regional agriculture masteremrb.ca/website/media/pdf/agd-ramptaskforce-july17,2020.pdf · 4. update...

Regional Agriculture Master Plan Task Force Agenda

July 17, 2020, 9:00 a.m. – 11:00 a.m.

Virtual Meeting via Zoom

Public Viewing via YouTube

1. Opening

1.1 Quorum

Action: Confirmation Lead: Chair Shaigec

1.2 Call to Order

Action: Declaration Lead: Chair Shaigec

1.3 Chair’s Opening Remarks

Action: Information Lead: Chair Shaigec

2. Approval of Agenda Action: Approval Lead: Chair Shaigec Recommended Motion: That the Regional Agriculture Master Plan Task Force approve the July 17, 2020 meeting agenda.

prs - RAMP Task Force - July 17, 2020

3. Approval of Minutes Action: Approval Lead: Chair Shaigec Recommended Motion: That the Regional Agriculture Master Plan Task Force approve the February 27, 2020 meeting minutes.

mts - RAMP Task Force - February 27, 2020 - Draft

4. Task Force Outcomes from February 27, 2020 and Schedule Action: Information Lead: Chair Shaigec / Ms. Sharon Shuya (EMRB)

5. Stakeholder Engagement Plan – Next Steps Action: Decision Lead: Chair Shaigec / Ms. Sharon Shuya (EMRB)

5.1 Stakeholder Engagement Plan - Next Steps

That the Regional Agriculture Master Plan Task Force approve the Stakeholder Engagement and Communications Plan for implementation by EMRB Administration.

RFD-20-014 - Pdf

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https://youtu.be/xKSDL1kxNNc

6. Meeting Summary and Next Steps

Action: Information Lead: Chair Shaigec / Ms. Sharon Shuya (EMRB)

7. Adjournment Action: Declaration Lead: Chair Shaigec

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Task Force MeetingJuly 17, 2020Virtual Meeting

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Task Force MeetingJuly 17, 2020Virtual Meeting

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1. Opening1. Opening

1.1 Quorum

1.2 Call to Order

1.3 Chair Opening Remarks

Our Values: Respect | Integrity | Accountability | Innovation

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Recommended Motion: That the RegionalAgriculture Master Plan Task Force approve theJuly 17, 2020 meeting agenda.

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2. Approval of Agenda

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Recommended Motion: That the RegionalAgriculture Master Plan Task Force approve theFebruary 27, 2020 meeting minutes.

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3. Approval of Minutes

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4. Task Force Outcomes fromFebruary 27, 2020 and Schedule

Chair Shaigec / Sharon Shuya

4. Task Force Outcomes fromFebruary 27, 2020 and Schedule


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February 27, 2020 Task Force Meeting1. Economic Imperative for Agriculture

The TF reaffirmed the direction of the Economic Imperative for Agriculture.2. Roles & Responsibilities for Agriculture

The TF endorsed the draft and acknowledged there would be ongoing work goingforward to continue to clarify R&R between the Province, Edmonton Global, EMRB/RAMP, Municipalities and Other Stakeholders

3. Stakeholder Engagement PlanA proposal for a Stakeholder Engagement Plan was presented with the Task Forceasking for a more detailed plan to be brought back to the next meeting

4. Update on RAMP PoliciesA high-level overview of the draft policy directions for each of the 4 Policy Areas waspresented for some initial feedback by the TF and to inform further work.

5. In Camera Discussion on Policy Area 1 DirectionA detailed presentation was provided with no specific direction received.

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Since the February 27, 2020 Task Force Meeting

•Work continues to refine the draft policies into a cohesive document for further review

•March 11, 2020, WHO declared a global pandemic – COVID-19 – Work From Home

•As a result the February 27, 2020 Task Force meeting, two meetings have been held

with the Chair, Vice Chair and EMRB Administration to discuss next steps

•It is understood that member municipalities have had further discussions about RAMP

•EMRB Administration has been working closely with the Communications and

Engagement Consultants on a detailed Stakeholder Engagement Plan

•July 2, 2020, the Working Group was engaged in a review of the Task Force agenda

package

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2018 2019 2020 2021

Project InitiationInitial DefinitionsSituation AnalysisVisionGuiding PrinciplesDraft Policy FrameworkDraft Policy DirectionsDraft Policy Area MapEconomic ImperativeStakeholder Engagement PlanDrafting PoliciesDefine Transition PoliciesImplementation PlanRAMP Finalization and Approvals

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Work Plan Progress Update

** we are here.

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9

Where We are Headed (Next 8-10 months)

Winter 2020ProjectInitiation

SituationAnalysis

Vision andGuiding

PrinciplesDraft PolicyFramework

DraftEconomicImperative

Draft PolicyDevelopment

DraftEngagement

Plan

DraftImplementation

Plan

Tasks • Endorsement and Implementation of StakeholderEngagement Plan

• Thru the Stakeholder Engagement, seek input and feedbackon RAMP Policy Framework from Regional Stakeholders

• Refine draft Policy Area Framework and Policies• Prepare a draft RAMP and Implementation Plan

Deliverables • Detailed Stakeholder Engagement Plan• “What We Heard” Report to inform the RAMP• Draft RAMP and Implementation Plan

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5. Stakeholder EngagementPlan – Next StepsChair Shaigec / Sharon Shuya

5. Stakeholder EngagementPlan – Next StepsChair Shaigec / Sharon Shuya

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June 202011“The challenge of preserving enough farmland for food production

will be a defining challenge for the 21st century”. John Ikerd

June 202011“The challenge of preserving enough farmland for food production

will be a defining challenge for the 21st century”. John Ikerd

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1. The Task Force has completed a considerable amount ofwork towards a Regional Agriculture Master Plan– Vision,Guiding Principles, a draft RAMP Policy Framework – policyarea maps and supporting policies and has identified the needto seek broad input on the direction through a StakeholderEngagement Process

2. On February 27, 2020, the Task Force received a proposal fora comprehensive Stakeholder Engagement Plan and askedfor a detailed plan to be brought back for approval prior toimplementation

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Stakeholder Engagement Plan

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• With the growing demand for high quality and more locally sourced food and an increased focus onenvironmental protection coupled with more recent challenges from pandemics, extreme weather, andglobal market disruptions, the development of a Regional Agriculture Master Plan has taken on a newsense of importance to the Region’s economic recovery and sustainability.

• The three objectives for RAMP are integrated and focus on the supply side of Agriculture where goodstewardship of the land should have paramountcy. The following are the RAMP Objectives:

1. Identify and conserve an adequate supply of prime agricultural lands to provide secure local foodsource for future generations.

