regular council - 10 dec 2018

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AGENDA Peace River Town Council Regular Meeting Monday, December 10, 2018 5:00 pm. I CALL TO ORDER II ADOPTION OF AGENDA 1. Deletions: III ADOPTION OF MINUTES 1. Minutes of the November 26, 2018 Regular Council Meeting (document uploaded December 9) IV PUBLIC HEARINGS 1. None V PRESENTATIONS 1. None VI BYLAWS 1. None VII UNFINISHED BUSINESS 1. None VIII NEW BUSINESS 1. Request for Decision re: Grants to Groups - Peace River Porpoises 2. Request for Decision re: Interim Budget 3. Request for Decision re: ACCPA Conference 4. Briefing Note re: Snow and Ice Policy Communications Outlook 5. Request for Direction re: Snow and Ice Maintenance Policy (document uploaded December 7, 2018) 6. 2019 Operating and Capital Budget Deliberations IX REPORTS 1. Report dated November 30, 2018, Peace Library System 2019 Budget and Plan of Service Page 1 of 63

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Page 1: Regular Council - 10 Dec 2018

AGENDA

Peace River Town Council

Regular Meeting

Monday, December 10, 2018

5:00 pm.

I CALL TO ORDER

II ADOPTION OF AGENDA

1. Deletions:

III ADOPTION OF MINUTES

1. Minutes of the November 26, 2018 Regular Council Meeting (document uploaded December 9)

IV PUBLIC HEARINGS

1. None

V PRESENTATIONS

1. None

VI BYLAWS

1. None

VII UNFINISHED BUSINESS

1. None

VIII NEW BUSINESS

1. Request for Decision re: Grants to Groups - Peace River Porpoises

2. Request for Decision re: Interim Budget

3. Request for Decision re: ACCPA Conference

4. Briefing Note re: Snow and Ice Policy Communications Outlook

5. Request for Direction re: Snow and Ice Maintenance Policy (document uploaded December 7, 2018)

6. 2019 Operating and Capital Budget Deliberations

IX REPORTS

1. Report dated November 30, 2018, Peace Library System 2019 Budget and Plan of Service

Page 1 of 63

Page 2: Regular Council - 10 Dec 2018

Peace River Town Regular Council Meeting

Monday, December 10, 2018

X INFORMATION

1. Letter dated November 9, 2018 from HFCRD re Silent Auction

XI NOTICE OF MOTION

1. None

XII COMMENTS FROM THE PUBLIC

1. To be determined at meeting

XIII KEY COMMUNICATION ITEMS

1. To be determined at meeting

XIV IN CAMERA

1. FOIP, Division 2, Exceptions to Disclosure, s.21 Disclosure harmful to intergovernmental relations

2. FOIP, Division 2, Exceptions to Disclosure, s.21 Disclosure harmful to intergovernmental relations

3. FOIP, Division 2, Exceptions to Disclosure, s.21 Disclosure harmful to intergovernmental relations

XV ADJOURNMENT

Page 2 of 63

Page 3: Regular Council - 10 Dec 2018

MINUTES OF THE PEACE RIVER TOWN REGULAR COUNCIL MEETING HELD ON NOVEMBER 26, 2018 IN THE COUNCIL CHAMBERS

PRESENT: Mayor Thomas Tarpey, Deputy Mayor

Elaine Manzer (via teleconference)

Councillors Don Good, Johanna

Downing, Orren Ford, Byron

Schamehorn, Colin Needham

REGRETS:

STAFF

PRESENT:

Christopher J. Parker, CAO Ruth McCuaig, Executive Assistant Greg Towne, Director of Corporate

Services and Economic Development Jim McCuaig, Director of Engineering

and Infrastructure Tanya Bell, Director of Community

Services Tim Harris, Fire Chief/Manager

Protective Services Vi Dang, Grants and Special Projects

Coordinator

I CALL TO ORDER

Meeting called to order at 5:03 pm.

II ADOPTION OF AGENDA

1 Additions:

2 Deletions:

MOTION-18-11-443 Councillor Downing moved to accept the Agenda of the November 26, 2018, Regular Council Meeting as presented.

MOTION CARRIED

III ADOPTION OF MINUTES

1 Minutes of the November 13, 2018, Regular Council Meeting

MOTION-18-11-444 Councillor Needham moved to accept the Minutes of the November 13, 2018, Regular Council Meeting as presented.

MOTION CARRIED

2 Minutes of the November 19, 2018, Special Council Meeting (Amended November 23 to include Motion-18-11-442 to Adjourn)

Page 1 of 5Page 3 of 63

Page 4: Regular Council - 10 Dec 2018

MINUTES OF THE PEACE RIVER TOWN REGULAR COUNCIL MEETING HELD ON NOVEMBER 26, 2018 IN THE COUNCIL CHAMBERS

MOTION-18-11-445

Councillor Good moved to accept the Minutes of the November 19, 2018, Special Council meeting as amended.

MOTION CARRIED

IV PUBLIC HEARINGS

1 None

V PRESENTATIONS

1 Peace River Welcomes Refugees Dr. Jon Marshall, Dana Laliberte and Brenda Brochu on the sponsorship opportunity to bring a family from Eritrea to Canada

VI BYLAWS

1 None

VII UNFINISHED BUSINESS

1 Request for Decision re: Bylaw 2040 the Taxi Bylaw

MOTION-18-11-446 Councillor Schamehorn moved that Council approve Amendments 1 and 2 to Bylaw 2040, the Taxi Bylaw.

