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REGULARMEETINGOFIEFLAGLERBEACHCITY COMMISSION SEPTEMBER 112008 AT50PNDIECONTINUEDUNTLITEMS ARE COMPLETEPRESENT Mayor Alice MBaker Chairman Jane MealyVceharmanJohn FeindCommissioners Joy McGrew Linda Provencher and Ron Vath City Attorney Drew SmithInterim City Manager Bernie Murphy Planning Zoning Director Jan Hancock InterimFinance Director Kathleen Doyle Community Redevelopment Director Caryn Miller and CityClerk Angela Apperson1 CALL THE MEETING TO ORDER Chairman Mealy called the meeting to order at52p2 PLEDGE OFAEGANCF FOLLOWED BY A MOMENT OF SILENCE TORECOGNIZE THE MEMBERS OF THEARMEDFORCES Mayor Baker led the pledge tothe flag followed by ammnofsilence3 PROCLAMATIONS ANDAWARDS Therewerenoprocanonsorawards given at themeeting4DELETIONSANDCHANGES TO THE AGENDA Item 8914 wereremoved from theagenda5COMMENTS REGARDING ITEMS NOT ON THE AGENDA CITIZENS AREENCOURAGED TO SPEAK HOWEVER COMMENTS SHOULD BE LMTEDTOTHREE MINUTES Bob Vogel asked for clarification regarding the right ofway letter Thistopic stirred quite abit ofdiscussion among the Commissioners regarding how to properlyinform the citizens onthis particular issue Itwasthe consensusofthe Commission to sendanother letter withmrespecific information Phyllis Carmel gave her accoun of her historywith the right ofways in Flagler Beach She asked if there wasanordinance restrictingadvertising material placed onautomobiles Bob Vogel reported the golfcourseat thesouth endof townhas closed He hoped the city would consider purchasing the golf course Bob Chasedisagreed with the Commissionsecision to cut library fundsCONSENIGENDA6APPROVETHEMNDISORTHE REGt1LARMEENGF AUGUST 28 20087 APPROVE AN UNCLASSIFIED HOME BUSINESS TAX RECEIPT FOR ON DUTYLAWNCARFOCATEDAT147AVALONAVENUEFLAGLERBEACHMotion by Commissioner Provencher seconded by Commissioner McGrew that weapproveItems 6 and 7 onhe consent agenda Themotion carried unanimously

GENERAL BUSINESS

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8 ACCEPT THE FORMALIZED PLANS FOR THE FARMERS MARKET STYLEDISPLAYS ON FRIDAYS AND SATURDAYS BEACHSIDE MERCHANTSREPRESENTEDBYPHYLLISCARMEL This itemwasremoved from the agenda9CONSIDER AREQUEST TO ALLOW MANUFACTURING OF CLOTHING ANDBLANKETS WHICH REQUIRES SPECIFIC COMMISSION APPROVAL MCHELLEWLLSOLLOhis itemwasemoved from the agenda10DISCUSSIONANDANYNECESSARY ACTION RELATED TO THE ECONOMICDEVELOPMENT TASK FORCE Commissioner McGrew outlined the benefit ofthe TaskForce She emphasized the talentofhe members their expertise in their fields and the conactseach member has from their positions Commissioner McGrew indicated she did notcommunicateaswell asshemight have to the Commission She expressed regret innot beingspecific about the projects the Task Forcewasmore than willing to take onand researchCommissioner McGrew outlined someofher ideas onhow tobetter communicate with theCommission She commended the TaskForceontheir spirit and the amunofwork they haveaccomplished in ashort period of time Commissioner Feind agreed with CommissionerMcGrewthat the work they have beendoing is very positive for the City but communicationhasbeen lacking He felt thework doneonputting into placeWiFiwasawonderful and will be anasset to the businesses He felt the Commissionsoals to the TaskForcewerewell founded butafter sitting in onacouple ofmeetings coming upwith anidea ofsomething that could beimplemented immediately has its merits Commissioner Provencher felt the Task Forcemembership is agreat groupofcitizens She toofelt communicationwaslacking Her concernwashe task forcemembers spending timeonatopic thatwasnot exactly what the Commissionhad inmind Commissioner Provencher expressed concernhe Task Forcemight be focusing toomuch onhe CRA Commissioner Vath hoped to channel the groupsnthusiasmtoward goalsthe Commission would like to achieve Mayor Baker suggested having aworkshop with thecommittee Phyllis Carmel explained her involvement with the Task Force and how she hadhoped the BeachsideMerchants could assist themwithasurvey Bob Chase liked the idea ofamarina in townMary AnnRuzecki felt the subcommitteeswereuseful but did feel there wasabreak down in communication Lea Stokes felt the passion dedication and enthusiasm of themembers for the betterment of the City is truly the only goal the group has in mindCommissioner Mealy reported onher attendance onMonday and the frank and open interactionthat took place She toofelt the enthusiasmof the groupwaswonderful and is looking forwardto better communication Caryn Miller expressed her confusionasto what the Commissions

