be accepted as written,
the stipulated agreement suspending the expulsion of a student in case no.S-23; enrollment of students in case nos.OS-24 and
OS-28; and denying enrollment of a student in case no.OS-26. MOTION CARRIED UNANIMOUSLY [Costa, Hernandez,
McKibbin, Paulo, Luttgen].
Visitor Comments (F)
Three community members expressed their concern relating to the poor condition of the athletic fields at Rio Americano
High School and requested the board give consideration to investing in field improvements.
Dr. Caesar Castaneda informed the board that Atkinson Academy has submitted a charter school petition for board
consideration.
Gary Bowman, Executive Director, California Montessori Project, informed the board that the California Montessori Project
has submitted a charter school renewal petition for 2016 through 2021 for board consideration.
Consent Calendar Approved (G-1/G-6)
It was moved by Mr. Paulo, seconded by Dr. McKibbin, that the consent calendar, items G-1/G-6 be approved. MOTION
CARRIED UNANIMOUSLY [Costa, Hernandez, McKibbin, Paulo, Luttgen].
Personnel (G-1) - appointments, leaves of absence, separations, and charter school personnel actions – all approved as
submitted.
Purchasing Report (G-2) – purchase orders and service agreements, change orders, and construction bids – approved
as submitted.
Business/Financial Report (G-3) – notice of completion – approved as submitted.
Gifts (G-4)
Acceptance of gifts to Barrett Middle School, Bella Vista High School, Encina Preparatory High School, Gold River
Discovery Center, Laurel Ruff Transition School, Mira Loma High School, and San Juan High School.
Charter School Renewal: Aspire Alexander Twilight Secondary Academy and Aspire Alexander Twilight College
Preparatory Charter School (G-5 a/b)
Approval of the charter school renewal for a.) Aspire Alexander Twilight Secondary Academy and b.) Aspire Alexander
Twilight College Preparatory Academy, for the authorized period of time of five years (July 1, 2016, through June 30, 2021).
2016 Projects and CEQA Notices of Exemption (G-6)
Approval of projects scheduled for 2016 and CEQA Notices of Exemption.
Early Childhood Education / TK-12 Integration Prototype (I-1)
Assistant Superintendent, Elementary Education Sue Hulsey, and Director of Early Childhood Education Amy Slavensky,
Ph.D., presented an update on the Early Childhood Education (ECE) / TK-12 integration prototype. Dr. Slavensky reported
that the district is six weeks into phase one of the new ECE/TK-12 integration prototype work. She stated there has been a
great deal of work and collaboration and all employees are a part of this work. Dr. Slavensky reported the advantages of the
integrated ECE and extended learning programs into San Juan Unified’s TK-12 system including: continuity of education
program delivery from infant/toddler and pre-K through grade 12; a seamless transition of students and parents from
preschool into kindergarten; shared staffing, facilities, and resources; integrated curricular and coaching support aligned to
the Infant/Toddler and Preschool Learning Foundations and the Common Core State Standards. Dr. Slavensky stated that
ongoing feedback loops are essential to successful outcomes. Feedback loops will help determine what changes will be made
as the prototype process progresses. An update will be provided to the board in the spring of 2016.
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Center for Teacher Support: Induction and Peer Assistance and Review Program (I-2)
Assistant Superintendent, Secondary Education Rick Messer; Cheryl Dultz, Co-Lead Consulting Teacher, Center for Teacher
Support Mentor, System of Professional Growth; and Kate Pitrone, Co-Lead Consulting Teacher, reported on the progress of
the Induction and Peer Assistance and Review (PAR) Programs. Ms. Pitrone explained that BTSA/PAR has changed its name
to Center for Teacher Support (CTS) to encompass all teachers that are supported including: Induction Program for first and
second year teachers; Peer Assistance for veteran teachers who voluntarily ask for support; and the PAR program for teachers
who are referred. Mr. Messer provided an overview of the history of the Induction Program noting in 2014 categorical
funding and state support was eliminated; however, San Juan was able to continue the Induction Program. Ms. Dultz
explained the Induction and PAR Programs are to provide support for new and veteran teachers to improve student learning
and ensure high quality teaching. Ms. Dultz reported there are 94 teachers currently in the Induction Program, 8.5 consulting
teachers, and 41 site coaches. Mr. Messer stated CTS provides support to teachers through the Smooth Start program
presented in August for first year teachers and new teachers to the district, System of Professional Growth training, and
increasing site coach training. The CTS Team offers Professional Development in the following areas: behavior management,
supporting struggling students, assessment and planning, family engagement, site coach training, and book studies. Dr.
McKibbin asked how we are assuring that all our new hires are completing their induction and clearing their credential. Staff
responded that they work closely with Human Resources, check the CDE website, and the personnel pages that are approved
by the board to make sure all teachers receive services to attain clear teacher credentials through California Commission on
Teacher Credentialing. The CTS team will continue to provide updates to the board.
Educator Effectiveness Plan (I-3)
Associate Superintendent, Schools and Student Support Donna O’Neil, Ed.D., introduced the expenditure plan for the one-
time Educator Effectiveness funds. Dr. O’Neil stated that in 2015-16 the state budget included a provision for $500 million
in one-time funds to be used to improve educator effectiveness. Dr. O’Neil explained funds were allocated to local education
agencies (LEAs) based upon the reporting of certificated staff counts for 2014-15. The funds must be expended by June 30,
2018. Dr. O’Neil stated the plan was developed in collaboration with the three employee groups most directly involved with
instruction, SJTA, SJPEC, and CSEA. She noted that every effort was made to include the highest priorities for groups that
also support the overall needs and direction of district efforts. Dr. O’Neil reviewed the allocations of funds in Purposes 1 – 4.
Board members expressed appreciation for including the classified employees in the allocation of funds for professional
development. Ms. Costa asked that consideration be given to the time principals would be required to be away from their
school site if they are acting as internal coaches to 1st and 2nd year principals (Purpose 1). Action was scheduled for
December 8, 2015.
Public Hearing: Gateway International School – Charter Renewal (I-4)
John Garrard, Ed.D., Director of Admissions and Family Services, explained that the board is being asked to hold a public
hearing in regards to the charter school renewal for Gateway International School.
Ms. Costa declared the charter school renewal topic for Gateway International Charter School a public hearing and invited
the public to speak. There being no comments or questions from the audience, Ms. Costa declared the public hearing closed.
Action was scheduled for December 8, 2015.
Bond Survey for November 2016 Election (I-5)
Frank Camarda, Senior Director, Facilities, Maintenance, and Transportation presented an overview of the general obligation
bond measures since 1998 and the bond status of Measure S, J, and N. Mr. Camarda explained that general obligation bonds
provide the only significant local funding source to address the district’s facilities need. Mr. Camarda stated in order to
address the district’s facilities improvements, significant capital improvement funds are needed. Mr. Camarda stated staff is
requesting a consultant be hired to conduct a community survey to assist the district in assessing the level of support for a
new general obligation bond in the November 2016 election. Ms. Luttgen asked about the outstanding debt taxpayers have to
repay for Measure S, and the remaining debt on Measure J. Mr. Stephens explained that all Measure S bonds have been
issued; the taxpayers will be paying for those bonds through 2028. Mr. Stephens stated that of the three hundred and fifty
million dollars that was authorized by Measure J in 2002, all but approximately twenty-five to thirty million dollars has been
issued. One hundred million dollars was issued for Measure N bonds; the district has two hundred and fifty million dollars
remaining. Mr. Stephens noted the first twenty million dollars was completely paid off in the fall of 2015. Ms. Luttgen asked
if there is a limit on the bonding capacity for property within our district. Mr. Stephens stated that the limit the district can
have in an outstanding principal is 2.5% of our total property assessed valuation, or approximately seven hundred and fifty
million at any given time. Mr. Paulo asked about the estimated maximum amount that the district can request if the bond
survey results are positive. Mr. Stephens stated that the only limit is the one described earlier in terms of outstanding
principal. However, the maximum amount requested for voter authorization may really be driven by the poll results. Mr.
Paulo asked what the average taxpayer annual bond responsibility is at this time. Mr. Stephens estimated it is $1.54 per
thousand dollars. Mr. Kern stated that we would only sell bonds based on our needs and availability.
Mr. Hernandez asked how long the bond survey would take to complete. Mr. Camarda stated that the bond survey should be
completed by February 2016.
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Visitor Comment: Laura Kerk, California Charter Schools Association, informed the board that California Charter Schools
Association would support working collaboratively with San Juan Unified on the polling campaign for the bond measure.
Action anticipated: December 8.
San Juan Teachers Association Tentative Agreement (I-6)
It was moved by Ms. Luttgen, seconded by Mr. Hernandez, to approve the tentative agreement with the San Juan Teachers
Association. MOTION CARRIED UNANIMOUSLY [Costa, Hernandez, McKibbin, Paulo, Luttgen].
San Juan Professional Educators Coalition Tentative Agreement (I-7)
It was moved by Dr. McKibbin, seconded by Ms. Luttgen, to approve the tentative agreement with the San Juan Professional
Educators Coalition. MOTION CARRIED UNANIMOUSLY [Costa, Hernandez, McKibbin, Paulo, Luttgen].
San Juan Supervisors Association Tentative Agreement (I-8)
It was moved by Mr. Paulo, seconded by Ms. Luttgen, to approve the tentative agreement with the San Juan Supervisors
Association. MOTION CARRIED UNANIMOUSLY [Costa, Hernandez, McKibbin, Paulo, Luttgen].
Salary Schedule Adjustments: San Juan Administrators Association, Cabinet, Confidential Group and Unrepresented
Specialists [I-9 (a/d)]
It was moved by Mr. Hernandez, seconded by Dr. McKibbin, to approve the salary adjustments with the San Juan
Administrators Association, Cabinet, Confidential Group, and Unrepresented Specialists. MOTION CARRIED
UNANIMOUSLY [Costa, Hernandez, McKibbin, Paulo, Luttgen].
Revised 2016-2017 School Year Calendar (I-10)
It was moved by Ms. Luttgen, seconded by Dr. McKibbin, that the revised 2016-2017 School Year Calendar be approved.
MOTION CARRIED UNANIMOUSLY [Costa, Hernandez, McKibbin, Paulo, Luttgen].
Annual Organizational Meeting (I-11)
It was moved by Mr. Hernandez, seconded by Dr. McKibbin, that the date of the annual organizational meeting be set for
December 8, 2015 at 6:30 p.m. MOTION CARRIED UNANIMOUSLY [Costa, Hernandez, McKibbin, Paulo Luttgen].
Adjournment
At 8:33 p.m., there being no further announcements or business, the regular meeting was adjourned.
