registered student organization meeting the office of student activities
TRANSCRIPT
Registered Student Organization Meeting
The Office of Student Activities
Agenda• Welcome• Student Services• My Central• Experience Transcript• Student Funding Committee• Meeting & Conference Services• Sodexo• Accounting Services • Final Announcements
Student Activities Services
Hours of Operation Monday - Thursday 8am to 8pm
Friday - 8 am to 5pm
Posting of Flyers •Flyers are placed on Academic Boards and
in Housing (44) -weekly•Flyers need to be in Union 217 by Monday
& Wednesday at 5pm to be posted on Tuesday and Thursday.
Poster Making•Cost is $3 or $5 depending on the paper choice
Banner Paper•$.21 a yard
Copies•Varies but ranges from $.05 –$.08 per page
Laminator•$1.00 a foot
Outdoor Signs•Reservations have to made for these boards in UNION 217
Button Making•$.25 a button plus print cost
Die Cut Machine•Construction Paper $.10 per page
Deadline: Sept. 25 at 5pm. Forms are in the Office of Student Activities (Union 217)
Purchases from Copy Central•The student group must first go to Copy Center (GBS Bldg.) to receive a form as to how much their copying will cost.
Purchases from the Book Store:•The student group must first come to the Student Activities Office to receive a form to take to the bookstore.
Purchases from Wal-Mart:•The student group must first come to the Student Activities Office to receive a card to take to Wal-Mart.
Using The Lamination Machine:•Housed in the Student Activities Office. Using The Poster Maker:•Organizations can use the poster maker that is housed in the Student Activities Office.
Using The Die Cut Machine:•Organizations can use the die cut machine that is housed in the Student Activities Office. This machine can be used to cut out shapes, letters, and numbers in various colors of paper.
Operational budget Only three individuals from each organization can have authorization to use operational budget
funds. Those having authorization will have their name listed on the organizations budget sheet.
There are forms with purchase guidelines located in the Office of Student Activities (Union 217)
Student Activities services: Organization mailboxes
• OCA offers mailboxes for organization free of charge.• Sign up in Union 217• Please check the list in the back to see if you already
have one.• If you have one but no longer want one please let us
know• Please check your box on a regular basis.
MyCentral: adding new members
Click on the “Go to” and select your organization
Adding members continued…
Active Tab• List anyone who is currently a member.• Update this information so that each student experience
transcript is actuate.• Check mark their name and click remove membership
Adding members continued…
Member Request• These are individuals who are requesting to join
your group.• If you do not recognize them, send them an
email giving them information on your meeting time and how to become a member
• OR you can make a decision to Deny or Approve them.
• Each owner of the page will receive an email when a member is added to the group.
Adding members continued…
Add Members Tab• You can search two ways
• Login Name (700#)• First & Last Name
• Search
Once you have found the person you want to add click add members.
Adding Constitution
• Add file• Select Basic Document• Choose File• Publish
Click Leader Page
MyCentral: Adding Officers
1. Click on Activity Groups under Student Services tab
Click on “Group Studio Leaders Application”
Updating Officers continued…
Use this form to add your officers…
Select the year (2015)
Choose your group’s name in the drop down box
Choose the person’s name from the drop down box (if they are not listed, they may not be added as a member of your group)
Select the officer position that they hold in this drop down box
Phone # and e-mail address is only required for the President and the advisor
Click AddAs you add the officers they will be listed in this area
Once all the officers are added, you will click the “Move Leaders to Group Studio” tab
MyCentral: permissions As leadership changes, the people allowed to make administrative changes needs to change.
• While in the group select Control Panel from the Go to Menu
• Site Membership• Click the arrow next to Actions and select
Assign Site Role
MyCentral: permissions As leadership changes, the people allowed to make administrative changes needs to change.
We suggest that administrative permissions are only given to the President and Advisor
• Select Site Owner• Update Association
The Experience Transcript
Click continue and it will take you to your experience transcript.
The experience transcript is a tool that allows students to keep track of their involvement in extracurricular activities.
When applying for scholarships or internships this transcript is a great source.
In order for a student's involvement to be recorded they have to be added on the groups member list.
The semester and year you were involved will be listed
The names of the organizations that the student was involved in will be displayed
The position that the student held will be displayed (President, Secretary, member, etc.)
THE EXPERIENCE TRANSCRIPT LAYOUT
Areas included:• Campus Involvement &
Leadership• Honors• Volunteer/Community
Service• Work Experience &
Internships• Workshops/Seminars/
Academic• Athletics• Study Abroad
Updating Your Experience Transcript
Items not listed on the transcript can be requested.
Experience Transcript: Updating
Approval Process
If you currently use WorkFlow your login will be the same as you have always used. If you are a current user for Banner INB, please use the same login information for WorkFlow. If you do not fit into these 2 groups and you have been identified as an Advisor, we have created a new account for you. Please login with your network ID, and use your 700# as your password. Please be sure to change your password from your 700# following your initial logon, by clicking on Change Password in the left menu (highlighted below). If you have difficulty accessing WorkFlow, please contact the TSC, 543-4357.
Student Funding Committee Funds
What is that? Your group can apply for monetary finds through the student funding committee for programs that are targeted toward individuals of the entire campus and for travel costs to conferences that are related to helping you improve your organizations.
How do I apply? Go to www.ucmo.edu/sfc and click on “Program Proposal Form”.
Complete the form and print it.
What is the deadline? The form must be turned in to the Office of Student Activities (Union 217) October 30th by 5pm.
Hearings are Nov. 11th starting at 4pm
Student Funding Application Help
Meeting and Conference Services
Location: Union 311Phone Number: 660-543-4342
Student Organization Contact: Laura Scott
Find more information at: http://www.ucmo.edu/meetings/
25Live Training-Meeting and Conference Services
Sign up at www.ucmo.edu/calendar for the following sessions:
9/8/2015 @ 3 pm
9/9/2015 @ 10 am
9/16/2015 @ 1 pm
9/17/2015 @ 3 pm
9/22/2015 @ 4 pm
9/28/2015 @ 3 pm
Sodexo
All food orders must go through Sodexo for events taking place on campus either catering or shoestring.
Catering Location: Union 109Phone Number: 660-543-4346
Find more information at: http://www.ucmo.edu/dining/
Accounting Services
For information on accounting services for student organizations, please visit http://www.ucmo.edu/osa/studentorgs/documents/RSO_Financial_Guidelines.pdf
Debbie UnderwoodPhone Number: 660-543-4700
Toni KrekePhone Number: 660-543-4069
Location: Administration 316
Announcements
• Homecoming Registration Deadline - Sept. 30th • Spring 2015 Involvement Fair - Jan. 13th • Organizations that don’t have advisor—contact Kara or Emily
Thank you for attending! We hope you found this information to be helpful.