2. Minimize the fragmentation and conversion of prime agricultural lands for non-agricultural uses.3. Promote diversification and value-added production and plan infrastructure to support the

agricultural sector and regional food system.• All forms of Agriculture, including value added and agri-foods, contribute to economic development and

investment and is where this Region has a global comparative advantage.• Coming out of a global pandemic, there is a renewed emphasis on Agriculture. Agriculture has been

recognized as an essential service and is dependent upon enabling infrastructure and services in theform of roads and broadband. All orders of government are also seeking solutions to address local foodsecurity, food sovereignty, food supply chain security, implications of climate change and opportunities forglobal economic competitiveness to enable their own recovery and sustainability. Addressing the RAMPobjectives in response to this context is both timely and essential.

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RAMP Stakeholder Engagement Plan – Draft Context

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• What is missing from the Stakeholder Engagement Plandraft Context Statement?

• Any further additions or revisions?

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For Discussion

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1. To seek the advice of thought leaders in Agriculture to inform the work of theAgriculture Master Plan.

2. Drawing on the wealth of expertise and knowledge from a range ofdisciplines to inform how RAMP can be a catalyst for the future viability of thesector in response to current day challenges facing the Region, province, countyand world.

3. To seek validation and input from a broad range of stakeholders to definethe opportunity for agriculture and agri-foods in the Region and to providesolutions to address the challenges and to inform the role of the inauguralRegional Agriculture Master Plan.

4. To build champions for the work of the EMRB and the goals of the inauguralRAMP as a critical policy area within the regional growth plan.

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Stakeholder Engagement Plan Draft Objectives

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• What is missing from the Stakeholder Engagement Plandraft Objectives?


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For Discussion

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1. Form a Regional Agriculture AdvisoryGroup of Subject Matter Experts

2. Stakeholder Engagement Plan andCommunications Plan

3. Outcome - “What We Heard” Report

4. “What We Heard” Report informs theinaugural RAMP

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Engagement Plan Components

Advisory

Group

StakeholderEngagement

What weHeardReport

Informs theRAMP

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1. By invitation, form a Regional Agriculture Advisory Group (Advisory Group) to provide strategicadvice through the EMRB CEO to the Task Force to support the engagement plan and RAMP

2. Membership will include a diverse range of subject matter experts with unique knowledgeand perspectives on Agriculture and Agri-Foods Systems to inform the challenges andopportunities for the growth of the sector in the Region.

3. The Advisory Group would be comprised of up to 12 members with expert knowledge andthought leadership from the following areas: Producers, Academia/Research, Legal, Public Policy,Government, Economic Development and Investment, Private Sector and NGOs.

4. RAMP Task Force members are encouraged to make recommendations to the EMRB CEO.The final selection will be made by the EMRB CEO. The Task Force will be advised of the finalappointments.

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Phase 1: Form a Regional Agriculture Advisory Group

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The Advisory Group will

• Provide advice to EMRB Administration on the stakeholder engagement process, tools, contentand identify key stakeholders to include

• Participate in at least one stakeholder engagement session• Provide strategic advice to the Task Force on the What We Heard Report to inform the

development of RAMP• Champion the work lead by Task Force and EMRB among regional stakeholders• Review and comment on the Policy Framework and Policies• Provide strategic advice on the final draft RAMP

• Participation is voluntary; with the contributions of the Advisory Group to be acknowledged in the finalRAMP report

• It is proposed that the Advisory Group would meet 4-6 times over the next year, not includingStakeholder Engagement Sessions

Note: The Regional Agriculture Advisory Working Group Terms of Reference have been provided for information.

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Regional Agriculture Advisory Group (Advisory Group)Draft Roles & Responsibilities

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• What is missing from the draft Roles & Responsibilities ofthe Regional Agriculture Advisory Group?


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For Discussion

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WHYWHERE

WHEN

WHO

WHAT

HOW

Phase 2: Implement Stakeholder Engagement Plan

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• Regional Stakeholders – Groups A-F• Regional Agriculture Advisory Working Group• Support from RAMP Task Force and Working Group Members

WHO• Seek input on opportunities and priorities for Ag and Agri-

Foods and advice on how to address• Validate the direction of RAMP Policy Framework

WHAT• RAMP Backgrounder & Discussion Paper• Virtual Presentations & Facilitated Q&A• Online Survey• In-person Group Discussions (if safe to do so)

HOW

• Sub-regional and regional presentationsWHERE

• September through to November 2020 (See detailedSchedule)WHEN

Phase 2: Implement Stakeholder Engagement Plan

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Phase 2: Implement Stakeholder Engagement Plan -WHO

Pending the advice of the RAAG, the following is a proposed grouping of stakeholders:

Group A – Task Force, Board, Member Councils, Ag Service Boards

Group Bi, Bii – Agricultural Producers – Commodity and Value added – includes IndustryAssociations (Bi) and Producers (Bii)

Group C – Policy Advice – (Government, First Nations, Metis, Academia, Legal, Land Economics,Environment, RMA)

Group D – Private Sector – (Land Development, Food and Beverage Manufacturers, Retail)

Group E – Economic Development and Investment – (Chambers of Commerce, Edmonton Global,Ag and Food Council, Invest Alberta)

Group F – NGOs – (Landowner Groups, Food Council)

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Phase 2: Draft Proposed ScheduleRAMP High Level Engagement PlanJuly 7, 2020 June July August September October November December

Phase 1 - InitiationDraft RAMP BackgrounderDraft Advisory Group TOR, draft Selection ProcessDetailed Engagement Plan with ScheduleTask Force Engagement Plan Approval

TASK FORCE MEETING 17-JulPhase 2a - ImplementationImplement Engagement PlanRecruitment of Agriculture Advisory Group MembersStand up of Agriculture Advisory GroupDraft Discussion Paper for Stakeholder EngagementPrepare Communications PlanPrepare Engagement Resources - Communications,Presentation, Questions, Online Presence

Build Stakeholder Invite ListBuild / Implement Online SurveyEngagement Session Planning - Facilitation and Logistics

TASK FORCE MEETING SEPTEMBER

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Phase 2: Draft Proposed ScheduleJuly 7, 2020 June July August September October November DecemberPhase 2b Stakeholder EngagementEMRB / Councils - Virtual Group A

BOARD PROJECT UPDATE OCTOBEROther Stakeholders - Mixed Participation - Group C, D, E. F Late Sept Into October

Stakeholders - Producers Group B ** Late October Into NovemberSub region sessions - Virtual / or Small Group DiscussionsSub region sessions - Virtual / or Small Group DiscussionsSub region sessions - Virtual / or Small Group DiscussionsSub region sessions - Virtual / or Small Group Discussions

TASK FORCE MEETING NOVEMBER

** Note: It is recognized that some flexibility is required in the schedule to respect theneeds of Producers, therefore Consultations may start earlier in September and willdepend on what harvest is looking like.

