registration information session. advisement –responsibilities –the process general registration...
TRANSCRIPT
• Advisement– Responsibilities– The Process
• General Registration Info.– Holds – Time Tickets– Registration Dates– Registration– Restrictions on Classes – Registration Errors
• Overrides– Overloads, Permits, Pre-req
Overrides – How to Request Overrides– Modern Language Classes
Agenda• Curriculum Information
– ME Curriculum– Core Classes: Social
Sciences and Humanities– General Requirements
• Change of Major• Minors and Certificates• Spring Classes
Registration Process• Select your classes using the ME Program of Study • Come in for advisement (not required but recommended)• Verify you have all necessary pre-reqs for your classes• Check for registration holds• Be familiar with registration dates• Look-up your time ticket when it is available• Create a few potential schedules when classes are availabl
e• View class restrictions to avoid registration problems• Register for classes when you time ticket starts • Deal with any registration errors• Request any overrides if necessary• Register for any classes if overrides are approved
Responsibilities
• Help students define and develop realistic academic goals
– Selection of classes– Schedule of classes
• Match students’ needs with available resources and make appropriate referrals
• Monitor students’ progress• Discuss link between
academic preparation and success in the work place
• Gather all relevant decision making information– Mechanical Engineering Web
Page www.me.gatech.edu
– Georgia Tech General Catalog www.catalog.gatech.edu
– ME Undergraduate Handbook– ME Advisement Web Page
www.me.gatech.edu -> Undergraduate Programs -> Advisement
• Clarify personal values and goals
• Accept responsibility for decisions
Advisor Responsibilities
Advisee Responsibilities
The Advisement Process• Advisement in Mechanical Engineering
– Advisement is not required in ME.– All student are strongly encouraged to come at least once a
year.– Be prepared for an advisement session. Always bring:
• A list of completed classes and a plan of what classes are taking next.
• A list of specific questions which you need answered. – Advisement materials are available on the web. Use the
resources!• Registration: www.me.gatech.edu/undergraduate/registration.shtml • Advisors: www.me.gatech.edu/undergraduate/advisement.shtml • Tutoring:
www.me.gatech.edu/undergraduate/advisement_support.shtml • General Info:
www.me.gatech.edu/undergraduate/advisement_faqs.shtml – The advisors are very busy during registration and the two
weeks of midterm advisement. Plan your advisement session early to beat the crowds!
The Advisement Process• Midterm Advisement
– Available to all students– Required for
• New students with >2 midterm U’s • Students on probation or warning standing• Students on good standing with >3 midterm U’s
– Holds are placed on students who do not come for required advisement
– Strongly recommended for students dropping a class• Advisement Communication
– E-Mail is the primary method of communication – E-mails have information about:
• Registration, Midterm Info, Advisors, Curriculum Updates• Department and campus happenings• Jobs
• Holds– Any department on campus can place holds – Prevent students from dropping courses and registering
for classes– Only the department that placed the hold can remove it– ME holds must be removed in person, not over the
phone• How to View Holds
– Log on to Buzzport, www.buzzport.gatech.edu – Select Secured Access (OSCAR) – Select Student Services & Financial Aid – Select Student Records– Select View Holds
Registration Information
• Time Tickets– Literally a time stamp generated by registrar’s office– The earliest time that you can register– Generally prioritized based on your earned hours (Ex. Seniors
register before Freshman)– Automatically given to all students eligible to register– Issued 1-2 days before registration begins
• How to View a Time Ticket – Log on to Buzzport, www.buzzport.gatech.edu – Select Secured Access (OSCAR) – Select Student Services & Financial Aid– Select Registration– Select Registration Status
Registration Information
• Registration Dates– Can be viewed on the Registrar’s Calendar
• http://www.registrar.gatech.edu/home/calendar.php– Phase 1 Registration
• 1st time to register for classes• Always happens the semester prior
– Phase 2 registration • The last time to register for classes • Begins a few days before classes begin• Always closes on Friday during the first week of school
– Registration closes on the last day at 4:00 PM
Registration Information
• Viewing Your Schedule– Students may view their schedule using the Registration
Menu in OSCAR• STUDENT SCHEDULE BY DAY AND TIME • STUDENT DETAIL SCHEDULE
– Always print a copy of your schedule to verify proper registration
• Registration Instructions– Log on to Buzzport, www.buzzport.gatech.edu – Select Secured Access (OSCAR) – Select Student Services & Financial Aid– Select Registration– Select Term– Select Add/Drop Classes
Registration Information
Understanding OSCAR
Rem = Remaining
Act = Actual
Cap = Capacity
BAS: Grade Basis (or Grade Mode)
A= Audit L = Letter
GradeP = Pass/Fail
CMP: Campus CodeA = Atlanta
Cred: Credit HoursTotal class credit hours
C = Class is closed.SR = Cannot register because of restrictions or time ticket is not current.NR = Not available for registration.