MOTION CARRIED

MOTION-18-11-447

Councillor Downing moved to provide third reading of Bylaw 2040, the Taxi Bylaw. Councillor Ford requested a recorded vote. In Favour Downing Good Tarpey Manzer Schamehorn Needham Opposed Ford

MOTION CARRIED

Page 2 of 5Page 4 of 63

Page 5: Regular Council - 10 Dec 2018

MINUTES OF THE PEACE RIVER TOWN REGULAR COUNCIL MEETING HELD ON NOVEMBER 26, 2018 IN THE COUNCIL CHAMBERS

VIII NEW BUSINESS

1 Request for Decision re: Light up the Park

MOTION-18-11-448 Councillor Ford moved that Mayor and Council be enabled to attend the Light up the Park event on November 23, 2018 and bring greetings to the town.

MOTION CARRIED

2 Request for Decision re: Attendance at Intermunicipal Dinner Meetings

MOTION-18-11-449 Councillor Good moved that Mayor and Council be enabled to attend the dinner meetings with regional partners.

MOTION CARRIED

3 Request for Decision re: Extension of Fire Services Agreement with County of Northern Lights

MOTION-18-11-450

Councillor Ford moved that Council extend the existing Fire Services Agreement with the County of Northern Lights until December 31, 2019.

MOTION CARRIED

4 Request for Decision re: VBV Property Management Cool Springs Trailer Park Water Billing

MOTION-18-11-451

Councillor Schamehorn moved that the Town decline to provide water bill relief.

MOTION CARRIED

5 Request for Decision re: ATCO Gas Franchise Fees

MOTION-18-11-452 Councillor Needham moved that Council make no changes to the ATCO Gas Franchise fee at 29% 2019.

MOTION CARRIED

6 Request for Decision re: ATCO Electric Franchise Fees

MOTION-18-11-453 Councillor Good moved that Council make no changes to the ATCO Electric Franchise fee for 2019.

MOTION CARRIED

7 Proposed 2019 Operating and Capital Budgets

Page 3 of 5Page 5 of 63

Page 6: Regular Council - 10 Dec 2018

MINUTES OF THE PEACE RIVER TOWN REGULAR COUNCIL MEETING HELD ON NOVEMBER 26, 2018 IN THE COUNCIL CHAMBERS

MOTION-18-11-454

Deputy Mayor Manzer moved to accept the 2019 Operating and Capital Budgets for information.

MOTION CARRIED

IX REPORTS

1 Letter dated November 7, 2018 from Municipal Affairs re: Assessment Audit

MOTION-18-11-455 Councillor Needham moved to accept the Assessment Audit Report for information.

MOTION CARRIED

X INFORMATION

1 November 15, 2018 Letter from Northern Sunrise County re: Support in principle for CPTED Workshop

2 Rhapsody Awards article from RhPAP Quarterly Newsletter

3 Summary of Doug Griffiths Seminar

MOTION-18-11-456 Councillor Schamehorn moved to accept items X.1 to X.3 for information.

MOTION CARRIED

XI NOTICE OF MOTION

1 None

XII COMMENTS FROM THE PUBLIC

1 None

XIII KEY COMMUNICATION ITEMS

1 1. Refugee presentation 2. Light up the park 3. Taxi Bylaw 4. Franchise fees

Meeting recessed at 6:54 pm. Meeting resumed at 7:07 pm.

Page 4 of 5Page 6 of 63

Page 7: Regular Council - 10 Dec 2018

MINUTES OF THE PEACE RIVER TOWN REGULAR COUNCIL MEETING HELD ON NOVEMBER 26, 2018 IN THE COUNCIL CHAMBERS

MOTION-18-11-457 Councillor moved that the meeting go in camera at 7:08 pm to discuss FOIP, Division 2, Exceptions to Disclosure, s. 23 Local public body confidences, s.21 Disclosure harmful to intergovernmental relations, and s.16 Disclosure harmful to business interests of a third party.

MOTION CARRIED

XIV IN CAMERA

1 FOIP, Division 2, Exceptions to Disclosure, s.21 Disclosure harmful to intergovernmental relations

2 FOIP, Division 2, Exceptions to Disclosure s.16 Disclosure harmful to business interests of a third party.

3 FOIP, Division 2, Exceptions to Disclosure, s. 23 Local public body confidences

MOTION-18-11-458 Councillor Downing moved that the meeting go out of camera at 8:35 pm.

MOTION CARRIED

MOTION-18-11-459

Councillor Ford moved to adjourn the meeting.

MOTION CARRIED

XV ADJOURNMENT

Meeting adjourned at 8:37 pm.

Thomas Tarpey, Mayor

Christopher J. Parker, CAO

Page 5 of 5Page 7 of 63

Page 8: Regular Council - 10 Dec 2018

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Page 16: Regular Council - 10 Dec 2018

TOWN OF PEACERIVERRequest for Decision

YOWIQ OF‘-

PEACERIVERl\l.B.‘.‘.RTA

December 04, 2018resenter: Ian Schramm

IssueThe Town must pass an interim budget for 2019.