________________________________ ___________________________________
Pam Costa, President Kent Kern, Executive Secretary
Approved:
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SAN JUAN UNIFIED SCHOOL DISTRICT AGENDA ITEM # _H-1__ BOARD OF EDUCATION MEETING DATE: 12/08/2015 APPROVED:
HUMAN RESOURCES The following reports are submitted for board approval
Personnel Pages Page #
Appointments Management 1 Certificated 1 Classified 1
Leaves of Absence Management Certificated 1 Classified 1
Separations Management 1 Certificated 1 Classified 2
Pre-Retirement Reduced Workload
Reassignments/Change in Work Year
Errata
Job Description/Salary Range Change Management Certificated Classified 2-6 Unrepresented
Cabinet Contracts/Extension of Contract
Recommendation to Extend A District Intern Credential Certificated
Credential Approval Recommendations Certificated
Charter School Personnel Actions Visions 7-10 Choices
Agenda for the December 8, 2015 Board Meeting
1. APPOINTMENTS CERTIFICATED SUPERVISORY Type Name Status Assignment Location Effective Date (s) Promotional Odabashian, Glen Temp Administrator on Special La Entrada 11/30/15 06/30/16 Assignment CERTIFICATED Type Name Status Assignment Location Effective Date (s) New Hire Dunn, Mary Temp Tch-Grad 7/8 Carnegie 10/27/15 06/03/16 New Hire Hess, Katie Temp Tch-Resource Spec K/12 Thomas Kelly 10/19/15 06/03/16 New Hire Manning, Dawn Temp Tch-CDPT Early Childhood Education 11/01/15 06/30/16 New Hire Mergens, Colin Temp Language/Speech/Hrg Special Education 10/14/15 06/03/16 New Hire Morse, Julie Temp Tch-English Language Dev Mira Loma 10/27/15 06/03/16 New Hire Roesser, Eric Temp Tch-Trav Elem Clsrm-PE Teaching and Learning 10/27/15 06/03/16 New Hire Tiner, Sharon Temp Teacher Grade 2 Woodside 10/26/15 06/02/16 New Hire Tompkins, Denise Prob Tch-CDPT Early Childhood Education 10/27/15 New Hire Vetting, Joseph Temp Tch-Trav Elem Clsrm-PE Teaching and Learning 11/02/15 06/03/16 Rehire Zaccone, Amanda Temp Tch-Trv Elem Clsrm-Other Teaching and Learning 11/02/15 06/03/16 CLASSIFIED Type Name Status Assignment Location Effective Date(s) New Hire Bates, Malinda Prob Instructional Assistant III Ralph Richardson Center 11/09/15 New Hire Dunn, Alyssa Prob Instructional Assistant III Skycrest 10/26/15 New Hire Ferneau, Rosario Prob Sr. Records & Report Clerk Casa Roble 10/27/15 New Hire Gonzales, Stephnie Prob Instructional Assistant III Special Education 10/26/15 New Hire Grosdidier, Jennifer Prob Bus Driver Transportation 10/23/15 New Hire Hang, Hach Prob Custodian Legette 10/23/15 New Hire Henderson, Malia Prob Instructional Assistant III Ralph Richardson Center 11/04/15 New Hire Sanders, Margaret Prob Bus Driver Transportation 10/23/15 Rehire Gibbard, Kara Prob Instructional Assistant II Dyer Kelly 10/26/15
2. LEAVES OF ABSENCE
CERTIFICATED Type Name Status Assignment Location Effective Date(s) Unpaid Bryant II, Freddie Prob Tch-Grad 9/12 San Juan 10/26/15 06/02/16 Unpaid Dunham, Cara Perm Tch-El Instructional Spec Encina 05/03/16 06/02/16 Unpaid Halterbeck, Claire Perm Teacher Kindergarten Pershing 12/14/15 02/26/16 CLASSIFIED Type Name Status Assignment Location Effective Date(s) Unpaid Fields, Tarra Perm Instructional Assistant-P H Starr King K-8 09/28/15 06/02/16 Unpaid Rao, Laxmi Perm School Controller Mira Loma 10/28/15 11/30/15
3. SEPARATIONS MANAGEMENT Type Name Status Assignment Location Effective Date(s) Resignation Benz, Richard Perm Program Manager Technology Services 11/20/15 CERTIFICATED Type Name Status Assignment Location Effective Date(s) Resignation Ledbetter, Michael Prob Tch-Resource Spec K/12 Peck 11/09/15 Resignation Whitford, Lee Ann Prob Tch-Trav Elem Clsrm-PE Teaching and Learning 10/31/15
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Agenda for the December 8, 2015 Board Meeting
3. SEPARATIONS-Continued CLASSIFIED Type Name Status Assignment Location Effective Date(s) Resignation Bodden, Heather Perm Inst Asst Academy San Juan Academy 10/08/15 Resignation Cargill, Kassandra Perm Instructional Assistant III Carriage 11/05/15 Resignation Cassity, Jeffery Prob Instructional Assistant II San Juan 10/23/15 Resignation Flake, Chris Prob Instructional Assistant III La Vista Center 10/15/15 Resignation Horne, Cyrus Prob Web Application Developer Technology Services 10/30/15 Resignation Kramer, Jacquilyne Prob Food Service Worker Carriage 10/02/15 Resignation Lee, Marry Prob Food Service Worker Barrett 10/01/15 Resignation Murillo, Tanya Perm Inst Asst/Mul Sev Hndcp Ralph Richardson Center 10/01/15 Resignation Myers, Marina Perm Inst Asst Health Health Services 10/13/15 Resignation Parker, Susanna Prob Instructional Assistant II Mariposa 10/22/15 Resignation Parks, Amelia Prob Mid Schl Media/Library Tech Barrett 10/16/15 Resignation Thelen, Deloris Perm Instructional Assistant I Greer 10/30/15 Resignation Walker, Tyesha Prob Food Service Worker Encina 10/29/15 Retirement Baker, Curtis Perm Carpenter Maintenance and Operations 10/02/15
4. JOB DESCRIPTIONS
CLASSIFIED Class Title Unit New/Update Old Salary Range New Salary Range Effective Date(s) Accounting Supervisor Supervisor’s New N/A 30 12/09/15 Facilities, Maintenance And Transportation Fiscal Technician II CSEA Update 29 N/A 12/09/15 Bond/Planning
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Human Resources Department W:\HumRes\Job Descriptions\
SAN JUAN UNIFIED SCHOOL DISTRICT CLASSIFIED PERSONNEL
CLASS TITLE: Accounting Supervisor, Facilities, Maintenance & Transportation CLASS CODE: TBA CHARACTERISTICS OF THE CLASS: Under general direction, supervise, coordinate and perform skilled and complex financial recordkeeping and reporting for the Facilities & Planning, Maintenance & Operations and Transportation department accounting units; performs related work as required. EXAMPLES OF DUTIES: (Any one position may not include all of the duties listed nor do all of the listed examples include all tasks which may be found in positions of this class.) Plan, organize and supervise the accounting functions of the Facilities & Planning, Maintenance & Operations and Transportation departments; prepare and maintain records and reports to ensure compliance with accounting standards, applicable laws and district procedures; implement appropriate accounting procedures; reconcile and verify accuracy of revenues and expenditures; responsible for cash flow management to ensure there are sufficient funds available prior to the commencement of projects, contracts or purchase orders; assists project managers and other key personnel with review and analysis of contracts, bidding procedures and facilities-related purchases in compliance with public contracting requirements; analyze fiscal transactions to ensure that expenditures are properly charged and do not exceed available funds; monitor budgets on a monthly basis for irregularities and prepare budget revisions as required; work with Accounting, Budget and other departments to reconcile anomalies and ensure accuracy of financial statements and reports; prepare financial reports as assigned and/or required; process construction progress payments and monitor for any claims, stop notices, retention payments, back charges and/or liquidated damage charges; prepare and supervise proper fund transfers and journal entries to maintain integrity of funds; prepare information and a variety of financial reports for district staff, district consultants, the board of education and the public, including the Citizens’ Oversight Committee; work with and provide information to independent auditors for the annual audit of financial records; collaborate with key personnel to establish sound fiscal and project monitoring processes that promote transparency and good business contracts and practices; prepare year-end balance reports on projects and/or accounts; maintain spreadsheets across fiscal years on assigned projects; review and approve vendor payments; prepares annual budget by projecting salaries, benefits, equipment replacement and income from funding sources and reimbursements; coordinate Bond accounting and capital improvement budgets; prepare periodic and special statistical and comparative analyses; compose letters and memos; develop and modify procedures for recording all financial activity of the units; utilizes internal and external financial software to record and track financial transactions; attend meetings; perform related duties as assigned. QUALIFICATIONS: Education and Experience: Any combination of education and experience equivalent to a Bachelor’s degree in accounting, finance, business administration or a closely related field and three years of professional experience in accounting, budgeting and/or financial management or closely related field. Knowledge and Abilities:
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Human Resources Department W:\HumRes\Job Descriptions\
Knowledge of accounting principles, procedures and terminology and their application to a variety of accounting transactions and problems;
Knowledge of general office practices and procedures; Knowledge of cash management and fiscal solvency concepts and practices; Ability to read, interpret and apply state, federal and district regulations; Ability to analyze and interpret fiscal data, draw logical conclusions and prepare clear and concise
reports; Ability to direct, coordinate and supervise the work of subordinate employees; Ability to use computerized accounting systems; Ability to perform a variety of difficult accounting work requiring the exercise of judgment in applying
policies and regulations pertinent to the program; Ability to establish and maintain effective working relationships with administrators, staff and the
public. Ability to establish and maintain complex financial records; Ability to demonstrate proficiency in the use of microcomputers, including electronic spreadsheet
and database programs/software; Ability to maintain confidentiality of sensitive and privileged information; Ability to maintain consistent, punctual and regular attendance. Ability to meet schedules and timelines. Ability to work independently with little direction. WORKING CONDITIONS Work Environment: Indoor office environment; drive a vehicle to conduct work. Typical Physical Characteristics* (consideration will be given to reasonable accommodation): Communicate to exchange information in person and on the telephone; inspect written materials with fine print; recognize documents and people; remain in a stationary position for extended periods of time; operate office equipment requiring repetitive hand movement and fine coordination including the use of a computer keyboard, fax machine, copy machine and scanner; move about district sites, community businesses and offices to conduct work. *With or without the use of aids. Other Characteristics: Possession of, or willingness and ability to obtain, a valid California Driver’s license issued by the California Department of Motor Vehicles within 30 days of hire or before driving equipment/vehicle requiring license; use of personal automobile may be required. Willing to work flexible hours when needed; willing to travel locally and to attend evening meetings.
