Regional Minutes – 2.13.16

Opened at 1:30

Concepts Read by: Todd

Traditions Read by: Amanda - Central

Attendance:

Facilitator: Tracia S. - present

Treasurer: Pam R. - present

Secretary: Patty C. - present

Regional Delegate: Russ G. - present

RDA: open

Web: Lauren R. - present

PI: Jessica G. – absent, excused

Outreach: Kirsten C. - present

HI: Liz P. - present

Campvention: Todd / January - present

USSC: open

URICNA: Karen R.

RCM’s

UWANA: Cate / Jeremy

Northern: Kirsten / Joey

Sasquatch: Patty / Donnie

Central: Amanda / Steve

Lakeside Unity: Not present

High Uintah: Not present

Minutes read: emailed – approved

Reports:

Facilitator: Tracia participated in the conference call to review and revised the

URICNA guidelines, felt it was very productive

Treasurer: Report attached. Requested that any monies be turned in so she could

finalize –

Kirsten – will talk to her area about transferring money versus

sending a check

Cate – forgot to bring donation, will send to Pam’s PO box,

Patty – didn’t get the check from Sasquatch, Jessica (new

Sasquatch area treasurer) will give to Pam

Kirsten – please include bank statements with report – block out

account number

Secretary: Handed out adopted URSC guidelines, will change revision date to

12/2015 and get them on line

Regional Delegate: Russ, see attached reports – read and pay close attention to all

instructions and dates that information needs to get back to Russ. Contact via email

and/or phone with any questions.

CAT – can be downloaded from Website NA.ORG, need to find venue to

hold in April as URICNA already has the church for there meeting

Kirsten – Northern needs to schedule another CAR workshop, will get

with Russ

Jeremy – UWANA needs to schedule CAR workshop, will get with Russ

RDA: Open

Web: Lauren, transitioned with Jessica in regards to the Web. Up to date – lots of

views. Please submit activities to Lauren so website can be updated. New regional

email address utahregionofna@gmail.com.

Kirsten – previously only allowed RCM’s to email region for area events

Russ – back in the day, they had issues with non-NA activities were being

posted so they only allowed RCM’s

PI: Jessica, report read by Patty – report attached

Outreach: Kirsten, nothing to report

HI: Liz, apologized to body as she has been very ill, has had a couple of surgeries but

expressed her desire to and willingness to continue to serve.

Report: Sorry I have been under the weather – had a few surgeries and I am

currently 2 days post op from my last one. I have been in contact with the

chaplain serving the Utah County Jail and also the Prison. We are currently

sending copies of the Basic Text into them to hand out to addicts on their exit.

We are also supplying literature to Orange Street. , UNI and various other

facilities as I am approached. I would like to continue for a full cycle as the H&I

Chair because continuity is a good thing. My health is getting better and I will be

able to fulfil the position if given the opportunity.

Liz requested areas H&I chairs names and phone numbers, please ask areas to

please text her at 801.691.9663 with any requests or needs

Donnie – talked about steps in the mail, has not followed through with it.

Sasquatch is getting requests for the program. It is our understanding that it was

voted and she was directed to start it. Liz is willing to participate in it.

Asked about subcommittee, it is just her.

Liz mentioned copying literature and distributing to The VOA, Orange Street,

UNI, and Chaplain at Spanish Fork facility and Prison – all of these places are

supported by local areas. Also reminded her the Region has funds.

Kirsten – clarify home group donation of literature to facility – Tracia clarified

that it was not a regional thing.

Kirsten – feels that H&I chair should reach out to areas, she should be reaching

out to them. No more printing of literature – we are fully self-supporting and

financial solvent

Kate – suggested setting up a conference call set date and time

Tracia – experience with chair visiting other areas and facilitate fostering unity

with other areas – Liz is willing to do that.

Addendum – secretary received via text message 2/17/16 – Liz has received the

phone from the new are H&I chairs with the exception of Central. She will be

calling them this week as well as getting ahold of the NUACNA chair to ask to

set up a regional H&I table at the convention.

Campvention: Todd gave report

January - I sent an email to Patty and Tricia letting them know I would not be able to

leave work early and sending vice chair Todd A. to do report. I will be coming straight

after work.

