regular council - 06 apr 2021

Town of Hinton

REGULAR MEETING OF COUNCIL

AGENDA

Tuesday, April 6, 2021 - 4:00 PM

Committee Room, Hinton Government Centre

2nd Floor, 131 Civic Centre Road

Hinton, Alberta

TOWN COUNCIL MISSION

Council serves the interests of our citizens

to enable our community to reach full potential

All Council meetings are scent free. Please refrain from

wearing scented products

Page

ORDER

1. Call to Order

ADOPTION OF AGENDA

1. Regular Council Agenda - April 6, 2021

COUNCIL MINUTES FOR ADOPTION

3 - 6 1. Regular Meeting of Council Minutes - March 23, 2021

CITIZENS "MINUTE WITH COUNCIL"

DELEGATIONS AND PRESENTATIONS

7 - 11 1. Hinton Youth Advisory Council: 2020-2021 Update - Presented by Mavric Cortes & Kadence Rogiani

12 - 18 2. 156 Williams Road Tax Penalty Concerns - Presented by Dave Drew

ACTION ITEMS

1. Temporary Mandatory Mask and Face Coverings Bylaw Review

19 - 22 2. Bylaw No. 1154 - Repeal of Temporary Mandatory Mask and Face Coverings Bylaw No. 1151

23 - 29 3. Formal Adoption of the West Yellowhead Regional Waste Management Authority

2021 Operating and Capital Budgets

30 - 31 4. Rescind Council Motion MD-2050 (In-Fill Policy)

32 - 35 5. Educational Institution Opportunity

36 - 41 6. Support for FireSmart Fuel Modification - West River Road

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Town of Hinton

Regular Meeting of Council

AGENDA

April 6, 2021

Council Chambers

CLOSED SESSION

1. Supporting Documentation for Action Items (Cont'd) #1 (FOIP - Section 24(1))

ACTION ITEMS (Cont'd)

42 - 52 1. Motions Brought Forward By Councillor Nelson:

• That the change of Protective Services Manager to Protective Services Director be brought as a Request for Decision by Council.

• That the elimination the Planning & Development, Infrastructure Services, Corporate Services, and Community Services Divisions be brought as a Request for Decision by Council.

• That the addition of the CAO Division be brought as a Request for Decision by Council.

• That Bylaw 916-2 section 3.2.5 be amended to reflect “department” rather than “division” to reflect the naming convention changes.

INFORMATION ITEMS

53 1. National Volunteer Week Proclamation

54 - 55 2. Council Information Packages #1 and #2 for April 6, 2021

REPORTING

1. Council

• Reporting

• Urgent Matters 2. Chief Administrative Officer

• Reporting

• Status Report 3. Administrative Inquiries (Written)

NOTICES OF MOTION

ADJOURNMENT

1. Call for Adjournment of Meeting

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TOWN OF HINTON

Minutes of the Regular Meeting of Council

Held March 23, 2021

Committee Room

Present by Zoom:

Mayor Marcel Michaels, Councillors Trevor Haas, Ryan Maguhn, Dewly Nelson, Albert Ostashek, Tyler Waugh

Absent:

Councillor JoAnn Race

Administration in Attendance:

Winston Rossouw, Acting Chief Administrative Officer, Wendy Anderson, Executive Assistant

Administration in Attendance by Zoom:

Caryn Bouchard, Acting Director of Community Services, Heather Waye, Strategic Services Manager Dale Woloszyn, Interim Director of Infrastructure Services, Ewa Arsenault, Maintenance Services Supervisor, Sandra Rendle, Legislative Services Coordinator

Refer to the Regular Council Meeting Agenda package for March 23, 2021 for detailed background information.

ORDER

Mayor Marcel Michaels called the Regular Meeting of Council to order at 4:01 p.m.

ADOPTION OF AGENDA

MAGUHN – That the agenda be adopted as amended.

• Remove Delegation –156 Williams Road Tax Penalty Concerns and reschedule for April 6, 2021.

Carried Unanimously

COUNCIL MINUTES FOR ADOPTION

1. Regular Meeting of Council Minutes – March 2, 2021 2. Standing Committee of Council Minutes – March 9, 2021 3. Standing Committee of Council – March 16, 2021

WAUGH - That the Minutes listed above be approved as presented.

Carried Unanimously

CITIZENS MINUTE WITH COUNCIL

No citizens wished to speak with Council.

DRAFT

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https://www.hinton.ca/ArchiveCenter/ViewFile/Item/4178

Town of Hinton Regular Meeting of Council Minutes— March 23, 2021

P a g e | 2

ACTION ITEMS

1. Scout Hall Decommissioning

OSTASHEK - That Council approve the hazardous materials abatement for the Scout Hall in 2021. AMENDMENT BY NELSON: To include a cost of $72,000.

Carried Unanimously OSTASHEK - That Council approve the hazardous materials abatement for the Scout Hall in 2021 at a cost of $72,000.

Carried Unanimously

NELSON - That the Scout Hall Decommissioning move forward in the 2021 budget year with a report on the budget source to come to Council as a report for information.

Defeated 1-5 For: Nelson

Against: Haas, Waugh, Maguhn, Michaels, Ostashek

MAGUHN - To direct Administration to bring a Request for Decision to the May 4, 2021 Regular Council meeting regarding the decommissioning of the Scout Hall in the 2021 budget year.

Carried Unanimously

2. Locker Replacement

HAAS - That Council approve the capital budget to purchase new lockers for the swimming pool change rooms.

Defeated Unanimously

NELSON - That the $100,000 previously allocated to the pool locker replacement be reallocated to the Recreation Centre Construction Reserve.

Carried Unanimously

3. Options for Future Town Hall and Engagement Events

MAGUHN - That Council approve Option 1 for future virtual Town Halls and other online organizational engagement events.

Carried Unanimously

4. Council Remuneration Review Committee (CRRC)

NELSON - That Council direct Administration to advertise seeking five members of the public for the Council Remuneration Review Committee.

Carried Unanimously

E. Arsenault left the meeting at 4:50 p.m.

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P a g e | 3

INFORMATION ITEMS

1. 400 Commercial Bin Replacement

NELSON – That Council accept this report regarding the purchase of 400 commercial bins as information.

Carried Unanimously

2. Council Information Packages #1 and #2 for March 23, 2021

HAAS - That Council accept Information Packages #1 and #2 for March 23, 2021 as information.

Carried Unanimously

H. Waye left the meeting at 5:00 p.m.

REPORTS FROM MAYOR, COUNCIL, CHIEF ADMINISTRATIVE OFFICER

1. Council Updates (Training, Conferences, Committees, Community Events) and Urgent Matters

Councillors reported on the various committees, meetings, and activities they attended since the last Regular Council meeting and what they plan on attending in the coming weeks as well as any urgent matters.

2. Acting Chief Administrative Officer Report and Status Report

Winston Rossouw, Acting Chief Administrative Officer, provided an update on administrative matters and provided a status report.

3. Administrative Inquiries

There were no Administrative Inquires.

NOTICES OF MOTION

1. NELSON - That the change of Protective Services Manager to Protective Services Director be brought as a Request for Decision by Council.

2. NELSON - That the elimination the Planning & Development, Infrastructure Services, Corporate Services, and Community Services Divisions be brought as a Request for Decision by Council.

3. NELSON - That the addition of the CAO Division be brought as a Request for Decision by Council.

4. NELSON - That Bylaw 916-2 section 3.2.5 be amended to reflect “department” rather than “division” to reflect the naming convention changes.

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P a g e | 4

ADJOURNMENT

NELSON - That the Regular Meeting of Council adjourn at 5:11 p.m.

Carried Unanimously

__________________________________

Mayor

__________________________________

Legislative Services Coordinator

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2020-2021 UPDATE

HINTON YOUTHADVISORY COUNCIL

Presented byMavric Cortes & Kadence Rogiani

HYAC MembersLiam Baxter (2nd term)

Emmett Crespeigne (1st term)Mavric Cortes (1st term)

Ethan Jahnke (2nd term)Kadence Rogiani (2nd term)Lila Underwood (2nd term)

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HYAC HelpersCoun. JoAnn Race (Council rep)

Coun. Dewly Nelson (Council rep)Amanda Yaworski (GYPSD teacher)

James Everitt (Youth Centre)Madison Sharman (Museum)

Jenna Altrogge (FCSS)

HYAC Team

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2020-21 CommentsCOVID-19 Impacts

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Timelines

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2020-2021 GOALS &

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ONLINE CHANNELS

INSTAGRAMFOR TEENS

FACEBOOKFOR PARENTS

WEBPAGE FORGENERAL INFO

QUESTIONS?THANK YOU FOR YOUR TIME.

