Registrar Information Session Fall 2016 – September 16, 2016

Agenda

• Introduction

• Student Central Update

• New Student Orientation Update

• International Student Support

• Distributed Schedule of Classes Update

• Waitlist/Event Scheduling

• Digital Diplomas

• New Campus Practices

• Transcript Guidelines

• New Campus Meetings/Working Groups

• Questions?

Introduction

• Year in Review

• Academic Year 2016-2017

Student Central Update

Transcripts

I N D I A N A U N I V E R S I T Y 4

Early Engagement

Student Central Update

• New Due Date

• Expanded Hours

• Streamlined Operations

• Early Communication

• Verification

• Award Letters

Student Central Update

New Student Orientation Update

• Pre-Registration Pilot

• Plans for 2017 – 2018

• NSO Changes in 2016

• Advising/Registration “Pod” model

New Student Orientation Pre-Registration Pilot

Goal: For students

• To have a positive registration experience, • To enroll in full schedule and in courses critical

to their degree, • Have equal access to courses and course times, • Learn to use the registration tools (e.g. iGPS:

planner, Schedule Builder, etc.)

New Student Orientation Pre-Registration Pilot

Goal: Scheduling Officers • Insure seats are spread throughout the day

• Insure seats remain for August Orientation

(Domestic and International populations)

New Student Orientation Pre-Registration Pilot

BUS DAs: 1,533, BUS Prep: 1,286, Ballet: 18 LLC : 663, International: 511 Total: 2,993 Pre-Registered Self enrolled: 2,808 Course Drops: 11%, Section Changes: 25% Student Surveys: Very Positive

New Student Orientation Pre-Registration Pilot

Issues: Implementation/Operational Process Financial Aid Program/Plan Maintenance Reporting

Goal: Reserve seats in specific section(s) and insure placement – but

do not enroll students. Objectives

• Enhance academic career and registration planning • Assign student(s) to specific class • Enable reservation of seats in class(es) so assigned • Insure reservation process integrated into iGPS • Minimize impact on existing processes (e.g., FA, etc.) • Minimize modification(s) of SIS

I N D I A N A U N I V E R S I T Y 12

New Student Orientation Pre-Registration Pilot

Plans for 2017

I N D I A N A U N I V E R S I T Y 13

New Student Orientation Pre-Registration Pilot – Part Deux

Freshman New Student Orientation

Transfer New Student Orientation

• Hutton Honors College • IU Athletics • Kelley School of Business • School of Education • University Division

Units Provided Both Advising and Course Registration

• College of Arts and Sciences • Jacobs School of Music • Music Theater BFA • School of Informatics and Computing • School of Public and Environmental

Affairs • School of Public Health • Wells Scholars

Units Provided Advising Only

How satisfied were you overall with your New Student Orientation academic advising experience?

46%

44%

8% 2%

STUDENT RESPONSES Extremely Satisfied (1950) Satisfied (1859)Neutral (309) Dissatisfied (90)

How beneficial was the Planning Your Academic Path component?

66%

33%

1%

STUDENT RESPONSES Extremely Beneficial (2857) Beneficial (1424) Not Beneficial (59)

At my registration appointment, I was able to register for…

Answer Options Response Percentage

# of Responses

All of the classes that I needed/wanted. 36.9%

1551

Most of the classes that I needed/wanted. 46.8%

1969

Some of the classes that I needed/wanted. 13.7%

574

Very few of the classes that I needed/wanted. 2.5%

103

None of the classes that I needed/wanted. 0.2%

7

Distributed Schedule of Classes + CART

Schedule of Classes Update

Fall 2016

• First term that Distributed

Schedule of Classes in SIS

and CART where used from

start to finish (Build-

Maintenance).

• Eliminated paper Schedule

Review Document and

individual email processing.

Paperless Schedule Maintenance a Success

Schedule of Classes Update

Fall 2016

Feb. 2nd – Sept. 13th:

• 1593 Class section Added to

the Schedule of Classes

• 4153 CART Updates

Processed

• Countless updates made by

Scheduling Officers in SIS in

real time.

Task Center in One.IU

• Event Scheduling / SharePoint

• Waitlist Processing

• Automated process (formerly manual)

• Runs five times per day

• Ballantine Hall

Waitlist and Event Scheduling

International Student Support

• IU2U International Initiative

• Second Language Studies (SLST) Classes

• Bloomington initiative

• Secure, electronic delivery of diplomas, especially for

international students

• Vendor Demos

• Paradigm – replaces apostille need

• Parchment – facilitates posting on social media

Digital Diplomas

Multiple Withdrawals – Service Indicators

New Campus Practices

• Campus-wide committee developed a new policy governing multiple late withdrawals from all courses

• Undergrads only (degree-seeking) • Withdrawal from All Subjects for two terms • V32 (hold), placed by Registrar, preventing future

initial registration until permission is obtained from student’s school

• Each school/UDIV will develop a petition process and maintain the process on their school website

• Registrar will run a weekly report identifying students prior to Spring 2017 registration • If NSI is placed after init ial enrollment for a given term, it wil l

not impact drop/add but will impact the init ial registration of the next major semester

• Initiative includes Fall, Spring, and Summer terms

Post Auto-W Workflow Process • Beginning Spring 2017, eDrop will be extended to drops after auto-W

• Will be two types of drop documents- pre and post auto-w • Routing is determined by type of document • The workflow system will use Schedule of classes and calendar information to

determine if it is an eDrop vs. a Late eDrop with W or F

• Student initiates late drop or late drop/add pair • Students will be given a warning similar to, “After the automatic W

deadline, dropping classes will require permission from your school dean and your instructor. It will be up to your instructor or dean’s discretion to give you either a W or an F.”

• Faculty will be required to assign a grade of W or F, per UFC policy • Routing and end date details will be solidified during Fall 2016 for Spring

launch

I N D I A N A U N I V E R S I T Y 28

New Campus Practices

• Transcript Notations

Course Attributes

Individualized Notations

• Dissertation changes

Transcript Notation

IU ScholarWorks link

Transcript Guidelines

New guidelines for email

• Up to 100 UIDS may be sent via email

text

• Use –secure message/confidential in

subject

• No attachments!

Changes to safe data transmission

• Associate Dean’s Meeting

• AAR Working Group

• Curriculum Working Group

New Campus Meetings

Mark McConahay – Associate Vice Provost and Registrar –

MCCONAHA@INDIANA.EDU

Mike Carroll – Senior Associate Registrar –

MCARROLL@INDIANA.EDU

Mike Szakaly – Senior Associate Director, Student Central on

Union

MJSZAKAL@INDIANA.EDU

Jack Rhodes – Director, First Year Experience Programs

JCRHODES@INDIANA.EDU

QUESTIONS?

Jalane Deckard – Assistant Registrar –

JGDECKAR@INDIANA.EDU

Lisa Scully – Senior Associate Registrar –

LSCULLY@INDIANA.EDU

Carissa Bullman – Assistant Registrar –

CBULLMAN@INDIANA.EDU

Erika Knudsen – Senior Assistant Registrar –

EJOHANSO@INDIANA.EDU

QUESTIONS?

Office of the Registrar

408 N. Union

Bloomington, Indiana 47408

REGISTRAR@INDIANA.EDU

THANK YOU!