regular board of trustees meeting november 20, 2014 · board of trustees of community college...

COLLEGE OF DuPAGE

Regular Board of Trustees Meeting

November 20, 2014

Regular Board Meeting Agenda November 20, 2014

1. Call to Order 2. Roll Call

of 3

BOARD OF TRUSTEES OF COMMUNITY COLLEGE DISTRICT NO. 502

COUNTIES OF DuPAGE, COOK AND WILL STATE OF ILLINOIS

THURSDAY, NOVEMBER 20, 2014 ~ SSC-2200

REGULAR BOARD MEETING ~ 7:00 P.M.

AGENDA

1. CALL TO ORDER 2. ROLL CALL

3. AGENDA

3. A. Approval

4. PUBLIC COMMENT 4. A. AGENDA RELATED COMMENTS FROM CITIZENS 4. A. 1) District No. 502 Citizens 4. A. 2) Citizens-at-Large 4. B. AGENDA RELATED COMMENTS FROM COLLEGE OF DuPAGE 4. B. 1) College of DuPage Employees 4. B. 2) College of DuPage Students 5. STUDENT TRUSTEE’S REPORT None 6. PRESIDENT’S REPORT

7. PRESENTATIONS

7. A. Intergovernmental Agreement

Tom Brady, Associate Dean/Director Homeland Security Education Center

Ed Joseph, Director DuPage County OHSEM 7. B. Naperville Center Update

Dr. Jean Kartje, Vice President Academic Affairs

Andrea Liedtke, Manager Regional Centers & Adult Fast Track

8. CONSENT AGENDA** (Roll Call Vote)

FUTURE MEETINGS Monday, November 19, 2007 5:

FUTURE MEETINGS Monday, November 19, 2007 5:

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8. A. For Information: Standard Items 8. A. 1) Gifts and Grants Report 8. A. 2) Governmental Consortium/Cooperative Purchases Report 8. A. 3) Financial Statements

a) Schedule of Investments b) Operating Funds – Budget and Expenditures c) Operating Cash Available to Pay Annual Operating Expenses d) Disposal of Capital Investments 8. B. For Approval: Standard Items 8. B. 1) Minutes

a) Revised September 25, 2014 Regular Board Meeting b) October 16, 2014 Regular Board Meeting c) October 16, 2014 Closed Session – CONFIDENTIAL – for Board only

8. B. 2) Financial Reports a) Treasurer’s Report b) Payroll and Accounts Payable Report 8. B. 3) Bid Items a) Two CorVascular Falcon Quad V7’s for the Diagnostic Medical Imaging Sonography and Vascular Sonography Programs b) McAninch Arts Center (MAC) Signage Package (Rebid Rejection)

8. B. 4) Requests for Proposals None

8. B. 5) Purchase Orders a) Anatomage Table for Health and Science Programs b) Textbook Purchases for ESL Programs c) Additional Ellucian Software Licenses d) Contractual Fees for the Educational Partner Academy of Polygraph Science Paid Through the Stoelting Polygraph Company for Fiscal Year 2015 e) Facility Use Agreement DAOES 8. B. 6) Personnel Actions a) Ratification of Classified Appointments b) Ratification of Managerial Promotions / Transfers c) Ratification of Classified Promotions / Transfers d) Ratification of Faculty Resignations / Terminations e) Ratification of Classified Resignations / Terminations f) Ratification of Faculty Retirements

8. C. For Approval: Construction-Related Items 8. C. 1) Ratification of Construction Change Orders

Referendum-Related Projects Capital Budget Projects

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8. C. 2) Approval of Construction Change Orders

Referendum-Related Projects Capital Budget Projects

9. NEW BUSINESS 9. A. For Information None 9. B. For Approval

1) Approval for an Anesthesia Technology Degree Program 2) Approval for a Surgical Assistant Certificate Program 3) Approval for a Mental Health First Aid Certificate 4) Addendum to the Joint Education Agreement between William Rainey Harper College and College of DuPage 5) Employee Wellness Screenings 6) Independent Third Party Review of Imprest

10. TRUSTEE DISCUSSION ITEMS ICCTA/ACCT Conference in Chicago 11. CLOSED SESSION 12. GENERAL PUBLIC COMMENTS 13. ANNOUNCEMENTS BY BOARD CHAIRMAN 13. A. Communications

13. B. Calendar Dates Campus Events (Note: * = Required Board Event)

*Thursday, December 18, 2014 – Regular Board Meeting – SSC-2200 – 7:00 p.m.

14. ADJOURN ** Certain recurring recommendations may be included in the Consent Agenda at the discretion of the President. At the request of a Trustee or the President, an item may be removed from the Consent Agenda for separate discussion or approval.

FUTURE MEETING

Thursday, December 18, 2014

7:00 p.m. – Regular Board Meeting – SSC-2200


4. PUBLIC COMMENT A. Agenda Related Comments from Citizens

1. District No. 502 Citizens 2. Citizens-at-Large

B. Agenda Related Comments from College of DuPage 1. College of DuPage Employees 2. College of DuPage Students

5. STUDENT TRUSTEE’S REPORT None

6. PRESIDENT’S REPORT


7. PRESENTATIONS A. Intergovernmental Agreement

Tom Brady, Associate Dean/Director Homeland Security Education Center

Ed Joseph, Director DuPage County OHSEM

B. Naperville Center Update

Dr. Jean Kartje, Vice President Academic Affairs

Andrea Liedtke, Manager Regional Centers & Adult Fast Track


8. CONSENT AGENDA

A. For INFORMATION: Standard Items

1) Gifts and Grants Report 2) Governmental Consortium /

Cooperative Purchases Report 3) Financial Statements

Consent Agenda Item 8. A. 1)

November 20, 2014

COLLEGE OF DuPAGE REGULAR BOARD MEETING

STANDARD BOARD INFORMATION

1. SUBJECT

Grants and Gifts Status Report.

2. REASON FOR CONSIDERATION

The Board is provided with a monthly update of grants and gifts.

3. BACKGROUND INFORMATION

The attachment reports the current status of operational public and private grants to the College, and status of cash donations and in-kind gifts to the Foundation.

College of DuPage Foundation

Monthly Gift Summary ReportSeptember 20, 2014 - October 26, 2014

Fund Description Gift Count Cash Pledges/Stocks Gifts-In-Kind Planned Total

A.R.C. Memorial Scholarship 2 $2.00 $0.00 $0.00 $0.00 $2.00ACT-SO (Afro-Academic, Cultural, Technical and Scientific Olympics) Fund 2 $10.00 $0.00 $0.00 $0.00 $10.00Athletic Department Support 2 $50.00 $0.00 $0.00 $0.00 $50.00Automotive Service Technology Program 4 $0.00 $0.00 $8,892.00 $0.00 $8,892.00Belushi Artist-In-Residence Fund 2 $8.00 $0.00 $0.00 $0.00 $8.00Carol Stream Community College Scholarship $20.00 $0.00 $0.00 $0.00 $20.00Carter Carroll Excellence in History Award 3 $404.00 $0.00 $0.00 $0.00 $404.00Catherine M. Brod Endowed Scholarship for Speech and Theatre 3 $153.84 $0.00 $0.00 $0.00 $153.84Center for Entrepreneurship Fund for Workforce Development 4 $2,520.00 $0.00 $0.00 $0.00 $2,520.00COD Foundation's Need-Based Scholarship Fund 4 $17.50 $0.00 $0.00 $0.00 $17.50COD Foundation's Returning Adult Scholarship 4 $12.00 $0.00 $0.00 $0.00 $12.00COD Foundation's Single Parent Scholarship 2 $20.00 $0.00 $0.00 $0.00 $20.00College of DuPage Faculty Association Scholarship 4 $60.00 $0.00 $0.00 $0.00 $60.00Community Education Farm Fund 6 $33.34 $0.00 $0.00 $0.00 $33.34Culinary & Hospitality Center 3 $203.32 $0.00 $0.00 $0.00 $203.32Donald Carter Memorial Scholarship 2 $106.00 $0.00 $0.00 $0.00 $106.00Dr. Joseph and Donna Collins Student Success Scholarship 2 $80.00 $0.00 $0.00 $0.00 $80.00DuPage Chapter Mothers and More Scholarship 1 $1,000.00 $0.00 $0.00 $0.00 $1,000.00Early Childhood Education Fund 4 $24.00 $0.00 $0.00 $0.00 $24.00Ellen Johnson Memorial Scholarship 2 $6.00 $0.00 $0.00 $0.00 $6.00Everyone Matters Scholarship Fund 2 $4.00 $0.00 $0.00 $0.00 $4.00Fine Arts Program 1 $250.00 $0.00 $0.00 $0.00 $250.00Football Program Fund 3 $12,150.00 $0.00 $0.00 $0.00 $12,150.00G.E.D. Scholarship Fund 2 $80.00 $0.00 $0.00 $0.00 $80.00General Scholarship Fund 33 $500.34 $57.50 $0.00 $0.00 $557.84Healthcare Instructional Support 2 $100.00 $0.00 $0.00 $0.00 $100.00Hispanic-Latino Scholarship 2 $4.00 $0.00 $0.00 $0.00 $4.00Homeland Security Programs 2 $10.00 $0.00 $0.00 $0.00 $10.00Jerry Bradshaw Memorial Scholarship 1 $15,000.00 $0.00 $0.00 $0.00 $15,000.00Jill Johnson Hall Memorial Scholarship 1 $1,000.00 $0.00 $0.00 $0.00 $1,000.00John Belushi Memorial Scholarship Fund 4 $156.28 $0.00 $0.00 $0.00 $156.28Lifelong Learning Program 2 $10.00 $0.00 $0.00 $0.00 $10.00MAC General Fund 12 $3,140.55 $500.00 $0.00 $0.00 $3,640.55MAC Madness Event 1 $750.00 $0.00 $0.00 $0.00 $750.00Margarita Salazar Respiratory Therapy Scholarship 2 $78.00 $0.00 $0.00 $0.00 $78.00Morrissey Dental Hygiene Scholarship 1 $0.00 $2,486.03 $0.00 $0.00 $2,486.03Music Program Fund 2 $10.00 $0.00 $0.00 $0.00 $10.00Naperville Rotary Charities & the Rotary Club of Naperville Scholarship 1 $2,855.00 $0.00 $0.00 $0.00 $2,855.00New Philharmonic Orchestra 20 $8,827.50 $0.00 $0.00 $0.00 $8,827.50Resource for Excellence Fund 30 $5,768.62 $0.00 $0.00 $0.00 $5,768.62