BackgroundThe fiscal year ofall municipalities in Alberta is the calendar year i.e. starts January 1“ and ends December31“. As budget deliberations may not be completed until the new year, the Town will not have anapproved 2019 budget prior to January 1“. Municipalities need to adopt an operating budget to continueday to day operations; therefore, under section 242 (2) ”Acouncil may adopt an interim operating budgetfor part of a calendar year". Staff is recommending passing an Interim Operation Budget based on 50%of the 2018 Approved Operating Budget as detailed in Appendix I.

Recommendation:That Council approve the 2019 Interim Operating Budget in the amount of $8,718,080 based on 50% ofthe Approved 2018 Operating Budget as detailed in Appendix I.

Submitted by Approved By

AllanSchrammFinance Manager

Date Submitted Date Approved

b<c<mL::.:O‘l:7_9‘°l8 & 4/ QZQ/8

Page 16 of 63

Page 17: Regular Council - 10 Dec 2018

APPENDIXI - 2019 INTERIMOPERATINGBUDGET

Legislative

Administration

Police Protection

Bylaw & EnforcementFire Protection

Airport

Engineering & infrastructurePublic Works

Planning & Development

Waste Management

Community Programs

Community Development

PublicTransportation

Parks & Recreation

Arena

Pool

Museum

Library

Water AdministrationSewer AdministrationCorporate Expenses

Proposed 2019 interimApproved 2018 Budget Budget Amount

266,940 113,470

1,487,030 743,515

2,103,080 1,051,540

239,910 119,955

942,250 471,125

907,130 453,565

195,020 97,510

2,711,410 1,355,705

271,560 135,780

304,880 152,440

885,260 442,630

112,250 56,125

178,500 89,250

1,157,750 578,875

522,090 261,045

901,870 450,935

362,670 181,335

410,180 205,0901,823,010 911,505

922,630 461,315730,740 365,370

17,436,160 8,718,080

Page [2

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Page 19: Regular Council - 10 Dec 2018

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Page 20: Regular Council - 10 Dec 2018

Join us in beautiful Canmore — soaring peaks, shimmering lakes and abundant wildlife! Come unwind, discover, and join the conversation at our 2019 Annual Crime Prevention Conference.

We are so excited to be hosting our upcoming conference in Canmore - a picturesque setting that we believe will set the stage for an enriching networking and learning experience.

This year's theme "Together for a Safer Tomorrow” will bring together inspiring voices for change in community safety. Through enriching presentations, workshops, networking events and more, you will hear compelling stories and learn from those who have had a genuine impact on changing peoples’ lives.

The conference will be held from May 6 - 9, 2019 at the Coast Canmore Hotel & Conference Centre—including optional one or two-day Pre-Conference Training Workshops taking place on May 6 & 7.

The conference aims to bring together professional experts, community members, business owners, government and law enforcement to illustrate the importance of knowledge, collaboration and partnership within our communities.

Mark your calendars. We hope to see you there! We promise, you will leave inspired, encouraged, recharged and ready. And remember…

"Coming together is a beginning. Keeping together is progress. Working together is success." ― Henry Ford

Watch for more details coming your way!

Get inspired. Visit Canmore.

WORKSHOP SCHEDULE ACCPA is pleased to offer training and educational workshops as part of the 2019 ACCPA Conference. Workshops are designed and delivered by experts and practitioners in the field of crime prevention and community safety. ACCPA’s goal is to support agencies, groups and individuals is their journey to reduce crime and deliver safety in the communities and neighbourhoods in which we live, play and work.

Page 20 of 63

Page 21: Regular Council - 10 Dec 2018

Workshop registration includes buffet breakfast and lunch, and snacks, coffee, tea and refreshments during health breaks. Individuals and groups may register for one or more workshops alone, or in combination with the plenary sessions of the ACCPA Conference taking place May 8 – 9, 2019. Please consult the conference Registration Pricing tab for registration options.

Please click on the title of a Pre-Conference Workshop for a detailed description of program and instructor biographies.

Monday, May 6, 2019 07:30AM Pre-Conference Workshop Registration/Catered Networking Breakfast 08:30AM Workshop #1 Crime Prevention Through Environmental Design (Note: this is a 2-Day workshop) Workshop #2 Implementing Neighbourhood Based Crime Prevention and Capacity-Building Programs Workshop #3 Creating Effective Community Safety Strategies for Rural Districts and Municipalities 12:00PM Catered Networking Lunch 01:00PM Continuation of Workshops #1, 2 and 3 04:00PM End of Day 1 of Pre-conference Workshops Presentation of Certificates of Completion for single-day workshops

Tuesday, May 7, 2019 07:30AM Pre-Conference Workshop Registration/Catered Networking Breakfast 08:30AM Workshop #1 Crime Prevention Through Environmental Design (Note: this is a 2-Day workshop. Weather-permitting, Day 2 includes a walking tour of Canmore CPTED sites) Workshop #4 Developing and Implementing SafeCity Strategy, and Community Safety Planning: Process and Lessons from Perth, Australia Workshop #5 Understanding, Recognizing and Preventing Radicalization Leading to Violence 12:00PM Catered Networking Lunch 01:00PM Continuation of Workshops #1, 4 and 5

Page 21 of 63

Page 22: Regular Council - 10 Dec 2018

04:00PM End of Day 2 of Pre-conference Workshops Presentation of Certificates of Completion BACK TO TOP OF CONFERENCE PAGE

ACCPA is pleased to offer engaging and informative speakers during the plenary sessions of ACCPA 2019, May 8-9. Our plenary sessions will reflect four thematic areas in crime prevention and community safety:

1. Current and emerging issues in community safety, 2. Community safety initiatives in crime prevention through social development, 3. Planning, design and structural approaches to community safety, and 4. Technology and industry involvement in community safety.