Board Approved: TBD
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SAN JUAN UNIFIED SCHOOL DISTRICT CLASSIFIED PERSONNEL
CLASS TITLE: Fiscal Technician I CLASS CODE: 737 Fiscal Technician II CLASS CODE: 738 Fiscal Technician II – Bond/Planning CLASS CODE: TBA CHARACTERISTICS OF THE CLASS: Under the direction of the assigned supervisor, performs technical accounting and budget work involved with financial record keeping and the maintenance of financial and statistical records for assigned departments or programs; establishes and maintains effective communications between assigned department/program and the offices of Budget, Payroll, Human Resources, Accounting, Purchasing and other district departments; performs related duties as assigned and required.
DISTINGUISHING CHARACTERISTICS: Incumbents will perform a variety of assignments related to budgeting and accounting for a department or program; individuals must have a good working knowledge of budget and accounting principles to perform their job duties but are not expected to be experts in these areas. Although supervision is available, it is often exercised only through a review of completed work, and incumbents are expected to identify those problems which require attention from a supervisor or district level expert. General program direction will come from the assigned supervisor; technical budget and accounting issues are referred to district-level budget and accounting staff for direction and resolution. The Fiscal Technician II is the specialist or lead level position in the Fiscal Technician classification. The emphasis, however, is on the performance of specialized duties rather than supervision. Positions in this class are distinguished from Fiscal Technician I’s by two factors--complexity and independence. Incumbents are assigned primary responsibility for a major department or program with multiple budgets and funding sources. Duties are performed independently, and incumbents interpret and apply district policies, state and federal laws, mandated requirements for specially funded programs, and serve as a resource for district program administrators. The Fiscal Technician II – Bond/Planning performs within the scope of the Fiscal Technician II above, but is a specialist in the accounting and monitoring of bond-related financial transactions and providing fiscal support to the Planning Dept. EXAMPLES OF DUTIES: (Any one position may not include all of the duties listed nor do all of the listed examples include all tasks that may be found in positions of this class.) Performs technical calculations and analyses to prepare various program budgets; assists school, department and/or programs in preparing their budgets and monitoring expenditures; works closely with school sites and district departments to prevent over expenditures, to assure that fiscal records are accurate and to establish clear audit trails; reviews purchase requisitions, warehouse orders, time sheets and personnel action forms to assure compliance with school/department/program plan and to maintain budget control; maintains information of assigned program or department employees including FTE, hours worked, work year, salary and benefit costs; provides accurate and timely personnel data for sites, departments or assigned programs; coordinates budget-related tasks within the assigned department or program; monitors budget revisions; balances monthly budget reports or other required reports; assures compliance with federal and state laws, rules and regulations; assists in the budget development process, interim reporting, year-end closing and during the audit process; prepares multi-year projections; prepares and reviews claims for reimbursement to the state or federal government, or to local funding agencies; acts as the liaison between the program/department and central budget/accounting; performs filing and other clerical duties associated with budget and accounting
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Fiscal Technician I, Fiscal Technician II and Fiscal Technician II - Bond Page 2
Human Resources Department W:\HumRes\Job Descriptions\
work; operates standard office equipment and performs work utilizing a computer and computerized accounting system. QUALIFICATIONS: Education and Experience: Any combination equivalent to education or training in bookkeeping, budgeting or accounting and previous clerical/fiscal experience in the computerized maintenance of accounting or financial records.
Knowledge and Abilities: Knowledge of methods, procedures and terminology used in accounting work, including financial record keeping. Knowledge of general office practices and procedures. Knowledge of the operation of standard office equipment, including a computer. Ability to utilize software applications including spreadsheets, word processing and other general
business or accounting programs; Ability to prepare reports and compile information from a variety of sources; Ability to make arithmetic computations accurately and rapidly; Ability to receipt, post and reconcile financial transactions; Ability to work under pressure; Ability to follow oral and written instructions with a minimum of direction; Ability to establish and maintain effective working relationships with others; Ability to learn and apply policies, procedures, rules and regulations; Ability to maintain consistent, punctual and regular attendance; Ability to plan work and to meet schedules and timelines; Ability to communicate effectively, answer telephones and greet the public and other employees
courteously. Fiscal Technician II – Bond/Planning also requires general knowledge of methods, materials and
terminology used in construction and maintenance trades. WORKING CONDITIONS: Environment: Indoor office environment; may drive a vehicle to conduct work. Physical Characteristics: (Consideration will be given to reasonable accommodation): Communicate to exchange information in person and on the telephone; inspect written materials with fine print; recognize documents and people; remain in a stationary position for extended periods of time; operate office equipment requiring repetitive hand movement and fine coordination including the use of a computer keyboard, fax machine, copy machine and scanner; move about the facilities to conduct work. Board Approved: 1/25/2011 Revised: TBD
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Visions In Education Charter School Personnel Page for the December 8, 2015 Board Meeting
1. APPOINTMENTS
CERTIFICATED Type Name Assignment Effective Date(s) New Hire Evans, Meredith Resource Facilitator 11/30/2015 New Hire Ferguson, Margaret Resource Facilitator 11/30/2015 CLASSIFIED Type Name Assignment Effective Date(s) New Hire Shelby, Laeya Office Coordinator II 11/30/2015
2. CONTINUING EMPLOYEES
CERTIFICATED Type Name Assignment Effective Date(s) Reassignment to 1.0 FTE Wetzel, Kristen Credentialed Teacher 10/26/2015 CLASSIFIED Type Name Assignment Effective Date(s) Promotion Dimino, Sonia Administrative Assistant 12/01/2015
3. JOB DESCRIPTIONS
Class Title New/Update Salary Range Effective Date(s) Learning Manager New 45 11/01/2015
Prepared by: Noy Chanthavongsa, Personnel Analyst Reviewed by: Donna Glenn, Human Resources Manager Approved by: Jody Graf, Executive Director John Garrard, Director, Admissions and Family Services c: Superintendent/Board of Education
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VISIONS IN EDUCATION CHARTER SCHOOL LEARNING MANAGER
CLASS CODE: REPORTS TO: Associate Director of Instruction FLSA CATEGORY: Exempt LEVEL: Management CHARACTERISTICS OF THE CLASS: Under general direction, serves as a strategic leader responsible for instructional program development, curriculum development, and educational technology; responsible for management of resources; responsible for positive and effective relationships among staff, students, and parents; responsible for ensuring high quality instruction, student success and preparing students to function effectively in the marketplace; performs other duties as assigned. ESSENTIAL FUNCTIONS: Any one position may not include all the duties listed nor do all the listed examples include all tasks which may be found in positions of this class.
Provides leadership for enhancing teaching and learning through the identification, evaluation, adoption, and integration of effective educational innovations into the curriculum.
Maintains awareness of best practices, emerging technologies and new potentials in educational technology that may be adopted as new and emerging instructional media, technologies, pedagogies and practices.
Serves as a member of the instructional leadership team, providing input and feedback in the educational program strategic planning and organizational change.
Collaborates with the instructional leadership team in the formation and implementation of instructional policy, philosophy, and implementation strategies.
Manages, coordinates, or assists with special projects, special school programs, events and office staff. Attends and/or conducts staff meetings, inservice training activities, workshops, conferences, and other
training. Presents at staff development and develops workshops and trainings for teachers and administrators in
curriculum content, use of digital resources, teaching strategies and pedagogy and assessment. Utilizes informal and formal assessment to monitor curriculum standards alignment. Aligns curriculum to
state and federal content standards. Formulates, selects, creates, revises, reviews, evaluates and/or implements K12 curricula and instructional
materials; gives direction to the development of adequate courses of study, instructional guides, and sitebased classes that result in a wellarticulated program and provides for student improvement and success.
Keeps informed on current trends and changes to curricular resources including CDE approved texts, online resources,and remedial material.
Manages and coordinates workload of staff to ensure objectives are being met. Develops and facilitates curriculum review cycles to build capacity in the organization to improve student
achievement and program success. Mentors, guides and trains teachers to ensure program, student, and customer service goals are achieved
and that teamwork is developed and practiced. Maintains confidentiality. Performs other duties as assigned.
QUALIFICATIONS: Education and Experience:
Possession of a valid California teaching credential. Administrative Credential preferred. Previous independent study or homeschool experience desirable.
Skills, Knowledge, and Abilities:
Knowledge of or ability to learn, interpret and apply Visions In Education’s objectives, policies, procedures, rules, regulations, and operations.
Knowledge of or ability to learn and use applicable sections of the California Education Code, Charter Law, and other pertinent laws.
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Ability to maintain positive and professional interactions with students, parents, peers, other staff, and the public, and the ability to work in stressful situations.
Skill and ability to work with flexibility, efficiency, and diplomacy both individually and as part of an instructional team.
Skill and ability to use selfrestraint and professional judgment and to develop strategies to deal with a variety of people under varying situations and conditions.
Skill and ability to use written and oral communication requiring clarity and diplomacy in communication with a broad and diverse audience.
Familiarity with numerous curriculum options and resources for teachers. Ability to act as liaison between teachers and administrators. Knowledge, skill, and ability to assess, summarize, and document progress of teachers who are mentored. Effective communication skills initiating individual and group discussions, listening, facilitating interaction
with teachers and peers, and speaking in public. Ability to establish and maintain effective work relations with those contacted in the performance of
required duties. Ability to work independently and in a team environment and be held accountable for results. Ability to maintain a professional attitude and a strong customer service focus at all times with a strong
desire to succeed and solve problems. Ability to work confidentially. Knowledge, skill, and ability to use a wide variety of office equipment including, but not limited to,
personal computers, associated software programs (including Windows, wordprocessing, desktop publishing, spreadsheets, database and web based applications), email, Internet, copiers, faxes, and phones.
Proficiency with online instructional deliveries. Skill and ability to motivate students to achieve educational success. Knowledge and understanding of goal setting techniques including needs assessment and evaluation. Skill in assessing, summarizing, and documenting the monthly progress of students. Ability to assess and summarize the progress of students toward his/her goals and objectives on a regular
basis. OTHER QUALIFICATIONS:
Possession of a valid California driver’s license, availability of a vehicle, and evidence of insurance. Willingness and ability to travel within the local area and surrounding counties to meet with students and/or
parents/students in a variety of socioeconomic locations. WORK ENVIRONMENT AND PHYSICAL ABILITIES: The physical requirements below are necessary to perform the essential functions. Reasonable accommodations will be made to enable a person with a disability to perform these functions.
Work environment is a combination of an office setting with occasional travel. Requires willingness and ability to work effectively and move about in an office and travel on an occasional basis to local locations and to surrounding counties.
Requires willingness and ability to work in small work areas, varying temperatures, and around noise and other people.
Sufficient physical mobility to enter/exit a vehicle and drive to various locations locally and to surrounding counties, to move about in sometimes crowded spaces, move over uneven ground, move in/about students’ homes and other public places, and access various floors in buildings.