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Phase 2: Draft Proposed ScheduleJune July August September October November December Jan-21 Feb-21 Mar-21 Apr-21 01-May Jun-21

Phase 3 - Reporting BackWhat We Heard Report (WWHR) -Advisory Group and Task ForceReview and DiscussionWhat We Heard Report (WWHR) -Virtual Session for Stakeholders toinclude EMRB and CouncilsPhase 4 - IntegrationReview and Direction on WWHR toinform RAMP Policy Work andImplementation Plan by RAMP WG

TASK FORCE MEETING DECEMBERBOARD PROJECT UPDATE DECEMBER

Draft FINAL RAMP Report to TaskForce

TASK FORCE MEETING FEBRAMP Presentation and Notice ofMotion to EMRB APRILBoard Approval - EOP JUNESubmission to the Province JUNECELEBRATION - Food Truck /Tailgate Party JUNE

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• What is missing from the draft Proposed StakeholderEngagement Schedule?


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For Discussion

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1. Summary of the Stakeholder Engagement Sessions + Online Surveyprepared by the Communications Consultant and Engagement Facilitator

2. The Advisory Group provides advice to the Task Force on the ReportRecommendations

3. Informs the RAMP Policy Framework Policies and Implementation Plan asdirected by the Task Force

4. Share the findings in the “What We Heard” Report with RegionalStakeholders/Engagement Participants

5. Prepare a summary of the “What We Heard” Report for the website

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Phase 3: “What We Heard” Report

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• What is missing from the Phase 3 – What We HeardReport and feedback process?


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For Discussion

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The Communications Plan will evolve and support the Engagement Plan and mayinclude the following components:

1. Media Releases – engagement schedule, contact info, details about the onlinesurvey and other ways to contribute / participate

2. Social Media – thought out the engagement process

3. EMRB Website – contains details of the engagement: schedule, backgrounder,discussion paper, online survey, summary of “What We Heard” Report.

4. Advisory Group – leverage the professional network

5. Local Newspapers - contains details of the engagement

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Proposed Draft Communications Plan

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• What is missing from the proposed draft CommunicationsPlan?


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For Discussion

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To ensure the success of the RAMP Stakeholder Engagement session, support frommember municipalities is required and, given the nature of the engagement, is subjectto change. The following is a list of the areas where support from membermunicipalities is required.

• Marketing and Communications support - advertising, community outreach, and logistics inconjunction with EMRB.

• EMRB Administration is recommending a single point of contact from each membermunicipality to form a small committee to support the planning for all of the engagements.

• EMRB Administration will be responsible to provide all Marketing and Communicationsmaterials to support the engagements for distribution by member municipalities.

• Member municipalities may be asked to assist in the costs associated with engagement toinclude but not limited to - any venue, audio visual, and any paid advertising and promotion ofthe event.

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Support for RAMP Engagement

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• What is missing from the draft Stakeholder EngagementPlan?


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For Discussion

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1. RAMP Working Group integrates feedback from “What We Heard” Reportinto RAMP based on the recommendations of the Advisory Group and TaskForce

2. Develop the Implementation Plan

3. Draft RAMP for Task Force consideration and endorsement

4. Draft RAMP to be presented to the Board for approval

5. Submit RAMP to the Province once approved by the EMRB

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Phase 4: Draft RAMP – January-June 2021

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• Recommended Motion: That the RegionalAgriculture Master Plan Task Force approvethe Stakeholder Engagement Plan forimplementation by EMRB Administration.

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RAMP Stakeholder Engagement Plan

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6. Meeting Summary and NextSteps


6. Meeting Summary and NextSteps


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7. Adjournment

Next Meeting –September TBA

7. Adjournment

Next Meeting –September TBA

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Regional Agriculture Master Plan Task ForceMeeting Minutes: Thursday, February 27, 2020

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Regional Agriculture Master Plan Task Force

Thursday, February 27, 202010:00 a.m. – 3:00 p.m.

Clymont Community Hall in Parkland County#1, 51423 Highway 60, Spruce Grove, AB

Members: Rod Shaigec, Parkland County (Chair)Michael Walters, City of Edmonton (Vice Chair)Kathy Barnhart, City of Beaumont Tanni Doblanko, Leduc CountyAlanna Hnatiw, Sturgeon CountyPaul Smith, Strathcona County Barry Turner, Town of MorinvilleKaren Sundquist, Government of AlbertaMalcolm Bruce, Edmonton Global

Technical Members:Hani Quan, City of Edmonton Laurie Johnson, Leduc CountyJohn Knapp, Parkland CountyJoel Gould, Strathcona CountyAngela Veenstra, Sturgeon County

EMRB Staff:Karen Wichuk, CEOSharon Shuya, Director, Regional Growth

PlanningBryan Haggarty, Director of Strategic Initiatives

and OperationsTaylor Varro, Project ManagerRon Cook, Manager of GIS and Business

IntelligenceDan Rose, Senior Communications AdvisorCarol Moreno, Project Coordinator Joseana Lara, Municipal Planning Intern

ConsultantsJerry Bouma, Toma & Bouma Andy Haden, Haden & Associates (via

teleconference)Lee Funke, Torque CommunicationsCathy Kiss, Crown Strategic Consulting

Guests:Grant Bain, Leduc CountyAnn Bentley Mason, Interested PublicTeaka Broughm, City of BeaumontJordan Brown, City of LeducNeal Comeau, Sturgeon County Gibby Davis, City of EdmontonLouise Erskine, City of EdmontonLyndsay Francis, City of St. AlbertGreg Hofmann, City of EdmontonDarrel Hollands, Parkland CountyMichelle Kane, City of LeducLarissa Lindmark, Parkland CountyAvril McCalla, City of EdmontonTara McGinn, Sturgeon CountyJohn McNab, Parkland CountyTyler McNab, Town of MorinvilleJacob Middelkamp, Sturgeon CountyAl Montpellier, Sturgeon CountyAaron Paquette, City of EdmontonRobert Parks, Strathcona CountyTanis Sawatsky, Sturgeon CountyBarb Shackel-Hardman, Parkland CountyShree Shinde, City of Fort SaskatchewanRobert Stephenson, Strathcona CountyJohn Stewart, City of BeaumontJason Unger, Environmental Law CentreDiana Wahlstrom, Strathcona CountyJanna Widmer, Strathcona County

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1. Opening

1.1 Quorum

Quorum achieved; 7 of 7 voting members present.

1.2 Call to Order

Chair Shaigec called the meeting to order at 10:00 a.m.

