Regd. No. HR-018-2016-02518 Email: premierurbanrwa@gmail.com

Premier Urban Apartment Owners Association

(Registered under Haryana Societies Regulation Act 2012)

Sector-15, Part-2, Gurgaon, Haryana-122001, https://premierurban.co.in

6-Oct-2018

MINUTES OF THE MEETING OF ANNUAL GENERAL BODY OF PREMIER URBAN

APARTMENT OWNERS ASSOCIATION HELD ON 6 OCT 2018 AT 10:30 AM

With the consent of all the members present, Mr. T.K. Sharma was authorized

to preside over the annual General Body meeting. The meeting was held under

the Chairmanship of Mr. T.K. Sharma on 6 Oct 2018 in the Premier Urban

Apartment complex. At the outset, the General Body members and President

welcomed all the members and sought their cooperation in smooth conduct of

the meeting.

The agenda wise decisions are as under:

Agenda No. 1: Action taken based on the issues raised in previous Annual

General Body meeting.

The following concerns have been addressed:

a). The construction of Office cum Recreation Room.

b). Hiring of a carpenter and a gardener.

c). Opening of area for small functions in Basement-1.

d). Steps taken for verification of antecedents of security staff and maids.

e). Online Maintenance recharge system (soon to be implemented).

f). Filling legal complaint against Developer.

g). Steps taken to increase the additional income for the RWA.

Resolution: All the members noted the action taken report on the issues raised

in previous AGM.

Agenda No. 2: To consider and approve the audited account statements for

the year 2017-18.

The audited account statement for the year 2017-18 is attached herewith for

the information of registered members of the society.

Resolution: The Audited Account statement for the year 2017-18 was

discussed and approved by General body. However, the General Body

recommended that in future, complete Audit sheet should be shared with all

the registered society members.

Agenda No. 3: Status of Occupation Certificate.

As on today, 23-Sep-2018, the file related to Occupation Certificate is still lying

with MCG. The RWA has completed the formalities of Fire NoC and submitted

the other documents related to Occupation Certificate, such as detailed Site

Plan, Elevation Plan etc. The RWA has repeatedly met the MCG officials

regarding the OC.

Resolution: The updated information was shared with all the members. The

file relating to Occupation Certificate is submitted in the office of the Director

General of Local Urban Bodies, Haryana, Panchkula. All the membered noted

the information.

Agenda No. 4: Status on RERA complaint.

As the developer, Maxworth was not taking any interest in OC, conveyance

deed, IFMS, non-construction of club/Gym, it was decided by the RWA

governing body to file a complaint against the developer with Haryana RERA

resolution dated 29-July-2018.

The compliant has been already filled and copy of the complaint bearing number

RERA-GRG-904-2018 is attached herein.

Resolution: All the members present in the meeting were informed about the

details of the complaint filed before RERA – Gurugram. Updated status was

noted the members.

Agenda No. 5: Extension to consider the continuation of current RWA

governing body.

In order to pursue the complaint filed in RERA, various issues on OC, meeting

with Govt. officials on various matters and issues with the developers, it is

suggested to consider that present RWA Governing body may continue for next

term.

Resolution: All the members present in the meeting unanimously resolved

that the term of present Governing Body be extended further for next term of

3 years with the recommendation that there should be one representative

from D-Tower.

Agenda No. 6: Status of Maintenance works such as Security, House Keeping,

Office Staff, Electrician, Carpenter, Plumber, Gardener etc.

Resolution: Resolved that-

a). Housekeeping staff may be sensitized.

i). Work order checklist to be placed under every tower.

ii). Wheeled Dustbins to be placed in all towers and the basements.

b). Security

i). Guards may be sensitized on intercom usage.

ii). The timing of delivery services may be regulated, a circular may be issued to

all the residents.

c). The Maintenance in-charges should regularly check the work of sanitation

staff and security staff.

Agenda No. 7: Way forward, various things such as:

a). Online Maintenance Recharge.

b). AMC Fire system.

c). Seepage, Paint Works, Fresh Air Ducting and Lift pressurization.

d). Children play area development.

e). Enhancement in Security (Boom barrier, Concave reflective mirrors, Radium

markings, more lights etc.)

Resolution: Matter discussed in AGM and noted.

Agenda No. 8: Any other items with the permission of the Chair.

With the permission of the chair, following issues were raised and resolved:

a). It was resolved to form an Advisory committee of Senior Society Members to

aid and advise the Governing Body.

b). It was resolved to charge Rs .5000/- henceforth from tenants, out of which

Rs. 2000/- would be non-refundable (shifting and administrative fee), Rs. 3000/-

would be refunded at the time of moving out of the tenants.

c). It was resolved that a policy regarding the play timing for ball games and play

areas need to be fixed in consultation with parents and residents.

d). Resolved that quarterly Grievances meeting of all the residents may be held.

The meeting may be scheduled on Sundays or any holiday.

e). Resolved that Tripartite lease agreement may be signed in between Tenants,

Flat Owner and RWA.

f). Resolved that apart from Online Helpdesk system, a Complaint register may

also be placed in the maintenance office.

g). Resolved that a Wheel chair and a stretcher may be procured by the society.

Overleaf is the signed list of registered society members who attended the

Annual General Body meeting on 6-Oct-2018.