Sufficient mobility to bend, stoop, push/pull, lift, stand, and walk on an occasional basis to file, move equipment or supplies, or take work from one location to another.
Physical, mental, and emotional stamina to work under stressful conditions with frequent distraction and interruptions and deal with angry/upset people in a calm and professional manner.
Ability to transport books, instructional materials, and a laptop computer from home to meetings and student homes/meeting places.
Ability to sit for extended periods of time up to an eighthour shift (with the exception of lunch and breaks). Sufficient dexterity to operate computers, printers, telephones, cell phones, faxes, and copiers. Sufficient hand/eye coordination and manual dexterity to use a wide variety of office and computer
equipment, to keyboard and write, file, and maintain records and reports. Sufficient hearing to hear and understand students, parents, staff, and the public both in person and on the
telephone.
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Ability to speak in an understandable voice with sufficient volume to be heard in normal conversational distance, on the telephone, and in addressing groups.
Sufficient vision to read fine print and figures and review and complete required forms, reports, and paperwork.
Created: 10/26/15
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SAN JUAN UNIFIED SCHOOL DISTRICT AGENDA ITEM # H-2BOARD OF EDUCATION MEETING DATE: 12/8/2015
APPROVED: Kent Stephens
Inc Page #Purchase Orders & Service Agreements P 2Change Orders P 3Construction Bids P 4Piggyback Contracts NAOther NAERRATA NA
Purchasing Contracts ReportThe following reports are submitted for board approval/ratification:
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Purchasing Contracts Board ReportPurchase Orders and Service Agreements
October 28 - November 17
PO# Date Vendor Name Amount $ Site/Department
604835 11/6/2015 HOUGHTON MIFFLIN COMPANY 403,003.40$ 0402-PROF. LEARNING & INNOVATION
605028 11/17/2015 NACHT & LEWIS ARCHITECTS 210,000.00$ 0410-FACILITIES
Business Support Services 11/18/20152
Purchasing Contracts Board ReportChange Orders for Items $86,000
October 28-November 17
PO# Date Vendor Name Change Order Amount $
Original PO Amount $ Responsibility
601048 11/3/2015 Smart and Final 1,000.00$ 83,400.00$ ECE
601223 11/5/2015 Access Language Connection 150,000.00$ 65,000.00$ Special Education
600096 10/30/2015 Rainbow Resources 90,000.00$ 85,000.00$ VISIONS
600816 10/30/2015 Amazon 150,000.00$ 85,000.00$ VISIONS
600258 10/30/2015 Presence Learning 66,000.00$ 85,000.00$ VISIONS
507880 11/13/2015 American River Construction 4,386.66$ 728,000.00$ Facilities
507880 11/13/2015 American River Construction 33,247.00$ 728,000.00$ Facilities
Business Support Services 11/18/20153
Purchasing Contracts Board ReportConstruction and Public Works Bids
October 28 - Novemver 17
Upon evaluation of the bids staff has awarded the following in accordance with all legal guidelines.
Fund Date Bid /LLB Vendor Name Description Amount $ Responsibility
Measure N 11/12/2015 LLB 15-139 CLARK & SULLIVAN LLC LLB CITRUS HEIGHTS CONSTRUCTION 8,086,676.00$ 0410-FACILITIES
Measure N 11/12/2015 LLB 15-139 CLARK & SULLIVAN LLC LLB CITRUS HEIGHTS MODERZINATION 5,379,101.00$ 0410-FACILITIES
Business Support Services 11/18/20154
SAN JUAN UNIFIED SCHOOL DISTRICT AGENDA ITEM # H-3BOARD OF EDUCATION MEETING DATE: 12/8/2015
APPROVED:Kent Stephens
Inc Page #Easements/Leases (BP 3312)
Notices of Completion 1Quarterly Investment Report 2Warrants & Payroll 3E-RateERRATA
Business and Financial ReportThe following reports are submitted for board approval/ratification:
Notices of Completion - Board of Education
PROJECT
PO# 508802 Furnish labor, material, equipment, tools and incidentals for Lease/Leaseback delivery of 2 leased 24X40 DSA approved temporary classrooms to be placed on hardcourt, including low and high voltage connections, minor asphalt repairs, new seal coat and stripe, and removal of (e) HUD building relocated to District Office at Greer Elementary School. Vendor: Otto ConstructionRemaining number of lease payments = 6 ( Oct 2015 to March 2016 )PO# 508798 Furnish labor, material, equipment, tools and incidentals for Lease/Leaseback delivery of the relocation of 2 classrooms from the District Office and placed on hardcourt at grade on concrete footings, includes low and high voltage connections and minor asphalt repairs, minor staff restroom upgrades, and demolition and removal of (e) HUD building at Green Oaks Elementary.Vendor: Otto ConstructionRemaining number of lease payments = 6 ( Oct 2015 to March 2016)
PO# 508800 Furnish labor, material, equipment, tools and incidentals for Lease/Leaseback delivery for modernization of 2 student toilet rooms and will include path of travel, includes low and high voltage connections, minor asphalt repairs, new seal coat and stripe at areas of the leased temporary housing, and demolition of (e) HUD building at Cowan Fundamental Elementary. Vendor: Otto ConstructionRemaining number of lease payments = 6 (Oct 2015 to March 2016)
PO# 508145 Furnish labor, material, equipment, tools and incidentals for path of travel concrete work associated with the shade structure project to achieve DSA project acceptance at Del Dayo Elementary School.Vendor: Benchmark General Engineering, Inc.
DATE OF ACCEPTANCE
10/20/15
12/8/2015
10/20/15
10/20/15
10/27/15
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11/18/2015
QUARTERLY INVESTMENT REPORT
INTERESTDESCRIPTION TOTAL YIELD
CASH IN COUNTY TREASURY-OPERATIONAL FUNDS 124,135,538 0.47%
COUNTY OF SACRAMENTO-G. O. BONDS
Measure J - Series 2011 1,800,182 1.829%Measure J - Series 2013 (Building Fund) 4,148,000 0.043%Measure J - Series 2014 (Building Fund) 15,729,000 0.120%Measure N - Series B (Building Fund) 64,653,000 0.120%
NOTE:Earnings are based on average balances.
SUMMARYThe investment portfolio complies with the District's investment policy to maintain the liquidity and safetyof District funds while maintaining the maximum yield.
AS OF SEPTEMBER 30, 2015
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October 201501 General Fund 5,829,764.67 09 Charter Schools 1,057,744.31 10 Special Ed Pass-Thru - 11 Adult Education 1,908.25 12 Child Development 59,482.37 13 Food Service/Cafeteria 733,059.57 14 Deferred Maintenance 229,606.45 21 Building Fund 98,367.65 22 Measure S Building Fund - 23 Measure J Building Fund 1,165,027.81 24 Measure N Building Fund 977,527.77 25 Capital Facilities 68,798.13 35 State Schools Facilities Fund - 40 Sp Res FD -- Capital Outlay Proj 19,335.25 67 Self Insurance 1,355,082.92 95 Student Body - TOTALS 11,595,705.15
October 201518,195,445.70
7,251,643.78 10,074,784.83
TOTALS 35,521,874.31
GRAND TOTAL 47,117,579.46$
All FundsCertificated PayrollClassified PayrollBenefits
SAN JUAN UNIFIED SCHOOL DISTRICTAccounting Services
WARRANTS & PAYROLL
VENDOR AND CONTRACT WARRANTS Fund
PAYROLL AND BENEFITS
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SAN JUAN UNIFIED SCHOOL DISTRICT AGENDA ITEM _H-5BOARD OF EDUCATION MEETING DATE: 12/08/15 SUBJECT: Bond Survey for November 2016 Election CHECK ONE: For Discussion: For Action Report: DEPARTMENT: Facilities Services Workshop: Recognition: Emergency Action: ACTION REQUESTED: The superintendent is recommending the board approve a request for a proposal for a qualified consultant firm to conduct a community survey. RATIONALE/BACKGROUND: The district’s adopted facilities master plan has projected the district’s capital facilities needs in excess of 2.5 billion dollars. In order to effectively address the district’s facilities improvements, significant capital improvement funds are needed. Staff would like to procure a consultant to conduct a community survey to assist the district in determining the level of support for a new general obligation bond in November of 2016. BOARD COMMITTEE ACTION/COMMENT: Board Meeting 11/10/2015 COC Meeting 11/17 /2015 FT&F 12/1/2015 PREVIOUS STAFF/BOARD ACTION: Cabinet 11/2/2015, 11/30/2015 FINANCIAL DATA: Estimated cost for current budget year: $25,000.00 General Fund Ongoing: This Year Only: PREPARED BY: Frank Camarda, Senior Director of Facilities, Maintenance & Transportation APPROVED BY: Kent Kern, Superintendent of Schools
SAN JUAN UNIFIED SCHOOL DISTRICT AGENDA ITEM H-6 BOARD OF EDUCATION
MEETING DATE: 12/08/15 SUBJECT: Gateway International Charter School
Renewal Petition
CHECK ONE:
For Discussion:
For Action
Report:
DEPARTMENT: Admissions and Family Services Workshop:
Recognition:
Emergency Action:
ACTION REQUESTED:
The superintendent is recommending that the Board of Education approve the Gateway International Charter
School Renewal Petition contingent upon the development of a Memorandum of Understanding (MOU)
between Gateway International School and the district prior to June 30, 2016. The charter term for this charter
will expire on June 30, 2016, unless approved for renewal by the Board of Education. If approved, the
authorized period of time shall be for five years (July 1, 2016, through June 30, 2021).
RATIONALE/BACKGROUND: Gateway International Charter School (GIS) is in their 3rd year of operation as an independent district charter.
GIS serves students in grades TK-8.
In order for a charter to be approved, it must meet at least one of the following performance standards: (1) Attainment of the school’s Academic Performance Index (API) growth target in two of the last three years or
in the aggregate last three years; (2) an API decile ranking of four or better in the prior year or two of the last
three years; (3) an API Similar Schools decile ranking of four or better in two of the last three years; (4)
documented evidence that the performance of charter school students is at least equal to that of the students in
schools of the district that those students would otherwise be attending; and (5) qualification for participation in
the Alternative School Accountability Model.
The district’s Charter Review Team has thoroughly studied the charter renewal petition and GIS has provided all
necessary information, additions and/or changes as requested during the review process. The GIS Charter
Renewal Petition presented to the Board of Education is in compliance with district Board Policy 0420.4 -
Charter Schools, and current law. GIS has met the State Performance Standard #4 – students performed
commensurate or better than similar schools.
The MOU agreement will continue to define the specific financial and operational relationship between GIS and
the district and resolve other matters of mutual interest not otherwise contained within the terms of the charter
petition. It is the intent of the MOU that GIS not be a fiscal burden to the district.