Monthly Gift Summary ReportSeptember 20, 2014 - October 26, 2014


Ruth Nechoda Memorial Endowment 3 $5.00 $57.50 $0.00 $0.00 $62.50Ruth Walbeck Memorial Scholarship 1 $1,000.00 $0.00 $0.00 $0.00 $1,000.00Student Crisis Emergency Fund 11 $2,040.00 $1,000.00 $442.00 $0.00 $3,482.00Study Abroad Scholarship Fund 4 $40.00 $0.00 $0.00 $0.00 $40.00Troy Scholarship for Engineering 2 $25.00 $0.00 $0.00 $0.00 $25.00Troy Scholarship for Nursing 2 $25.00 $0.00 $0.00 $0.00 $25.00Unrestricted Gallery Art Fund 1 $0.00 $0.00 $549,310.00 $0.00 $549,310.00WDCB Employer Matching Gift Revenue (EMG) 6 $490.00 $510.00 $0.00 $0.00 $1,000.00WDCB Future Fund 1 $132.23 $0.00 $0.00 $0.00 $132.23WDCB Individual Gifts 2,164 $124,587.80 $0.00 $0.00 $0.00 $124,587.80WDCB Merchandising 1 $25.00 $0.00 $0.00 $0.00 $25.00WDCB Underwriting 9 $5,420.00 $0.00 $0.00 $0.00 $5,420.00Wilbur Walker Dodge Memorial Scholarship 1 $1,000.00 $0.00 $0.00 $0.00 $1,000.00William W. Steele Memorial Endowed Scholarship 2 $40.00 $0.00 $0.00 $0.00 $40.00

Youth Leadership Program 2 $10.00 $0.00 $0.00 $0.00 $10.00

Grand Totals: $190,264.32 $4,611.03 $558,644.00 $0.00 $753,519.35

2,392 Gift(s) listed

2,077 Donor(s) listed


Fiscal Year 2015 Gift Summary ReportYear-to-Date as of October 26, 2014


A.R.C. Memorial Scholarship 8 $8.00 $0.00 $0.00 $0.00 $8.00ACT-SO (Afro-Academic, Cultural, Technical and Scientific Olympics) Fund 8 $40.00 $0.00 $0.00 $0.00 $40.00Athletic Department Support 8 $200.00 $0.00 $0.00 $0.00 $200.00Automotive Service Technology Program 4 $0.00 $0.00 $8,892.00 $0.00 $8,892.00Belushi Artist-In-Residence Fund 8 $32.00 $0.00 $0.00 $0.00 $32.00Carol Stream Community College Scholarship 9 $330.00 $0.00 $0.00 $0.00 $330.00Carter Carroll Excellence in History Award 9 $416.00 $0.00 $0.00 $0.00 $416.00Catherine M. Brod Endowed Scholarship for Speech and Theatre 9 $615.36 $0.00 $0.00 $0.00 $615.36Center for Advanced Manufacturing Scholarship 1 $0.00 $275,000.00 $0.00 $0.00 $275,000.00Center for Entrepreneurship Fund for Workforce Development 11 $4,080.00 $0.00 $0.00 $0.00 $4,080.00Christopher & Karen Thielman Culinary & Hospitality Scholarship 1 $1,000.00 $0.00 $0.00 $0.00 $1,000.00Christopher & Karen Thielman International Field Studies Scholarship 1 $1,000.00 $0.00 $0.00 $0.00 $1,000.00

Cleve Carney Art Gallery Fund 1 $0.00 $0.00 $57,750.00 $0.00 $57,750.00Cleve Carney Endowed Art Fund 1 $544.00 $0.00 $0.00 $0.00 $544.00COD Foundation's Need-Based Scholarship Fund 17 $620.00 $0.00 $0.00 $0.00 $620.00COD Foundation's Returning Adult Scholarship 14 $38.00 $0.00 $0.00 $0.00 $38.00COD Foundation's Single Parent Scholarship 8 $80.00 $0.00 $0.00 $0.00 $80.00College of DuPage Faculty Association Scholarship 16 $240.00 $0.00 $0.00 $0.00 $240.00Community Education Farm Fund 24 $133.36 $0.00 $0.00 $0.00 $133.36Culinary & Hospitality Center 10 $313.28 $0.00 $0.00 $0.00 $313.28Donald Carter Memorial Scholarship 5 $265.00 $0.00 $0.00 $0.00 $265.00Dr. Joseph and Donna Collins Student Success Scholarship 8 $320.00 $0.00 $0.00 $0.00 $320.00DuPage Chapter Mothers and More Scholarship 1 $1,000.00 $0.00 $0.00 $0.00 $1,000.00Early Childhood Education Fund 19 $126.00 $0.00 $0.00 $0.00 $126.00Ellen Johnson Memorial Scholarship 8 $24.00 $0.00 $0.00 $0.00 $24.00Everyone Matters Scholarship Fund 8 $16.00 $0.00 $0.00 $0.00 $16.00Fine Arts Program 2 $250.00 $0.00 $150.00 $0.00 $400.00Football Program Fund 4 $17,150.00 $0.00 $0.00 $0.00 $17,150.00G.E.D. Scholarship Fund 8 $320.00 $0.00 $0.00 $0.00 $320.00General Scholarship Fund 117 $1,596.36 $517.50 $0.00 $0.00 $2,113.86Healthcare Instructional Support 9 $400.00 $0.00 $206.00 $0.00 $606.00Hispanic-Latino Scholarship 8 $16.00 $0.00 $0.00 $0.00 $16.00Homeland Security Programs 7 $25.00 $105.00 $4,000.00 $0.00 $4,130.00Horticulture Program 1 $350.00 $0.00 $0.00 $0.00 $350.00Howard K. Canaday Music Scholarship 1 $1,500.00 $0.00 $0.00 $0.00 $1,500.00Interior Design Program Fund 1 $0.00 $0.00 $2,750.00 $0.00 $2,750.00Jerry Bradshaw Memorial Scholarship 1 $15,000.00 $0.00 $0.00 $0.00 $15,000.00Jill Johnson Hall Memorial Scholarship 1 $1,000.00 $0.00 $0.00 $0.00 $1,000.00John Belushi Memorial Scholarship Fund 12 $471.28 $0.00 $0.00 $0.00 $471.28Kathy Marszalek Memorial Scholarship 1 $4,500.00 $0.00 $0.00 $0.00 $4,500.00Lifelong Learning Program 6 $25.00 $105.00 $0.00 $0.00 $130.00MAC General Fund 46 $7,379.10 $605.00 $150.00 $0.00 $8,134.10