oals werefor the Task Force and agreed with theMayorsuggestion of having aworkshopwith the Task Force Itwashe consensusof the Commission to hold aJointMeeting with theEconomicDevelopmentTask Forceontheirnext regular meeting dateofOctober 6 2008 at40pommissioner Mealy recessed the meeting at74phemeeting reconvened at71p11DISCUSSIONANDANYNECESSARYACTIONRELATEDTO WELL SITES 10 11Bernie Murphy Interim City Manager explained the City needs to runelectric to well sites 10and 11 FPL estimated that itwill be4555We have to clear the easement from the schooldepartment in the amunof1950After speaking to Bob Smith City Engineer MMurphyexplained there areafewunknowns with this project and asked fora1000ontingencyMPage 2of4 091008

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Murphy outlined other financial options concerning the project Discussionensued and includedthe finances the possibilityofengineers omissionofsomeofhe particulars and researching theissueMotion by Commissioner Vath seconded byCommissioner Feind tomove forwardwiththe additionalwork and clearing the easemnand getting the necessary power supply to thenewwaerplant and also to have staff in concert ifnecessarywith ourattorney check to see ifwehave any recoursewith any of the contractors thatwereinvolved in the fact that thisworkhas tobe done which numberswould include supplying the power at4555nd the cost ofclearingthe easement at1950nd apossible contingency cost of1000orapossible overrunandalso suggested in accordancewith the InterimManager to extract the cost ofhis from the utilityfundreserveThemotion carried unanimously12RESOLUTION200851MENDNGRESOLUTION200758HICH ADOPTED THEFY078UDGET TO REFLECT A BUDGET AMENDMENT TO TRANSFER FUNDSFROM THE GENERAL FUND TO THE CAPITAL PROJECTS FUND PROVIDING FORCONFLICT PROVIDING AN EFFECTIVE DATE Attorney Smith read the title of theresolution into the record Commissioner Mealy notedacorrection in the resolution to replacethe wording General Fund with Infrastructure SurtaxFund MMurphy reminded theCommission at theMarch 13th meetingadocument breaking down the costswasgivento themThedifference in theamunsince the March 13meeting wasnoted Motion byCommissionerMcGrew seconded by Commissioner Feind that we adopt Resolution200851he motioncarried unanimously afteraoll callvote Themotion and the second wereamended to includethe change in title Theamended motion carried unanimously afteraollcallvote