1.3 Chair Opening Remarks

Chair Shaigec welcomed the members of the Task Force and guests. Opening remarks included recognition of the amount of work done by the Working Group since the Task Force last met, acknowledgement of the Board’s support of the Economic Imperative for Agriculture as presented in December, tackling the roles and responsibilities around value-added and diversification and the importance of supporting the direction charted for the RAMP. Chair Shaigec indicated that the purpose of the proposed in-camera session is to have a discussion around draft policies for Policy Area 1.

2. Approval of Agenda

RAMP20-01 Motion: That the Regional Agriculture Master Plan Task Force approve the February 27, 2020 meeting agenda. Moved by: Councillor BarnhartAccepted by: ChairDecision: Carried unanimously

3. Approval of Minutes

RAMP20-02 Motion: That the Regional Agriculture Master Plan Task Force approve the October 28, 2019 meeting minutes.Moved by: Mayor HnatiwAccepted by: ChairDecision: Carried unanimously

4. Task Force Outcomes from October 28, 2019 – where we are and where we are headed

Mr. Bouma reviewed the alignment exercise conducted at the last Task Force meeting highlighting the perceived value and level of support for RAMP in the Region. He explained how the current agenda will address the drivers and opportunities behind the RAMP.

Mr. Knapp summarized the progress achieved through the last two meetings of the Working Group and six meetings of the Sub-Committee. He emphasized the importance of the Situation Analysis in 2018 and the development of the four Policy Areas and map in 2019.

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For 2020, the key deliverable will be the Engagement Plan to consult with key stakeholders in the refinement of RAMP’s direction. There were no questions or comments from the Task Force.

5. Economic Imperative for Agriculture

Mr. Bouma led the Task Force through the Economic Imperative for Agriculture presentation, as delivered to the Edmonton Metropolitan Region Board on December 12, 2019. He provided an overview of the context and growing demand for agri-food products as well as the unique advantages of the Edmonton Metropolitan Region in terms of land supply and quality soils.

Mr. Bouma described the potential for economic growth if RAMP were to emphasize an integrated strategy supporting value-added and diversification in the agri-food sector in addition to securing an adequate land supply.

The Task Force comments and questions related to Austin’s strategy towards attaining its thriving agri-food sector, the implications of climate and irrigation, and the level of coordination between various orders of government and industry.

RAMP20-03 Motion: That the Regional Agriculture Master Plan Task Force reaffirm the direction of the Economic Imperative for Agriculture.Moved by: Councillor Walters Accepted by: ChairDecision: Carried unanimously

6. Roles and Responsibilities of RAMP Stakeholders

Ms. Shuya introduced an initial draft of roles and responsibilities of key stakeholders and indicated that while it is not exhaustive, it is meant to stimulate conversation among the Task Force and Project Team. She indicated that Ms. Sundquist, a member of the Working Group, assisted in supplementing the Government of Alberta’s opportunities for involvement and Mr. Bruce, CEO of Edmonton Global, also contributed to defining the role of his organization related to RAMP.

Given the emphasis of value-added and diversification, Ms. Shuya requested Task Force feedback on EMRB/RAMP’s role in advancing the Economic Imperative for Agriculture and/or promoting value-added agriculture and diversification. Comments from the Task Force included prioritizing a focus on land use and servicing, the interrelated nature of land use planning and the economic drivers that give those plans legitimacy and support, opportunities for the Government of Canada to support RAMP’s vision through job creation, skilled labour, inspection guidelines, immigration policies and export climate, measuring outcomes and demonstrating the work of EMRB supports priorities of Edmonton Global and other orders of government, and support for a collaborative approach.

RAMP20-04 Motion: That the Regional Agriculture Master Plan Task Force endorse the Roles

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and Responsibilities of RAMP Stakeholders to inform further work on RAMP.Moved by: Councillor BarnhartAccepted by: ChairDecision: Carried unanimously

7. RAMP Engagement Plan Update

CEO Wichuk provided brief introductions to Mr. Funke and Ms. Kiss as the lead consultants on RAMP engagement. Mr. Funke described the research, critical success factors, principles, and rationale behind the goals and tactics of the proposed RAMP engagement process. He emphasized the sensitivities around addressing agriculture but also the valuable opportunities for meaningful engagement.

Mr. Funke outlined a phased engagement strategy: Phase 1 Setting the Stage, Phase 2 Meeting with Stakeholders, Phase 3 Confirming Input, Phase 4 Addressing Knowledge Gaps, and Phase 5 Implementing the Feedback. He provided an overview of the engagement timeline as well as examples of the stakeholder groupings. The formation of an Advisory Group to supplement expert advice provided to the Project Team and Task Force. Mr. Funke invited members of the Task Force and Working Group to help inform and validate the list of key stakeholders as the project progresses.

In response, the Task Force highlighted the need to ensure appropriate timing for key stakeholder groups, especially producers. Other comments included a request to clarify the expectation for each phase on the engagement spectrum, concerns and perceived risks around appointing an Advisory Group, and appreciation for the engagement strategy presentation.

Break for Lunch 12:32 p.m. to 1:12 p.m.

Councillor Smith returned to the meeting at 1:17 p.m.

RAMP20-05 Motion: That the Regional Agriculture Master Plan Task Force endorse the direction of the RAMP Engagement Plan to inform further work on RAMP.Moved by: Councillor BarnhartAccepted by: ChairDecision: Carried unanimously

8. RAMP Policy Update – Introduction, Context, Overarching Policies, Policy Matrix Overview, and Policy Area Maps

Ms. Shuya provided a brief introduction to Mr. Haden, the most recent addition to the Project Team, as the consultant leading policy development. Mr. Haden participated via videoconference to lead the Task Force in a review of the draft Policy Framework. He outlined the overarching policies that apply to all areas and provided additional context for each of the four policy areas. Mr. Haden concluded by indicating that while the presentation

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may seem to be lacking in detail, it is reflective of the struggle the Working Group and Project Team face as they continue to work through these challenges.

Responding to the presentation on Policy Area 1, the Task Force noted the need to be mindful of future plans for growth, the potential role of the LESA tool, ensuring opportunities for value-added development, recognition that this area includes small holdings as well as large-cropping lands, and the approach to working with non-EMRB members municipalities.

The Task Force comments on Policy Area 2 included considerations for existing infrastructure, the Government of Alberta’s current work on a lake district policy, and the depiction of employment areas on the draft map.

Policy Area 3 discussion touched on using a phased approach to signal which lands may be need in the medium or long term, the strength of subdivision policy relative to other policy areas, application of the environmental/climate change lens, and the possible monetization of ecological goods and services.