The charter school petition is available for review in its entirety in the Board of Education office.
PREVIOUS STAFF/BOARD ACTION: Cabinet 11/02/15
Board Meeting (Public Hearing/Discussion) 11/10/15
FINANCIAL DATA: N/A
PREPARED BY: John Garrard, Ed.D, Director, Admissions and Family Services
APPROVED BY: Kent Kern, Superintendent
SAN JUAN UNIFIED SCHOOL DISTRICT AGENDA ITEM _H-7_BOARD OF EDUCATION MEETING DATE: 12/08/2015 SUBJECT: 2015-16 Single Plan for Student Achievement (SPSA) CHECK ONE: For Discussion: For Action Report: DEPARTMENT: Office of Student Learning Assistance Workshop: Recognition: Emergency Action: ACTION REQUESTED: The superintendent is recommending the board approve the San Juan Unified School District school sites’ Single Plan for Student Achievement (SPSA). RATIONALE/BACKGROUND: San Juan Unified School District schools annually review and revise their school plans based on current data analysis and latest research using a collaborative process involving members of the school community. The SPSA outlines a school’s mission and goals for student achievement. Division of Teaching and Learning staff have worked with site leaders to ensure that all plans include a description of the academic program, specific strategies for improving student achievement, measureable objectives, staff development, and goals that are aligned to the district’s Strategic Plan, Local Education Agency Plan, and the Local Control Accountability Plan. The SPSA guides the instruction and operation of the school as well as sets the priorities for budget development. SPSA’s are used in principal networks to document efforts in closing achievement gaps and to identify professional learning supports which are needed. The Single Plan for Student Achievement is an additional tool to advance our focus on strategic results. Following approval by the board, plans will be posted online to enhance communication and transparency for parents and community members. The SPSA’s will be translated for schools having a population of 15% or more of a particular language as required by the California Department of Education. BOARD COMMITTEE ACTION/COMMENT: N/A PREVIOUS STAFF/BOARD ACTION: Superintendent’s Cabinet 11/30/2015 FINANCIAL DATA: Estimated cost for current budget year: $8887.00 PREPARED BY: Roxanne Mitchell, Director, Student Learning Assistance APPROVED BY: Debra Calvin, Ed.D., Assistant Superintendent, Educational Services Donna O’Neil, Ed.D., Associate Superintendent, School and Student Support Kent Kern, Superintendent
SAN JUAN UNIFIED SCHOOL DISTRICT AGENDA ITEM _ H-8__ BOARD OF EDUCATION MEETING DATE: 12/08/15 SUBJECT: Memorandum of Understanding with CHECK ONE: Sacramento County Office of Education to Support For Discussion: District’s Bullying Prevention Program For Action Report: DEPARTMENT: Pupil Personnel Services Workshop: Recognition: Emergency Action: ACTION REQUESTED: The superintendent is recommending the board approve a Memorandum of Understanding (MOU) with Sacramento County Office of Education to support the district’s Bullying Prevention Program by providing funding, training, and technical assistance. RATIONALE/BACKGROUND: The purpose of the district’s Bullying Prevention Program in collaboration with Sacramento County Office of Education is to maintain and/or further increase the capacity of districts to implement sustainable bullying prevention programs and strategies by providing training, demonstration sites, technical assistance, and support. The MOU outlines specific roles and responsibilities of Sacramento County Office of Education and district staff to implement the Student Mental Health Wellness Education and Training Bullying Prevention Program. The MOU is in effect during the 2015-2016 school year and provides funding in the amount of $17,885.00 to support the district’s Bullying Prevention Program. Attachment: Memorandum of Understanding BOARD COMMITTEE ACTION/COMMENT: N/A PREVIOUS STAFF/BOARD ACTION: Superintendent’s Cabinet: 11/30/15 FINANCIAL DATA: Estimated cost for current budget year: $ N/A N/A Fund (General, Adult Ed, etc.) Ongoing: This Year Only: PREPARED BY: Linda M. Bessire, Ed.D., Director, Pupil Personnel Services APPROVED BY: Debra Calvin, Ed.D., Assistant Superintendent, Educational Services Donna L. O’Neil, Ed.D., Associate Superintendent, Schools and Student Support Kent Kern, Superintendent of Schools
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SAN JUAN UNIFIED SCHOOL DISTRICT AGENDA ITEM _J-1_ BOARD OF EDUCATION MEETING DATE: 12-8-15 SUBJECT: 2014 – 2015 Audit Report CHECK ONE: For Discussion: For Action Report: DEPARTMENT: Fiscal Services Workshop: Recognition: Emergency Action: ACTION REQUESTED: The superintendent is recommending the board accept the 2014-15 audit report as prepared by Crowe Horwath, LLP (the District’s independent auditor). RATIONALE/BACKGROUND: The 2014-2015 Financial Statement consists of three parts: (1) management’s discussion and analysis; (2) the financial statements; and (3) required supplementary information. Crowe Horwath, LLP has expressed their opinion “the financial statements present fairly, in all material respects, the respective financial position of the governmental activities, each major fund and the aggregate remaining fund information of San Juan Unified School District as of June 30, 2015, and the respective changes in financial position and cash flows, where applicable for the year then ended in accordance with accounting principles generally accepted in the United States of America.” BOARD COMMITTEE ACTION/COMMENT: Audit Committee 12-8-2015 PREVIOUS STAFF/BOARD ACTION: N/A FINANCIAL DATA: Included with Audit Report PREPARED BY: Fil Duldulao, Director of Accounting Kent G. Stephens, Chief Financial Officer APPROVED BY: Kent Kern, Superintendent of Schools
SAN JUAN UNIFIED SCHOOL DISTRICT AGENDA ITEM J-2BOARD OF EDUCATION MEETING DATE: 12-8-15 SUBJECT: Budget Financial Status Report 2015-16 First Interim Report CHECK ONE: For Discussion: For Action Report: DEPARTMENT: Budget Services Workshop: Recognition: Emergency Action: ACTION REQUESTED: The superintendent is recommending the board review and approve the 2015-16 First Interim Report and the Budget Revision reflecting projected year budget totals. RATIONALE/BACKGROUND: The San Juan Unified School District is certifying the 2015-16 First Interim Financial Report as Positive, with the understanding of the fiduciary responsibility to maintain fiscal solvency for the current and subsequent two fiscal years. The First Interim Report reflects actual revenue and expenditures through October 31, 2015, forecasts the remainder of the 2015-16 fiscal year, and provides a multi-year budget projection for 2016-17 and 2017-18. Revenue assumptions used in the multi-year projections for 2016-17 are the Department of Finance (DOF) projected LCFF growth percentage, and for 2017-18 they are an average of the DOF and School Services of California, Inc. (SSC) percentages. These growth percentage assumptions provide a projected percent change in LCFF funding of 3.92% in 2016-17 and 2.51% in 2017-18. These increases from the state include Supplemental Grant funds which are specifically earmarked for targeted students. The district’s current year budget is based on a percent change in LCFF funding of 11.02%. The governor is scheduled to propose his 2016-17 budget on January 8, 2016. BOARD COMMITTEE ACTION/COMMENT: PREVIOUS STAFF/BOARD ACTION: 06-23-2015 Budget Adoption 09-08-2015 2014-15 Unaudited Actuals and 2015-16 Budget Revisions FINANCIAL DATA: 2015-16 First Interim Budget Report attached PREPARED BY: JoAnn Allee, Director of Budget Kent Stephens, Chief Financial Officer APPROVED BY: Kent Kern, Superintendent of Schools
11/18/2015
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San Juan Unified School District2015-16 First Interim Budget ReportPresented to the Board of Education
December 8, 2015
Core Commitments
Prioritize resources to close achievement gaps, improve teaching and learning, recruit and retain high quality employees, and help all students reach their potential.
Provide sound fiscal stewardship of community resources. Build trust by sharing useful, transparent fiscal information. Adopt a budget that consistently balances on-going revenues
and expenditures to avoid a structural deficit. Preserve an ending fund balance that ensures the integrity and
stability of the district.
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Core Messages
The discussion of education funding is shifting from equity to adequacy. Base grants are not sufficient; districts should exercise caution when adding on-going obligations to base programs.
The state economy is improving. The K-14 system has been receiving about 90% of new tax revenues, but this allocation will soon be restored to more historical levels of 40% (based on projections from the Department of Finance).
State revenue projections assume the expiration of Proposition 30. STRS and PERS contributions are absorbing nearly one-third of all
new base grant funding, but will soon consume nearly all new funding. New LCFF funding is not projected to keep pace with inflation by 2017-18 (Department of Finance and School Services of California).
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Discussion Overview
Board Actions Guidance from SCOE Revised Assumptions 2015-16 First Interim Multi-year Projections State Budget News Next Steps
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Board Actions
Recommended actions today:
Receive the 2015-16 First Interim Budget Report and approve revisions
Note – Estimates in the First Interim Budget Report are based on actual activity through October 31, 2015. Estimates do include projected costs incurred as a result of collective bargaining agreements.
5
Guidance from SCOE
The level of LCFF funding is subject to economic conditions as well as political decisions by the Governor and Legislature.
Restore programs, increase salaries, and begin new initiatives only if long-term solvency can be maintained (avoid cycles of adds and cuts).
Exercise caution and maintain flexibility in the collective bargaining process. Neighboring districts have widely divergent levels of funding. Consider increases to pension rates, rising health care costs, and ongoing implementation of Affordable Care Act (total compensation).
Categorical programs should be self-sustaining. Maintain reserves much greater than the minimum requirement. Support on-going expenditures with on-going revenues (independent of
one-time funds).