Fiscal Year 2015 Gift Summary ReportYear-to-Date as of October 26, 2014


MAC Madness Event 1 $750.00 $0.00 $0.00 $0.00 $750.00Margarita Salazar Respiratory Therapy Scholarship 8 $312.00 $0.00 $0.00 $0.00 $312.00Meteorology Program Fund 2 $50.00 $0.00 $0.00 $0.00 $50.00Morrissey Dental Hygiene Scholarship 1 $0.00 $2,486.03 $0.00 $0.00 $2,486.03Music Program Fund 9 $40.00 $0.00 $6,900.00 $0.00 $6,940.00Naperville Rotary Charities & the Rotary Club of Naperville Scholarship 1 $2,855.00 $0.00 $0.00 $0.00 $2,855.00New Philharmonic Orchestra 215 $63,497.94 $200.00 $0.00 $0.00 $63,697.94Resource for Excellence Fund 114 $19,249.71 $0.00 $0.00 $0.00 $19,249.71Ruth Nechoda Memorial Endowment 7 $15.00 $57.50 $0.00 $0.00 $72.50Ruth Walbeck Memorial Scholarship 1 $1,000.00 $0.00 $0.00 $0.00 $1,000.00Student Crisis Emergency Fund 88 $13,340.00 $1,275.00 $442.00 $0.00 $15,057.00Study Abroad Scholarship Fund 20 $435.00 $0.00 $0.00 $0.00 $435.00The Christopher Drop Welding Scholarship 1 $1,000.00 $0.00 $0.00 $0.00 $1,000.00Troy Scholarship for Engineering 8 $100.00 $0.00 $0.00 $0.00 $100.00Troy Scholarship for Nursing 8 $100.00 $0.00 $0.00 $0.00 $100.00Unrestricted Gallery Art Fund 1 $0.00 $0.00 $549,310.00 $0.00 $549,310.00Veteran Services Program 1 $50.00 $0.00 $0.00 $0.00 $50.00WDCB Employer Matching Gift Revenue (EMG) 10 $1,265.00 $550.00 $0.00 $0.00 $1,815.00

WDCB Future Fund 3 $361.51 $0.00 $0.00 $0.00 $361.51WDCB Individual Gifts 4620 $189,249.96 $0.00 $0.00 $0.00 $189,249.96WDCB Merchandising 7 $457.80 $0.00 $0.00 $0.00 $457.80WDCB Underwriting 36 $25,085.00 $0.00 $0.00 $0.00 $25,085.00Wilbur Walker Dodge Memorial Scholarship 1 $1,000.00 $0.00 $0.00 $0.00 $1,000.00William W. Steele Memorial Endowed Scholarship 8 $160.00 $0.00 $0.00 $0.00 $160.00

Youth Leadership Program 6 $25.00 $105.00 $0.00 $0.00 $130.00

Grand Totals: $381,822.66 $281,006.03 $630,550.00 $0.00 $1,293,378.69

5,619 Gift(s) listed2,913 Donor(s) listed

College of DuPageFY15 Grants Awarded Report

July 1, 2014 - October 31, 2014 Note: New Entries in Bold

Page 1 of 2

Grantor Project Title Department Project Director Type AmountStart Date

End Date Description

Illinois Community College Board

FY15 Career & Technical Education ICAPS

Business & Technology

John Kronenberger Federal $5,000 7/1/14 6/30/15

To support career and technical education in Business & Technology.


FY15 Adult Education & Family Literacy ICAPS

Continuing Education Dan Deasy Federal $5,000 7/1/14 6/30/15

To support adult education and family literacy.


FY15 Program Improvement Academic Affairs Jean Kartje State $74,349 7/1/14 6/30/15

To provide materials to improve CTE programming.


FY15 Career & Technical Education Program Postsecondary Perkins Academic Affairs Jean Kartje Federal $728,379 7/1/14 6/30/15

For CTE programs and activities, equipment acquisition, faculty and staff development, and collaborations that will support students to enhance academic success, build technical skills, and prepare for future careers.


FY15 Adult Education and Family Literacy ABE/GED/ESL Dan Deasy

Federal/ State $1,999,918 7/1/14 6/30/15

To support the Adult Education and Family Literacy programming.

$2,812,646

ALLOCATED GRANTS

ALLOCATED GRANTS (Includes grants where it was necessary to develop a concept or project and follow comprehensive guidelines for proposal submission in order to receive allocated funds. Adherence to reporting requirements and ability to measure successful program outcomes determines the level of the award.)

College of DuPageFY15 Grants Awarded Report

July 1, 2014 - October 31, 2014 Note: New Entries in Bold

Page 2 of 2

Grantor Project Title Department Project Director Type AmountStart Date

End Date Description

Illinois Arts Council Agency

FY15 Partner In Excellence MAC Roland Raffel State $24,300 9/15/14 8/31/14

General operating support for the 2014-2015 season.

U.S. Department of Defense/ Illinois Department of Commerce and Economic Opportunity (DCEO)

FY15 Procurement Technical Assistance Center (PTAC)

Center for Entrepreneurship Rita Haake Federal $89,000 7/1/14 6/30/15

To support the operations of the Procurement Technical Assistance Center (PTAC).

Illinois Department of Commerce and Economic Opportunity (DCEO)

FY15 Procurement Technical Assistance Center (PTAC)

Center for Entrepreneurship Rita Haake State $13,000 7/1/14 6/30/15

To support the operations of the Procurement Technical Assistance Center (PTAC).

Small Business Administration/ Illinois Department of Commerce and Economic Opportunity (DCEO)

FY14 Small Business Development Center/International Trade Center (SBDC/ITC)

Center for Entrepreneurship

Martha Carney Zachary Person Federal $2,500 1/1/14 12/31/14

An additional $2,500 was added to an existing grant to cover general operating expenses for the Small Business Development Center (SBDC) and the International Trade Center (ITC).

Illinois State Library/ Literacy Office

FY15 Adult Volunteer Literacy: People Educating People (PEP) ABE/GED/ESL Dan Deasy State $42,260 7/1/14 6/30/15

To provide individualized instruction and tutoring for ABE, GED and ESL classes.


FY15 Bensenville Family Literacy Project ABE/GED/ESL Dan Deasy State $35,000 7/1/14 6/30/15

To support the Bensenville family literacy project.


FY15 West Chicago Family Literacy Project: Leer es Poder ABE/GED/ESL Dan Deasy State $35,000 7/1/14 6/30/15

To support the Leer es Poder (Reading is Power) family literacy project.

$241,060$3,053,706FY15 Total All Grants Awarded as of October 31, 2014

COMPETITIVE GRANTS (Includes grants from federal, state and private grantors where the proposal was in competition with other proposals and awards were made to a select number of institutions based on the merits of the project and proposal.)

COMPETITIVE GRANTS

Consent Agenda Item 8. A. 2)

November 20, 2014


STANDARD BOARD INFORMATION

1. SUBJECT

Consortium/Cooperative Agreement

Date Vendor Agreement Description $ Amount

10/21/14 B&H Photo Video Pro Audio GSA Cameras for Facilities $32,331.23

1029-14 Morrow Brothers Ford CMS Police Vehicle $33,885.00

TOTAL $66,216.23

GSA- General Services Administration CMS – Illinois Dept. of Central Management Services


8. CONSENT AGENDA

B. For APPROVAL: Standard Items

1) Minutes

2) Financial Reports

3) Bids

4) Requests for Proposals (RFP)

5) Purchase Orders (PO)

6) Personnel Actions

Consent Agenda Item 8. B. 1) a)

November 20, 2014

Regular Board Meeting of 9/25/14 Page 1



REVISED MINUTES

REGULAR BOARD MEETING THURSDAY, SEPTEMBER 25, 2014

HELD ON CAMPUS IN SSC-2200, GLEN ELLYN, IL

1. CALL TO ORDER

At 7:05 p.m., the Regular Meeting of the Board of the College of DuPage Board of Trustees was called to order by Chairman Birt.

2. ROLL CALL Present: Student Trustee Omar Escamilla, Trustees Erin Birt, Katharine Hamilton, Dianne McGuire, Allison O’Donnell, Kim Savage, Nancy Svoboda and Joe Wozniak. Also Present: President Dr. Robert L. Breuder, Legal Counsel Respicio F. Vazquez of Franczek Radelet P.C., staff members, representatives of the press and visitors. (Minutes prepared by Erin Carrillo, Administrative Assistant, Office of the President.)