Conference registration includes buffet breakfast and lunch, and snacks, coffee, tea and refreshments during health breaks. Individuals and groups may register for the conference alone, or in combination with one or more pre-conference workshops, taking place May 6 – 7, 2019. Please consult the conference Registration Pricing tab for registration options.

Please click on the title of a Conference Session for a detailed description of presentations and instructor biographies.

Page 22 of 63

Page 23: Regular Council - 10 Dec 2018

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Page 29: Regular Council - 10 Dec 2018

POLICY

Snow and Ice Management Policy Page 1 of 12

Approval Date: Motion:

Policy Number:

Supersedes: P-32-2014-02

Title: Snow and Ice Management Policy

Purpose To provide a clear statement of intent of Municipal winter operations and establish the priorities and standards of the snow and ice management program given limited resources and unpredictable winter conditions. An effective and efficient snow and ice management program is necessary to allow the municipality to function under normal winter weather conditions, reduce snow and ice hazards and provide the public adequate mobility on Town controlled roadways, sidewalks and parking facilities.

Related Documents 1. Alberta Transportation Highway Maintenance Guidelines and Level of Service Manual.

Definitions 2. The following definitions are recognized by this Policy:

2.1. “Arterial Roads” means roadways carrying high traffic volumes within the Town of Peace River.

2.2. “Bus Routes” means routes established by the School Divisions for the collection and

delivery of student between their residences and learning establishments.

2.3. “Collector Roads” means roadways carrying low to moderate traffic within the Town of Peace River which serves to move traffic from Local Roads to Arterial Roads.

2.4. “Extreme Snowfall Event” means a snow accumulation greater than 300mm/day.

2.5. “Extreme Winter Conditions Operations Mode” means an enhancement of normal winter

operations with increased communication, altered Shift Schedules, declared Parking Bans and commencement of Contractor use until such time the extreme conditions no longer exist.

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Snow and Ice Management Policy Page 2 of 12

2.6. “Ice Control” means application of abrasives and/or chemical de-icers to the surface of roads and sidewalks to improve traction.

2.7. “Local Roads and Lanes” means public roadways or lanes in residential areas or considered

low traffic.

2.8. “Major Snowfall Event” means a snow accumulation of 100mm/day – 300 mm/day.

2.9. “M.G.A.” means the Municipal Government Act, Revised Statutes of Alberta 2000, Chapter M-26, and amendments thereto.

2.10. “Normal Snowfall Event” means a snow accumulation of less than 100mm/day.

2.11. “Permanent Snow Routes” means routes shown on the Snow Removal Maps as Priority 1, 2

or 3 in the Snow Removal and Ice Control Policy.

2.12. “Sanding” means the application of a picked sand mix on roadways to improve vehicle traction.

2.13. “Snow Blading” means light blading of compacted snow and ice to make roadways passable

or to level ruts.

2.14. “Snow Plowing” means pushing accumulated snow from road or sidewalk surface in order to maintain traffic flow and pedestrian travel.

2.15. “Snow Removal” means the use of equipment to remove snow from roadways to a Town

approved dumping site.

2.16. “Town” means the corporation of the Town of Peace River. Policy 3. General

3.1. The Town of Peace River will manage snow and ice management operations on Town controlled roads, lands, sidewalks and parking lots in the most efficient and effective manner and in accordance with the established service level priorities, relevant by-laws, and the Municipal Government Act. The intent of the snow and ice control program is to minimize the economic loss to the community, reduce the inconvenience and hazards of winter conditions for motorists and pedestrians, and to facilitate the operation of

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Emergency Services, to the greatest degree practical and within available financial resources.

3.2. For this policy the effective winter period under normal conditions will be from November 15th until April 15th. The CAO or their designate may authorize additional winter operations outside of these dates as required.

3.3. Service levels will always be subject to the availability of equipment and personnel.

4. Service Levels on Roadways

4.1. General 4.1.1. Service levels for snow and ice management on roadways fluctuate with winter and

road conditions and are generally based on traffic volume, road classification and special considerations such as terrain, school bus routes and emergency services.

4.1.2. Three snow maintenance methods will be used to provide this level of service:

4.1.2.1. Snow Blading and Plowing Operations; 4.1.2.2. Snow Removal Operations; and 4.1.2.3. Sanding Operations.

4.1.3. A Snow plowing map forms part of this policy and will be amended from time to

time. Ice management is conducted as required and determined by the Superintendent of Public Works and prioritized under methods of ice management stated below.

4.2. Snow Blading and Plowing Operations

4.2.1. Snow blading and plowing operations will be implemented for loose snowfall accumulation less than 200 mm. 4.2.1.1. PRIORITY 1 - All roadways classified as an arterial with the addition of

known bus, hospital, and emergency service routes; in addition to critical slopes within the Town Limits, as shown on Schedule A. The standard to meet this service level will be continuous operations, 8am to 5pm, Monday to Thursday until roadways are considered bare.

4.2.1.2. PRIORITY 2 - All roadways classified as a collector within the Town Limits with the addition of downtown commercial core and parking lots. The standard to meet this service level will be continuous operations, 8am to 5pm, Monday to Thursday until roadways are considered bare, and after Priority 1 routes are considered complete.