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GGNTRACTIING1291087 Alberta Ltd.Box 6122 Hinton, Alberta

T7V 1X5

March 15, 2021

TO: Town of Hinton Council

FROM: Dave Drew — Owner/Operator. 3D Contracting

RE: 156 Williams Road Tax Penalties

My name is Dave Drew and I own 1291087 Alberta Ltd operating as 3D Contracting here inHinton. I have been a resident since 1977. I’ve worked locally since moving here and haveraised my children (Brian Drew and Jax Delisle). I am Hinton Proud and hope to retire here inthe not too distant future. In 2007 I started a trucking and heavy equipment company.

I would like to share my recent experienceregarding2020 tax penaltiesincurredat a propertythat I recently purchased. I will lay out a timeline to try and help everyone understand whathappened.

MARCH 12, 2020- Purchasedan industrialshop at 156 WilliamsRd.

APRIL 2, 2020— Land Title transfer complete and forwarded from Lawyer

MAY 5. 2020- The 2020 Tax Levy of $4,035.72 was sent to the physical address of the property at 156

Williams Rd.

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SEPTEMBER1, 2020- A penalty of $363.21 was applied and sent to 156 WilliamsRd for non-payment of the2020 Tax Levy.

OCTOBER 1, 2020- A penalty of $242. 14 was appliedand sent to 156WilliamsRd for non-payment of the2020 Tax Levy.

NOVEMBER1, 2020- On or about this date I gave the mail key for 156 WilliamsRd to an employee who had

asked to use the addressfor some personal correspondence.- It was at this time that I realized that Town of Hinton Tax Statements were being sent tothe physical address of the property and not to the 1291087Alberta Ltd. O/A 3D

Contracting address that was on ?le for our Annual Business License which has been sentout since 2007.

NOVEMBER9. 2020- I attended the Town of Hinton office and paid the 2020 Tax Levy of $4,035.72- Speakingwith the AccountingAdministratorJennifer Fidler I was advisedthat the

penalties could not be waived. And that I would need to Contact Shelbey Donkin inregards to options and how to proceed.

NOVEMBER 13.2020- I sent an email to Shelbey Donkin — Town of Hinton Accounting Supervisor with CC: to

Carla Fox — Directorof Corporate Services,Joanne Race — Hinton Town Councilor andMarcel Michaels — Hinton Town Mayor.

- In the email (please see page 5 of this document)I explainedmy plight and made theoffer to make a donation to the Hinton Food Bank in the amount of the $605.35 insteadof paying the penalty. Each year I typically make donations to local charitiesAnonymously. I prefer to keep a low pro?le when supporting our community.

NOVEMBER 16.2020- I receivedan email from ShelbeyDonkin(please see page 6 & 7of this document)

explaining the process with all the various reasons why I was penalized.... .. all the Bylaws,Legislationand MunicipalGovernmentAct (MGA) that governs this process.

- The reply went further to explain that my option as a tax payer was to write a letter tomayor and council requesting them to waive the penalties in question. I have neverpreviously brought an issue before Council. 1had CC”d a Councilor and the mayoralready so “assumed” this was covered and never heard back.

MARCH 11.2021- I was asked by former employee to checkthe mailbox for 156 WilliamsRd for some

correspondence he was expecting.- To my surprise there was not only mail from the Town of Hinton, but another penalty

assessed in the amount of $90.80 for failing to pay the previous penalties. 7’???- I called the Town ofHinton and spoke to Jennifer Fidler in regards to the new penalty

being sent to the physical address and not the mailing address and was told “Nobodydirected me to change the address.”

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- I had clearly stated in my previous emails (please see page 5 of this document) directed toShelbeyDonkin and CC to Jennifer Fidler that 1291087Albeita Ltd O/A 3D Contractingdoes not use the property address as a mailing address and provided the correct one.- I then emailedCouncilorJoAnnRaceand MayorMarcelMichaelsin regards to the

directionI needed to take to clear this up .... .. and was advisedto bring before Counciland explain the circumstancesand request all penalties be waived.

In summary, this situationwas one of miscommunication.I did not know the Town of Hintonwas sending mail to the physical address of the property. There was never an intent to “not” paymy taxes. As outlined here once I knew they were due. ... I paid them shortly thereafter.

This year has been exceptionallychallengingfor everyone due to COVID. The world as weknew it changed. There has been much uncertainty and businesshas been down. In a timewhere small business is taking a beating, I ask that Council waive all of the penalties associatedwith this honest misunderstanding.I pledge to make a donationas promised to the Hinton FoodBank to help those in the community struggling worse than me.

Best regards,

l MDave Drew — Owner1291087Alberta Ltd. O/A 3D ContractingBox 6122Hinton,AB T7V 1X5780-865-0628cell

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Town of HintonPage. 12nd Floor,131 Civic Centre Road

Hinton, Alberta T7V2E5Ph: 780.865.6000

Fax: 780.865.5706

TAX STATEMENT1291087ALBERTALTD

“‘156 WILLIAMSRD Owner # Roll # Statement DateHINTONAB T7V 1Z1CANADA

34743 70901400 2021/O1/O1

StatementTotal

696.15MunicipalAddress156 WILLIAMSRD.

Invoice DateReference

Invoice Description2020/O5/22 2020 TAX LEVY

lnv#-02905282020/09/01 Penalty — 2020 Current Taxes 9.00 % |nv#—O2932522020/10/01 Penalty — 2020 Current Taxes 6.00 % lnv#—02941132020/11/09 PaymentRec#-07234632021/O1/O1 Penalty — 2020 Tax Arrears 15.00 % lnv#—O295349 90.80

Account BalanceCurrent 1 Year Arrears 2 Year & Up Balance Due

.00 696.15 .00 696.15

Messages; Penalties will be applied to outstanding balances on January 1, 2021For more information please Contact the Tax Department at780-865-6017 or taxes@h i nton . ca.

(L? of 55

[email protected]: Dave DrewSent: November13, 2020 1:31 PMTO: [email protected]: [email protected];[email protected];[email protected];[email protected]: Tax Penalty

HelloShelbey,

problem is that 1291087 Alberta Ltd. O/A3D Contracting does not get mail at the physical address ...... We get mailat Box 6122 Hinton, AB T7V 1X5..... And have since incorporation ...... Which is where all of my correspondenceincludingthe annual Town of Hinton BusinessLicenceis mailed.

A couple of weeks ago Igave the mail box key to an employee to use for his personal mail. Upon checking it hefound two penalty notices ...... One dated Sept 1“, 2020 in the amount of $363.21 and another for Oct 1“, 2020 inthe amount of $242.14....... There was no original tax notice from April, May, June..... whenever they aregenerated. I have since paid the 2020 Tax Levy of $4,035.72 but not the penalty.

lam a long time resident of Hinton. Moved here in 1977. Started my businessin 2007. Business is slowdue toCOVlD.Thisyear is going to be a tough one to weather. An unjust penalty because the notice was A) Not receivedand B)Sent to the wrong address To be honest made me livid. And I'm typically an easy going person.

I'm lookingfor a win/winhere. I am willing to make a cheque out for the penalty.... $605.35 is the amount.... Butwould like to make it payable to the Hinton Food Bank...... It still rankles me that a penalty was applied. This givesme a little satisfaction that the money will go to people in need.

Please advise,

Regards,

Dave Drew — Owner3D ContractingBox 6122Hinton, AB T7V 1X5

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[email protected]: [email protected]: FW:Tax Penalty

From: Shelbey Donkin<[email protected]>Sent: November16, 2020 4:46 PMTo: c|[email protected]: Carla Fox <[email protected]>;Counci|lorJoAnn Race <[email protected]>;Mayor Marcel Michaels<[email protected]>Subject: FW: Tax Penalty

Hi Dave,

Thankyou for reachingout regardingthis matter, we understandthat the tax collectionprocess sometimes is notwell understood.In regard to your concerns,Administrationmust followthe Bylaws,Legislation and MunicipalGovernmentAct (MGA)that governs this process. The Tax penalty Bylaw sets the penalty's amounts and timelinesfor tax payment.

As per the Municipal GovernmentAct:

The owner has a duty to provide informationto the municipalityto update their informationon file.

Duty to provide information328 T;zx.p:m2r>:.+um»: pzmddtr.on 1’::i;tIc:siby the I}”lLi1}lClp£}lif}.‘.z.m_\’inl}:>m):2Iim“11°1c3‘£..‘x;?:~.>fs;1§’}‘fur the 11m:1icip;«,:liI§‘to pra:p:m:its tax mil.

£r><~i>1<::xi-EM3.1.3

In addition, followingthe MGA,when sending taxes notices out in the mail a copy must be sent to the taxableproperty.

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Sending tax notices335(1) Ti1eta><I?t(){i£;‘ti3i‘.sTmust be .*..~f;r.3‘11Ibeibn:the end 01‘the year inwhich the tzxxeseare imposed.