Days: Class meeting days each weekM = Mon; T =
TuesW = Wed; R =
ThursF = Fri
CRN: Course Reference Number
• Types of Restrictions– Pre-reqs and Co-reqs– Class Restrictions (Freshman, Sophomore, Junior and Senior)– Major Restrictions (what majors can take the class)– Level Restrictions (Undergraduates and Graduates)– Campus Restrictions (where is the class being offered)
• How to Find Restrictions, Pre-reqs and Notes about Classes– Log on to Buzzport, www.buzzport.gatech.edu – Select Secured Access (OSCAR) – Select Student Services & Financial Aid.– Select Registration. – Select Look Up Classes.– Select the Term and press Submit. – Follow the on-screen instructions to select the class which you want to
view. – Click on the hyper linked CRN of the class to go to Class Schedule Listing.
• This screen contains any notes specific to this class or titles of special topics classes.
– Click on the hyper linked Title of the class to go to Detailed Class Information.
• This screen lists pre-requisites, majors, campus and class restrictions.
Restrictions on Classes
• Restrictions– Restrictions may prevent you from registering for a class.
• Types of Restrictions– Pre-reqs and Co-reqs– Class Restrictions (Freshman, Sophomore, Junior and Senior)– Major Restrictions (what majors can take the class)– Level Restrictions (Undergraduates and Graduates)– Campus Restrictions (where is the class being offered)
• How to Find Restrictions, Pre-reqs and Notes about Classes– Log on to Buzzport, www.buzzport.gatech.edu – Select Secured Access (OSCAR) – Select Student Services & Financial Aid.– Select Registration. – Select Look Up Classes.– Select the Term and press Submit. – Follow the on-screen instructions to select the class which you want to
view. – The classes will then be listed on that screen. – Click on the hyper linked CRN Number of the class.
• This screen is called the Class Schedule Listing. • This screen contains any notes specific to this class or titles of special topics
classes. – Click on the hyper linked Title of the Class.
• This screen is called the Detailed Class Information.• This screen lists pre-requisites, majors, campus and class restrictions.
Classes Pre-Requisites
• CAMPUS RESTRICTION: This course is being taught somewhere other than on the Main Campus in Atlanta (Studies Abroad, Video, etc).
• CLASS RESTRICTION: The enrollment in this course is restricted by class (Freshman, Sophomore, etc.). You can ask for a class restriction permit.
• CLOSED SECTION: Class is full. You need to ask for an overload. • CORQ_COURSE_XXXX REQ: Co-requisites courses must be taken at the
same time. You need to register for both courses on the same Commit command.• LINK ERROR XX REQUIRED: Certain lectures and labs are "linked" together. You
must register for both the lecture and lab in the same commit. Most departments list the lecture section as a single letter and the lab as the same letter followed by a number (Example: the lecture is section "A" and the corresponding lab sections are "A1", "A2", etc).
• MAJOR RESTRICTION: Only students in certain majors are allowed to register for this course.