3. AGENDA

3. A. Approval of Agenda. Chairman Birt called for a motion to approve tonight’s Agenda. Trustee McGuire moved, Trustee Savage seconded the motion. Vice Chairman Hamilton made a motion to move the general comments to the front of the Agenda. There was no second on that motion. Motion failed. Chairman Birt asked Secretary O’Donnell to please call for a vote to approve the Agenda. On voice vote, Student Trustee Escamilla, Trustees Birt, McGuire, O’Donnell, Savage, Svoboda and Wozniak approved the Agenda for the Regular Board Meeting of September 25, 2014. Trustee Hamilton voted no. The motion carried. 3. B. Approval Public Comment Statement and Rules. Chairman Birt read the Statement aloud. Chairman Birt called for a motion to approve the Public Comment Statement and Rules. Trustee McGuire moved, Co-Vice Chairman Wozniak seconded the motion. Chairman Birt asked Secretary O’Donnell to please call for a vote to approve the Public Comment Statement and Rules. On voice vote, Student Trustee Escamilla, Trustees Birt, McGuire, O’Donnell, Savage, Svoboda and Wozniak approved the Public Comment Statement and Rules. Trustee Hamilton voted no. The motion carried.


November 20, 2014


4. PUBLIC COMMENT 4. A. AGENDA RELATED COMMENTS FROM CITIZENS 4. A. 1) District No. 502 Citizens

Roger Kempa spoke regarding the financial statements Adam Andrzejewski spoke regarding the financial statements Edward Franckowiak spoke regarding the financial statements

4. A. 2) Citizens-at-Large

John Kraft spoke regarding public comment statement and rules Kirk Allen spoke regarding FOIA requests Vikaas Shanker spoke regarding public comment statement and rules

4. B. AGENDA RELATED COMMENTS FROM COLLEGE OF DuPAGE 4. B. 1) College of DuPage Employees

David Goldberg Professor of Political Science spoke regarding the firing range

4. B. 2) College of DuPage Students None

At 7:44 p.m. Chairman Birt called a motion to take a brief break. Trustee Svoboda moved and Trustee McGuire seconded the motion. Secretary O’Donnell called a voice vote. On roll voting aye: Student Trustee Escamilla, Trustees Birt, Hamilton, McGuire, O’Donnell, Savage, Svoboda and Wozniak. Motion passed. At 7:48 p.m. meeting reconvened. Chairman Birt asked Secretary O’Donnell to call the roll. Present: Student Trustee Escamilla, Trustees Erin Birt, Katharine Hamilton, Dianne McGuire, Allison O’Donnell, Kim Savage, Nancy Svoboda and Joe Wozniak. Also Present: Legal Counsel Respicio F. Vazquez of Franczek Radelet P.C. 5. STUDENT TRUSTEE’S REPORT

5. A. Orientation Leader Program

Kaitlynn Boniecki and Paolo Mazza spoke about the New Student Orientation Leader Program.


None

7. PRESENTATIONS 7. A. FY2014 External Audit

Thomas Glaser, Senior Vice President Administration & Treasurer Christine Torres, Partner, Crowe Horwath, presented the unmodified clean

FY2014 Audit.


November 20, 2014


7. B. LAPS FOR CHAPS

Joseph Moore, Vice President Marketing & Communications Dr. Ken Gray, Professor Psychology spoke regarding the October 18, 2014

Laps for Chaps.

8. CONSENT AGENDA

Chairman Birt asked if there were any Consent Agenda items the Board would like to remove and vote on separately. Vice Chairman Hamilton requested that 8.B.2) Financial Reports be pulled from the Consent Agenda to be discussed and voted on separately. Trustee Savage moved and Trustee Svoboda seconded, that the Board of Trustees approve the Consent Agenda consisting of the following items:

A. The following items for BOARD INFORMATION only: 9. A. 1) Gifts and Grants Report 9. A. 2) Governmental Consortium/Cooperative Purchases Report 9. A. 3) Financial Statements

a) Schedule of Investments b) Operating Funds – Budget and Expenditures c) Operating Cash Available to Pay Annual Operating Expenses

B. The following items for BOARD APPROVAL:

1) Minutes a) August 21, 2014 Regular Board Meeting b) August 21, 2014 Closed Session @ 7:28 p.m. – CONFIDENTIAL – for Board only c) August 21, 2014 Closed Session @ 11:32 p.m. – CONFIDENTIAL – for Board only

2) Pulled to be voted on separately

3) Bid Items a) McAninch Arts Center (MAC) Signage Package (Bid Rejection) due to budgetary concerns, limited participation and vendor experience. b) Audio/Visual Equipment and Installation for the Naperville Regional Center to the lowest responsible bidder, Media Resources, Inc., 1989 University Lane, Suite C, Lisle, IL 60532, for a total expenditure of $58,399.25. c) Laerdal Manikins for Simulation-Based Training, to the lowest responsible bidder, Armstrong Medical, 575 Knightsbridge Parkway, PO Box 700, Lincolnshire, IL 60069, for the bid total of $46,120.25. d) Homeland Security Training Center (HSTC) Bid Package #3 Part II to the lowest responsible bidders, and assign the contracts to Power Construction Company, 8750 W. Bryn Mawr Avenue, Suite 500,


November 20, 2014


Chicago, IL 60631, as follows: 1) 7.1 Waterproofing to Injection & Waterproofing Systems, Inc., 232 South River Street, Aurora, IL 60506, for the value of $48,450.00. 2) 7.5 Roofing to Metalmaster Roofmaster, Inc., 4800 Metalmaster Way, McHenry, IL 60050, for the value of $315,518.00. 3) 9.1 General Trades to L.J. Morse Construction Company, 128 South Broadway, Aurora, IL 60505, for the value of $622,700.00. 4) 9.2 Metal Studs, Gypsum Board and Acoustical Ceilings to L.J. Morse Construction Company, 128 South Broadway, Aurora, IL 60505, for the value of $519,547.00. 5) 9.3 Tile to Rockford Central Tile & Terrazzo, Inc., 5139 American Road, Rockford, IL 61109, for the value of $76,820.00. 6) 9.4 Carpet, Resilient Flooring & Base to Mr. David’s Flooring International, LLC, 865 W. Irving Park Road, Itasca, IL 60143, for the value of $105,331.00. 7) 9.5 Painting to Nedrow Decorating, 1019 Sill Avenue, Aurora, IL 60506, for the value of $42,639.00. 8) 10.1 Operable Partition to Hufcor Inc., DBA Hufcor Chicago, 102 Fairbanks St., Addison, IL 60101, for the value of $26,870.00. 9) 11.1 Firing Range and Equipment to Paragon Tactical, Inc., 1580 Commerce Street, Corona, CA 92880, for the value of $1,237,400.00. 10) 33.1 Site Utilities to Concept Plumbing, Inc., 554 W. Wood Street, Palatine, IL 60067, for the value of $153,621.00. For a total expenditure of $3,148,896.00. e) Homeland Security Training Center (HSTC) Bid Package #4 Part II to the lowest responsible bidder, Nelson Fire Protection, 11028 Raleigh Court, Rockford, IL 61115, for the value of $97,608.00 and assign the contract to Power Construction Company. f) Equipment for the Manufacturing Technology Lab Upgrades to the lowest bidder, Astral Precision, 1645 Louis Avenue, Elk Grove Village, IL 60007, for the total cost of $112,383.40. g) Printing of impact Magazine to the lowest responsible bidder, Precise Printing, 1242B Remington Road, Schaumburg, IL 60173, for a total expenditure of $154,791.00.

4) Requests for Proposals: a) Computer Partnership Agreement for a five-year contract with Hewlett Packard Company (HP), 2001 Butterfield Road, Suite 700, Downers Grove, IL 60515, in the amount of $1,513,563.00, along with additional partnership benefits delivered by Riverside Technologies, Inc., per RFP


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pricing and discount structures. b) Internet Services Agreement for a three-year contract with Comcast Business Communications LLC, 1701 John F. Kennedy Boulevard, Philadelphia, PA 19103, for the contract term of October 26, 2014 through October 25, 2017 for a total expenditure of $154,224.00.

5) Purchase Orders None

6) Ratify the Personnel Actions. a) Ratification of Classified Appointments b) Ratification of Classified Promotions / Transfers c) Ratification of Faculty Resignations / Terminations d) Ratification of Managerial Resignations / Terminations e) Ratification of Classified Resignations / Terminations f) Ratification of Operating Engineers Resignations / Terminations

8. C. The following Construction-Related items were approved: 1) Ratification of Construction Change Orders

Referendum-Related Projects

2014 SITE IMPROVEMENTS – POWER #001: CREDIT ($4,843.00). This credit change reduces the reimbursable portion of the Power contract for the electric hook-up at the site and HTC construction trailer. This is an Owner-Requested Scope Change.