6
11/18/2015
4
Revised Assumptions
7
Adopted 1st Interim Adopted 1st Interim Adopted 1st InterimFUNDED ADA 37,654.98 37,967.56 37,287.94 37,768.06 36,987.74 37,568.56
Increase/(Decrease) (374.91) (125.76) (367.04) (199.50) (300.20) (199.50)LCFF $/ADA (Avg.)* 8,192$ 8,173$ 8,533$ 8,500$ 8,754$ 8,720$
Increase 11.48% 11.02% 4.01% 3.92% 2.48% 2.51%Funded Gap % 53.00% 51.52% 37.40% 35.55% 27.49% 26.61%Based on estimates from: DOF DOF DOF DOF DOF/SSC Avg DOF/SSC Avg
STRS Rate 10.73% 10.73% 12.58% 12.58% 14.43% 14.43%Increase 1.85% 1.85% 1.85% 1.85% 1.85% 1.85%
PERS Rate 11.85% 11.85% 13.05% 13.05% 14.89% 16.60%Increase 0.08% 0.08% 1.20% 1.20% 1.84% 3.55%
Medical Ins. Increase 5.40% 2.20% 9.00% 6.00% 9.00% 8.00%
2015-16 2016-17 2017-18
2015-16 Budget RevisionAll Funds
8
Beginning Other EndingFUND Balance Revenues Expenses Sources/Uses Balance
Unrestricted 35,447,703 338,990,620 278,751,825 (57,138,288) 38,548,210 Restricted 20,578,428 87,817,205 131,599,612 50,027,973 26,823,994
Total General Fund 56,026,131 426,807,825 410,351,437 (7,110,315) 65,372,204
Charter Schools (Dependent) 11,243,715 48,126,511 46,658,102 (252,981) 12,459,143 SPED Pass-Through (SELPA) - 601,367 601,367 - -
Adult Education 377,047 1,813,865 1,774,375 (170,191) 246,346 Child Development 241,088 17,166,288 17,776,427 615,487 246,436
Cafeteria 2,695,426 14,640,978 15,272,595 (282,051) 1,781,758 Deferred Maintenance 1,454,003 - 3,463,003 2,009,000 -
Total Special Revenue 16,011,279 82,349,009 85,545,869 1,919,264 14,733,683
Building 136,316,001 1,695,055 90,618,869 5,459,446 52,851,633 Capital Facilities 1,295,336 1,501,000 311,393 2,484,943 Special Reserve (Prop. 39) 1,632,977 1,582,648 1,632,977 - 1,582,648
Total Capital Projects 139,244,314 4,778,703 92,563,239 5,459,446 56,919,224
Self Insurance 9,090,699 21,646,959 19,174,063 11,563,595
11/18/2015
5
2015-16 Budget RevisionUnrestricted General Fund
9
Adopted Budget 1st 2nd Estimated UnauditedBudget Act Interim Interim Actuals Actuals
Revenues 338,411,655 336,978,106 338,990,620
ExpensesSalaries/Benefits 240,392,255 244,015,811 249,482,279 Other Expenditures 37,344,667 28,231,958 29,269,546 Contributions/Trnsfrs 50,398,835 53,747,548 57,138,288
Total Expenses 328,135,757 325,995,317 335,890,113
Surplus/(Deficit) $10,275,898 $10,982,789 $3,100,507
Beginning Balance 33,727,329 35,447,703 35,447,703
Ending Balance 44,003,227 46,430,492 38,548,210 Designated 10,054,350 12,248,077 10,357,000 Undesignated 33,948,877 34,182,415 28,191,210
Multi-year ProjectionsUnrestricted General Fund
10
Adopted First Adopted FirstBudget Interim Budget Interim
Revenues 326,024,459 329,235,937 331,273,484 335,449,094
ExpensesSalaries/Benefits 249,250,905 258,466,570 258,995,660 268,283,962 Other Expenditures 22,681,553 19,944,803 23,161,719 20,719,482 Contributions/Trnsfrs 44,749,424 46,692,241 48,014,794 48,654,271
Total Expenses 316,681,882 325,103,614 330,172,173 337,657,715
Surplus/(Deficit) $9,342,577 $4,132,323 $1,101,311 ($2,208,621)
Beginning Balance 44,003,227 38,548,210 53,345,804 42,680,533
Ending Balance 53,345,804 42,680,533 54,447,115 40,471,912 Designated 10,054,350 10,357,000 10,329,350 10,407,000 Undesignated 43,291,454 32,323,533 44,117,765 30,064,912 Change in Undesignated 9,342,577 4,132,323 $826,311 ($2,258,621)
2016-17 2017-18
11/18/2015
6
Multi-year ProjectionsUnrestricted General Fund
11
Likely Range of Scenarios
Worse Projected Better Worse Projected BetterBeginning Balance 37,777,246$ 38,548,210$ 39,319,174$ 39,460,961$ 42,680,533$ 45,900,105$
Resources $328,412,847 $329,235,937 $330,059,027 $333,771,849 $335,449,094 $337,126,339
lessRequirements $326,729,132 $325,103,614 $323,478,096 $340,190,148 $337,657,715 $335,125,282
Surplus/(Deficit) $1,683,715 $4,132,323 $6,580,931 ($6,418,299) ($2,208,621) $2,001,057
Ending Balance 39,460,961$ 42,680,533$ 45,900,105$ 33,042,662$ 40,471,912$ 47,901,162$
2016-17 2017-18
Multi-year ProjectionsProjected Increases Since 2013-14
in Base Revenue and Large Expense Obligations
12
$0
$10,000,000
$20,000,000
$30,000,000
$40,000,000
$50,000,000
$60,000,000
2013-14 2014-15 2015-16 2016-17 2017-18
Salaries Benefits Class Size Reduction Contributions Revenue
Base Revenue up $48.3 Million
COLA, Pensions,
Health Insurance, Class Size Reduction Costs and
Contributions to Other Funds up $50 Million
11/18/2015
7
Latest Budget News
State revenues continue to exceed budget forecasts. The Legislative Analyst Office (LAO) expects state revenues to be
about $3.7 billion higher than adopted in the 2015-16 state budget. So it is likely the district will receive additional one-time funds.
The state Department of Finance predicts that the LCFF will be fully implemented within a couple years, and school districts will then be in a “COLA-only” environment expected to yield revenue increases in the 2-4% range annually.
Governor Brown will release proposed 2016-17 budget in January.
13
Next Steps
Continue to monitor global, national and state economy, with related fiscal projections.
Continue collaborative work with employee and community groups to build system-wide understanding. Be transparent.
Continue to monitor and revise assumptions and projections. 2015-16 Second Interim Report will be presented March 8th.
14
11/18/2015
8
2015-16 First Interim
Special Thanks to theBudget Services Department
Questions?
15
SAN JUAN UNIFIED SCHOOL DISTRICT AGENDA ITEM __J-3 BOARD OF EDUCATION MEETING DATE: 12/08/15 SUBJECT: Educator Effectiveness Funds CHECK ONE: For Discussion: For Action Report: DEPARTMENT: Division of Teaching and Learning Workshop: Recognition: Emergency Action: ACTION REQUESTED: The superintendent requests that the board approve the expenditure plan for the one-time Educator Effectiveness funds. RATIONALE/BACKGROUND: The 2015-16 state budget included a provision for $500 million in one-time funds to be used to improve educator effectiveness. These funds were allocated to local education agencies (LEAs) based upon the reporting of certificated staff counts for 2014-15 and must be expended by June 30, 2018. LEAs are authorized to spend the funds in four specified areas based on a plan submitted to and approved by the local board. Expenditures of funds can precede board approval as long as those expenditures are a part of the approved plan. Attachment: Educator Effectiveness Funds: Expenditure Plan BOARD COMMITTEE ACTION/COMMENT: Board of Education: 11/10/15 PREVIOUS STAFF/BOARD ACTION: Superintendent’s Cabinet: 10/26/15, 11/02/15, 11/30/15 FINANCIAL DATA: Budget $3,014,651 General Fund Ongoing: This Year Only: PREPARED BY: Donna L. O’Neil, Ed.D., Associate Superintendent, Schools and Student Support APPROVED BY: Kent Kern, Superintendent of Schools (dlo)
EDUCATOR EFFECTIVENESS FUNDS: EXPENDITURE PLAN 2015-2018
Educator Effectiveness funds are a provision of the 2015-16 state budget and while these are one-time funds, they are available for expenditure during this year and the next two fiscal years. Funds must be expended by June 30, 2018 within four allowable areas described below.
Process
The plan for use of the Educator Effectiveness funds was developed in collaboration with district staff and the three employee groups most directly involved with instruction: San Juan Teachers’ Association, San Juan Professional Educators Coalition, and California School Employees Association. This occurred through meetings where the four allowable uses of funds were reviewed with association leaders and then interests or ideas under each purpose were solicited. Additional dialog and provisions from some of the bargaining agreements were used to prioritize use of funds for specific groups of employees.
There were some interests which could not be accommodated due to (a) limitations on the uses the funds or (b) the amount of funds allocated to San Juan. Every effort was made to include the highest priorities for each group which also supported the overall needs and direction of district efforts in the areas of teaching and learning.
These funds can be expended over three years but the plan is focused primarily in the first two years. It is anticipated that some budgeted items in 2015-16 or 2016-17 may not be completely spent. In the fall of both 2016-17 and 2017-18, after receiving unaudited actual expenditures, collaborative conversations will be held with each association to discuss reallocation of funds as needed. If necessary, this will occur mid-year in 2017-18 as well to ensure all allocated funds are used prior to the June 30, 2018 deadline.
Summary of Expenditure Plan
Description of Overall Action 2015-16 2016-17 2017-18
Total Proposed Expenditures – Purpose 1 $ 130,000 $ 235,000 $ 215,000
Total Proposed Expenditures – Purpose 2
Total Proposed Expenditures – Purpose 3 $1,026,853 $ 1,026,853
Total Proposed Expenditures – Purpose 4 $ 127,878 $ 127,120
Indirect Costs (4.36%) $ 56,014 $ 60,559 $ 9,374
$1,340,745 $ 1,449,532 $ 224,374
Total: Recommended Allocation $3,014,651
Anticipated State Revenue $3,014,651
1
EDUCATOR EFFECTIVENESS FUNDS: EXPENDITURE PLAN 2015-2018
Detailed Allocations for Funding
Purpose 1: Beginning teacher and administrator support and mentoring, including, but not limited to, programs that support new teacher and administrator ability to teach or lead effectively and to meet induction requirements adopted by the Commission on Teacher Credentialing and pursuant to Section 44259 of the Education Code Description of Overall Action 2015-16 2016-17 2017-18 Provide coaching and induction services for 1st and 2nd year teachers to ensure high quality professional learning and support and completion of credentialing process
Provide coaching and support to 1st and 2nd year principals to ensure continued development of highly effective site leaders
$ 50,000 (0.5 FTE Consulting tchr) $ 80,000 (external coaches)
$155,000 (1.5 FTE Consulting tchr) $ 80,000 (external coaches)
$155,000 (1.5 FTE Consulting tchr) $ 60,000 (external/internal coaches)
Total Proposed Expenditures by year $130,000 $235,000 $235,000 Note: EC 44259: References requirements for teacher credentialing preparation programs
Purpose 2: Professional development, coaching, and support services for teachers who have been identified as needing improvement or additional support by local educational agencies. Description of Overall Action 2015-16 2016-17 2017-18 - 0 - - 0 - - 0 -
Note: Support in this area is already provided through the Center for Teacher Support.