• PERMIT REQUIRED: The enrollment in the course is restricted. You need to ask for a Restricted Class Permit.
• PREQ & TEST SCORE-ERROR: You do not have the pre-requisites for the course. You may ask the department offering the class to see if an Pre-Req Permit is allowed.
• TIME CONFLICT WITH XX: You are trying to take 2 courses that meet at the same time.
Common Registration Errors
• PDF files are available to help you understand and fix your registration problems.– www.me.gatech.edu/undergraduate/registration.shtml#error
s• Campus Restriction • Class Restriction • Closed Section • Corq_Course_XXXX Req • Dupl Crse with Sec-XXXXX • Grade Mode (Letter Grade, Pass/Fail or Audit) • Link Error XX Required • Major Restrictions • Maximum Hours Exceeded • Permit Required • Preq & Test Score-Error • Time Conflict with XXXXX
Fixing Registration Errors
• What are Overrides?– Overrides are the way to take a class if you do meet the
requirements.• Ex: If you took AE dynamics, you will need a pre-req override to register
for any class that requires ME dynamics as a pre-req. – Only the department offering the class can approve
overrides. • Restricted Class Permit Override
– Permits are required for the following errors:• Major Restriction • Class Restriction
– If a class is set up as permit only, then you need a permit.• Overload Override
– If the class is full (Closed Section) • Pre-Req Override
– If you do not have the correct pre-requisites or co-requisites• Preq & Test Score Error• Corq_Course Req
Overloads, Permits and Pre-req Overrides
• Request an Override– Log on to Buzzport, www.buzzport.gatech.edu – Select Secured Access (OSCAR) – Select Student Services & Financial Aid. – Select Registration. – Select Registration Override Request. – Follow the instructions to submit a permit, pre-req override
or an overload request. – If the class does not show up on OSCAR, go to:
www.registrar.gatech.edu/registration/oprequest.php• Make sure you understand what type of Override
you need! – If you ask for the wrong type of override, you will still
not be able to register for classes.
Overloads, Permits and Pre-req Overrides
• Monitoring your override requests– View status of requested permits / overloads
• Log on to Buzzport, www.buzzport.gatech.edu • Select Secured Access (OSCAR). • Select Student Services & Financial Aid. • Select Registration. • Select Registration Override Request Status.
– View granted permits / overloads• Log on to Buzzport, www.buzzport.gatech.edu • Select Secured Access (OSCAR) • Select Student Services & Financial Aid. • Select Registration. • Select Registration Status.
Overloads, Permits and Pre-req Overrides
• If you are given a permit, overload or pre-req override, you must still register for the class.– You must use the Add/Drop option in OSCAR to
register for the class. • Log on to Buzzport, www.buzzport.gatech.edu • Select Secured Access (OSCAR) • Select Student Services & Financial Aid. • Select Registration. • Select Add or Drop Classes.• Select the Term and press Submit.• Type in the CRN number of the class and add it to your
schedule.– An override does not register you for the class.– The class must be added to your schedule
during an active registration time. • Only you can register yourself for a class.
Overloads, Permits and Pre-req Overrides
• Modern Language Registration Information– Website: http://www.modlangs.gatech.edu/student-resources/
• Registration Details– FREN and SPAN courses will be opened during phase 2, usually the first
day of classes. – Students in the International Plan or pursuing minors are eligible to
request a permit during this time period. – To request a permit: http://www.modlangs.gatech.edu/student-resources/
• Beginning a New Language– Students new to a language should start in the 1001 course. – Students do not receive credit for 1001 course, until 1002 course is taken.– After taking 1002 course, students receive credit for 1001 and 1002
courses.• Placement Tests
– Online placement tests are available to and required of students continuing study of CHIN, FREN, GRMN, JAPN, SPAN, and RUSS from high school to determine their correct entry-level course.
– Website: http://www.modlangs.gatech.edu/student-resources/– Students must bring a copy of their scores to the first class meeting. – Students will be asked to leave the course if procedures are not followed.