2014 SITE IMPROVEMENTS – POWER #009: $11,388.00. This change is for drainage and planting bed changes along with replacement of a winter-damaged beech tree along Lambert Road in the TEC lawn area. This is an Owner-Requested Scope Change.

2014 SITE IMPROVEMENTS – POWER #010: $90,929.00. This change is for irrigation changes on the west side of campus to provide operational flexibility and for the addition of an irrigation system at the road construction staging area. This is an Un-bought Scope Change.

2014 SITE IMPROVEMENTS – POWER #011: CREDIT ($1,227.00). This credit change is for the cost savings related to the substitution of planting materials in the TEC planting beds along Lambert Road. This is an Owner-Requested Scope Change.

2014 TENNIS COURT RESURFACING PROJECT – CENTRAL LAWN #001: $3,149.00. This change is for the addition of irrigation at the planting beds at the north end of the tennis court. This is an Un-bought Scope Change.

PE RENOVATION – POWER #241: $33,851.00. This change is to add a glass separation wall and black river pebbles in the planters on the plaza level. This is an Owner-Requested Scope Change.

MAC RENOVATION – WIGHT & COMPANY FINAL: $74,875.00. This change is to finalize the Wight & Company contract for the additional architectural services provided.


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Additional services included: MAC generator study, redesign of MP/TV suite, recladding of the gallery stairs, redesign concession counter, design for classroom 188, redesigning the loading dock, redesign of photo suite, redo of security, and the new millwork design to enclose the radiant equipment for the front walk. This is an adjustment to Wight’s contract and is an Owner-Requested Scope Change.

NAPERVILLE REGIONAL CENTER (NRC) – PEPPER #025: CREDIT ($2,024.00). This credit change is for elevator lighting at the Naperville Regional Center. Elevator lighting was included in the elevator contractor’s bid, as well as the electrical contractor’s bid. This credit change is to eliminate the elevator lighting from the electrician’s scope of work. This is a Decrease in Scope Change.

Capital Budget Projects None

2) Approval of Construction Change Orders

Referendum-Related Projects None


Chairman Birt asked if any Trustee had a question regarding a Consent Agenda item. Hearing no questions or comments from the Board, Secretary O’Donnell called the roll for approval of the Consent Agenda items. Student Trustee Escamilla’s preference is for the motion. Voting aye: Vice Chair Hamilton, Trustee McGuire, Secretary O’Donnell, Trustees Savage and Svoboda, Co-Vice Chair Wozniak and Chair Birt. Motion to approve all Consent Agenda items listed above carried. Chairman Birt called for a motion to approve Item 8.B.2) pulled from the Consent Agenda: 8.B.2) Financial Reports a) Treasurer’s Report b) Payroll and Accounts Payable Report Trustee Savage moved and Trustee McGuire seconded that the Board approve the August, 2014 Financial Reports. Vice Chairman Hamilton requested further breakdown of the Financial Reports. She also requested that Board Policy 10-65, Vendor Payment be put on next month’s agenda for review. Trustee Savage requested to place Board Policy 10-65, Vendor Payment on the Agenda for next month for discussion. Chairman Birt asked Secretary O’Donnell to call the roll. Voting aye: Student Trustee Escamilla’s preference is for the motion. Trustee McGuire, Secretary O’Donnell, Trustees Savage and Svoboda, Co-Vice Chairman Wozniak, Vice Chairman Hamilton and Chairman Birt.


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Motion passed unanimously. 9. NEW BUSINESS A. For Information Only:

None

B. For Approval:

1) Trustee Savage moved and Secretary O’Donnell seconded that the Board of Trustees accepts the FY2014 Audit. Chairman Birt asked Secretary O’Donnell to call the roll. Student Trustee Escamilla’s preference is for the motion. On roll call voting aye: Trustee McGuire, Secretary O’Donnell, Trustees Savage and Svoboda, Co-Vice Chairman Wozniak and Chairman Erin Birt. On roll call voting nay: Vice Chairman Hamilton. Motion passed. 2) Trustee Svoboda moved and Trustee Savage seconded that the Board of Trustees approves the Digital Broadcast Journalism Degree. Chairman Birt asked Secretary O’Donnell to call the roll Student Trustee Escamilla’s preference is for the motion. On roll call voting aye: Vice Chairman Hamilton, Trustee McGuire, Secretary O’Donnell, Trustees Savage and Svoboda, Co-Vice Chairman Wozniak and Chairman Erin Birt. Motion passed unanimously.

3) Trustee McGuire moved and Trustee Svoboda seconded that the Board of Trustees approve the Naming Honor of Bison Gear & Engineering Advanced Digital Manufacturing Center. Chairman Birt asked Secretary O’Donnell to call the roll Student Trustee Escamilla’s preference is for the motion. On roll call voting aye: Vice Chairman Hamilton, Trustee McGuire, Secretary O’Donnell, Trustees Savage and Svoboda, Co-Vice Chairman Wozniak and Chairman Erin Birt. Motion passed unanimously.

10. TRUSTEE DISCUSSION ITEMS

None

At 8:47 p.m. Chairman Birt called a motion to take a brief break prior to Closed Session. Trustee Savage moved and Trustee Svoboda seconded the motion. Secretary O’Donnell called a voice vote. On roll voting aye: Student Trustee Escamilla, Trustees Birt, Hamilton, McGuire, O’Donnell, Savage, Svoboda and Wozniak. Motion passed. At 9:07 p.m. meeting reconvened. Chairman Birt asked Secretary O’Donnell to call the roll. Present: Student Trustee Escamilla, Trustees Erin Birt, Katharine Hamilton, Dianne McGuire, Allison O’Donnell, Kim Savage, Nancy Svoboda and Joe Wozniak.


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Also Present: Legal Counsel Respicio F. Vazquez of Franczek Radelet P.C. 11. CLOSED SESSION

At 9:07 p.m. Chairman Birt announced that the Board would move into Closed Session for the purpose of discussing the following: “The appointment, employment, compensation, discipline, performance, or dismissal of specific employees of the public body, including hearing testimony on a complaint lodged against an employee of the public body or against legal counsel for the public body to determine its validity;” and “Litigation, when an action against, affecting or on behalf of the particular public body has been filed and is pending before a court or administrative tribunal, or when the public body finds that an action is probable or imminent, in which case the basis for the finding shall be recorded and entered into the minutes of the closed meeting.” Chairman Birt announced that general comments will be held after Closed Session, however there will be no Board action taken after Closed Session. Chairman Birt called for a motion, Trustee Savage moved and Trustee Svoboda seconded. On roll call, voting aye: Student Trustee Escamilla, Co-Vice Chairman Wozniak, Vice Chairman Hamilton, Trustee McGuire, Secretary O’Donnell, Trustees Savage and Svoboda and Chairman Birt. Motion carried unanimously.

12. RESUME OPEN MEETING

At 11:55 p.m. Trustee McGuire moved and Trustee Savage seconded closed session be adjourned. The Board of Trustees returned to open session. Secretary O’Donnell called the roll. Present: Student Trustee Escamilla, Trustees Erin Birt, Katharine Hamilton, Dianne McGuire, Allison O’Donnell, Kim Savage, Nancy Svoboda and Joe Wozniak. Also Present: Legal Counsel Respicio F. Vazquez of Franczek Radelet P.C. 13. GENERAL PUBLIC COMMENTS

Laura Reigle spoke regarding the Open Meetings Act Paul Lefort spoke regarding the agenda Jan Shaw spoke regarding the Waterleaf and MAC Roger Kempa spoke regarding meeting space Glenn Hansen spoke on Board meetings and the vote of no confidence Richard Jarman spoke regarding the agenda Vikaas Shanker spoke regarding the Courier newspaper Haroon Atcha spoke regarding the Waterleaf Airo Aquiro spoke regarding the opportunities afforded to her by the College Miguel Marino spoke regarding respect Stephanie Torres spoke regarding Student Leadership


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14. ANNOUNCEMENTS: ICCTA

Trustees Svoboda, Trustee Savage and Co-Vice Chairman Wozniak attended the September meeting.

o Topics included: preview of community college economic impact study, book review Fixing Illinois by author James Nowlan, election information, baccalaureate degrees.

ACCT

October meeting to be in Chicago. Trustees Svoboda and Savage to be ambassadors.