Commenting on Policy Area 4, the Task Force pointed out urban agriculture activities should not negatively impact the agricultural activities located in other policy areas. Other remarks included a recognition that this area seems to focus more on economic development than land use, respect for the unique characteristics of each municipality, and a need for a common understanding of urban agriculture in the context of RAMP.

Mayor Hnatiw was replaced by Councillor Comeau at 2:00 p.m.

RAMP20-06 Motion: That the Regional Agriculture Master Plan Task Force endorse the RAMP Policy Update to inform further work on RAMP.Moved by: Councillor WaltersAccepted by: ChairDecision: Carried unanimously

9. Next Steps and Meeting Summary

Ms. Shuya summarized key themes derived from the meeting discussions to include: A condensed version of the Economic Imperative for Agriculture needs to be

developed to support the engagement plan. Ongoing work to refine the stakeholder roles and responsibilities matrix, to support

the Engagement Plan. Preparation of a more detailed Engagement Plan and timing of implementation. Further work on the policy directions of each policy area based on Task Force

feedback. Further work on exploring and evaluating implementation tools could be deferred until

after the initial phases of stakeholder engagement are completed.

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RAMP20-07 Motion: That the Regional Agriculture Master Plan Task Force endorse the Meeting Summary and Next Steps.Moved by: Mayor TurnerAccepted by: ChairDecision: Carried unanimously

10. In Camera – RAMP Policy Refinement – Section 24 – Advice from Officials – advice, proposals, recommendations, analyses or policy options developed by or for a public body

Mayor Doblanko requested a recorded vote on this item.

RAMP20-08 Motion: That the Regional Agriculture Master Plan Task Force move In Camera, in accordance with the provisions of Section 24, of the Freedom of Information and Protection of Privacy Act (FOIP), R.S.A. 2000, c.F-25.Moved by: Councillor BarnhartAccepted by: ChairDecision: 4 in favour, 3 opposed - CarriedVoted in favour: City of Beaumont, City of Edmonton, Town of Morinville, Parkland CountyVoted not in favour: Leduc County, Strathcona County, Sturgeon County

In Camera Participants:Mayor Rod Shaigec – Parkland County

(Chair)Councillor Michael Walters – City of

Edmonton (Vice Chair)Councillor Kathy Barnhart – City of

BeaumontMayor Tanni Doblanko – Leduc CountyMayor Barry Turner – Town of

Morinville Councillor Paul Smith – Strathcona

CountyCouncillor Robert Parks – Strathcona

CountyMayor Alanna Hnatiw – Sturgeon

CountyCouncillor Neal Comeau – Sturgeon

County

Karen Wichuk – EMRB CEOSharon Shuya – EMRBStephanie Chai – EMRBTaylor Varro – EMRBJerry Bouma – ConsultantLee Funke – ConsultantAndy Haden – Consultant (via

teleconference)Cathy Kiss – ConsultantGibby Davis – City of EdmontonLaurie Johnson – Leduc CountyJohn Knapp – Parkland CountyJoel Gould – Strathcona CountyAngela Veenstra – Sturgeon County

Mayor Doblanko stepped out of the in-camera session from 4:15 p.m. to 4:16 p.m.

Joel Gould left the in-camera session at 4:15 p.m.

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RAMP20-07 Motion: That the Regional Agriculture Master Plan Task Force move out of camera.Moved by: Councillor BarnhartAccepted by: ChairDecision: Carried unanimously

11. Adjournment

Chair Shaigec declared the Task Force meeting adjourned at 4:23 p.m.

Task Force Chair, Rod Shaigec

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Item

Request for Decision

Meeting: Regional Agriculture Master Plan Task Force - July 17, 2020 To: Regional Agriculture Master Plan Task Force From: Administration Subject: Stakeholder Engagement Plan - Next Steps

Recommended Motion: That the Regional Agriculture Master Plan Task Force approve the Stakeholder Engagement and Communications Plan for implementation by EMRB Administration. Background:

• The Task Force has completed a considerable amount of work towards a Regional Agriculture Master Plan – Vision, Guiding Principles, a draft RAMP Policy Framework – policy area maps and supporting policies and has identified the need to seek input and validation on the direction of the through a Stakeholder Engagement Process.

• On February 27, 2020, the Task Force received a proposal for a comprehensive Stakeholder Engagement and asked for a detailed plan to be brought back for approval prior to implementation.

• EMRB Administration has been working loosely with the Engagement and Communications Consultants in the development of a detailed Stakeholder and Communications Plan for approval by the RAMP Task Force

Next Steps:

• EMRB Administration, with the support of the RAMP Working Group, is seeking approval by the Task Force to proceed with the implementation to ensure the Stakeholder Engagement and Communications Plan can be implemented in a timely manner to maximize the input for the inaugural RAMP. Time is of the essence.

Attachments: pln - RAMP Engagement and Communications Plan - July 17, 2020 - Draft pln - RAMP Engagement Schedule Work Plan - July 17, 2020 tor - Regional Agriculture Advisory Group - Draft

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RAMP Stakeholder Engagement and Communications Plan

July 17, 2020

CONTEXT

With the growing demand for high quality and more locally sourced food and an increased focus on environmental protection coupled with more recent challenges from pandemics, extreme weather, and global market disruptions, the development of a Regional Agriculture Master Plan has taken on a new sense of importance to the Region’s economic recovery and sustainability.

The three objectives for RAMP are integrated and focus on the supply side of Agriculture where good stewardship of the land should have paramountcy. The following are the RAMP Objectives:

1. Identify and conserve an adequate supply of prime agricultural lands to provide secure local food source for future generations.2. Minimize the fragmentation and conversion of prime agricultural lands for non-agricultural uses.3. Promote diversification and value-added production and plan infrastructure to support the agricultural sector and regional food system.

All forms of Agriculture, including value added – agri-foods, contribute to economic development and investment and is where this Region has a global comparative advantage.

Coming out of a global pandemic, there is a renewed emphasis on Agriculture. Agriculture has been recognized as an essential service and is reliant upon infrastructure such as roads and broadband. All orders of government are also seeking solutions to address local food security, food sovereignty, food supply chain security, implications of climate change and opportunities for global economic competitiveness to enable their own recovery and sustainability. Addressing the RAMP objectives in response to this context is both timely and essential.

OBJECTIVES

1. To seek the advice of thought leaders in Agriculture to inform the work of the Agriculture Master Plan.

2. Drawing on the wealth of expertise and knowledge from a range of disciplines to inform how RAMP can be a catalyst for the future viability of the sector in response to current day challenges facing the Region, province, county and world.

3. To seek perspective and input from a broad range of stakeholders to define the opportunity for agriculture and agri-foods in the Region and to provide solutions to address the challenges and to inform the role of the inaugural Regional Agriculture Master Plan.