Campvention has ordered merchandise, will be out for us to sell at NUACNA on Sunday

with alternative merchandise. We have reserved all online campsites and I have emailed

camp host for this campsite and communicated the 16 walk-ins not available online. If

you are planning on going up on Thursday, online is available now that we are 6 months

from date. We were a part of the New Year’s event and had a great success with

registrations. We will be getting an announcement out about pre-registration to the

regions web chair and other web chairs in areas to inform people of registration and

upcoming fundraisers.

We have found our main speaker for Saturday night and will take any suggestions or

speaker CD's for speakers on Friday or Sunday. This committee has been working hard

on fundraising this year and it's been a huge success. Would like to thank the areas for

welcoming us to do fundraisers and supporting our events

USSC: not present

URICNA: Karen – proposed guidelines handed out proposed guidelines and theme and

logo contest flyer, theme and logo unveiling, fundraising, 4/16/16, proposed budget

Hotel damages from URICNA 17 is a moot point, received a refund of 2385.15 due to

misreading of the contract.

Convention will be at the Prospector in Park City 10/21/16 – 10/23/16 (originally

reported as 11/11 – 11/13, but facility booked already). Bank account for URICNA 18

has not been set up. Karen has contacted Russ to set up bank account and he has not

called her back. He assured her he would call her Monday.

Karen proposed confirmation of URICNA 18 treasurer – Jeremy H. from UWANA, 7 years

clean, PR Chair 3 terms for UWANA. Currently UWANA treasure, 1 month. Home group

treasurer for 1 year. Owns and operates engineering business. Unanimously confirmed.

Open positions: Vice Chair, Arts and Graphics, Registration

RCM Reports

Central –

Amanda – we held our CAR workshop 2 weekends ago (1/30/16?), we had a few

in attendance. We will vote next week at area, I will get these to Russ.

High UINTAH – not present

Lakeside Unity – not present

Northern –

Kirsten – NUACNA chili cook off will be 2/27/16 – 6:00 pm to midnight, it will be

held at the Ogden Alano club.

NUACNA raffle raiser March 12, 2016 – 6:30 pm to midnight, no location given.

NUACNA is 4/1 – 4/3 at the Davis conference center. Registration forms

available at region.

Fish and Pig will be 6/10 – 6/12/16 at the Newton Dam. Flyers will be available

at next region.

Sasquatch –

Donnie – Sasquatch area held CAR workshop in our area, Russ came and

presented – 5 people in attendance.

Submitting motion for region to purchase basic text for outlying jails and

removal of H&I Chair – new business.

Steps in the Mail - we are receiving not only interest from inmates, but letters

from to our local PO Box. Summit County Jail is a men’s long term facility and

the Wasatch County Jail is a women’s long term facility. Need to discuss steps in

the mail program that H&I subcommittee was to research and develop via area

Motion last year.

UWANA -

Cate – there is a new meeting (Carry the Message) beginning 2/17/16, 7:00 pm

at the Redwood Recreation Center.

UWANA PI Chair participated on the Regional PI Meeting conference call

Soups and Hoops activity – 3/12/16, 2:00 to 5:00 pm – 4290 West 5415 South,

Kearns

UWACNA was a success, planning committee meeting 2/17/16

New Year’s Eve event was a success

Cate to call Brad about inventory questions and bring to next region

Open forum:

CAR Tally’s – Northern suggested are reports on the CAR by percentage versus count –

Russ will only be using in the event there is a tie on any of the motions. Discussion was

they are the same but not. There is a ballot that can be completed, bring back area vote

with tally by group.

P.O. Box keys – will get 5 keys (in addition to the 1 we already have???): treasurer,

secretary, RD, H&I, facilitator, webmaster

Traditions Book – Terry brought up the fact that the Traditions Book project should not

be voted on at WSC because it hasn’t been translated into the 6 languages currently

translated for our literature – without translation, how can it be “fellowship approved”.

Russ would like to add the discussion to the participant’s board at WSC – all areas

agreed.

Discussion regarding how we connect sub-committee chair’s with the areas: Sub-

committee conference calls are helpful. Committee members can also to the other

areas sub-committee meetings occasionally. Terry suggested that areas write it into

their guidelines that sub-committee members participate or have conference calls. He

also suggested a regional committee outreach day / professional services day.