Foundation Report

Foundation Board held its Annual Board retreat August 26, 2014 and its quarterly Board Meeting on September 9, 2014.

The Foundation has raised over $459,385 fiscal year to date. The Foundation received a $275,000 gift from Bison Gear and Engineering to

support scholarships within the manufacturing program. The Foundation launched the Distinguished Alumni Program to honor outstanding

alumni. The Foundation acquired the Stone Family art collection in mid-September; the

collection includes 184 works from Picasso to Frank Lloyd Wright. The final appraisal of the collection is pending.

The Foundation Board Governance Committee recently recruited and welcomed Sherman Neal of Naperville to the Board of Directors.

15. ADJOURN

At 12:32 a.m., Chairman Birt noted that, if there was no further business to come before the Board, she would entertain a motion to adjourn. Trustee Savage moved, Trustee Svoboda seconded, that the Board Meeting adjourn. On voice vote, the motion carried unanimously.

By: Allison O’Donnell, Secretary

Approved: October 16, 2014

By: Erin Birt, Board Chairman

Consent Agenda Item 8. B. 1) b)

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MINUTES

REGULAR BOARD MEETING THURSDAY, OCTOBER 16, 2014

HELD ON CAMPUS IN SSC-2200, GLEN ELLYN, IL

1. CALL TO ORDER

At 7:08 p.m., the Regular Meeting of the Board of the College of DuPage Board of Trustees was called to order by Chairman Birt.

2. ROLL CALL Present: Student Trustee Omar Escamilla, Trustees Erin Birt, Katharine Hamilton, Dianne McGuire, Allison O’Donnell, Kim Savage, Nancy Svoboda and Joe Wozniak. Also Present: President Dr. Robert L. Breuder, Legal Counsel Respicio F. Vazquez of Franczek Radelet P.C., staff members, representatives of the press and visitors. (Minutes prepared by Erin Carrillo, Administrative Assistant, Office of the President.)

3. AGENDA

3. A. Approval of Agenda. Chairman Birt called for a motion to approve tonight’s Agenda. Trustee McGuire moved, Secretary O’Donnell seconded the motion. Chairman Birt asked Secretary O’Donnell to please call for a vote to approve the Agenda. On voice vote, Student Trustee Escamilla, Trustees Birt, Hamilton McGuire, O’Donnell, Savage, Svoboda and Wozniak approved the Agenda for the Regular Board Meeting of October 16, 2014. The motion carried unanimously. 3. B. Approval Public Comment Statement and Rules. Chairman Birt read the Statement aloud.

4. PUBLIC COMMENT 4. A. AGENDA RELATED COMMENTS FROM CITIZENS

4. A. 1) District No. 502 Citizens Paul Lefort spoke regarding the forensic audit Edward Franckowiak spoke regarding Imprest payments Glenn Hansen spoke requesting that the September 25, 2014

Minutes be revised Andrea Alvarez spoke regarding Public Comment


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4. A. 2) Citizens-at-Large None

4. B. AGENDA RELATED COMMENTS FROM COLLEGE OF DuPAGE

4. B. 1) College of DuPage Employees None

4. B. 2) College of DuPage Students

None

5. STUDENT TRUSTEE’S REPORT 5. A. Adult Fast Track Program

Jim Rawdin and Rita Kuzmenko spoke regarding the Adult Fast Track Program and what it has done for them.


6. A. Financial Matters Financial Affairs made a presentation regarding Imprest payments being in compliance with Board Policy and Administrative Procedures and Internal Controls that are in place to ensure such. Lynn Sapyta, Assistant Vice president Financial Affairs Todd Buikema, Assistant Financial Controller

At 7:57 p.m. Vice Chairman Hamilton left the meeting.

Thomas Glaser, Senior Vice President Administration & Treasurer Steven Gauthier of the Government Finance Officers Association presented the

2015 Distinguished Budget Presentations Award to the Finance Office.

At 8:13 p.m. Vice Chairman Hamilton returned to the meeting.

6. B. Noel-Levitz Student Satisfaction Survey Overview

James Benté, Vice President Planning & Institutional Effectiveness presented the results of the Survey.

7. PRESENTATIONS

7. A. Pathways to Engineering

Dr. Jean Kartje, Thomas Cameron, Tom Schrader, David Smith and Scott Banjavicic spoke regarding the Engineering program partnership with University of Illinois.

8. CONSENT AGENDA

Chairman Birt asked if there were any Consent Agenda items the Board would like to remove and vote on separately. Trustee Svoboda requested that 8.B.1) a) Minutes of


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the September 25, 2014 Board of Trustees Meeting be pulled from the Consent Agenda to be discussed and voted on separately. Secretary O’Donnell moved and Trustee Svoboda seconded, that the Board of Trustees approve the Consent Agenda consisting of the following items:

A. The following items for BOARD INFORMATION only: 9. A. 1) Gifts and Grants Report 9. A. 2) Governmental Consortium/Cooperative Purchases Report 9. A. 3) Financial Statements

a) Schedule of Investments b) Operating Funds – Budget and Expenditures c) Operating Cash Available to Pay Annual Operating Expenses d) Tax Levy Collections

B. The following items for BOARD APPROVAL:

1) Minutes a) Pulled to be voted on separately b) September 25, 2014 Closed Session – CONFIDENTIAL – for Board only

2) Financial Reports a) Treasurer’s Report b) Payroll and Accounts Payable Report c) Budget Transfer Report

3) Bid Items a) Update Exterior Directional Signage to Chicago Signs & Light Company, 26W535 Saint Charles Road, Carol Stream, IL 60188, for the base bid amount of $45,000.00. b) Wireless Locket System Installation to Advanced Wiring Solutions, 4838 W. 128th Place, Alsip, IL 60803, for a total expenditure of $623,440.00. c) Conveyor Style Dishwasher to the lowest responsible bidder, Edward Don & Company, 9801 Adam Don Parkway, Woodridge, IL 60517, for the bid total of $35,211.08.

4) Requests for Proposals: a) Student Resource Center (SRC) Donor Wall Design to 1157 Design Concepts, 171 South Lester Avenue, Sidney, OH 45365, for a total amount of $91,572.17.

5) Purchase Orders a) McAninch Arts Center (MAC) Website Design & Development to Stevens & Tate/Endora Digital Solutions (EDS), 1900 South Highland Avenue, Lombard, IL 60148, for a total expenditure not to exceed $30,000.00.


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6) Ratify the Personnel Actions. a) Ratification of Faculty Appointments b) Ratification of Classified Appointments c) Ratification of Operating Engineer Appointments d) Ratification of Managerial Resignations / Terminations e) Ratification of Classified Resignations / Terminations f) Ratification of Classified Retirements 7) In-Kind Donations Quarterly Report

8. C. The following Construction-Related items were approved: 1) Ratification of Construction Change Orders



2) Approval of Construction Change Orders



Chairman Birt asked if any Trustee had a question regarding a Consent Agenda item. Hearing no questions or comments from the Board, Secretary O’Donnell called the roll for approval of the Consent Agenda items. Student Trustee Escamilla’s preference is for the motion. Voting aye: Vice Chair Hamilton, Trustee McGuire, Secretary O’Donnell, Trustees Savage and Svoboda, Co-Vice Chair Wozniak and Chair Birt. Motion to approve all Consent Agenda items listed above carried. Chairman Birt called for a motion to approve Item 8.B.1)a) pulled from the Consent Agenda: 8. B. 1) a) Minutes

Trustee Svoboda requested that the September 25, 2014 minutes be revised to reflect Glenn Hansen’s comments. Trustee Savage corrected an error in Laura Reigle’s name. Chairman Birt read the changes requested aloud; i.e. Item 13 Bullet 1 should be “Laura” Reigle; Bullet 5 add “and vote of no confidence.” Trustee Savage moved and Trustee McGuire seconded that the Board revise the September 25, 2014 Minutes as noted.