4. To build champions for the work of the EMRB and the goals of the inaugural RAMP as a critical policy area within the regional growth plan.

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July 17, 2020

ENGAGEMENT PLAN COMPONENTS

The recommended Stakeholder Engagement Plan proposes to include the standing up of a regional agriculture advisory group, the implementation of a robust stakeholder engagement process, the development of engagement communications tools in the form of a RAMP Backgrounder and Discussion Paper as briefing and framing documents for the engagement. The engagement sessions will be facilitated by an communications consultant who will be responsible to prepare the final ”What We Heard” report. The “What We Heard Report” is a source of input on the drafting of the final inaugural RAMP and Implementation Plan. Due to the ongoing global pandemic, the engagement sessions are proposed to be facilitated virtually with a variety of options, including small group discussions. Finally, an online survey will be developed as an additional means to solicit feedback and input to the engagement process.

Phase 1: Form a Regional Agriculture Advisory Group (Advisory Group)

The Engagement Consultants have recommended forming a Regional Agriculture Advisory Group (Advisory Group) to provide strategic advice through the EMRB CEO to the Task Force to inform the engagement plan and inaugural RAMP.

The proposed membership would include a diverse range of subject matter experts with unique knowledge and perspectives on Agriculture and Agri-Foods Systems to inform the challenges and opportunities for the growth of the sector in the Region.

Due to the complex nature of the Agricultural System, the Advisory Group is proposed to be comprised of up to 12 members with expert knowledge and thought leadership from the following areas: Producers, Academia/Research, Legal, Public Policy, Government, Economic Development and Investment, Private Sector and NGOs.

The Engagement Consultants are currently working on developing a draft list of potential candidates to approach. The RAMP Task Force members are also encouraged to provide recommendations to the EMRB CEO. The final selection will be made by the EMRB CEO with the Task Force being advised of the final appointments.

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Advisory Group Roles and Responsibilities

The follow is a general description of the roles and responsibilities of the Advisory Group. For a complete description see the draft Terms of Reference.

In general, the Advisory Group exists to provide strategic advice to inform the implementation of a stakeholder engagement plan and provide expert knowledge and advice to inform policy development. The Advisory Group could be an asset to opening the lines of communication with key stakeholders and may improve access to decision-makers and the decision-making process.

Specifically, the Advisory Group would provide Strategic advice to EMRB Administration on the stakeholder engagement process, tools,

content and identify key stakeholders to include Participate in at least one stakeholder engagement session Strategic advice to the Task Force on the “What We Heard” Report to inform the

development of RAMP Review and comment on the Policy Framework Provide strategic advice on the positioning of the final draft RAMP based on what they

learn from the engagement sessions Champion the work lead by Task Force and EMRB among regional stakeholders

Participation on the Advisory Group is voluntary. The Advisory Group would be reimbursed for any expenses incurred with their participation. The contributions of the Advisory Group to be acknowledged in the final RAMP report. It is proposed that the Advisory Group would meet 4-6 times over the next year, not including Stakeholder Engagement Sessions.

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July 17, 2020

Phase 2: Stakeholder Engagement Implementation

StakeholdersStakeholders are individuals, municipalities, agri-businesses, institutions, organizations and communities who have a direct stake in the decision being made. They differ from the public in that they will be directly impacted or affected by the decision being made.

Stakeholders for RAMP engagement have been identified based on consideration to three categories:

Directly ImpactedDirectly impacted stakeholders are those who will experience the most significant impact by a change in Regional Agricultural Policy.

Affected Affected stakeholders are those that have an interest and an opinion in the Regional Agricultural Policy; they may be impacted or benefit by the change to Regional Agricultural Policy.

Thought LeadersThought leaders are key opinion leaders that have in-depth knowledge of the issue, may be considered influencers, and are respected for their unique perspective, which may be historical, policy based or innovative.

DETERMINE REGIONAL STAKEHOLDERS

To ensure a robust stakeholder engagement process, stakeholders have been organized into groups of similar interest to allow for meaningful and diverse input.

Group A – Task Force, Board, Member Councils, Ag Service Boards

Group B – Agricultural Producers – Commodity and Value added – includes Industry Associations

(Bi) and Producers (Bii)

Group C – Policy Advice – (Government, First Nations, Metis, Academia, Legal, Land Economics,

Environment, RMA)

Group D – Private Sector – (Land Development, Food and Beverage Manufacturers, Retail)

Group E – Economic Development and Investment – (Chambers of Commerce, Edmonton Global,

Ag and Food Council, Invest Alberta)

Group F – NGOs – (Landowner Groups, Food Council)

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Process

The stakeholder engagement process will follow the internationally recognized International Association of Public Engagement (IAP2).

PUBLIC AFFECTEDTHOUGHT LEADERS

IMPACTED IMPACTED

List List List

Methodology

Due to COVID 19 restrictions, the engagement will take place via Microsoft Teams, Zoom, Google Hangouts or telephone. Stakeholder will be invited to participate in a 60-90-minute meeting with their identified group. A discussion guide will be developed that will go from a broad perspective, narrowing to specific insights for each stakeholder group.

The following Table provides a summary of the Engagement Plan by Stakeholder Group. Elected Officials and Task Force Members are invited to attend any stakeholder session as observers, with the exception of those planned to solicit their input. Task Force Members may be asked to perform specific roles for the Stakeholder sessions.

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Draft Stakeholder Engagement Plan Implementation

Group ADecision Makers and Influencers

•Task Force

•Board•Member Councils•Ag Service Boards

Group B Agricultural Producers

•Ag Food Council

•Food Processors of Canada•Agri value Business Processing Center•Producers Edmonton Area Land Trust

Group C Policy Advice •Government of Alberta

•Environmental Law Center

•First Nations, Metis

•Alberta Land Institute

Farmer’s Advocate Office

Group D Private Sector •Producers – commodity and value added

•Technology Innovators

Group E •UDI, CHBA, BILD

•Greater Edmonton Region Chamber of Commerce

•Edmonton Global

Ag and Food Council

Invest Alberta

Group F NGO • Food CouncilLandowner Groups

Interested Public

Economic Development and Investment

Engagement Format & Tools

Round 1 - Backgrounder, Discussion Paper, Schedule, Virtual

Presentations + Online Survey

Round 2 - " What We Heard" Report - Virtual

Presentation

Round 3 - Draft RAMP - Presentation Format - TBD






Presentation


Presentation and Summary of WWH Report

available on EMRB Website



Round 2- Group D, E and F - " What We Heard"

Report - Virtual Presentation, and

Summary available on EMRB Website





Engagement Schedule

See Attachment for Complete Schedule

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Phase 3: “What We Heard Report”

Input from the Stakeholder Engagement sessions will be summarized in a “What We Heard Report” that will be prepared by the Communications Consultant and the Engagement Facilitator. The report will include input from the engagement session a input received through the online survey. The Advisory Group and Task Force will review the report and provide further direction to the RAMP Working Group to inform the drafting of the inaugural RAMP. A summary of the report will be shared with the Stakeholders involved in the engagement with a copy of the summary to be located on the EMRB website.

