reference manager
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ReferenceReference ManagerManager
Antoinette LourensAcademic Information Service
Service Unit: Veterinary Science, University of Pretoria
©2007
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Research Tools
• Database Manager– Enter references by keyboard– Import references from online/CD-Rom databases– Alerts on Sci Direct, Web of Sci etc. can be exported to RM– Can retrieve references by using keywords, authors,jnl title
etc.
• Bibliography Builder– Generate a bibliography formatted for a specific journal– Incorporate appropriate reference in-text citations into
manuscripts2
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Where to find Reference Manager
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• Logon to the OP Novell Network– ( usually your personnel number and a password)
• Double click on My Computer• Double click on “Appl on ‘Rancor ‘(G:)”• Open up the “Reference Manager 11 Network” folder• Open up the “Program” folder• Double click on InstRM11W.exe• Follow the steps as indicated by the Installation
Program
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Building of a databaseBuilding of a database• Direct export from certain databases
• Import References from Online, CD-ROM or Web-based Services
• Enter and Edit References
• Spell Check Selected Text or an Entire Reference
• Launch Web Pages or Files from a Reference
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Direct export from certain Direct export from certain databasesdatabases
• CAB Direct
• Science Direct
• Medline
• Zoological Record / Biological Abstracts
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CAB DirectCAB Direct• Do your search in CAB Direct
• Mark the references you wish
to add to your database
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•Add them to your Marked list•View the Marked list
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Click on the drop down arrow to choose
Reference Manager
click on “Export”
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Choose or create a file name
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Science DirectScience Direct
Click on “Export Citations” after selection
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Do your search in Science Direct and mark the references you wishto add to your database
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Decide which references and the format and click on export
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Decide to which database to export
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Ovid / MedlineOvid / MedlineDo your search in Medline and mark the references you wishto add to your database
Decide on which citations andfields to be put into the database.
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Under the “Result Format” mark the Direct Export button and click on save.
This will open up a list of available databases
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Select the “Export results to Reference Manager”
button and click on “Continue”
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Decide to which database to export
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Your reference has been added
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Zoological Record
Do your search in Zoological Record and mark the references you wish to add to your database
Click on the “Stiffy” icon
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Select the “Export to Reference
Manager” button
Decide which references and the format and click on OK
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Decide to which database to export
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Cambridge Scientific Cambridge Scientific AbstractsAbstracts
For searches done on CSA save the records as *.txt files .
Follow the steps in the previous slide and use the CSA filters
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Enter references by handEnter references by hand
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Click on “References” then “New”
Complete the template supplied
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Spell CheckSpell Check
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Creating a new databaseCreating a new databaseClick on “File” and then“New database”. Type a name in the “File name” field and click on “New”Tip: Make sure to note where you save your database.
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To open an existing dbTo open an existing db
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To open a database compiled To open a database compiled in ProCite / Endnotein ProCite / Endnote
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To sort referencesTo sort references
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Building Bibliographies in Building Bibliographies in Your Word ProcessorYour Word Processor
• Review the Reference Manager Tools in your Word Processor
• Identify References to Cite
• Create your Final Manuscript and Reference List
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Review the Reference Manager Review the Reference Manager Tools in your Word ProcessorTools in your Word Processor
Insert citation
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If the Reference Manager Toolbar does not appear on your screen, click on “View”, “Toolbars” and select Reference Manager
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To insert a citation click the “Insert Citation “
button.
Type a keyword or author’s name to search
on
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A list of hits will appear. Click on the correct
reference(s) you want to cite and click on “Insert”
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The selected reference has been inserted – note the brackets
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When finished with the article it is time for the bibliography.Click on “Generate Bibliography” buttonSelect the output style depending on which journal this article is going to be published in.
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Click on the appropriate journal.
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The marked references change to numbers and a
reference list complying with a specific journal is added at
the end of your text
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