(2) Ifihtf.‘zitztiiingaddx*c:.~‘~;xnfit i£3XpZ1}’t:‘t‘is tlt1kI}t>‘WI1

(ft) :1 e.:<:>pyeftlie tar»; notice inns: be sezit it} the mziilixigz2’Ttti.dI’ti‘S$efthe tztxztblep1'(}p€1‘l1jv’o:*bt1.siI1es>e..mid

(b) ifthe ttlztilixtga1<.lti1*<:>;s:;of the tiaxztblepI‘()}:)i.’:t”t}'("31“t3l.iStI16SSis.ai:'s<:>unkimmi.the tax notice must he rrzrtainedlujythemuxticipaiitjrand is tleeziaetlto lime been sent to the££1Xp£t};‘€‘I‘,

l‘:3‘9~ic;\I~L’(5,I $331‘

The tax notice is deemed receipt as per the MGA.Ultimatelythe tax payer is responsible for the amount owing evenif they don't receive the notice in the mail.

Deemed receipt of tax notice337 A tax; notice is tleczzmlIn ltawebeen :*<:cei\“::~<.l‘Z’claysafter itis settt.

l‘?3«"~;?»lcf\i—3<'xiG3?

As no errors have been identifiedwith amounts applied, all amounts will remain owing followingthe bylaw. Ifyouwould like further consideration, your option as a tax payer is write a letter to mayor and council requesting them towaive the penalties in question.

Please let me know ifyou require any further assistance with this matter.

KindRegards,

Shelbey

Shelbey DonkinAccountingSupervisor

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Written By: Sandra Rendle, Legislative Services Coordinator

☐ DIRECTION REQUEST ☒ REQUEST FOR DECISION ☐ INFORMATION ITEM

DATE: Regular Council Meeting of April 6, 2021 PRESENTED BY: Emily Olsen, Chief Administrative Officer

RE: BYLAW NO. 1154 – REPEAL OF TEMPORARY MANDATORY MASK AND FACE COVERINGS BYLAW NO. 1151

Recommended Action That Council gives First reading to Bylaw No. 1154 – repeal of Temporary Mandatory Mask and Face Coverings Bylaw No. 1151. That Council gives Second reading to Bylaw No. 1154 - repeal of Temporary Mandatory Mask and Face Coverings Bylaw No. 1151. That Council gives unanimous consent for Third reading of Bylaw No. 1154 - repeal of Temporary Mandatory Mask and Face Coverings Bylaw No. 1151. That Council gives Third reading to Bylaw No. 1154 - repeal of Temporary Mandatory Mask and Face Coverings Bylaw No. 1151. Background At the March 9, 2021 Standing Committee meeting, Committee directed Administration to bring a report to the April 6, 2021 Regular Council meeting for alignment with the Provincial masking restriction and the Temporary Mandatory Mask and Face Coverings Bylaw. The Temporary Mandatory Mask and Face Coverings Bylaw No. 1151 was passed at the November 20, 2020 Special Council meeting. On December 8, 2020, the Government of Alberta issued a Public Health Order stating that masks are mandatory in all indoor public places in the province. Since the enactment of Bylaw No. 1151, the Town of Hinton has not issued any fines under the Temporary Mandatory Mask and Face Coverings Bylaw No. 1151. While researching ways to align Bylaw No. 1151 with the Provincial masking restrictions, Administration discovered a typographical error in the Temporary Mandatory Mask and Face Coverings Bylaw No. 1151. Administration sought legal advice and the Town’s legal counsel reiterated the error is a typographical error. Section 63(2)(g)(i) of the Municipal Government Act allows for a Council to make changes, without materially affecting the bylaw in principle or substance to correct clerical, technical, grammatical or typographical errors in a bylaw. Analysis Administration feels the current Temporary Mandatory Mask and Face Coverings Bylaw No. 1151 is no longer reguired due to the Public Health Order addressing the mandatory use of face masks in all indoor

TOWN OF HINTON Administrative Report

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public places in the province and the typographical error as mentioned above. Repealing the Temporary Mandatory Mask and Face Coverings Bylaw No. 1151 will limit confusion in the Town of Hinton. If it is the desire of Council, Administration can create a new Temporary Mandatory Mask and Face Coverings Bylaw to amend the existing bylaw to correct the typographical error and align it with the Public Health Order. A new Bylaw with amendments could be presented at the May 4, 2021 Regular Council meeting. Implications of Decision Repealing Temporary Mandatory Mask and Face Coverings Bylaw No. 1151 does not affect the requirement for masks in indoor public spaces, as the Public Heath Order remains in effect. Financial Implications Items Comments

Operating Cost/Implications N/A

Capital Cost N/A

Budget Available

Source of Funds o Budgeted Amount o Grants (successful/unsuccessful)

N/A

Unbudgeted Costs o Options for where to acquire the

necessary funds

N/A

Public Engagement

o Public Engagement for the repeal of the Temporary Mandatory Mask and Face Coverings Bylaw No. 1151 is not legislatively required.

Communications o Administration will prepare a public notice advising citizens of the repeal of the Town of

Hinton Temporary Mandatory Mask and Face Coverings Bylaw No. 1151 and reminding citizens of the Public Health Order in place requiring the use of masks in all indoor public places. This notice will be publicly available on our website and through social media.

Risk / Liability o The current Temporary Mandatory Mask and Face Coverings Bylaw No. 1151 is no

longer necessary due to the Public Health Order addressing the mandatory use of face masks in all indoor public places in the province. Repealing the Temporary Mandatory Mask and Face Coverings Bylaw No. 1151 will limit confusion in the Town of Hinton.

Legislative Implications

Conforms with: Yes/No/ Partial

Comments

Council’s Strategic Plan Yes Provides for and encourages public engagement and collaborative and transparent communication and feedback with the community.

Community Sustainability Plan

Yes Strong municipal governance can work efficiently when decisions are made after all the information has been provided.

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Municipal Policies or Bylaws

No

Provincial Laws or MGA Yes Section 191 and Section 63 of the Municipal Government Act provides the power to pass a bylaw under this or any other enactment includes a power to amend or repeal the bylaw.

Other plans or policies

No

Options / Alternatives 1. That Council gives First reading to Bylaw No. 1154 – repeal of Temporary Mandatory Mask and

Face Coverings Bylaw No. 1151.

That Council gives Second reading to Bylaw No. 1154 - repeal of Temporary Mandatory Mask and Face Coverings Bylaw No. 1151.

That Council gives unanimous consent for Third reading of Bylaw No. 1154 - repeal of Temporary Mandatory Mask and Face Coverings Bylaw No. 1151.

That Council gives Third reading to Bylaw No. 1154 - repeal of Temporary Mandatory Mask and Face Coverings Bylaw No. 1151.

2. That Council direct Administration to amend Temporary Mandatory Mask and Face Covering Bylaw No. 1151 and bring to the May 4, 2020 regular Council Meeting.

3. That Council direct Administration to bring Temporary Mandatory Mask and Face Coverings Bylaw No. 1151 to a Standing Committee meeting to further discussion.

Attachment(s) Bylaw No. 1154 - repeal of Temporary Mandatory Mask and Face Coverings Bylaw No. 1151.

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TOWN OF HINTON BYLAW NO. 1154

BYLAW OF THE TOWN OF HINTON IN THE PROVINCE OF ALBERTA TO REPEAL TEMPORARY MANDATORY MASK AND FACE

COVERINGS BYLAW NO. 1151

WHEREAS under Section 191(1) of the Municipal Government Act, Chapter M-26, RSA 2000 and amendments thereto, the council has been granted the authority to repeal a bylaw; and

WHEREAS the repeal of a bylaw must be in the same way as the original bylaw;

NOW THEREFORE the Council of the Town of Hinton in the Province of Alberta,

duly assembled, enacts as follows:

1. Bylaw No. 1151, being the Temporary Mandatory Mask and Face CoveringsBylaw is hereby repealed in its entirely.

EFFECTIVE DATE

This Bylaw shall come into force and take effect on the date of third reading.

READ A FIRST TIME this DAY OF , 20 .

READ A SECOND TIME this DAY OF , 20

READ A THIRD TIME this DAY OF , 20 .