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Snow and Ice Management Policy Page 4 of 12

4.2.1.3. PRIORITY 3 All roadways classified as local within the Town limits, with the addition of driveway approaches and back lanes. The standard to meet this service level will be continuous operations, 8am to 5pm, Monday to Thursday until roadways are considered bare, and after Priority 2 routes are considered complete. Priority 3 areas are subject to the availability of manpower and equipment.

4.3. Snow Removal Operations 4.3.1. Snow removal will be implemented for loose snowfall accumulation greater than 200

mm.

4.3.2. Up to four (4) snowfall removals will be allocated within the Annual Town Operational and Maintenance budget. The CAO or their designate may approve additional snow removals as required.

4.3.3. The general allocation of resources for snow removal are as follows, and as shown in

Schedules A and B: 4.3.3.1. PRIORITY 1 - All roadways classified as an arterial with the addition of

known bus, hospital, and emergency service routes; in addition to critical slopes within the Town Limits, as shown on Schedule A. The standard to meet this service level will begin within 12 hours after a major or extreme snowfall event.

4.3.3.2. PRIORITY 2 - All roadways classified as a collector within the Town Limits with the addition of downtown commercial core and parking lots. The standard to meet this service level will begin after Priority 1 areas are considered complete after a major or extreme snowfall event.

4.3.3.3. PRIORITY 3 - All roadways classified as local within the Town limits, with the addition of driveway approaches and back lanes. The standard to meet this service level will begin after Priority 2 areas are considered complete after a major or extreme snowfall event. Priority 3 areas are subject to the availability of manpower and equipment.

4.3.4. After a major or extreme snowfall event the Public Works Superintendent, or their

designate may redirect priorities until conditions no longer exist.

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Snow and Ice Management Policy Page 5 of 12

4.4. Parking Bans

4.4.1. Will be in force on Priority 1, 2 and 3 areas during the effective winter period and will be in effect Monday to Thursday from 7:00 am until 9:00 pm.

4.4.2. During major or extreme snowfall events parking bans will be in force on permanent snow routes (As shown in Schedule C - Permanent Snow Routes Map) 12 hours after the snowfall event has ended from 7am to 9pm until the next following Monday at which point the parking bans noted in 4.5.1 will be in effect.

4.4.3. Vehicles parked on designated snow routes when parking bans are declared will be

subject to fine and/or towing as per Traffic Bylaw 1746.

5. Sanding Operations 5.1. Ice control will be initiated in conjunction with the service Levels and as required. The

Superintendent of Public Works or their designate will prioritize ice control methods and locations based on terrain, emergency /bus routes, and vehicular usage.

5.1.1. PRIORITY 1 - Hill, Bus Routes and all intersections located within the Priority 1 Snow

Removal. The standard to meet this service level is to begin within 12 hours after the end of the storm or beginning of the next work day.

5.1.2. PRIORITY 2 All intersections located within Priority 2 Snow Removal. The standard to

meet this service level is to begin the next work day after the completion of Priority 1.

5.1.3. PRIORITY 3 All Parking lots owned or under management by the Town. The standard

to meet this service level is to begin the next work day after the completion of Priority 2. Ice control is conducted on parking lots as required for the following parking lots: 5.1.3.1. Baytex Energy Centre/Swimming Pool Lot (7201 -98th Street); 5.1.3.2. Centennial Lot (9717 - 98th Avenue); 5.1.3.3. 99th Street Lot (10021 - 99th Street); and 5.1.3.4. All other Town owned parking lots.

5.1.4. PRIORITY 4 The Town of Peace River provides resources for ice control on local roads

and lanes in residential areas on an as needed basis. The standard to meet this

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POLICY

Snow and Ice Management Policy Page 6 of 12

service level is to begin after the completion of Priority Three and as manpower and equipment become available.

6. Service Levels on Sidewalks and Pathways

6.1. Service levels for snow and ice control services on sidewalks and pathways either owned or under direct management of the Town are also prioritized as shown below, and are generally based on pedestrian volume, key pedestrian routes and special considerations such as terrain, bus routes and service access. Sidewalks adjacent to privately owned property are subject to Bylaw 1834.

6.2. Sidewalks and pathways will be prioritized as follows: 6.2.1. PRIORITY 1 - Sidewalks adjacent to Town property or under Town administration shall

be cleared of snow and ice immediately after a snowfall accumulation. The standard to meet this service level is to begin the next work day or earlier if accumulations reach the above discussed levels and conditions permit safe operations.

6.2.2. PRIORITY 2 - Pathways under Town administration shall be cleared of snow after a

snowfall accumulation in excess of 100mm ice will be removed after. The standard to meet this service level is to begin the next work day after the completion of Priority One.

7. Snow and Ice Control – Gravel Roads

7.1. Plowing of gravel surface roadways should be commenced before snow accumulations

reach 10-15 cm on the roadway. However, if drifting conditions prevail, plowing operations may be commenced sooner. In general, winter maintenance schedules are determined by weather conditions. Priority should be given to school bus routes and high traffic volume routes.

7.2. During the first snow fall, it is desirable to mix snow into the loose gravel to stabilize the

surface material when it freezes. This minimizes future gravel loss from snow plowing.

7.3. Ice blading may become necessary if the roadway becomes slippery due to compacted snow or ice. Ice blading roughens the surface for improved traction. Care must be taken to minimize gravel loss.