COMMISSIONCOMMENTS

13COMMISSIONCOMMENTS Mayor Baker read aletter from Tom Hury into the recordMHury commended staff ontheir hard work onthe budget Mayor Baker suggested theCharter ReviewCommitteebe issued apier passwithout limitations ClerkApperson remindedthe Mayor issuance of the pier passes is governed by the Code and ifthe Commission would liketo issue the passes the codewould first need to be changed Commissioner Vath asked wherethe print ou from the Finance Department of the monthly expenses is located City ClerkApperson informed himof the location Commissioner Vath inquired ifAttorney Smith wouldprovide anagenda report Itwashe consensusof the Commission when the City Managerandohe City Attorney feel he should give arecommendation to anagenda item AttorneySmithwill do soHe requested aconsensusto place signage at the pier todirect visitors to themuseumTheCommission reached consensusto have the CityCerksffice creaeabannerposter type sign for placement onhe bulletin board at the Pier Commissioner Feind reportedonhis attendance at the Scenic Highway Meeting He visited the Montessori School at theWicklineCenter and attended the91Memorial Mass Commissioner Mealy reported onherattendance at the Museum Board meeting TheGala is onNovember 8 and it will havea70sdisco theme She attended the PAR Board meeting and wondered howMSmith would bebilling the City for that time MSmith explained the detail the billswill contain MMurphyindicated the FinanceDepartment would be supplying the information to the Commission asapart of the Finance Departments monthly report

PUBLICHEARING

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14FPR0 881 REQUEST FORAFINALPLATAPPROVAL TOSUBDIVIDE 2 79ACRES INTO 10 INDIVIDUALCOMMERCIAL LOTS THE29CRES OF BUNNELLDEVELOPMENTCOMPANY PART OF TRACT 4 BLOCK D SOUTH OF SR 100 EASTOF SR 201 JOHNANDERSONHWYWESTOF CONNECTICUTAVENUEANDNORTHOF JOYCE STREET PROPERTY ALSO KNOWN AS 2201 MOODY BLVD OWNERGREG JOHNSTON APPLICANT 2201 LLC REPRESENTED BY KAY JOHNSTONMGRMABLEDROM888MTG This itemwasemoved from the agenda15ORDINANCE 200813DOPTING ALARGE SCALE AMENDMENT TO THEFLAGLER BEACH COMPREHENSIVE PLAN AMENDING FUTURE LAND USEELEMENT POLICYA1ONSERVATONOASTALLEMENT POLICYE111ANDTHE FUTURE LANDUSE MAP BY ADDING ADOWNTOWNMXEDUSEOVERLAY ENCOMPASSING249CRES ADOWNTOWN SR AARETAILCORRIDOR OVERLAY ENCOMPASSING86ACRES AND ADOWNTOWNRESIDENTIAL NEIGHBORHOODS OVERLAY ENCOMPASSING 22 0 ACRESAPPROVING THE TRANSMITTAL OF THE AMENDMENT TO THE FLORIDADEPARTMENT OF COMMUNITYAFFAIRS INACCORDANCEWITHSECTION 163 3191FLORIDA STATUTES PROVIDING FOR CONFLICT AND SEVERABILITY ANDPROVIDINGAN EFFECTIVE DATE FIRST READING TABLED FROM888TGAttorney Smith read the title of the ordinance into the record Jan Hancock noted this isatransmittal hearing She supplied aquick overview of the ordinance The Planning andArchitectural Review recommended approval Caryn Miller reminded the Commission thatsomof the changes werebeing made because the Design Guidelines previously adopted by theCommission which were found to be inconsistent with the Future Land Use MapCommissioner Vath asked what impact the amendment would have ontraffic and ad valoremJan Hancock felt there would be apositive financial impact MsHancock felt the ordinancesaffecting issues to the downtown coremay need to be revisited Thepublic hearing wasopenedNo commnswerereceived The public hearing wasclosed Motion by CommissionerMcGrew seconded by Commissioner Feindweadopt Ordinance200813nfirst reading andtransmit to DCA Themotion carriedunanimously afterarollcallvote

STAFFREPORTS

16STAFF REPORTS InterimCity Manager reported theIneovernmenaWorkshops areset uponMonday December8arch 9April 13hnd August 10hnd October 14ht50pt wasthe consensusof the Commission that the dates and time werefine City ClerkApperson thanked her stafffor the work thatwasdonein herabsence17ADJOURNMENT Mtion by Commissioner McGrew seconded by CommissionerProvencher to adjourn the meeting at81phemotion carriedunanimouslyneMealy Chai anC

AngelaMApperson City ClerkPage 4 of4 091008