__________________________________ MAYOR

__________________________________ CHIEF ADMINISTRATIVE OFFICER

ATTACHMENT 1

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Written by: Dale Woloszyn, Interim Director of Infrastructure Services


DATE: Regular Meeting of Council April 6, 2021 FROM: Emily Olsen, Chief Administrative Officer

RE: FORMAL ADOPTION OF THE WEST YELLOWHEAD REGIONAL WASTE MANAGEMENT AUTHORITY 2021 OPERATING & CAPITAL BUDGETS

Recommended Action That Council formally adopt the 2021 Operating Budget of $2,680,070 as recommended by the West Yellowhead Regional Waste Management Authority (WYRWMA). That Council formally adopt the 2021 Capital Budget of $287,000 as recommended by the West Yellowhead Regional Waste Management Authority (WYRWMA). Background The WYRWMA membership includes the Town of Edson, the Municipality of Jasper, Yellowhead County and the Town of Hinton. As per August 14, 2013 Memorandum of Agreement (MOA); On or before the first day of May in each year of this agreement the WYRWMA shall submit to the Parties the finalized operation and capital budget for the current year. The WYRWMA approves and recommends to each of the four members to present to their council for formal adoption. Analysis 2021 to 2025 Revenue Projection: The final 2021 Operational Budget of $2,680,070 (includes $385,000 Amortization) was presented, reviewed and approved by the WYRWMA on October 21, 2020. The total estimated waste not including Hydro Soils and Trans Mountain, is 25,805 tonnes as compared to 2019 which was 28,462 tonnes. The decrease in tonnage reduced revenue by $126,000. In 2020 hydro sales from one project alone created an additional $205,000 in revenue. To offset the increase operational expenses (7-years Operational Contract) an increase of $5 per tonne was approved by the WYRWMA which will add an additional $130,000 in revenue. In 2020, the WYRWMA began accepting outside Trans Mountain waste from B.C. The WYRWMA is projecting an additional $95,000 in revenue. The net increase to the Town of Hinton operating expenses for the Landfill in 2021 compared to 2020 is $37,173. This is based on the Town’s tonnage and accounted for in the 2021 Operating Budget. Council approved an increase to the Waste Rate Bylaw 933-5 (4% residential and 5% commercial) to offset annual operational costs which includes tipping fees at the Landfill.


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2021 to 2025 Operating Expenditure: Significant changes include:

➢ An increase in revenue projections of $130,000 ➢ $5 per tonne increase in rates ➢ $95,000 increase of sales for pipeline waste from B.C. ➢ $125,000 increase in expenses for annual Operation Contract (7-years) plus CPI

2021 to 2025 Capital Plan: In 2016, on behalf of the WYRWMA AECOM submitted a Masterplan to Alberta Environment. The Masterplan provides an implementation schedule and estimated costs for the various capital projects. Currently (projected end of 2020) the Capital Reserve is $1,324,728. In addition, there is $653,215 in Post Closure and $327,446 in Closure Reserves. Although the financials for 2020 have not been completed yet, the projected Total Reserve will be approximately $2,375,389. Administration has restructured the capital reserve to meet the needs for future cell development for the next 10 years and beyond. Contributions of the Capital Plan need to be reviewed to ensure sustainability. The WYRWMA approved the 2021 Capital Plan Projects at a cost of $287,000 which includes the engineering and design of the new cell.

Implications of Decision Financial Implications Items Comments

Operating Cost/Implications $2,680,070 (Including $ 385,000 Amortization)

Capital Cost $287,000

Budget Available

Source of Funds o Budgeted Amount (Revenue)

o Grants (successful/unsuccessful)

$2,295,070 (including $287,000 transfer from Capital Reserve) $ 0


necessary funds

Not Applicable

Level of Service Implications WYRWMA will continue to maintain same level of service and will work towards improving effectiveness and efficiency. Communications WYRWMA will continue to build on improved transparency, efficiency, and financial management, to support a sustainable service. Ongoing input from the Technical Advisory Group (TAG) is an important part of ensuring members has the information they need to make informed decisions on the delivery of waste management services.

Risk / Liability Approval of the Operating Budget of $2,680,070 will help Administration to continue to support consistent service delivery and avoid any operational challenges.

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Comments

Council’s Strategic Plan Yes ▪ Goal 1: Responsibly grow, develop, and diversify the Town of Hinton.

▪ Objective 4.1: Execute informed decisions on maintenance, renovation, and new development of infrastructure.

▪ KS 1.1.1: Collaborate through partnerships.


Yes Theme 3: Governance and Partnerships ▪ Economy: actively pursue opportunities for

diversification, Promoting and Encouraging regional business partnerships, Strengthening our role as a regional hub. Social: Ensuring the needs of citizens are realized through effective programs and services

▪ Providing fiscally responsible and accountable leadership.


Yes Conforms to all required and related Policies and Bylaws.

Provincial Laws or MGA Yes Section 242(1), 245 Municipal Government Act


No N/A.

Options / Alternatives The WYRWMA is committed to the delivery of waste management service on a regional basis through the promotion of environmental stewardship to reduce waste disposed at the West Yellowhead Regional Landfill to the businesses and citizens of the Region. Council has the option to:

1. That Council formally adopt the 2021 Operating Budget of $2,680,070 as recommended by the West Yellowhead Regional Waste Management Authority (WYRWMA).

That Council formally adopt the 2021 Capital Budget of $287,000 as recommended by the West Yellowhead Regional Waste Management Authority (WYRWMA).

2. That Council reject the formal adoption of the 2021 Operating Budget of $2,680,070 as recommended the West Yellowhead Regional Waste Management Authority (WYRWMA).

3. That Council reject the formal adoption of the 2021 Capital Budget of $287,000 as recommended by the West Yellowhead Regional Waste Management Authority (WYRWMA).

Attachment(s) N/A

1. Final 2021 Operating Budget 2. 2011-2025 Landfill Capital Reserve Plan

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PROJECTED REVENUE Final Final Plan Plan Plan Plan2020 Budget 2021 Budget 2022 Budget 2023 Budget 2024 Budget 2025 Budget

5-1--421-04-06-01 Fees From the Town of Hinton 530,000$ 570,000$ 587,100$ 615,000$ 585,714$ 597,429$ 5-1-612-04-06-01 Fees From the Town of Edson 468,000 445,000 458,350 485,000 461,905$ 471,143 5-1-611-04-06-01 Fees from Yellowhead County 285,000 312,000 321,360 345,000 328,571$ 335,143 5-1-613-04-06-01 Fees from the Town of Jasper 230,000 205,000 234,600 250,000 238,095$ 242,857 5-1-620/5-1-621/5-1-625 Rev. - Hydrosoils & Outside Authority 110,000 131,860 134,111 166,998 104,005$ 106,085 5-1-614-04-06-01 Revenue from Jasper National Park 135,000 102,000 135,000 150,000 142,857$ 145,714 5-1-417/5-1-418/5-1-419/5-1-420 Membership Revenue Administration 120,000 120,000 120,000 120,000 120,000 122,400

Transfer from Capital Reserve to Fund Capital Project 215,000 187,000 1,880,000 1,200,000 50,000 400,000 Transfer from Post Closting Reserve to Fund Project - - - - - - Transfer from Closing Reserve to Fund Project 55,000 100,000 - 200,000 - -

5-1-910-04-06-01 Transfer from Operating Reserve - 71,210 138,790 70,000 43,990 26,165 5-1-552-04-06-01-00-00 Investment Revneue 35,000 35,000 35,000 35,000 35,000 35,000 5-1-551-04-06-01/5-1-581-04-06-01 Interest Revenue & Penalties 16,000 16,000 16,000 16,000 16,000 16,000

Total Revenues Generated 2,199,000$ 2,295,070$ 4,060,311$ 3,652,998$ 2,126,138$ 2,497,936$ 2% inflation 2% Infalation 2% Infalation 2% Infalation 2% Infalation

OPERATING EXPENSES Final Plan Plan Plan Plan Plan2020 Budget 2021 Budget 2022 Budget 2023 Budget 2024 Budget 2025 Budget

5-2-211-04-06-01 Travel expenses 2,000$ 2,040$ 2,081$ 2,122$ 2,165$ 2,208$ 5-2-228-04-06-01 Freight & Postage 1,000 1,020 1,040 1,061 1,082 1,104 5-2-217-04-06-01 Telephone and Internet 2,000 2,040 2,081 2,122 2,165 2,208 5-2-221-04-06-01 Advertising/Promotion 1,000 1,020 1,040 1,061 1,082 1,104 5-2-228-04-06-01 Membership & Registrations 2,000 2,040 2,081 2,122 2,165 2,208 5-2-230-04-06-01 Insurance 12,000 12,240 12,485 12,734 12,989 13,249 5-2-231-04-06-01 Audit Services 20,000 20,400 20,400 20,400 20,400 20,400 5-2-239-04-06-01 Consulting Services/surveying 12,000 20,000 20,400 20,808 21,224 21,649 5-2-247-04-06-01 Bad Debts Write Off 5,000 5,100 5,100 5,100 5,100 5,100 5-2-249-04-06-01 Other Professional Regional Coordinator 50,000 50,000 50,000 50,000 50,000 50,000 5-2-251-04-06-01 Contracted Services (Management ISD) 75,000 85,000 86,700 88,434 90,203 90,203 5-2-254-04-06-01 Computer Maintenance/Support 3,000 3,060 3,121 3,184 3,247 3,312 5-2-271-04-06-01 Licenses and Permits 1,000 1,020 1,040 1,061 1,082 1,104 5-2-276-04-06-01 Engineering/General 40,000 55,000 56,100 57,222 58,366 59,534 5-2-510-04-06-01 Food and Beverages 2,000 2,040 2,081 2,122 2,165 2,208 5-2-511-04-06-01 Office supplies 2,500 2,550 2,601 2,653 2,706 2,760