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Snow and Ice Management Policy Page 7 of 12

7.4. Winging of snow into the ditch will be necessary before plowed snow accumulates to a depth of 30 cm along the shoulder edge.

8. Alberta Transportation Coordination

8.1. Highway 744 which includes Main Street, portions of 102nd & 104th Avenues, and portion of 101st Street, although not under Town of Peace River’s jurisdiction will be considered as Priority 1. All costs associated with snow and ice management of this portion of Highway will be invoiced to Alberta Transportation. For all other Provincial Highways see Schedule D - Alberta Transportation / Town of Peace River Level of Service Responsibilities.

9. Preparation for Winter

9.1. Public Works will estimate the next winter’s requirement of calcium chloride, sodium chloride (salt) and sand in the spring of each year, including amounts necessary for freeze proofing winter sand stockpiles.

9.2. Freeze proofed winter sand must be stockpiled at appropriate locations before winter.

Inventories of salt, calcium chloride and sand must be monitored throughout the winter season to ensure adequate supplies are available.

9.3. All equipment must be in place before the onset of winter with sufficient number of trained

staff. All sanding units must be calibrated to ensure that sand and deicing chemicals can be applied at the proper rates.

9.4. Positive communications with the public, emergency services and other traffic authorities

must be established to ensure accurate road condition information is released. It is important that all parties accurately and properly advise the public when roadway conditions have deteriorated below “good winter driving condition”.

10. Hiring of Contractors

10.1. Public Works Department will maintain a list of prequalified Contractors to assist during Extreme Winter Conditions, or at any other time deemed necessary by the Superintendent of Public Works or their designate. Yearly contracts are signed by interested parties which have met the following criteria: 10.1.1. Worker’s Compensation - Certificate of Coverage (Copy) 10.1.2. Certificate of Liability Insurance (Copy showing the Town of Peace River as

“Additional Insured”) 10.1.3. Certificate of Automobile Insurance (Copy) 10.1.4. Current Town Business License (Copy)

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Snow and Ice Management Policy Page 8 of 12

10.1.5. Signed Contract

10.2. Equipment rental rates for hired equipment will not exceed the current rental rates of ARCHCA (Alberta’s Road Builders and Heavy Construction Association) guide.

Schedules

11. The following Schedules “A”, “B”, “C” and “D” are attached and form part of this policy: 11.1. Schedule A - Snow Management Priority Map; 11.2. Schedule B - Snow Management Blading Map; and 11.3. Schedule C - Permanent Snow Routes Map 11.4. Schedule D - Alberta Transportation / Town of Peace River Level of Service Responsibilities

for Designated Provincial Highways ________________________________ Thomas Tarpey, Mayor

________________________________ Christopher J. Parker, CAO

Page 36 of 63

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POLICY

Snow and Ice Management Policy Page 9 of 12

Schedule A - Snow Removal Priority Map

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POLICY

Snow and Ice Management Policy Page 10 of 12

Schedule B - Snow Removal Blading Map

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POLICY

Snow and Ice Management Policy Page 11 of 12

Schedule C - Permanent Snow Routes Map

Page 39 of 63

Page 40: Regular Council - 10 Dec 2018

PO

LIC

Y

Snow and Ice M

anagement Policy

Page 12 of 12

Schedule D - Alberta Transportation / Tow

n of Peace River

Level of Service Responsibilities for Designated Provincial H

ighways

Provincial Highw

ay/Town of Peace River M

aintenance Service Levels

Maintenance Activity

Rural Cross Section (Open D

itch) U

rban Cross Section (Curb & G

utter)

Alberta Transportation

Town of

Peace River

Comm

ercial and

Residential Landow

ner

Alberta Transportation

Town of Peace River

Comm

ercial and

Residential Landow

ner

Snow

and Ice Control

Snow Blading

and Sanding O

perations

Travel Lanes and Shoulders

Private D

riveways

Travel Lanes Parking Lanes

Private D

riveways

Snow

removal by

loader, truck &

other special equipm

ent

Intersections, cross-overs, approaches &

areas requiring special attention to the lim

it of right-of-w

ay

Private D

riveways

All Provincial H

ighways except

portions of H

ighway 744

(portions include M

ain Street, part of: 102

nd Avenue; 104

th Avenue; and part of 101st Street.)

Portions of Highw

ay 744 (portions include M

ain Street, part of: 102

nd Avenue; 104

th Avenue; and part of 101st Street.) Alberta Transportation to be invoiced for 50%

of the snow

removal costs.

Private D

riveways

Page 40 of 63

Page 41: Regular Council - 10 Dec 2018

TOWN O

PEACE RIVERA SERTA

POLICY

APPROVAL DATE: DECEMBER 1, 2014 POLICY NUMBER: P-32-2014-02RESOLUTION NUMBER: 14-12-823AMENDMENT DATE: REVIEWED: NOVEMBER 20, 2014RESOLUTION NUMBER:

TITLE: SNOW AND ICE MANAGEMENT POLICY

PURPOSE

To provide a clear statement of intent of Municipal winter operations and establish the priorities and

standards of the snow and ice management program given limited resources and unpredictable winter

conditions. An effective and efficient snow and ice management program is necessary to allow the

municipality to function under normal winter weather conditions, reduce snow and ice hazards and

provide the public adequate mobility on Town controlled roadways, sidewalks and parking facilities.