Modern Language Classes
Registration Guidehttp://www.me.gatech.edu/docs/RegInfo_UG.pdf
• ME Curriculum Guide or Program of Study– The ME program of study is available as a PDF or an Excel file.
• The PDF is a static file. • The Excel file is an interactive file which allows users to check each
class as it is completed, plan future semesters, and save the file. – All Excel files must be saved onto your hard drive and run from there. – The Excel files contain Macros and will not run through your web
browser. – Students must run a one time process to enable the macros in the file.
– ME Curriculum Guidewww.me.gatech.edu/undergraduate/degrees_bsme_curr.shtml• Go to the ME website, www.me.gatech.edu• Select Undergraduate Programs Curricula Mechanical Engineering
• ME and COE Course Syllabi– All syllabi show the course pre-reqs.– Instructions to file the course syllabi are at:
• Go to the ME website, hwww.me.gatech.edu• Select Undergraduate Programs Curricula Mechanical Engineering
ME Curriculum Information
• Core Classes– Humanities – 12 hours are required
• ENGL 1101 (3 hrs)• ENGL 1102 (3 hrs) • 2 Humanities Electives (2 x 3 hrs = 6 hrs)
www.catalog.gatech.edu/students/ugrad/core/corec.php – Social Sciences - 12 hours are required
• Economics (3 hrs)• History (3 hrs)• 2 Social Science Electives (2 x 3 hrs = 6 hrs)
www.catalog.gatech.edu/students/ugrad/core/coree.php – Ethics – 3 hours are required
• Ethics is a humanities electives or social science electives• Pay careful attention to whether your ethics is a humanities or
social science. – PST ethics classes are humanities – HTS and INTA ethics classes are social sciences
ME Curriculum Information
• Grade Requirements – A ‘D' is considered passing a class – A ‘C' or better is required in
• MATH 1501 • MATH 1502 • MATH 2401 • MATH 2403
– ME GPA must be 2.0 or higher (all ME & COE classes)• Pass/Fail
– All classes used for the BSME Degree must take taken letter grade• Other Information
– All required ME classes are offered every semester– ME Electives are very limited during summer
ME Curriculum Information
• Changing Majors– Students have one ‘free’ major change before 60
credit hours.– After 60 credit hours or the ‘free’ major change,
schools can impose GPA restrictions.– Many schools will not process change of major
forms during registration; do not wait until the last minute!
– To change your major, you need to do the following:• Obtain a change of major form
http://www.registrar.gatech.edu/students/formlanding/changemajor.php • Fill out change of major form• Have your current academic advisor sign form (current
major)• Have new academic advisor sign form (new major)• Turn into Registrar (Tech Tower)• Advisor information is at: http://www.advising.gatech.edu
Changing Majors
• Minors– Minimum of 15 credit hours (9 hours at the 3000 level or
above)– Minors will appear on your transcript after your degree is
awarded– Minor classes must be letter grade and have a 2.0 GPA– In ME, minor classes may fulfill free electives and ME
electives (if meets requirements for ME electives) – Minor classes CANNOT also be used as social sciences or
humanities electives– Students can earn a maximum of two minors– ME Approved Minors: Students who select an ME approved
minor are allowed to substitute minor classes for ME electives
– Available minors: www.catalog.gatech.edu/academics/minors.php• Minor Declaration
– Minor Declaration Form www.registrar.gatech.edu/faculty/formlanding/changeminor.php
Minors
• Certificates– Minimum of 12 credit hours (9 hours at the 3000 level or
above)– Certificates will NOT appear on your transcript– All classes for the certificate must be taken as letter grade,
with a 2.0 GPA in the classes– Courses used in a minor may fulfill other elective
requirements (free electives, ME electives, humanities, social sciences, etc.)
– List of certificates: www.me.gatech.edu/docs/cert_minor.pdf – Certificates do not need to be declared
Certificates