The Engagement Communications Plan

The Communications Plan is expected to evolve to support the Engagement Plan and may include

the following components:

Media Releases that provide details on the engagement schedule, contact info, details about the online survey and other ways to contribute/ participate

Social Media would be used throughout the engagement process to inform stakeholders of up and coming sessions and further details of the session, other comments

EMRB Website would serve as a primary host for all the information about RAMP and the engagement process and tools - schedule, backgrounder, discussion paper, online survey, summary of “What We Heard” Report.

As champions of this work, the Advisory Group may be a conduit to engaging with others in their professional network

Local Newspapers, Various Stakeholder Newsletters – advertising and reporting on the outcomes of engagement sessions

Others, TBD

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Engagement Plan – Decisions and Implementation

The table below provides a summary of the implementation plan for the Engagement Plan outlining

how the different contributors would be involved.

Endorse / Approve Consulted Informed Participate

EMRB Board / Municipal Councils RAMP Engagement Plan Stakeholder Engagement Sessions

RAMP Engagement Communications Plan

"What We Heard" - Report

RAMP Task Force RAMP Engagement Plan Advisory Group Appointments Engagement Tools = collateral, media, invitations, etc. Stakeholder Engagement Sessions

Communications Plan Stakeholder Lists Engagement ScheduleWhat We Heard - Report

EMRB CEO/ Admin Advisory Group Appointments Stakeholder Engagement SessionsRAMP Engagement Plan

ImplementationEngagement Plan Collateral -

Backgrounder, Discussion Paper, Marketing Material, Graphic Design, Website Secretariat Support for

Advisory GroupCommunications Plan

Implementation

Advisory Group RAMP Engagement Plan -

includes Stakeholders Stakeholder Engagement Sessions

What We Heard - Report Inaugural RAMP

Other as per TOR

RAMP Working Group/ Municipal Administration

Costs for Engagement - Discussion Group Events

(TBD)Stakeholder Lists RAMP Engagement and

Communications Plan Stakeholder Engagement Session

Engagement Logistics Engagement Schedule Engagement Marketing &

CommunicationsEngagement Tools = collateral,

media, invitations, etc."What We Heard" - Report

RAMP Stakeholder Engagement Plan

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Support for RAMP Engagement

To ensure the success of the RAMP Stakeholder Engagement sessions, support from member municipalities is required. The following provides an initial list of the areas where support from member municipalities is required. The communications and engagement consultants will be providing the direction to inform the development of the communication tools and the working with member municipalities develop the details for the marketing & communications for the engagement sessions. EMRB Administration is responsible for the development and creative materials to support the engagement and will ensure a professional and consistent identity. This includes allMarketing and Communications support - advertising, community outreach, and logistics in conjunction with member municipalities.

It is recommended that a small committee made up of a subset of member municipalities be formed to work with EMRB Administration on the details of the Engagement Plan to ensure consistency.

Should specific community discussions be included in the Engagement Plan, member municipalities may be asked to cover / share the costs associated with these sessions to include but not limited to: the venue, audio visual, refreshments, and any paid advertising and promotion of the events.

END OF DOCUMENT

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RAMP High Level Engagement Plan July 7, 2020 June July August September October November December Jan-21 Feb-21 Mar-21 Apr-21 01-May Jun-21

Phase 1 - Initiation Draft RAMP Backgrounder Draft Advisory Group TOR, draft Selection Process Detailed Engagement Plan with Schedule Task Force Engagement Plan Approval

TASK FORCE MEETING 17-JulPhase 2a - ImplementationImplement Engagement PlanRecruitment of Agriculture Advisory Group MembersStand up of Agriculture Advisory Group Draft Discussion Paper for Stakeholder EngagementPrepare Communications PlanPrepare Engagement Resources - Communications, Presentation, Questions, Online Presence Build Stakeholder Invite List Build / Implement Online Survey Engagement Session Planning - Facilitation and Logistics

TASK FORCE MEETING SEPTEMBERPhase 2b Stakeholder Engagement EMRB / Councils - Virtual Group A

BOARD PROJECT UPDATE OCTOBEROther Stakeholders - Mixed Participation - Group C, D, E. F Late Sept Into OctoberStakeholders - Producers Group B ** Late October Into NovemberSub region 1 - 2 sessions - Virtual / Small Group DiscussionSub region 2 -2 sessions - Virtual / Small Group DiscussionSub region 3 - 2 sessions - Virtual / Small Group DiscussionSub region 4 - 2 sessions - Virtual / Small Group Discussion

TASK FORCE MEETING NOVEMBERPhase 3 - Reporting Back What We Heard Report (WWHR) - Advisory Group and Task Force Review and DiscussionWhat We Heard Report (WWHR) - 2 Virtual Session for Stakeholders to include EMRB and CouncilsPhase 4 - Integration Review and Direction on WWHR - to inform RAMP Policy Work and Implementation Plan by WG

TASK FORCE MEETING DECEMBERBOARD PROJECT UPDATE DECEMBER

Draft FINAL RAMP Report to Task Force TASK FORCE MEETING FEBRUARY

RAMP Presentation and Notice of Motion to EMRB APRILBoard Approval - EOP JUNESubmission to the Province JUNECELEBRATION - Food Truck / Tailgate Party JUNE

** Note: It is recognized that some flexibility is required in the schedule to respect the needs of Producers, therefore Consultations may start earlier in September and will depend on what harvest is looking like.

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Regional Agriculture Advisory GroupTerms of Reference

BACKGROUND

On February 27, 2020, the RAMP Task Force received a comprehensive proposal for the development of a Stakeholder Engagement Plan to inform the development of a Regional Agriculture Master Plan (RAMP). A key component of the Engagement Plan recommends forming a regional agriculture advisory group to provide strategic advice to inform the implementation of a stakeholder engagement plan and further inform the development of a RAMP.

The RAMP Task Force has completed a Situation Analysis for Agriculture which informed the development of a Vision Statement and Guiding Principles for Agriculture in the Region and has been approved by the Edmonton Metropolitan Region Board (EMRB). The Task Force has begun work on a draft Policy Framework to complement the policy tier approach of the Edmonton Metropolitan Region 30-year Growth Plan. The Policy Framework recognizes four distinct policy areas and the presence of agricultural land uses and gives consideration to enabling all forms of development and the investment readiness of the Region with a goal of providing greater certainly for all stakeholders.