5-2-211-04-06-01 Operating Projects (erosion and Berm improvements) 100,000 - - - - - 5-2-815-04-06-01 Refund to Town of Hinton - - - - - - 5-2-816-04-06-01 Refund to Yellowhead County - - - - - - 5-2-817-04-06-01 Refund to Town of Edson - - - - - -

WEST YELLOWHEAD REGIONAL WASTE MANAGEMENT AUTHORITY

Statement of operations and Final 2021 Operating Budget2021-2025 Operational Plan

ATTACHMENT 1

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5-2-818-04-06-01 Refund to Jasper - - - - - - 5-2-840-04-06-01 Bank Fees 5,500 5,500 5,500 5,500 5,500 5,500 5-2-589-04-06-01 Bellamy Software 12,000 6,000 6,120 6,242 6,367 6,495 5-2-820-04-06-01 Transfer to Closure Reserve 29,500 29,500 29,500 29,500 29,500 29,500 5-2-820-04-06-01 Transfer to Post Closure Reserves 29,500 29,500 29,500 29,500 29,500 29,500 5-2-920-04-06-01 Transfer Investment Income to Capital Reserves 35,000 35,000 35,000 35,000 35,000 35,000

Transfer to Operating Reserve (In 2019 this went to unrestricted Deficit) 70,000 70,000 70,000 70,000 70,000 70,000

5-2-920-04-06-01 Transfer to Capital Reserves 600,000 600,000 750,000 800,000 600,000 600,000 Total Landfill Operating Expenses 1,112,000$ 1,040,070$ 1,193,971$ 1,247,951$ 1,052,010$ 1,054,346$

CAPITAL EXPENSES

Contracted Services 175,000$ 227,000$ -$ -$ -$ -$ Engineering & Design 40,000 60,000 60,000 40,000 - 25,000 Construction Costs 55,000 - 1,820,000 1,360,000 50,000 375,000 Total Capital Expenses 270,000$ 287,000$ 1,880,000$ 1,400,000$ 50,000$ 400,000$

5-2-589-04-06-02 Capitalized Landfill - Moved to Assets 270,000-$ 287,000-$ 1,880,000-$ 1,400,000-$ 50,000-$ 400,000-$

BUILDINGS & GROUNDS

5-2-249-04-06-03 Other Proffesional /DBS 15,000$ 25,000$ 25,500$ 26,010$ 26,530$ 27,061$ 5-2-251-04-06-03 Contracted Services 510,000 577,000 588,540 600,311 612,317 624,563 5-2-253-04-06-03 Contracted Maintenance 50,000 120,000 122,400 124,848 127,345 129,892 5-2-253-04-06-03 Equipment Maintenance - - - - - - 5-2-263-04-06-03 Rented Equipment 15,000 20,000 20,400 20,808 21,224 21,649 5-2-266-04-06-03 Trucking / Hauling Leachate and Maintenance 108,000 100,000 102,000 104,040 106,121 108,243 5-2-272-04-06-03 Ground Water Monitoring Fee 40,000 40,000 40,800 41,616 42,448 43,297 5-2-529-04-06-03 Metal Cleanup 8,000 10,000 10,200 10,404 10,612 10,824 5-2-535-04-06-03 Chemicals - - - - - - 5-2-539-04-06-03 Other Fabricated Materials - - - - - - 5-2-231-04-06-03 Office Admin Accoutning 15,000 20,000 20,400 20,808 21,224 21,649 5-2-544-04-06-03 Electricity/Street Lights 5,000 5,000 5,100 5,202 5,306 5,412 5-2-710-04-06-03 One Time Projects - - - - - -

Miscellaneous - - - - - - Total Buildings & Grounds Expenses 766,000$ 917,000$ 935,340$ 954,047$ 973,128$ 992,590$

TRANSFER STATION

5-2-251-04-06-04 Contracted Services 45,000 45,000 45,000 45,000 45,000 45,000 5-2-263-04-06-04 Rented Equipment - - - - - - 5-2-266-04-06-04 Truck Hauling/Cardboard 6,000 6,000 6,000 6,000 6,000 6,000 5-2-529-04-06-04 Metal Cleanup - - - - -

Total Transfer Station Expenses 51,000$ 51,000$ 51,000$ 51,000$ 51,000$ 51,000$

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Total Expenses 2,199,000$ 2,295,070$ 4,060,311$ 3,652,998$ 2,126,138$ 2,497,936$

Amortization 600,000$ 385,000$ 385,000$ 385,000$ 385,000$ 385,000$

Total Expenses Including Amortization 2,799,000$ 2,680,070$ 4,445,311$ 4,037,998$ 2,511,138$ 2,882,936$

Excess/(Shortfall) Operations (Include Amort) 600,000-$ 385,000-$ 385,000-$ 385,000-$ 385,000-$ 385,000-$

Add Back in Amortization Expense 600,000 385,000 385,000 385,000 385,000 385,000 Exess/(Shortfall) less Amortization -$ -$ 0-$ 0$ 0$ 0-$

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Total Reserve Total ReserveDebit Credit Balance Debit Credit Balance Credit Balance Debit Credit Balance Balance Debit Credit Balance Balance

2011 1,247,199$ (277,857)$ (73,982)$ -$ -$ -$ (24,907)$ (24,907)$ (31,648)$ (109,563)$ 208,452.41$ -$ -$ -$ 208,452.41$

2012 271,000$ (248,000)$ (50,982)$ -$ -$ -$ (25,110)$ (50,017)$ (31,905)$ (141,468)$ 242,467.41$ -$ -$ -$ 242,467.41$

2013 -$ (352,601)$ (403,583)$ -$ -$ -$ (29,500)$ (79,517)$ (29,500)$ (175,946)$ 659,046.15$ -$ -$ -$ 659,046.15$

2014 72,293$ (933,300)$ (1,264,590)$ -$ -$ -$ (29,500)$ (109,017)$ -$ (29,500)$ (205,446)$ 1,579,052.98$ -$ -$ -$ 1,579,052.98$

2015 856,081$ (872,770)$ (1,281,279)$ -$ -$ -$ (29,500)$ (138,517)$ -$ (29,500)$ (234,946)$ 1,654,741.56$ -$ -$ -$ 1,654,741.56$

2016 1,278,972$ (698,246)$ (700,553)$ -$ -$ -$ (29,500)$ (535,215)$ -$ (29,500)$ (264,446)$ 1,500,213.56$ 388,769$ 388,769.31$ 1,111,444.25$ (367,198)$

2017 449,769$ (500,000)$ (750,784)$ -$ -$ -$ (29,500)$ (564,715)$ -$ (29,500)$ (293,946)$ 1,609,444.56$ -$ (99,417)$ 289,352.56$ 1,320,092.00$ -$ -$

2018 -$ (695,000)$ (628,657)$ -$ -$ -$ (29,500)$ (594,215)$ 40,000$ (29,500)$ (283,446)$ 1,506,317.91$ 199,329$ (81,344)$ 407,338.00$ 1,098,979.91$ 585,810$ 271,317$ (40,000)$ (859,974)$

2019 166,000$ (600,000)$ (959,728)$ -$ -$ -$ (29,500)$ (623,715)$ -$ (29,500)$ (352,946)$ 1,936,388.82$ -$ (407,338)$ -$ 1,936,388.82$ 66,750- (40,000)$

538,283 137,286- 40,000 271,317-

2020 270,000$ (635,000)$ (1,324,728)$ -$ (70,000)$ (70,000)$ (29,500)$ (653,215)$ 55,000$ (29,500)$ (327,446)$ 2,375,388.82$ -$ -$ -$ 2,375,388.82$

2021 287,000$ (635,000)$ (1,672,728)$ 71,210$ (70,000)$ (68,790)$ (29,500)$ (682,715)$ 100,000$ (29,500)$ (356,946)$ 2,781,178.82$ -$ -$ -$ 2,781,178.82$

2022 1,880,000$ (785,000)$ (577,728)$ 138,790$ (70,000)$ -$ (29,500)$ (712,215)$ -$ (29,500)$ (386,446)$ 1,676,388.82$ -$ -$ -$ 1,676,388.82$

2023 1,400,000$ (835,000)$ (12,728)$ 70,000$ (70,000)$ -$ (29,500)$ (741,715)$ 200,000$ (29,500)$ (415,946)$ 1,170,388.82$ -$ -$ -$ 1,170,388.82$

2024 50,000$ (635,000)$ (597,728)$ 43,990$ (70,000)$ (26,010)$ (29,500)$ (771,215)$ -$ (29,500)$ (445,446)$ 1,840,398.82$ -$ -$ -$ 1,840,398.82$