POLICY STATEMENT

The Town of Peace River will manage snow and ice management operations on Town controlled roads,

lands, sidewalks and parking lots in the most efficient and effective manner and in accordance with the

established service level priorities, relevant by-laws and the Municipal Government Act. The intent of

the snow and ice control program is to minimize the economic loss to the community, reduce the

inconvenience and hazards of winter conditions for motorists and pedestrians, and to facilitate the

operation of Emergency Services, to the greatest degree practical and within available financial

resources.

DEFINITIONS

Arterial Roads means roadways carrying high traffic volumes within the Town of Peace River.

Bus Routes means routes established by the School Divisions for the collection and delivery of student

between their residences and learning establishments.

Collector Roads means roadways carrying low to moderate traffic within the Town of Peace River which

serves to move traffic from Local Roads to Arterial Roads.

Extreme Winter Conditions Operations Mode means an enhancement of normal winter operations with

increased communication, altered Shift Schedules, declared Parking Bans and commencement of

Contractor use until such time the extreme conditions no longer exist.

Local Roads and Lanes means public roadways or lanes in residential areas or considered low traffic.

Policy Number: P-32-2014-02Page 1 of 8

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Ice Control means application of abrasives and/or chemical de-icers to the surface of roads and

sidewalks to improve traction.

Permanent Snow Routes means routes shown on the Snow Removal Maps as Priority 1, 2 or 3 in the

Snow Removal and Ice Control Policy.

Snow Blading means light blading of compacted snow and ice to make roadways passable or to level

ruts.

Snow Plowing means pushing accumulated snow from road or sidewalk surface in order to maintain

traffic flow and pedestrian travel.

Snow Removal means the use of equipment to remove snow from roadways to a Town approved

dumping site.

Policy Number: P-32-2014-02Page 2 of 8

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Page 43: Regular Council - 10 Dec 2018

SERVICE LEVELS ON ROADWAYS

Service levels for snow and ice management on roadways fluctuate with winter and road conditions and

are generally based on traffic volume, road classification and special considerations such as terrain,

school bus routes and emergency services. A Snow plowing map forms part of this policy and will be

amended from time to time. Ice management is conducted as required and determined by the

Superintendent of Public Works and prioritized under Methods of Ice Management.

Snow removal will be implemented for loose snowfall greater than 100 mm and/or total accumulation

of 200mm and the general allocation of resources for snow removal are as follows and as shown in

Appendix “A” - SNOW MANAGEMENT PRIORITY MAP & Appendix “B” - SNOW MANAGEMENT

BLADING MAP:

PRIORITY 1 All roadways classified as an arterial with the addition of known bus, hospital,

and emergency service routes; in addition to critical slopes within the Town

Limits, as shown on Appendix A. The standard to meet this service level is to

begin within 12 hours after the end of the storm or beginning of the next work

day, or earlier if accumulations reach the above discussed levels and

conditions permit safe operations.

Highway 744 which includes “Main” Street, portions of l02’ & 104th Avenues,

and portion of 101st Street, although not under Town of Peace River’s

jurisdiction will be considered as Priority 1. All costs associated with snow and

ice management of this portion of Highway will be invoiced to the appropriate

party.

PRIORITY 2 All roadways classified as a collector within the Town Limits with the addition of

Downtown Commercial Core and parking lots. The standard to meet this level is

to begin the next work day after the completion of Priority one.

A prioritized Parking Lot list is shown below and will be amended as required.

Ice control is conducted on parking lots as required and determined by the

Public Works Supervisor, or his designate.

•:• Batex Energy Centre/Swimming Pool Lot (7201 =98” Street)+ Centennial Lot ( 9717 ggth Avenue)

9gth Street Lot ( 10021 - ggth Street) commonly known as the “MacParking”.All other Town owned parking Lots

PRIORITY 3 All roadways classified as Local within the Town Limits with the addition of

driveway approaches and back lanes. The standard to meet this level is to begin

the next work day after completion of Priority 2 and subject to the availability

of manpower and equipment.

After a heavy snowfall or in extreme conditions, the Public Works Supervisor, or his designate may

redirect Priorities until extreme conditions no longer exist.

Policy Number: P-32-2014-02Page 3 of 8

Page 43 of 63

Page 44: Regular Council - 10 Dec 2018

Parking Bans will be declared when required by the Superintendent of Public Works, or designate on

Permanent snow routes from November 15 until April 15 and will be in effect on weekdays from 7:00

am until 9:00 pm or undeclared. Permanent snow routes map will be established along all Priority 1 and

some Priority 2 routes as shown in Appendix “C”: - PERMA NENT SNOW ROUTES MAP. Vehicles parked

on Permanent snow routes when parking bans are declared will be subject to fine and/or towing as per

Traffic Bylaw 1746.

SERVICE LEVELS ON SIDEWALKS AND PATHWAYS

Service levels for snow and ice control services on sidewalks and pathways either owned or under direct

management of the Town are also prioritized as shown below and are generally based on pedestrian

volume, key pedestrian routes and special considerations such as terrain, bus routes and service access.

Sidewalks adjacent to privately owned property are subject to Bylaw 1834.

PRIORITY 1 sidewalks adjacent to Town property or under Town administration shall be

cleared of snow and ice immediately after a snowfall accumulation. The

standard to meet this service level is to begin the next work day or earlier if

accumulations reach the above discussed levels and conditions permit safe

operations.