Purpose 3: Professional development for teachers and administrators that is aligned to state content standards adopted pursuant to Sections 51226, 60605, 60605.1, 60605.2, 60605.3, 60605.8, 60605.8, 60605.11, 60605.85, as that section read on June 30, 2014, and 60811.3, as that section read on June 30, 2013, of the Education Code. Description of Overall Action 2015-16 2016-17 2017-18 Provide professional learning for elementary administrators addressing support and leadership for state-adopted standards implementation
Provide professional development for teachers, certificated administrators, and other certificated staff around practices that are responsive to the needs of students and aligned with current content standards
$ 30,000 (retiree consultant) $ 100,334 (6 hrs of prof dev -SJPEC) $ 896,519 (6 hrs of prof dev -SJTA)
$ 30,000 (retiree consultant) $ 100,334 (6 hrs of prof dev-SJPEC) $ 896,519 (6 hrs of prof dev -SJTA)
Total Proposed Expenditures by year $1,026,853 $1,026,853 - 0 - Note: EC 51226: References requirements for an adoption cycle (state level) based upon approved standards; EC 60605: Adoption of standards including reading, writing, math, social science, science,
2
EDUCATOR EFFECTIVENESS FUNDS: EXPENDITURE PLAN 2015-2018
visual and performing arts, physical education, world languages, common core modifications to math, and English language development; EC 60811.3 Adoption of standards for English language development
Purpose 4: To promote educator quality and effectiveness, including but not limited to, training on mentoring and coaching certificated staff to support effective teaching and learning. Description of Overall Action 2015-16 2016-17 2017-18 Professional development for classified instructional employees on content standards, instructional strategies, and student support strategies
Technology devices and targeted professional development on assignment-related instructional applications for classified instructional employees
Train current administrators in the coaching model in order to provide peer assistance for struggling administrators and coaching/professional development for entry level administrative positions
$ 79,878 (6 hrs of prof dev –classified instructional) $ 40,000 (prof dev & device) $ 8,000 (coaching class)
$ 79,878 (6 hrs of prof
dev –classified instructional)
$ 39,242 (prof dev & device) $ 8,000 (coaching class)
Total Proposed Expenditures by year $ 127,878 $ 127,120 - 0 -
3
SAN JUAN UNIFIED SCHOOL DISTRICT AGENDA ITEM _J-4_ BOARD OF EDUCATION MEETING DATE: 12/8/15 SUBJECT: Graduation Requirements Update CHECK ONE: For Discussion: For Action Report: DEPARTMENT: Division of Teaching and Learning Workshop: Recognition: Emergency Action: ACTION REQUESTED: The superintendent is recommending the board review the progress staff has made related to the A-G default graduation requirements board report on May 12, 2015. RATIONALE/BACKGROUND: The purpose of this report is to update the board as it relates to the progress of the graduation requirement workgroup. The workgroup includes representatives of district staff, district committee representatives, elementary administrators, secondary administrators, teachers and counselors. The workgroup has been meeting since early October. The focus of the workgroup is to research, investigate and identify the interventions and supports necessary for students to be fully prepared to successfully complete A-G graduation requirements ensuring college and career readiness. The workgroup’s recommendations will be shared in February and March with multiple stakeholders in the community and revisions will be made based on the feedback received. The final recommendations for the transition to A-G default graduation requirements along with a comprehensive communication plan will be brought to the board for discussion in April 2016. ATTACHMENTS: Attachment A: Power Point Attachment B: A-G Default Graduation Transition Plan Attachment C: Sacramento Region Graduation Requirement Comparison Attachment D: 2015-16 A-G Default Graduation Workgroup BOARD COMMITTEE ACTION/COMMENT: N/A PREVIOUS STAFF/BOARD ACTION: Superintendent’s Cabinet: 11/30/15 High School Principal Network Meeting: 11/18/15 Middle School Principal Network Meeting: 11/18/15 Superintendent’s Parent Advisory Committee: 11/13/15 Curriculum and Standards Committee Meeting: 11/4/15 Board of Education Report: 5/12/15 FINANCIAL DATA: Ongoing: This Year Only: PREPARED BY: Rick Messer, Assistant Superintendent, Secondary Education Gloria Ervin, Director, Equity and Student Achievement Nina Mancina, Program Specialist APPROVED BY: Donna L. O’Neil, Ed.D., Associate Superintendent, Schools and Student Support Kent Kern, Superintendent of Schools
HIGH SCHOOL GRADUATION A-G Default Proposal
Presentation to Board of EducationDecember 8, 2015
Rick Messer, Assistant Superintendent, Secondary EducationGloria Ervin, Director, Equity and Student Achievement
Nina Mancina, Program Specialist
Proposed Recommendation
• A-G as the default graduation requirement in San Juan Unified School District for 2016 incoming 6th
graders (class of 2023)
• Transition district’s graduation requirements toward A-G over time
• Establish process for Opt Out (A-G flexibility)
2
3
San Juan Versus A-G
San Juan Unified A-G
English 4 4
Math 2 years including Alg.1/ I.M. 1.
3 years (4 recommended UC)
Social Science 3.5 years 3 years
Science 2 years 2 years with lab (3 recommended UC)
Foreign Language 1 year 2 years
VAPA 1 year 1 year
Electives 1 year 1 year
3
A-G Default Graduation Workgroups
• Group 1 – Interventions and Supports
• Group 2 - Opt Out (flexibility) Procedures
• Group 3 – Communications
• Group 4 – Progress Monitoring
4
4
Workgroup Outcomes
• Identify intervention and support structures needed to ensure all students graduate college and career ready
• Establish protocols and procedures for A-G flexibility option
• Create a comprehensive plan for implementation and feedback
• Establish a system for progress monitoring
5
Next Steps
• Workgroup recommendations and key considerations –January 2016
• Community/stakeholder feedback – Feb/Mar 2016
• Revise plan based on feedback – March 2016
• Development of final recommendation – March 2016
• Recommendation to board - April 2016
6
5
7
A-G
Defa
ult G
radu
atio
n Tr
ansi
tion
Plan
- DRA
FT
Clas
s of:
(Cur
rent
)
2017
(J
unio
rs)
2018
(S
opho
mor
es)
2019
(F
rosh
)
2020
(8
th)
2021
(7
th)
2022
(6
th)
2023
(5
th)
Defa
ult
Gra
duat
ion
Req.
202
3
A-G
Re
q.
A-G
CTE
O
ptio
ns
Cred
its
Cred
its
Cred
its
Cred
its
Cred
its
Cred
its
Cred
its
Cred
its
Cred
its
ELA
40
40
40
40
40
40
40
40
40
M
ath
(Hig
hest
M
ath)
20
(Alg
1)
20
(Alg
1)
20
(IM 1
) 20
(IM
1)
20
(IM 1
) 30
* (IM
2)
30
(IM 2
) 30
(IM
2)
30
X (IM
3)
Scie
nce
20
(L
ife/P
hys.)
20
(L
ife/P
hys.)
20
(L
ife/P
hys.)
20
(L
ife/P
hys.)
20
(L
ife/P
hys.)
20
* (B
io/C
hem
) 30
* (B
io/C
hem
Sc
i ele
ctiv
e)
30
(Bio
/Che
m)
30
X (B
io /
Chem
/ Ph
ysic
s)
Soc.
Sci
. 35
35
35
35
35
35
35
35
30
V.
A.P.
A.
10
10
10
10
10
10
10
10
10
X Fo
r. La
ng.
(5)
(5)
(5)
(5)
10*
10*
20*
20
20
P.E.
20
20
20
20
20
20
20
20
He
alth
5
5 5
5 5
5 5
5 El
ectiv
es
70/1
30
70/1
30
70/1
30
70/1
30
60/1
20*
50/1
10*
30/9
0*
30/9
0*
30
X To
tal
Cred
its
220/
280
220/
280
220/
280
220/
280
220/
280
220/
280
220/
280
220/
280
*Cha
nge
in re
quire
men
ts
M
ajor
Shi
fts t
o th
e A-
G de
faul
t gra
duat
ion
requ
irem
ents
M
ath:
1.
Add
ition
al 1
0 m
ath
cred
its (3
0 to
tal)
2.
Raise
min
imum
mat
h re
quire
men
t to
succ
essf
ul c
ompl
etio
n of
Inte
grat
ed M
ath
II Sc
ienc
e:
1.
Addi
tiona
l 10
scie
nce
cred
its
2.
Biol
ogy
and
Chem
istry
requ
ired.
Fo
reig
n La
ngua
ge:
1.
Clas
s of 2
021
& 2
2 ha
ve 1
0 cr
edits
requ
ired.
2.
Cl
ass o
f 23
will
hav
e 20
cre
dits
requ
ired
6
Sacr
amen
to R
egio
n: G
radu
atio
n Re
quire
men
ts C
ompa
rison
Subj
ect
SJU
SD
EGU
SD
NU
SD
RJU
HSD
FCU
SD
SCU
SD
TRU
SD
Grad
Cre
dits
Re
quire
d 22
0/28
0 (B
) *2
20
220
260
(B)
220
225
220
Cour
ses R
equi
red
Cred
its R
eq.
Cred
its R
eq.
Cred
its R
eq.
Cred
its R
eq.
Cred
its R
eq.
Cred
its R
eq.
Cred
its R
eq.
Engl
ish
40
40
40
40
40
40
40
Mat
h 20
(IM
. 1)
**40
or 3
0 (A
lg. 1
) 20
(Alg
. 1)
20 (G
eom
) 30
(Geo
m)
20 (G
eom
) 30
Sc
ienc
e 20
(Phy
s/Li
fe)
**20
or 3
0 20
(Phy
s/Li
fe)
20 (P
hys/
Life
) *2
0 (P
hys/
Life
) 20
20
(Phy
s/Li
fe)
Wor
ld H
isto
ry
10
10
10
10
10
10
10
US
Hist
ory
10
10
10
10
10
10
10
Gove
rnm
ent
5 5
5 5
5 5
5 Ec
onom
ics
5 5
5 5
5 5
5 So
c. S
tudi
es
Elec
tive/
Ge
ogra
phy
5 5
5 0
5
PE
20
20
20
20
20
20
20
Fore
ign
Lang
. *5
or 1
0 **
*10
or 2
0 10
**10
or
10
*10
or 2
0 V.
A.P.
A.
*5 o
r 10
***1
0 10
10
**
10
10
*10
or 2
0 He
alth
5
5 5
10
5 Pr
of.
5 Te
chno
logy
0
5 or
pro
ficie
ncy
5
5 Sp
eech
0
5 or
pro
ficie
ncy
C.
T.E.
*1
0 or
3rd y
r. Sc
i
Se
nior
Prj
X
El
ectiv
es
75/1
35
30-4
0 60
11
0 55
65
70
*1 y
ear o
f For
eign
La
ngua
ge O
R 1
year
of V
APA
OR
½ y
ear F
orei
gn
Lang
uage
& ½
yea
r VA
PA
*Blo
ck S
choo
ls sa
me
as
Trad
ition
al
*2 y
rs sc
ienc
e an
d 1y
r C.