2025 400,000$ (635,000)$ (832,728)$ 26,165$ (70,000)$ (69,845)$ (29,500)$ (800,715)$ -$ (29,500)$ (474,946)$ 2,178,233.82$ -$ -$ -$ 2,178,233.82$

Note" used $357,000 from Closure Account to close of old cells in 2011Note surplus of $97,873.35 from 2017 included in revised ReserveNote surplus from 2019 was used to pay of the unrestricted sum of $289,353 and added to the $165,999.51 as expense. ShelbeyNote Captial Transfer To reserves is capped at $600,000 from 2018-2022 -$

WEST YELLOWHEAD REGIONAL WASTE MANAGEMENT AUTHORITY2011 - 2025 Reserve Fund Updated October 16, 2020

Unrestricted DeficitClosureCapital Operating Reserve Post Closure

ATTACHMENT 2

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Written by: Lorraine Walker, Municipal Planner


DATE: Regular Council Meeting of April 6, 2021. PRESENTED BY: Emily Olsen, Chief Administrative Officer

RE: RESCIND COUNCIL MOTION MD – 2050 (IN-FILL POLICY) Recommended Action That Council rescind Motion MD – 2050 as per Council Action Pending List and instruct Administration to embed infill design guidelines in the form of Appendix A as part of a new directive.

Background Council, at their Regular Meeting of August 18, 2020 made the following motion as follows: That Council direct Administration to bring back an In-Fill Development Policy to a Standing Committee Meeting by March 31, 2021. This motion was put forward by Council because our Town has many situations where services to existing lots are incomplete and/or not up to municipal standards. This often means no water, sanitary sewer, paved roadways and storm water plan, or no sidewalks, curb, gutter, etc.

Analysis The Town of Hinton Municipal Development Plan (MDP) which is a high-level policy document designed to guide the physical development of Hinton over the next 30 years is due for review and update in 2021 as per Section 8-1 Implementation Policies. This policy already encourages, where practical, infill and intensification in developed areas. The Appendixes A (Land Development Guidelines) & B (Established Area Guidelines) that are within the MDP do not form part of the statutory portion of the MDP, but rather their purpose is to provide information to further clarify the intent of MDP policies. Therefore, as part of the update, Administration will be recommending the removal of the appendixes and create them as Directives as per Policy #1106 with an overarching Policy to be approved by Council. Within Appendix A, Administration will be embedding design guidelines for compatible development in established residential, commercial and industrial in-fill on a principal basis. Administration is requesting Council to rescind Motion MD – 2050 as this will provide enhanced value as having a stand-alone policy and will provide Administration more flexibility, nimbleness and mitigate/reduce red tape. Implications of Decision Financial Implications Items Comments

Operating Cost/Implications $0


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Capital Cost $0

Budget Available

Source of Funds o Budgeted Amount o Grants (successful/unsuccessful)

$0


necessary funds

$0

Level of Service Implications None. Public Engagement Council meetings are open to public and live streamed via YouTube. Communications None. Risk / Liability If Council does not rescind Motion MD - 2050, the original deadline will have passed.



Comments

Council’s Strategic Plan Yes Goal 3 – Foster innovative, efficient, and exceptional service delivery.


Yes Strategy 3.10.5 – Promote the use of best practices to achieve excellence, innovation, and accountability within all local authorities.


Yes Town Policies, Procedures, and Directives Policy No. 1106

Provincial Laws or MGA Yes Section 153 of the Municipal Government Act, RSA 2000, Chapter M-26 sets the development and evaluation of policies and programs as a responsibility of Council.


N/A

Options / Alternatives

1. Council rescind Motion MD – 2050 as per Council Action Pending List and instruct Administration to embed in-fill design guidelines in the form of Appendix A as part of a new directive.

2. Council refers Motion MD – 2050 to a Standing Committee Meeting for further review and discussion.

3. Council refers Motion MD - 2050 back to Administration for further review.

Attachment(s)

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DATE: Council Meeting of April 6, 2021

PRESENTED BY: Emily Olsen, Chief Administrative Officer

RE: EDUCATIONAL INSTITUTION OPPORTUNITY

Recommended Action

That Committee recommends Council support the development of a pilot project to recruit post secondary to Hinton with Northern Lakes College.

That Committee recommends Council support the contribution of $5,000 seed funding (from existing 2021 Economic Development budget) to support a joint marketing initiative between the Town of Hinton and Northern Lakes College.

That Committee recommends Council support the Town of Hinton in applying for grants to support the recruitment of a post secondary institution to Hinton.

Background

Hinton has had some form of post secondary education since 1982 when Yellowhead Regional Education Consortium (YREC) was initiated by the Executive Director Jack Pleckaitis. Over the years post secondary classes have been delivered through various institutions using various (YREC) models. The most recent legal host was Grande Prairie Regional College. Classes have been brokered from the University of Alberta, MacEwan University, N.A.I.T., Norquest College, Keyano College, GRPRC and Northern Lake College. The Hinton Campus has had Norquest College and Grant MacEwan College as legal hosts prior to its most recent host GPRC.

Currently Hinton is without a bricks and mortar campus.

Local post secondary institutions typically provide three key benefits to a community- human capital development, labour market development and intellectual capital development. Long term post secondary institutions also increases salaries in communities in turn generating more disposable income for residents.

The economic impact or multiplier effect of a post secondary institution on a community has been known for decades as it provides increased sales to restaurants, grocery stores, gas stations, rental accommodations, and the entertainment industry etc.

Currently, due to the COVID-19 pandemic and the resultant economic downturn in the local economy local businesses and residents are looking for post secondary options that include up skilling and re skilling. Furthermore, several post secondary institutions in Alberta have the ability to pivot quickly and accurately providing small training cohorts tailored specifically to the local needs of industry.

Written by: Scott Kovatch, Economic Development Officer


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In early conversation with Hinton Regional Economic Development Coalition (HREDC) and community members it became apparent that the return of post secondary education in Hinton based on a virtual platform could be a positive for the Community of Hinton and surrounding areas. The return of post secondary education will likely be in the form of a pilot project commencing with Northern Lakes College (NLC) using a virtual learning platform.

During February 2021, Administration has been in early conversations with NLC and explored the possibility of pursuing a virtual pilot post secondary education arrangement between the two entities.

Dependant on a joint marketing campaign during summer 2021, the likelihood of onboarding local students with virtual programs commencing in September could be a reality.

The goal soon is to have a community coordinator in Hinton and possibly a bricks and mortar campus if demand warrants it.

Analysis

This report is before Council to request support for a post secondary recruitment pilot project to bring opportunities for upskilling and training current and future workforce via a virtual campus in conjunction with NLC. The pilot project would assist existing businesses for ongoing staff development and training as well as become a business attraction tool for those businesses considering starting or expanding their businesses in Hinton.

About Northern Lakes College A distance learning college, Northern Lakes College provides the most accessible and flexible educational opportunities through innovative delivery. Utilizing its unique Supported Distance Learning (SDL) model, NLC assists, 5000 students annually to continue their education, improve their employment opportunities and enhances their quality of life. Committed to its communities in Northern Alberta and to its students, wherever they may be, NLC collaborates with business, industry and other post secondary institutions to benefit students and communities. NLC establishes Community Education Committees to ensure the educational needs of the community are being addressed. In the past several years NLC has established itself in Fox Creek and Drayton Valley. NLC in the past several years has been responsive to rural Alberta introducing a Computer Network Specialist Certificate in 2019 and partnering with the University of Calgary’s Werklund School of Education to transfer courses towards a Bachelor of Education degree, Learn more at www.northernlakescollege.ca

With 24 locations in rural communities throughout northern Alberta, the addition of this 25th location speaks to the College’s ability to effectively meet learning needs in rural communities. Northern Lakes College provides a broad range of programming, including Academic Upgrading, Corporate Training, Apprenticeship and Pre-Employment Trades, Business and Administrative Studies, Health Careers, Human Service Careers, Resource Technology and University Studies. Many programs available through Northern Lakes College offer dual credit opportunities, allowing high school students to receive credit for college-level courses while still in high school.

If this pilot project is successful it would have a positive impact on the level of service provided to the business community and residents by increasing options to access training that could lead to certificates and diplomas as well as associate degrees through Northern Lakes College and their partners.

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http://www.northernlakescollege.ca/

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Implications of Decision This project would initially require a $5,000 investment of seed funding. The funds for this initial investment would come from the Economic Development marketing budget. Any additional seed funding required by the partnership would be supplemented through grants and corporate sponsorships. Financial Implications Items Comments

Operating Cost/Implications $5,000 of seed funding

Capital Cost There is no capital funding required from the Town. Any capital costs would come from grants and a private sector sponsorship.