November 20, 2014


Chairman Birt asked Secretary O’Donnell to call the roll. Voting aye: Student Trustee Escamilla’s preference is for the motion. Trustee McGuire, Secretary O’Donnell, Trustees Savage and Svoboda, Co-Vice Chairman Wozniak, Vice Chairman Hamilton and Chairman Birt. Motion passed unanimously. 9. NEW BUSINESS A. For Information Only:

None

B. For Approval: 1) Trustee Savage moved and Trustee McGuire seconded that the Board of Trustees approve the Health Insurance Plan Renewals. Chairman Birt asked Secretary O’Donnell to call the roll. Student Trustee Escamilla’s preference is for the motion. On roll call voting aye: Trustee McGuire, Secretary O’Donnell, Trustees Savage and Svoboda, Co-Vice Chairman Wozniak, Vice Chairman Hamilton and Chairman Erin Birt. Motion passed unanimously. 2) Trustee Savage moved and Secretary O’Donnell seconded that the Board of Trustees approves the Authorization to Accept Statements of Candidacy/Nominating Petitions. Trustee Svoboda inquired if it is appropriate for her to vote on this item as she intends on entering the April election. Trustee Savage and Secretary O’Donnell concur. Trustee Savage withdraws her motion to approve the item. Trustee McGuire moves to approve the Authorization to Accept Statements of Candidacy/Nominating Petitions. Chairman Birt asked Secretary O’Donnell to call the roll. Student Trustee Escamilla’s preference is for the motion. On roll call voting aye: Vice Chairman Hamilton, Trustee McGuire, Co-Vice Chairman Wozniak and Chairman Erin Birt. Secretary O’Donnell, Trustees Savage and Svoboda abstained. Motion passed.

3) Trustee McGuire moved and Vice Chairman Hamilton seconded that the Board of Trustees approve the Designation of Date, Time and Place for

Holding Lottery to Determine Ballot Placement. Chairman Birt asked Secretary O’Donnell to call the roll. Student Trustee Escamilla’s preference is for the motion. On roll call voting aye: Vice Chairman Hamilton, Trustee McGuire, Co-Vice Chairman Wozniak and Chairman Erin Birt. Secretary O’Donnell, Trustees Savage and Svoboda abstained. Motion passed. 4) Trustee Svoboda moved and Trustee McGuire seconded that the Board of Trustees approve the Naperville Center Renovation Project ICCB Application. Vice Chairman Hamilton read aloud her objections to this item.


November 20, 2014


Chairman Birt asked Secretary O’Donnell to call the roll. Student Trustee Escamilla’s preference is for the motion. On roll call voting aye: Trustee McGuire, Secretary O’Donnell, Trustees Savage and Svoboda, Co-Vice Chairman Wozniak and Chairman Birt. On roll call voting nay: Vice Chairman Hamilton. Motion passed.

10. TRUSTEE DISCUSSION ITEMS

Board Policy No. 10-65, Vendor Payment.

At 9:34 p.m. Chairman Birt called a motion to take a brief break prior to Closed Session. Trustee McGuire moved and Trustee Savage seconded the motion. Secretary O’Donnell called a voice vote. On roll voting aye: Student Trustee Escamilla, Trustees Birt, Hamilton, McGuire, O’Donnell, Savage, Svoboda and Wozniak. Motion passed. At 9:57 p.m. meeting reconvened. Chairman Birt asked Secretary O’Donnell to call the roll. Present: Student Trustee Escamilla, Trustees Erin Birt, Katharine Hamilton, Dianne McGuire, Allison O’Donnell, Kim Savage, Nancy Svoboda and Joe Wozniak. Also Present: Legal Counsel Respicio F. Vazquez of Franczek Radelet P.C. 11. CLOSED SESSION

At 9:59 p.m. Chairman Birt announced that the Board would move into Closed Session for the purpose of discussing the following: “The appointment, employment, compensation, discipline, performance, or dismissal of specific employees of the public body, including hearing testimony on a complaint lodged against an employee of the public body or against legal counsel for the public body to determine its validity;” and “Litigation, when an action against, affecting or on behalf of the particular public body has been filed and is pending before a court or administrative tribunal, or when the public body finds that an action is probable or imminent, in which case the basis for the finding shall be recorded and entered into the minutes of the closed meeting.” Chairman Birt announced that general comments will be held after Closed Session, however there will be no Board action taken after Closed Session. Chairman Birt called for a motion, Trustee Svoboda moved and Trustee Savage seconded. On roll call, voting aye: Student Trustee Escamilla, Co-Vice Chairman Wozniak, Vice Chairman Hamilton, Trustee McGuire, Secretary O’Donnell, Trustees Savage and Svoboda and Chairman Birt. Motion carried unanimously.

12. RESUME OPEN MEETING At 10:40 p.m. Trustee McGuire moved and Trustee Savage seconded closed session be adjourned. The Board of Trustees returned to open session. Secretary O’Donnell called the roll. Present: Student Trustee Escamilla, Trustees Erin Birt, Katharine Hamilton, Dianne


November 20, 2014


McGuire, Allison O’Donnell, Kim Savage, Nancy Svoboda and Joe Wozniak. Also Present: Legal Counsel Respicio F. Vazquez of Franczek Radelet P.C. 13. GENERAL PUBLIC COMMENTS

Adam Andrzejewski spoke regarding handout Glenn Hansen spoke regarding streaming and broadcasting meetings Richard Jarman spoke regarding the public comment Stephen Tuscher spoke regarding the Community Education Farm Haroon Atcha spoke regarding student investment Rachel Musselwhite spoke regarding Pride Alliance Stephanie Torres spoke regarding Student Leadership Laura Reigle spoke regarding 2010 Referendum

14. ANNOUNCEMENTS:

ICCTA

The Community College President’s Council voted to pursue community colleges offering baccalaureate degrees, led by Dr. Breuder’s committee. ICCTA is reviewing the recommendation.

West Suburban Regional meeting will be held on November 6th at Elgin Community College.

ACCT

ACCT Leadership Conference coming up next week. Trustees discussed voting delegates. Trustees McGuire and Savage both stepped

forward to serve in this capacity.

Foundation Report

The Foundation has raised over $1,143,983 fiscal year to date. The Foundation with oversight from an independent audit committee, received a

clean, unqualified audit; which means there were no material findings or management letter comments and the financial statements fairly represent the Foundations financial position.

The Foundation has closed on the Stone Family art collection valued at $549,310 and included 184 works from renowned artists such as Picasso and Frank Lloyd Wright.

WDCB is in the midst of their fall fundraising pledge drive with a goal of $150,000. Longtime friend and donor of the College, Betty Bradshaw gave $15,000 to support

student scholarships bringing her lifetime giving to the College to over $490,000. The Foundation has secured $23,000 in corporate underwriting in support of the 4th

Annual Laps with the Chaps 5K Run/Walk event. The Foundation is excited and pleased to be part of this Community event and encourages participation by all.

Other

Trustee Svoboda attended SLEA 20th anniversary ceremony.


November 20, 2014


15. ADJOURN

At 11:15 p.m., Chairman Birt noted that, if there was no further business to come before the Board, she would entertain a motion to adjourn. Trustee Savage moved, Trustee Svoboda seconded, that the Board Meeting adjourn. On voice vote, the motion carried unanimously.

By: Allison O’Donnell, Secretary

Approved: November 20, 2014

By: Erin Birt, Board Chairman

Consent Agenda Item 8.B.1)c)

November 20, 2014

10/16/14 Closed Session Minutes Regular Board of Trustees Meeting

CONFIDENTIAL

FOR BOARD ONLY

Consent Agenda Item 8. B. 3)

November 20, 2014


SUMMARY OF BIDS

___________________________________________________________________

Item 8. B. 3) a) Two (2) Vascular Systems for the Sonography Department

That the Board of Trustees award the bid for two (2) CorVascular Falcon Quad V7’s for the Diagnostic Medical Imaging Sonography and Vascular Sonography Programs to the lowest responsible bidder, CorVascular Diagnostics, LLC, 5557 Pioneer Creek Dr., Maple Plain, MN 55359, for the bid total of $50,380.00.

Item 8. B. 3) b) McAninch Arts Center (MAC) Signage Package (Rebid Rejection)

That the Board of Trustees reject the bid received for the McAninch Arts Center (MAC) Signage Package Rebid due to budgetary concerns, limited participation, and vendor experience.


November 20, 2014


SUMMARY OF REQUESTS FOR PROPOSALS

___________________________________________________________________

There are no Request for Proposals to approve this month.


November 20, 2014


SUMMARY OF PURCHASE ORDERS

___________________________________________________________________

Item 8. B. 5) a) Anatomage Table for Health and Science Programs

That the Board of Trustees approve the purchase of the Anatomage Table from Anatomage, 111 N. Market Street, Suite 500, San Jose, CA 95113, for a total expenditure of $70,000.

Item 8. B. 5) b) Textbook purchase for grant-funded ESL programs, Fiscal Year 2015

That the Board of Trustees approve the amount of $100,000.00 to Cambridge University Press, 100 Brook Hill Drive, West Nyack, NY 10994-2133, payable upon receipt of invoice for textbook/workbook purchases through June 30, 2015.