Discussion regarding a form to talk about the literature survey. Russ forgot to get this

out to the RCM’s but will get it to Patty to distribute. We need to have each area votes

by 4/8 (date to be determined) Just look for survey request from Russ – in the other

section you add additional needs.

Nominations and Elections:

� Facilitator – Pam nominated Tracia, Donnie seconded. Tracia accepted, qualified

herself and was elected for another term.

� Secretary – no one was nominated, Lauren will fill in

� Treasurer – Pam was nominated and elected for another term.

� Alternate Treasure – no nominations

� RDA – no resumes, open

� Note – Russ and Tracia to remain as corporate signors on bank accounts

Old Business:

� None

New business:

� Motion #1 - Sasquatch Area

o Motion Reads – Remove H&I chair from position due to obsessive

absenteeism and failure to follow through of commitment – i.e.: Steps in

the Mail

o Intent of Motion – accountability (per guidelines Article X, item b, item a

– page 4)

o Expected Outcome – holding our trusted servants accountable and

uphold guidelines.

o Financial Impact to Region – none

Discussion: table discussion until next area regional meeting, allow each area

to discuss. Send email blast to request/schedule sub-committee meeting.

Sasquatch withdraws motion.

� Motion #2 – Sasquatch Area

o Motion Reads – Region to purchase basic texts and send to jails that are

not supported by local area H&I subcommittees.

o Intent of Motion – to carry the message to outlying areas.

o Expected Outcome – URSC to fulfill primary purpose to carry the

message. If in absence of Regional H&I Chairperson, we ask that the

regional Outreach Chair contact and compile list.

o Financial Impact to Region – 500.00, literature to be purchased from

WSO and sent directly to facilities.

Discussion: Needs directive and guidance. Motion would be better served if

there was a list of which places. Suggestion – develop list of who first. We

should pull back motion until we get list. Suggestion – get list from Phil.

Sasquatch withdraws motion.

In loving service,

Patty C.

Regional PI Report

2/13/16

- Completed A “Mental Health Survey for Utah County”. Consisted of giving contact information

for some sort of BYU resource list.

- Got an email from a High School counselor about doing a PI booth at a mental health awareness

night – audience is students and parents. Offered the opportunity to Central PI, but Wednesday

nights aren’t good for them, so asked me to do it. It is 2/17 from 5:30-8:30 at Westlake High

School. Three have offered to attend with me (Patty, Larry, and Terry). I am looking for a

younger person to attend so that the students might better identify. Any suggestions? Please

have them contact me at 802-318-2346

- Participated in Sasquatch PI subcommittee meeting in January. Will attend UWANA PR meeting

in February.

- Completed the PI subcommittee call – three area PI chairs (Lakeside, UWANA, and Sasquatch),

USSC PI rep, and myself on the call. Minutes on regional website. It was really awesome. It was

productive, there was lots on information sharing, and experience shared. If there was a

Northern PR chair elected, please pass the call information on to them.

o Working on guidelines - Basically replicated from USSCNA handbook

o Talked about what areas are doing, shared experience with certain approaches,

provided suggestions for others work. It was AWESOME!

o Talked about regional PI service. Statewide PSAs (radio, busses, billboards)

1. UWANA – working on U of U, Print and Newspaper 2. Jess and Larry will come up with Statewide ideas and will work with

UWANA (since most statewide resources are located in Salt Lake). Jess will attend next UWANA PR Meeting.

3. Presentations at state-wide agencies (Department of Substance Abuse and Mental Health, Police Academy, Teacher Association, Statewide Coalitions (Sexual Assault, Domestic Violence, Suicide)

a. Jess and Larry will come up with a list – suggested to check into Substance Abuse Counselor Schools

o Justin will look into creating a “wiki” so we can share local PI/PR resources.

o Next Meeting Conference Call 2/28/16 at 10:00 am. Dial-in Number: (641) 715-3580,

Access Code: 749-022

- Completed a draft of the regional PI meeting list for your review.

- Responded to H&I letter that I was given last region.

- I am willing to participate in helping getting the Steps through the Mail program going. Our area

sees a great need for this service and have asked me to step up and assist. Our area H&I chair

has agreed to help also.

- As always, if you have PI/PR needs, could use extra bodies at a PI event, or would like me to

come to your area to do a workshop, please let me know. I would be happy to be of service

however I am needed.