T.E.
O
R 3
yrs o
f Sci
ence
*1 y
r For
eign
Lan
guag
e &
1 y
r of V
APA
OR
2 yr
s of F
orei
gn
Lang
uage
O
R 2
yrs
of V
APA
**3
yrs M
ath
& 3
yrs
of
Scie
nce
O
R 4
yrs o
f Mat
h &
2 y
ears
of
Sci
ence
**1
yr F
orei
gn
Lang
uage
O
R 1
yr o
f VAP
A
***
1yr o
f For
eign
La
ngua
ge &
1 y
r of
VAPA
O
R 2
yrs F
orei
gn L
angu
age
8
2015-16 A-G Default Graduation Workgroup Certificated Staff: Secondary Math: Molly Elliot (Encina) Jeff Le (Rogers) Secondary Science: Linda Yadao (Casa Roble) Glenn Alejandrino (Arden) Foreign Language: Laura Hinzman (Del Campo) Counselors: Scott Evans (Del Campo) Visual and Performing Arts (VAPA): TBD Career Technical Education (CTE): Ryan Tompkins (El Camino) Alternative Education: Angela Rodriguez - Teacher on Special Assignment - Blended Learning (TOSA) San Juan Teachers Association (SJTA) Representative: Ed Burgess San Juan Professional Educators Coalition (SJPEC) Representative: Suzanne Ambrosini District Committee Members: High School Administrator: Rich Nichols Middle School Administrator: Gabe Cooper Elementary/K-8 Administrator: Kirk Bebout Career Technical Education/Alternative Education Administrator: Mia Funk Special Education Administrator: Megan Doyle Foster Youth/Homeless: Dominic Covello English Language Learners: Martha Quadros Pupil Personnel Services: Jim Woods Math/Science Programs: TBD Communications: Trent Allen Curriculum and Standards Committee Member: Tom Nelson Core Committee: Gloria Ervin, Equity and Student Achievement Nina Mancina, Special Projects and Grants Rick Messer, Assistant Superintendent, Secondary Education
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SAN JUAN UNIFIED SCHOOL DISTRICT AGENDA ITEM _J-5_ BOARD OF EDUCATION MEETING DATE: 12/08/15 SUBJECT: Public Hearing for Atkinson Academy Charter School Petition CHECK ONE: For Discussion: For Action Report: DEPARTMENT: Admissions and Family Services Workshop: Recognition: Emergency Action: ACTION REQUESTED: The superintendent is recommending that the board hold a public hearing on Atkinson Academy’s petition to start a new charter school for students in grades K through 12. The charter petition will be brought to the board for discussion during the January 12, 2016 board meeting. Action anticipated: January 26, 2016 RATIONALE/BACKGROUND: California Education Code section 47605 requires the Board of Education hold a public hearing on the provisions of a charter school petition within thirty (30) days of receipt. Following a review of the petition and the public hearing, the Board of Education shall either grant or deny the charter within sixty (60) days of receipt of the petition, or extend by an additional thirty (30) days if both parties agree to the extension. Petitioners for Atkinson Academy submitted a petition on November 10, 2015. A public hearing before the District’s Governing Board is scheduled on December 8, 2015, after legal notice was placed in Carmichael Times for two consecutive weeks starting November 27, 2015. On January 26, 2016, the Board of Education will take action to either grant or deny the petition. During the December 8, 2015, public hearing, charter petition applicants will appear and provide testimony to the Board of Education at which time the level of support for the petition by teachers of the district, other employees of the district, and parents, shall be considered by the Board of Education. A copy of the charter petition is available for review in the board office. Attachment A: Atkinson Academy Presentation BOARD COMMITTEE ACTION/COMMENT: N/A PREVIOUS STAFF/BOARD ACTION: Superintendent’s Cabinet: November 30, 2015 FINANCIAL DATA: Estimated cost for current budget year: No direct costs N/A Fund (General, Adult Ed, etc.) Ongoing: This Year Only: PREPARED BY: John Garrard, Ed.D, Director, Admissions and Family Services APPROVED BY: Kent Kern, Superintendent of Schools
Our Mission
Atkinson Academy offers on-line learning with
available on-site instruction in enrichment and elective
courses to empower students to achieve their
highest potential through an individualized rigorous
standards-based curriculum with available social and emotional support for the
students and family.
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Values
• Inclusion – Culture of Acceptance• Independence – Self-advocacy, determination, motivation• Personal Success – Individual achievement and
accomplishment of personal goals• Civic Engagement – Advocate for change, actively
involved in the community• Innovation – Adapting to change embracing current
methodology and approaches
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Educational Philosophy
Atkinson Academy will be a William Glasser “Quality
School” and follow the Quality School Model. We want our
students to believe and have a value that education will add quality to their life. We will serve Kindergarten through twelfth grade students in an environment that empowers
students to be lifelong learners and responsible and engaging
citizens.
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Target Population
• Foster youth are 2 X more likely to be truant than the average student, get suspended or expelled 3 x more than the average student, and receive special education services 2.5-3.5 x more than the average student.
• In California, less than 40% of foster youth receive a high school diploma. Less than 30% of foster youth who do not complete high school attend college.
• 73 % of foster youth stay in foster care for over 2 years. 69 % of foster youth have been in 3 or more home placements. This statistic is also reflected with high rates of school mobility.
• 30% of all teen girls who drop out of school is due to teen pregnancy. Only 40% of teen mothers finish high school.
• In 2013-2014 school report there was 15, 836 students suspended in Sacramento County and 179 students expelled in Sacramento County.
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Quality Education for All
• We want to work collaboratively with the district to provide for a better future for our foster youth and at-risk students of our community.
• We will offer a personalized educational program tailored to the specific needs of the student, identifying strengths, developing attainable goals in a flexible supportive environment.
• We will provide educational, emotional, and social growth of the individual by teaching to the whole person through our available treatment program and development of our Individual Success Plan.
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• Established facility• Mon.-Fri. 8am-8pm,
Sat. 10am-4pm school site open, teachers accessible
• On-site tutoring• Elective courses• Enrichment classes• Clubs• Back office support
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SAN JUAN UNIFIED SCHOOL DISTRICT TENTATIVE BOARD AGENDA ITEMS
2015-2016
JANUARY 12 ELD Update – R Calvin Adult Ed / Career Technology Ed. (CTE)/Alternative Ed. – R Messer Atkinson Academy Charter School Petition [Public Hearing: 12/08/15] – D Kern Public Hearing: California Montessori Project Charter School Renewal Petition – D Kern Math Implementation – R O’Neil San Juan Choices Charter School Staff Raises for 2015-2016 – D Kern/Garrard Williams Complaint – R Simlick Annual Policy Review – D Simlick BP 3430 Investing BP 5116.1 Open Enrollment BP 6145 Extra Curricular BP 6020 Parent Involvement JANUARY 26 Recognition – 2016 Classified Employee of the Year – A Oropallo Recognition – National School Counselor Week – A Messer Multi-Tiered System of Support (MTSS) – R Calvin *Annual Policy Review [Discussed: 1/12/16] – A Simlick BP 3430 Investing BP 5116.3 Open Enrollment BP 6145 Extra Curricular BP 6171 Parent Involvement * San Juan Choices Charter School Staff Raises for 2015-2016 [Discussed: 1/12/16] – A Kern/Garrard * Atkinson Academy Charter School Petition [Public Hearing: 12/08/15; Discussed: 1/12/16] – A Kern/Garrard * California Montessori Project Charter School Renewal [Discussed: 1/12/16] – A Kern/Garrard FEBRUARY 9 High School Signature Projects – Phase II – R Camarda FEBRUARY 23 Recommendation for Reductions in PKS & Criteria for Tie Break (Certificated) – D Oropallo Resolution Reducing/Discontinuing CCS & Criteria for Tie Break (Certificated ECE) – D Oropallo Recommendation for Reductions in PKS & Criteria for Tie Break (Certificated, Adult Ed) – D Oropallo Notice of Intent to Reduce Classified Positions – D Oropallo LCAP – mid-year report – R O’Neil MARCH 8 Recognition – Arts Appreciation Month (March) – A Calvin Recognition – Week of the Young Child – A Hulsey System of Professional Growth Proposal - D Messer Second Interim – Budgetary / Financial Status Report – A Stephens Recommendation for Reductions in PKS & Criteria for Tie Break (Certificated) [2/23/16] – A Oropallo Resolution Reducing/Discontinuing CCS & Criteria for Tie Break (Certificated ECE) [2/23/16] – A Oropallo Recommendation for Reductions in PKS & Criteria for Tie Break (Certificated, Adult Ed) [2/23/16] – A Oropallo Notice of Intent to Reduce Classified Positions [Discussed: 2/23/16] – A Oropallo MARCH 29 HR Recruitment Plan – R Oropallo A-G Default Graduation Requirements – D Messer APRIL 12 Recognition – School Bus Driver Day – A Shoemake Common Core State Standards (CCSS) Update – R O’Neil Equity Work – R Calvin Williams Complaint – R Simlick
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Course Adoptions – D O’Neil APRIL 26 Recognition – Day of the Teacher (May) – A Shoemake Recognition – Health Week and School Nurse Day (May) - A Calvin Recognition – National Board Certificated Teachers (if applicable) Oropallo Textbook Adoptions – D O’Neil Learning Support Team Pilot – R Calvin *Course Adoptions [Discussed: 4/12/16] – A O’Neil *A-G Default Graduation Requirements [Discussed: 3/29/16] – A Messer MAY 10 Recognition – California Distinguished Schools/Gold Ribbon School (if applicable) - A Messer Recognition – Classified School Employee Week - A Shoemake Recognition – National Foster Care Month – A Calvin Early Childhood Education Prototype Update – R Hulsey Certificated Employee Layoff/Layoff Notices (K-12) – A Oropallo Certificated Employee Layoff/Layoff Notices (Adult Ed) – A Oropallo Layoff of Certificated Personnel (ALJ Decision) Simlick *Textbook Adoption [4/26/15] – A Messer MAY 24 Recognition – Science Olympiad Allen Recognition – Academic Decathlon Allen Recognition – National Science Bowl Allen Third Interim (If applicable) – A Stephens JUNE 14 Public Hearing: Presentation of the 2016-17 Budget – D Stephens Public Hearing: LCAP – D O’Neil JUNE 28 Adoption of the 2016-2017 Budget [6/14/16 Public Hearing) - A Stephens Notice of Reassignment of Certificated Administrators (if necessary) – D/A Oropallo LCAP [Public Hearing: 6/14/16] – A O’Neil D=discussion; A=action; *=consent; R=report; PC=public comment