Item 8. B. 5) c) Additional Ellucian Software Licenses

That the Board of Trustees approve the acquisition of 50 additional user licenses from Ellucian of 4375 Fair Lakes Ct., Fairfax, VA 22033, for a total of $39,808.47.

Item 8. B. 5) d) Contractual fees for the Educational Partner Academy of Polygraph Science paid through the Stoelting Polygraph Company for Fiscal Year 2015

That the Board of Trustees approve the Fiscal Year 2015 amount of $65,020.00 to the Academy of Polygraph Science (paid through the Stoelting Polygraph School), 8695 College Parkway, Suite 2160, Fort Myers, FL 33919, payable upon receipt of specific invoices related to each program and consistent with the terms of the agreement between the Academy of Polygraph Science (paid through the Stoelting Polygraph School), and the College of DuPage, to cover both contractual and supply fees for providing the Basic Polygraph Examiner, Advanced Polygraph Examiner, and the Polygraph Examiner-Post Conviction Sex Offender Testing Programs.


November 20, 2014

Item 8. B. 5) e) Addendum to the Facility Use Agreement between DuPage Area Occupational Education System (DAOES) and College of DuPage (COD)

That the Board of Trustees approve the Addendum to the Facility Use Agreement between DuPage Area Occupational Education System (DAOES) and College of DuPage (COD) for the period of September 1, 2014 through June 30, 2015.


November 20, 2014


STANDARD BOARD APPROVAL

1. USUBJECT Personnel Actions. 2. UREASON FOR CONSIDERATION Board Action is required to ratify and approve personnel actions for all

employees. 3. UBACKGROUND INFORMATION

a) Ratification of Classified Appointments b) Ratification of Managerial Promotions / Transfers c) Ratification of Classified Promotions / Transfers d) Ratification of Faculty Resignations / Terminations e) Ratification of Classified Resignations / Terminations f) Ratification of Faculty Retirements

4. URECOMMENDATION That the Board of Trustees ratifies the Classified Appointments; Managerial

Promotions / Transfers; Classified Promotions / Transfers; Faculty Resignations / Terminations; Classified Resignations / Terminations; and Faculty Retirements.


November 20, 2014

APPOINTMENTS UName UTitleU UDepartmentU UStart DateU UTypeU USalary

CLASSIFIED

Caleb Beitz Wait Staff Culinary & Hospitality 11/14/2014 New Hire $18,047 Part Time Gabriel Bernal Enrollment Operations Admission & Information 11/03/2014 New Hire $38,500 Specialist Services Full Time Jessica Carmen Cashier Financial Affairs 10/15/2014 New Hire $21,670 Part Time Judy Cuff Administrative Assistant III Registration Services 10/30/2014 New Hire $15,600 Part Time Mary Jo Duffey Administrative Assistant IV Human Resources 10/01/2014 New Hire $37,440 Full Time Gianluca Gelsomini Maintenance Painter Helper Facilities Operations 11/24/2014 New Hire $33,280 Full Time Kristen Kepnick Administrative Assistant VI Development & COD 10/20/2014 New Hire $55,000 Foundation Full Time Friederike Kolbe Administrative Assistant III Regional Centers 11/24/2014 New Hire $15,256 Part Time Jessica Lang Administrative Assistant IV Admission & Information 11/03/2014 New Hire $37,440 Services Full Time


November 20, 2014

APPOINTMENTS - Continued UName UTitleU UDepartmentU UStart DateU UTypeU USalary

CLASSIFIED - continued

Christopher Leli Maintenance Painter Helper Facilities Operations 11/24/2014 New Hire $33,280 Full Time Miguel Marino Administrative Assistant III Registration Services 11/03/2014 New Hire $15,600 Part Time Lisa Paulsen Instructional Assistant III Learning Commons 11/24/2014 New Hire $22,245 Part Time Deborah Short Cashier Financial Affairs 10/14/20/14 New Hire $21,670 Part Time Sue Snopko Custodian I Facilities Operations 11/24/2014 New Hire $18,330 Part Time Suzanne Rae Soukup Cashier Financial Affairs 10/14/2014 New Hire $21,670 Part Time Sandra Witek Administrative Assistant III Registration Services 10/30/2014 New Hire $15,600 Part Time


November 20, 2014

PROMOTIONS / TRANSFERS UNameU UTitleU UDepartmentU Start DateU UTypeU Salary

MANAGERIAL

Jose Alferez Coordinator, Veterans Veterans Services 11/03/2014 Promotion $60,000 Student Services Kyle Hills Supervisor, Enrollment Admission and Information 10/27/2014 Promotion $42,660 Operations Services Megan Reid Manager – Dining Room Culinary & Hospitality 11/03/2014 Promotion $52,000 CLASSIFIED

Daniel Kuntze Carpenter Facilities Operations 10/06/2014 Transfer $44,720 Tina Trinidad Administrative Assistant III Registration Services 10/27/2014 Transfer $15,600 Mark Zaverdas Mechanic – Automotive Facilities Operations 06/16/2014 Promotion $39,208

RESIGNATIONS / TERMINATIONS

Years of UNameU UTitleU UDepartmentU UEnd DateU U TypeU UService

FACULTY

Carol Riphenburg Professor, Political Science Health & Sciences 12/31/2014 Resignation 25 Yrs. 3 Mos. CLASSIFIED

Joseph Jirka Programmer Analyst Information Systems 10/24/2014 Resignation 15 Yrs. 7 Mos. Alaina Marcum Veterans Services Assistant Student Records 10/03/2014 Resignation 0 Yrs. 6 Mos.


November 20, 2014

RESIGNATIONS / TERMINATIONS - Continued Years of UNameU UTitleU UDepartmentU UEnd DateU U TypeU UService

CLASSIFIED - continued

Anna Nelson Administrative Assistant V Continuing Education 10/13/2014 Termination 0 Yrs. 6 Mos. Daniel Porter Assistant Patron Services Performing Arts 10/31/2014 Termination 0 Yrs. 4 Mos. Manager/House Asst. Mgr. Deborah Sanders LRC Monitor Library 10/01/2014 Resignation 0 Yrs. 1 Mos. Gerardo Ruiz Santana Custodian I Facilities Operation 10/27/2014 Termination 0 Yrs. 5 Mos. Evelyn Spagnuolo Administrative Assistant IV Academic Partnerships 10/06/2014 Termination 10 Yrs. 1 Mos. Nicholas Todd Grounds Maintenance Worker Facilities Operations 10/03/2014 Resignation 0 Yrs. 7 Mos.

RETIREMENTS Years of UNameU UTitleU UDepartmentU UEnd DateU U TypeU UService

FACULTY

Lynn Fancher Associate Professor, Biology Health & Sciences 05/15/2015 Retirement 32 Yrs. 8 Mos. Susan Harris Mitchell Professor, Psychology Health & Sciences 07/30/2015 Retirement 26 Yrs. 10 Mos. Chris E. Petersen Professor, Biology Health & Sciences 05/15/2015 Retirement 31 Yrs. 8 Mos. David A. Shavalia Professor, Psychology Health & Sciences 07/30/2015 Retirement 26 Yrs. 10 Mos.


8. CONSENT AGENDA

C. For APPROVAL: Construction-Related

Items

1) Ratification of Construction Change Orders


Capital Budget Projects 2) Approval of Construction Change Orders


Capital Budget Projects

New Business November 20, 2014

9. NEW BUSINESS

A. For INFORMATION None

New Business Item 9.A.

November 20, 2014


NEW BUSINESS INFORMATION

___________________________________________________________________

There is no New Business Information this month.

Regular Board Meeting Agenda

November 20, 2014

9. NEW BUSINESS

B. For APPROVAL 1) Approval for an Anesthesia Technology

Degree Program 2) Approval for a Surgical Assistant Certificate Program 3) Approval for a Mental Health First Aid Certificate 4) Addendum to the Joint Education Agreement between William Rainey Harper College and College of DuPage 5) Employee Wellness Screenings 6) Independent Third Party Review of Imprest


10. TRUSTEE DISCUSSION ITEMS ICCTA/ACCT Conference in Chicago


11. CLOSED SESSION


12. GENERAL PUBLIC COMMENTS


13. ANNOUNCEMENTS

A. Communications

B. Calendar Dates Campus Events

Thursday, December 18, 2014 Regular Board Meeting SSC-2200 ~ 7:00 p.m.


14. ADJOURN

regular board of trustees meeting november 20, 2014 · board of trustees of community college...

Documents