PRIORITY 2 pathways under Town administration shall be cleared of snow after a snowfall

accumulation in excess of 100mm, ice will be removed after. The standard to

meet this service level is to begin the next work day after the completion of

Priority One.

Highway 744 corridor (portions of 100th Street, 101st Street and 104th Avenue is under the control ofAlberta Transportation and will be maintained to the standards established through their maintenancecontractors. Snow removal and ice control operations is coordinated between Public Works and AlbertaTransportation.

The Town of Peace River Public Works Department shall be prepared to conduct snow and ice controloperations 24 hours a day, 7 days per week from November 1 to March 31 of each year. Operations willcommence when, in the opinion of the Public Works Superintendent, or designate, conditions dictate. Inthe event of a major snowfall, Public Works Department may modify its Operations schedule and thismodified shift schedule will continue until Priority 1 and Priority 2 routes are plowed.

Service levels will always be subject to the availability of equipment and personnel.

METHODS OF ICE MANAGEMENT

Ice control will be initiated in conjunction with the Service Levels and as required. The Superintendentof Public Works or designate will prioritize ice control methods and locations based on Terrain,emergency /bus routes, and vehicular usage.

PRIORITY 1 Hill, Bus Routes and all intersections located within the Priority 1 Snow Removal.

The standard to meet this service level is to begin within 12 hours after the end

of the storm or beginning of the next work day.

Policy Number: P-32-2014-02Page 4of8

Page 44 of 63

Page 45: Regular Council - 10 Dec 2018

PRIORITY 2 All intersections located within Priority 2 Snow Removal. The standard to meetthis service level is to begin the next work day after the completion of PriorityOne.

PRIORITY 3 All Parking lots owned or under management by the Town. The standard tomeet this service level is to begin the next work day after the completion ofPriority Two.

PRIORITY 4 The Town of Peace River provides resources for ice control on local roads andlanes in residential areas on an as needed basis. The standard to meet thisservice level is to begin after the completion of Priority Three and asmanpower and equipment become available.

HIRING OF CONTRACTORS

Public Works Department will maintain a list of prequalified Contractors to assist during Extreme WinterConditions or at any other time deemed necessary by the Superintendent of Public Works or hisdesignate. Yearly contracts are signed by interested parties which have met the following criteria.

Worker’s Compensation - Certificate of Coverage (Copy)•:• Certificate of Liability Insurance (Copy showing the Town of Peace River as

“Additional Insured”)Certificate of Automobile Insurance (Copy)Current Town Business License (Copy)Signed Contract

Equipment rental rates for hired equipment will not exceed the current rental rates of ARCHCA(Alberta’s Road Builders and Heavy Construction Association) guide.

I,’ (

Thomas Tarpey, Mayor

Kelly Bunn, CAO

Policy Number: P-32-2014-02Page 5 of 8

Page 45 of 63

Page 46: Regular Council - 10 Dec 2018

Appendix “A” - SNOW REMOVAL PRIORITY MAP

Policy Number: P-32-2014-02Page 6 of 8

Page 46 of 63

Page 47: Regular Council - 10 Dec 2018

Appendix “B” - SNOW REMOVAL BLADING MAP

Policy Number: P-32-2014-02Page 7 of 8

Page 47 of 63

Page 48: Regular Council - 10 Dec 2018

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Page 48 of 63

Page 49: Regular Council - 10 Dec 2018

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Page 63: Regular Council - 10 Dec 2018

Ncvember9,2o1s

DearTownofPeaceRiver

Glenmaryinviteslyouto join us forthefirst ,Christmasil3azaar,whichwilltakeplaceon0

Thursday,December 13th at 6:30pm in the schoolcourtyard.Allproceedswill go towards ~

l

SagitawalFriendship Society YouthProgram Ground LevelYouth Centreandwill benefitall the0

youth inour community.

Key Featuresof the Sagitawa Friendship Societyinclude:i

.

o In 2018 served 201 youth aged 10 ~ 29 (60% indigenous, 40% non—indigenous), withover3200

service visits; regardless of ethnic background,status,gender, sexual orientation,religious

M

affiliation, etc.l

L _

l

L

0

0 Programs offered arerelated tozilifeskills, leadership, mentorship, community engagement, F

volunteerism, health and healthy relationships, wellness (understanding addictions), culture,

sports and recreation,arts and crafts,nutrition,human rights, employment readiness,land—basedteachings,travel, environment,homework supports,scienceexperiments,social events and

activities, etc.

Don't miss out onthisgreat opportunity to show your supportfor our school and ourV

community. The studentsand staffare excited to display their work in a silent auction. You canexpect to seecupcakes and cakesdecoratedfrom the foodsclass, ornaments andprint work

i fromart classes, and many more items fromvarious departmentsof the school. There will be

several other activitiesto celebratethe joy of Christmas. From pictures with Santa,gingerbreadhouse building, snacksand a hot cocoastand.

The silentauction is,agreat way to celebrate thegifts andtalentsof Glenmary studentsandstaffwhilesupporting a worthy cause.7Yourcompanywill receiveaclknowledgementof

yourparticipationin thesilent auction in the schoolbulletin and on yourschoolwebsite,0

Thankyouinadvance’foryour consideration!If youhave anyquyestionslagboutthe F

T

of

F

or ChristmasBazaar, please contactmeat l'odie.delihfcrd.ab.caor(7»80)i6i24:5656.V V,

lGlenmgar7ylFaithCoordinator

Page 63 of 63