Budget Available $5,000 Economic Development, marketing budget

Source of Funds Budgeted Amount Grants (successful/unsuccessful)

Alternative funding sources will be sought including The Ministry of Advanced Education as well as Apprenticeship and Industry Training grants and corporate sponsorships.


necessary funds

The $5,000 seed funding is unbudgeted but can be found within the Economic Development marketing budget.

Level of Service Implications Public Engagement To support informed decision making as per the Public Participation Policy there will be engagement of the public at large, high school students and specific business community members to establish what classes/training could be offered. Communications The Northern Lakes College and The Town of Hinton will be marketing to residents and local business and industry. Risk / Liability Even though an initial agreement may be reached to provide local post secondary training, as business and resident needs change for post secondary training decreased demand and reduced private sector sponsorship may not provide financial stability to warrant continued operations.


Conforms with: Yes Comments

Council’s Strategic Plan Yes Goal 1: Responsibly grow, develop, and diversify the Town of Hinton. Objective 1.1: Strategically develop and diversify Hinton's economy. Guiding Principles Identified Guiding Principles for the Town of Hinton include education.


Yes Economy: actively pursue opportunities for diversification, Promoting and Encouraging regional business partnerships, Strengthening our role as a regional hub. Social: Ensuring the needs of citizens are realized through effective programs and services

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No

Provincial Laws or MGA Yes


Yes The Town of Hinton Economic Development Strategy, Objective 1: Improve Investment Readiness and Proactively Attract Targeted Sector

Options / Alternatives 1. That Committee recommends Council support the development of a pilot project to recruit post

secondary to Hinton with Northern Lakes College. That Committee recommends Council support the contribution of $5,000 seed funding (from existing 2021 Economic Development budget) to support a joint marketing initiative between the Town of Hinton and Northern Lakes College. That Committee recommends Council support the Town of Hinton in applying for grants to support the recruitment of a post secondary institution to Hinton.

2. Committee refer this item to the next Standing Committee meeting for further discussion. Attachment(s)

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Written by: Bryan Hall-Acting Fire Chief


DATE: Regular Council Meeting of April 6, 2021 PRESENTED BY: Emily Olsen, Chief Administrative Officer

RE: SUPPORT FOR FIRESMART FUEL MODIFICATION – WEST RIVER ROAD Recommended Action That Council approve the Town of Hinton FRIAA grant application for vegetation/fuel management at the Junior Forest Wardens Campsite.

Background The Town of Hinton has been very active in hazard mitigation of high-risk fuel loads within the Town boundaries since 2011. The Town of Hinton updated the FireSmart mitigation strategy back in 2016 to identify high risk vegetation/fuel areas in the event of a Wildfire that were still left for completion. Over the past several years, the mitigation strategy has proven to be successful in reducing the fuel loads within the Town boundaries to alleviate the potential risk. We are now looking to complete one of the last treatment areas that was identified with extreme hazard fuels. Analysis This item is before council to seek a resolution to support the application and completion of the identified vegetation/fuel management area as it relates to the FRIAA application for grant funds. This application is the last step to potentially obtaining grant funds to complete necessary fuel modification work to help reduce the wildfire risk within the community. Implications of Decision Financial Implications Items Comments

Operating Cost/Implications $48,750.00 requested funds

Capital Cost $0

Budget Available $0

Source of Funds o Grants

If successful in the application, all costs will be covered by the FRIAA grant. If unsuccessful, no cost implications.

Unbudgeted Costs

$0

Level of Service Implications N/A


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Public Engagement A development permit will be applied, which will have public advertising. Notice to impacted areas (adjacent landowners) will be advertised.

Communications Newsprint, on-site signage, and discussion with stakeholders around/adjacent to the mitigation area.

Risk / Liability If this resolution is not approved or is delayed this will impact the access to funding for this project. The deadline for submission is May 3, 2021, any applications after that point will not be accepted for this grant intake.

There is a possibility for negative interactions with adjacent landowners. This is handled within the department and through the CAO.



Comments

Council’s Strategic Plan Yes Stated as a guiding principle within the Strategic Plan - Security - This FireSmart work will ultimately impact the security and safety of community members. This work will help with maintaining infrastructure and buffer from potential wildfire impacts.


Yes Theme 3: Governance and Partnerships Enhance, strengthen, and promote partnerships within the community, throughout the region and among all levels of government.


Yes Conforms with all required and related Policies and Bylaws.

Provincial Laws or MGA N/A


Yes Hinton FireSmart mitigation Strategy, Wildfire prepardness plan.

Options / Alternatives

1. That Council approve the Town of Hinton FRIAA grant application for vegetation/fuel management at the Junior Forest Wardens Campsite.

2. That Council refers the Town of Hinton FRIAA grant application for vegetation/fuel management at the Junior Forest Wardens Campsite back to a Standing Committee Meeting for further review and discussion.

Attachment(s)

1. Vegetation/Fuel modification project overview.

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ATTACHMENT 1

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2021-03-22, 3:50 PMOrganizational Structure Renaming

Page 1 of 6https://www.hinton.ca/CivicSend/ViewMessage/message/137154

NAMING CONVENTION INITIATIVEMarch 04, 2021

The Town of Hinton recognized via Organizational Review and Policy, Procedure, andDirective work that organizational documents, both internal and external, featureinconsistent terminology.

This has led to:- confusing/conflicting documents- procedures and guides compromised/less effective

As a result, Senior Leadership working with the Human Resources have come together toprepare an informed and consistent terminology schematic. All documents from nowonwards will use this new naming convention, consistent across the organizationaldocuments and webpages.

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Important Points to RememberUniform OperationsA core goal of this initiative is to bring our entire employee base to a unified coreterminology, removing confusion and enabling cooperation.

No Role ChangesThis is a naming initiative - it does not impact reporting structures, pay grids, or senioritystatus.

In Line with ICS StandardsWhile it isn't the precise terms from ICS, this structure is built on the ICS foundation.

Easier CooperationHaving a clear organizational structure enhances our ability to cooperate with externalagencies

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Our naming convention at each level defined

DivisionDivision refers to the highest level of our structures; lead by the CAO, that we all work as apart of.

DepartmentDepartment refers to the second highest level of our structures; the overall team, led by adirector.

Service BranchThis is the manager level; generally, members of the service branch level are managerswho lead teams of employees in achieving the goals of the department, or manageongoing complex projects, reporting up to their director.

Service AreaService area refers to management staff who lead smaller teams and report to the servicebranch level, but in unique situations may report up to their director.

Service UnitService units are front line staff, carrying out tasks and reporting either to a service branchor a service area, on a case by case basis

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Need more information?To learn more, go here or www.hinton.ca/OrgStructure.

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BYLAW NO. 97 6-2OF THE TOWN OF HINTON

(hereinafter referred to as “the Municipality”)IN THE PROVINCE OF ALBERTA

A BYLAW TO ESTABLISH THE ROLE AND RESPONSIBILITIESOF THE CHIEF ADMINISTRATIVE OFFICER

WHEREAS, pursuant to section 205(1) of the Act, Council must establish by bylaw aposition of Chief Administrative Officer;

AND WHEREAS, Council may, in accordance with Section 203 of Act, delegate executiveand administrative duties and powers and functions;

NOW THEREFORE, the Council of the Town of Hinton, in the Province of Alberta, dulyassembled, hereby enacts as follows:

1.0 SHORT TITLE

1.1 This Bylaw may be referred to as the “Chief Administrative Officer Bylaw.”

2.0 APPOINTMENT, TERMS, & CONDITIONS

2.1 Council hereby establishes the position of Chief Administrative Officer (CAD).

2.2 Council must, by resolution, appoint an individual to the position of CAO.

2.3 The person appointed by Council to the position of CAO will hold the position underterms and conditions established by an employment agreement as determined byCouncil.

2.4 Council may, by resolution, appoint a Deputy CAD. The Deputy CAD must act as theCAD if the CAO becomes ill or is otherwise prevented from fulfilling the role of theCAD. The CAD may appoint an Acting CAD where such absences are for a periodof less than one month.

2.5 Except for the purpose of an official inquiry, Council must deal with Administrationand the control thereof solely through the CAD.

3.0 RESPONSIBILITIES

3.1 In order to carry out the responsibilities of the position, in accordance with any bylawor policy of Council, sections 207 and 208 of the Act, and any other enactment, theCAO has the authorities and responsibilities set out in this section.

3.2 CAO Administrative Management Duties:

3.2.1 Hire, dismiss, promote, demote, reward, or discipline any municipal employee;

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3.2.2 Direct, supervise, and review the performance of all divisions and employeesof the Municipality;

3.2.3 Implement any internal reorganization of responsibilities and duties requiredfor the effective and efficient operation of the Municipality. If a majororganizational change is effected, the GAO must report such a change toCouncil;

3.2.4 Implement all programs and policies of the Municipality; and3.2.5 Subject to the approval of Council, create or eliminate any Town divisions or

positions.