PURPOSE

To form an advisory group of thought leaders and subject matter experts to provide strategic advice on a stakeholder engagement plan and to provide strategic advice on the inaugural Regional Agriculture Master Plan (RAMP) in response to the objectives in the Growth Plan.

1. Identify and conserve an adequate supply of prime agricultural lands to provide secure local food source for future generations.

2. Minimize the fragmentation and conversion of prime agricultural lands for non-agricultural uses.3. Promote diversification and value-added production and plan infrastructure to support the

agricultural sector and regional food system.

DESCRIPTION

The development of a RAMP is a complex undertaking and requires consideration of a broad range of topics and disciplines to inform an inaugural RAMP. The opportunities and considerations are likely known and may be understood differently across participants within the agriculture industry. A shared understanding of a way forward will be important to acceptance and the success of an inaugural RAMP. The involvement of an Advisory Group at this stage of the process is important to inform the process of stakeholder engagement, to provide strategic advice on the policy framework, provide advice on strategic investment priorities for the Region and identify further partnerships to advance the commitment to and success of RAMP for the Region.

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Consistent with Board Policy, the CEO has the authority to form advisory groups to support the work of Task Forces. That said, the role of the Advisory Group is proposed as:

To provide strategic leadership and advice to inform the stakeholder engagement process and the inaugural Regional Agriculture Master Plan.

To bring a regional perspective to this work and to be a champion for it. To provide insights and perspectives as to the value of the work and the importance to the

Region, Province and the regional and provincial economic recovery. To provide supplementary evidence-based content to better inform the rationale for RAMP and

the focus of the stakeholder engagement. This may include consideration or inclusion of further research, studies or perspectives.

To provide strategic advice and comments on the contents of the backgrounder, the discussion paper, structure of the questions for the engagement process, to identify thought leaders and champions from a broad base of regional stakeholders representing both rural and urban areas.

To provide advice on who to include in the engagement to complement the outreach of member municipalities.

To attend a minimum of one Stakeholder Engagement session. To review the “What We Heard” Report and to participate in a discussion of the report with the

Task Force to set the direction for RAMP. This may include but not be limited to advice on the role of EMRB, the strategic direction for the Agriculture Policy Area as a component of the regional growth plan, priority areas and topics to focus on in the inaugural RAMP, advice on policies and recommendations for future work and partnerships.

To provide advice on aligning the work of RAMP with the strategic initiatives of the Province.

OUTCOMES

Based on the role of the Advisory Group, and the completion of a stakeholder engagement plan, the intended outcomes for this work includes and are not limited to the following:

To create a network of champions for the work of EMRB and RAMP. To create new partnerships and alliances with regional stakeholders to continue to support

the growth of the Agriculture and Agri-foods sector. To bring greater awareness to the role and mandate of the Board in providing regional

thought leadership to enable a sustainable, resilient and globally competitive region among regional stakeholders.

To further the EMRB’s partnership with the Province to contribute to the economic recovery by elevating the value and importance of agriculture and value- added agri-food sector.

To create the conditions to enable the growth of the Agriculture and Agri-Foods Sector to include prioritizing infrastructure.

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TERMS OF REFERENCE

1. AUTHORITY

The Advisory Group shall be established by the EMRB CEO as an advisory body to the EMRB Administration, and Task Force.

2. AMENDMENTS TO THE TERMS OF REFERENCE

At any time, the CEO may propose a change in the Terms of Reference to provide the required support for the work of the Task Force.

3. MEMBERSHIP

Membership will include a broad range of subject matter experts with unique knowledge and perspectives on Agriculture and Agri-Foods systems to inform the challenges and opportunities facing the sector to enable its growth and sustainability.

The Advisory Group shall be comprised of up to 12 members representing a diversity of expertise from across the Region: Producers, Academia/Research, Public Policy, Economics and Investment, Private Sector, Land Development, Environment, Legal, and/or NGOs.

The Advisory Group members will be appointed by the EMRB CEO with the Task Force being advised of the appointments.

4. TERM

The term of the Advisory Group shall be for up to a year. The EMRB CEO may choose to extend the term. Should the Advisory Group continue, the EMRB CEO may choose to renew some of the Advisory Group appointments or make new appointments to align with any future work.

5. APPOINTMENT AND TERM OF THE CHAIR AND VICE CHAIR

The EMRB CEO may invite a member of the Advisory Group to serve as Chair and Vice Chair. The EMRB CEO reserves the right to serve as Chair and to invite a member to serve as Vice Chair.

6. EX-OFFICIO

The EMRB CEO may invite members of EMRB Administration to provide support to the Advisory Group.

7. DECISION MAKING

Decisions, recommendations, and actions determined by the Advisory Group will be driven by the desired outcome to do what is in the best interest of the Edmonton Metropolitan Region.

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8. DISPUTE RESOLUTION

The Advisory Group Chair will be accountable for ensuring effective and collaborative Advisory Group operations and decision making.

9. SUPPORT/RESOURCES

As directed by the EMRB CEO, the Advisory Group will be supported, as required, by an assigned staff member from Board Administration.

10. COMMUNICATIONS

The EMRB CEO will act as the single point of contact for all communications requests for the Advisory Group and will work with the Advisory Group Chair and/or Advisory Group membership to determine the appropriate level of response required for a particular matter.

11. MEETING FREQUENCY

At the first meeting of the Advisory Group, a schedule of meetings will be established and approved by the Advisory Group. Members should be prepared to attend at least 4 of 6 anticipated meetings over the term of this work.

The frequency of the meetings will be established to align with the workplan for the Stakeholder Engagement Plan and subsequent RAMP discussions with the Task Force. Where warranted, the Task Force Chair may call a meeting outside of the approved schedule.

12. MEETING AGENDAS AND MINUTES

a. All meeting agendas, minutes, reports, briefings and supporting materials will be provided in an electronic format.

b. In general, meeting agendas and pre-read materials will be provided at least one week in advance of a scheduled meeting.

c. EMRB CEO will provide progress updates to the Task Force following Advisory Group meetings in the form of a Meeting Summary (verbal and/or written).

d. All meetings are anticipated to be virtual, and hosted by the EMRB, and in-person meetings will be in accordance with Alberta Health Services guidelines and permissions in response to the COVID-19 pandemic.

13. REPORTING

The Advisory Group shall report to the EMRB CEO, and provides regular updates, advice and recommendations on the progress of its work.

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14. REIMBURSEMENT FOR EXPENSES Advisory Group Members will be reimbursed for reasonable expenses incurred to participate in meetings and engagement sessions.

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regional agriculture masteremrb.ca/website/media/pdf/agd-ramptaskforce-july17,2020.pdf · 4. update...

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