3.3 CAO Council-Related Duties:

3.3.1 Meeting Attendance:a) Be present at any meeting of Council unless excused therefrom,

b) Attend meetings of such boards, committees, commissions, or otherbodies as may be required;

3.3.2 Budgeting:a) Prepare budgets for operating and capital programs annually or more

often as required or directed by Council,b) Monitor and report on the operating and capital budgets approved by

Council;3.3.3 Communication

a) Advise and inform Council or Council committees on the operation andaffairs of the Municipality,

b) Provide verbal reports to Council regarding activities and sense ofcommunity issues,

c) Seek to ensure that Council is aware of any key issues as they arise,

d) Ensure that Council is made aware of all available information for eachissue, at least to the extent that Administration is aware of suchinformation,

e) Keep Council informed on progress, recommended changes, and newmatters that relate to the strategic plan and work programs on a regularbasis;

3.3.4 Reportsa) Prepare and submit reports and recommendations as required by

Council and Council committees,b) Ensure that Council has access to reasonable decision options as well

as the recommendation of the GAO,c) Utilize a consistent format and be proactive in providing a full range of

information, background, issues defined, available options, andimplications in the Requests for Decision reports and DirectionRequests required for decision-making.

3.4 CAO Bylaw & Policy Development Duties

3.4.1 Develop and recommend, for Council approval, bylaws and policies dealing

with non-administrative matters as directed by Council, or at the initiation ofAdministration; and

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3.4.2 Develop, approve, and implement policies, procedures, and practices dealingstrictly with administrative matters.

3.5 CAO Third Party Relations Duties:

3.5.1 Negotiate contracts, agreements, and transactions required for the effectiveoperation of the Municipality and recommend the approval of such to Council;

3.5.2 Conclude contracts on behalf of the Municipality to a financial limit establishedby policy or resolution; and

3.5.3 Sign any order, agreement, cheque, negotiation instrument, or documentmade or executed on behalf of the Municipality.

3.6 CAO Other Duties:

3.6.1 Hire or retain legal counsel on behalf of the Municipality;3.6.2 In the case of an emergency, authorize any expenditure not previously

approved by Council provided a detailed report on such expenditure and itsneed is presented at the next meeting of Council;

3.6.3 Maintain a current understanding of applicable municipal legislation andleadership, as well as relevant programs, policies, and initiatives of theprovincial and federal governments; and

3.6.4 Take such other actions as necessary to carry out the responsibilities andduties assigned by Council.

3.7 In accordance with Section 209 of the Act, the CAO may delegate any of his/herpowers, duties, or functions under the Act, or any other enactment or bylaw to adesignated officer or an employee of the Municipality.

4.0 CONDUCT OF THE CAO

4.1 In his/her relationship with Council, the CAO must:

4.1 .1 Conduct him/herself as the Municipality’s chief policy advisor in an honest andethical manner;

4.1 .2 Provide advice on all issues that is professionally sound, ethical, legal, and inaccordance to the policies and objectives of Council;

4.1.3 Share information to all Members of Council when deemed appropriate inresponding to a request from one Councillor;

4.1.4 Ensure that Members of Council are accorded respect in all personal andpublic comments;

4.1 .5 Treat Members of Council with respect and integrity;4.1.6 Lead, establish, and maintain a positive and constructive environment for

Members of Council, residents, stakeholders, businesses, and Townemployees;

4.1.7 Listen carefully to the concerns of Council via the CAO’s performance reviewand seek to improve any deficiencies on an ongoing basis; and

4.1 .8 Admit to mistakes of substance made by the CAO or Administration and takecorrective action.

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4.2 Through the process of carrying out his/her administrative duties, the CAO must:

4.2.1 Act on the will of Council as a whole only, not on the will of an individual

Councillor, as established by resolutions, policies, and bylaws of Council;

4.2.2 Implement Council’s directions and strategic plan, provide decision-making

advice, and communicate customer needs;4.2.3 Direct the actions of Administration so that they are in accordance with the

policies and objectives of Council;4.2.4 Forward any complaints or concerns to the appropriate area or individual so

that reasonable and prompt follow up is assured; and4.2.5 Address Administration activities that harm relationships with Members of

Council, citizens, or stakeholders.

4.3 The CAO must refrain from abusive conduct, public comments on staff performance,

personal charges, or verbal attacks upon the character or motive of Members of

Council, citizens, stakeholders, boards and committees, or staff.

5.0 SEVERABILITY

5.1 If at any time any provision of this bylaw is declared or held to be illegal, invalid, or

ultra vires, in whole or in part, then that provision will not apply and the remainder of

the bylaw will continue in full force and effect and must be constructed as if it had

been enacted without the illegal, invalid, or ultra vires provision.

6.0 DEFINITIONS

6.1 In this Bylaw, words have the meanings set out in the Act, except as defined in

section 6.2 to 6.8.

6.2 Act: the Municipal Government Act, R.S.A. 2000, c. M-26, and associated

regulations, as amended.

6.3 Administration: the administrative and operational arm of the Municipality,

comprised of the various divisions and business units and including all employees

who operate under the leadership and supervision of the CAO.

6.4 Chief Administrative Officer fCAO): the person appointed by Council to the

position of chief administrative officer of the Town of Hinton.

6.5 Council: the municipal council of the Town of Hinton.

6.6 Mayor: the chief elected official of the Town of Hinton.

6.7 Members of Council: includes all Councillors and the Mayor of the Town of Hinton.

6.8 Municipality: the municipal corporation of the Town of Hinton.

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REPEAL

All former versions of this bylaw are hereby repealed.

ENACTMENT

This Bylaw will come into force and effect when it receives third reading and is dulysigned.

a First time this 1 9th day of June 2018.

a Second time this 17th day of July 2018.

a Third time this 1 7th day of July 2018.

7.0

7.1

8.0

8.1

READ

READ

READ

Di ctor of Corporate Services

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TOWN OF HINTON

PROCLAMATION OF NATIONAL VOLUNTEER WEEK

April l8 - 24,2021

WHEREAS,l2.Tmillion Canadian volunteers give their time to help others, contributingclose to 2 billion volunteer hours per year; and

WHEREAS, volunteers in Hinton mentor our children, feed our hungry, comfort ourlonely, beautify our green spaces, and fundraise for our charitable organizations; and

WHEREAS, volunteers in Hinton have stepped up during the COVID-19 pandemic tosupport families, neighbours, and strangers; and

WHEREAS, Hinton's volunteers are young, old, families, workers, retirees, men andwomen of all ages and backgrounds; and

WHEREAS, the collective result of the work done by our town's volunteers is thatHinton is a more desirable place to live; and

WHEREAS, door angels, community kitchen helpers, snow shovellers, boarmembers, donors, recyclers, program helpers, school volunteers, friendly visitors,fundraisers, parade and festival planners special events coordinators, grant writers,committee members, advocates, community ambassadors, caring neighbours, tutors,errand runners, pen pals, sport coaches, environmentalists make a true difference;and

WHEREAS, organizations in Hinton include such fundamental organizations asSanta's Anonymous, Toy Run, Royal Canadian Legion, Resident Care Foundation,Hinton Healthcare Foundation, United Way, Victim Services, Neighbourlink, ShareShop, SPCA, Spay and Neuter Society, Hinton Mountain Bike Association, FoodBank, Hinton Employment & Learning Place, BRIDGES, Shelter for Women,Friendship Centre, Churches, Good Companions, Community Garden Society, NordicCentre, Search and Rescue rely on volunteers; and

THEREFORE, l, Marcel Michaels, Mayor of Hinton, do hereby proclaim Aprill S-24,2021, as National Volunteer Week, and urge my fellow citizens to recognize thecrucial role played by volunteers in our community.

Dated at Hinton, Alberta this 6th day of April2021

a ichaels, Mayor of Hinton

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Town of Hinton

COUNCIL INFORMATION PACKAGE #1

(March 24, 2021)

In Advance of April 6, 2021 Regular Council Meeting

Page PRIORITY ITEMS (ACTION MAY BE REQUIRED)

CORRESPONDENCE & INFORMATION ITEMS

2 1. All Wheel Park Secured Land - Letter of Support

REPORTS & MINUTES FOR INFORMATION

Page 1 of 2 of 55

Town of Hinton

COUNCIL INFORMATION PACKAGE #1

(March 31, 2021)

In Advance of April 6, 2021 Regular Council Meeting

Page PRIORITY ITEMS (ACTION MAY BE REQUIRED)

CORRESPONDENCE & INFORMATION ITEMS

2 - 3 1. Trans Mountain Yellowhead Region Highlights

REPORTS & MINUTES FOR INFORMATION

4 - 19 1. Community Services Status Guide: Issue 20

Page 1 of 19 of 55

regular council - 06 apr 2021

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