reference guide for the value assignment web v 1.02va.qcnet.com/vawebrefguide.pdf · reference...

Copyright © 2008

Bio-Rad Laboratories9500 Jeronimo RoadIrvine, CA 92618

Reference Guidefor the

Value Assignment Web v 1.02.01

VADA-MAN-02/DCR# 09-0583/ Rev # 1.02.01Effective Date: September 10, 2009 / Supersedes Doc # VADA-MAN-02 / Rev. 1.02

Reference Guide for the Value Assignment Web

Contents

Introduction to the Value Assignment Web 1

Benefits of the Value Assignment Web . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1

About This Document 1

Working with the Value Assignment Web 2

Home tab . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2Lab Info tab. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3Lab Setup tab . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3

Program Hints 4

Logging On and Off the Value Assignment Web 5

Logging On . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5Logging Off . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6

Submitting Confirmation Forms 7

Submitting the Confirmation of Participation Form. . . . . . . . . . . . . . . . . . . . . . 7Submitting the Confirmation of Receipt Form . . . . . . . . . . . . . . . . . . . . . . . . . 8

Entering Test Data 9

Viewing Data Previously Submitted . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 14Viewing Lab Statistics . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 16

Working with Lab Information 18

Viewing and Editing Lab Demographic Information . . . . . . . . . . . . . . . . . . . . 18Changing Your Login and Password . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 19Selecting the Date Format . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 20Selecting the Decimal Separator . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 21Selecting the Language. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 22

Working with Lab Setup 23

Viewing Tests in the Lab Setup . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 23Adding a New Test to the Lab Setup . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 25Editing a Test in the Lab Setup . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 26Deleting a Test from the Lab Setup . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 28


Reference Guide for the Value Assignment Web 1

Introduction to the Value Assignment Web

Value assignment is the process of assigning a target value and/or range for a specific analyte. The target value and/or range is established based on the method, and/or by a manufacturer’s reagent/kits, and/or instrument.

Each lot number of assayed control material must be value assigned (assayed) as the final step in the manufacturing process. The variety and quality of assays produced for Bio-Rad control products are distinguishing characteristics that have earned us an outstanding reputation in the marketplace.

The Value Assignment Web provides a secure and automated system to submit value assignment data over the Internet.

Benefits of the Value Assignment Web

Ensures all data is evaluated against uniform standards and increases the efficiency of the analysis process by highlighting suspicious data.

Reduces the opportunity for errors and ensures value assignment data is acquired as soon as possible.

Ensures data is immediately available after submission, thereby reducing the time and costs traditionally associated with collecting and evaluating value assignment data.

About This Document

This document is intended for the laboratory personnel entering value assignment data on the Bio-Rad Value Assignment Web.


Working with the Value Assignment Web

2 Reference Guide for the Value Assignment Web


There are three main areas to use when working with the Value Assignment Web. Each area is designated by a tab.

Home tab

Click the Home tab to perform the following tasks:

Enter data (see “Entering Test Data” on page 9)

View data previously submitted(see “Viewing Data Previously Submitted” on page 14)

View lab statistics(see “Viewing Lab Statistics” on page 16)

View and submit Confirmation of Participation Form(see “Submitting the Confirmation of Participation Form” on page 7)

View and submit Confirmation of Receipt Form(see “Submitting the Confirmation of Receipt Form” on page 8)

Lab Setup tabLab Info tabHome tab




Lab Info tab

Click the Lab Info tab to perform the following tasks:

View and edit laboratory demographic information(see “Viewing and Editing Lab Demographic Information” on page 18)

Select the date format for data entry(see “Selecting the Date Format” on page 20)

Select the decimal separator for data entry(see “Selecting the Decimal Separator” on page 21)

Change your login and password for the Value Assignment Web(see “Changing Your Login and Password” on page 19)

Select the language for the Value Assignment Web(see “Selecting the Language” on page 22)

Lab Setup tab

Click the Lab Setup tab to perform the following tasks:

View tests in the Lab Setup(see “Viewing Tests in the Lab Setup” on page 23)

Add a test to the Lab Setup(see “Adding a New Test to the Lab Setup” on page 25)

Edit tests in the Lab Setup(see “Editing a Test in the Lab Setup” on page 26)

Delete a test from the Lab Setup(see “Deleting a Test from the Lab Setup” on page 28)


Program Hints


Program Hints

Links appear in blue ...

... click a link to go to another window in the software.

A list has a small arrow located to the right ...

... click the arrow to select an item from the list.


Logging On and Off the Value Assignment Web



Logging On

1 Start an Internet browser window.

2 Type http://va.qcnet.com in the Address bar.

The Value Assignment Web login page appears.

3 Click the English link.

4 Type your User Name and Password.

5 Click .

The Lab Home page appears.




Logging Off

Click the LOG OFF link located on the upper right of the screen.

Click to log off.


Submitting Confirmation Forms



Submitting the Confirmation of Participation Form

1 Click .

The Confirmation of Participation Form appears.

3 Review the information to make sure it is correct.

4 Select the appropriate check box.

5 Click .

6 Click .

Note: If you need to make changes to the items listed on the form, please call or e-mail the QAL Specialist located at the top of the Confirmation of Participation Form.

2 Click the View link for the Confirmation of Participation Form.




Submitting the Confirmation of Receipt Form

1 Click .

The Confirmation of Receipt Form appears.

3 Review the information and make sure you received the correct product, quantity, unit, and lot number.

4 Click .

5 Click .

2 Click the View link for the Confirmation of Receipt Form.


Entering Test Data


Entering Test Data

Use the Lab Home page to:

Enter and submit test data to the Value Assignment Web.

View data previously submitted to the Value Assignment Web.

View laboratory statistics for data submitted to the Value Assignment Web.

1 Click .

2 Select the control from the Control list.

The Data Entry page appears.

3 Click the Data Entry link for the lot.

4 Click the Data Entry link for the test.


Entering Test Data


The Test Setup page appears.

Note: The Test Setup page appears similar to the example below if data has been added and the test setup defined.

The message “Your data has been reviewed” appears at the bottom of the Test Setup page if the data has been reviewed by Bio-Rad. Contact your Bio-Rad Specialist at 800-854-6737 to make changes to the data.


Entering Test Data


5 Select the unit from the Unit list.

6 Select the temperature from the Reaction Temperature list.

7 Select the Yes or No option to indicate if the value assignment sample was diluted.

8 Click .

The Data Entry Form page appears.

Note: You must complete all required fields before you can proceed.


Entering Test Data


9 The Data Entry Form is automatically set to enter data by row (data is entered by run for all levels). Click the Set to Enter By Column link to enter data by level for all runs.

10 Type the acceptable range for each level of In-House Routine Quality Control tested at your facility.

11 The default run date is the current date. Highlight the date to select it and type a different date to change it.

12 Click in the first field and type the value for the data.

13 Press the ENTER key to go to the next field.

14 Enter all data for the test.

Tip: Click the Set to Enter By Row link to switch back to Set to Enter By Column.

Set to Enter By Column link


Entering Test Data


16 Click to add another row for data entry if needed.

17 Repeat steps 11–14 as needed to enter all data for the test.

18 Use the Comments field to type any test-specific information you need to communicate to Bio-Rad.

19 Click when finished entering data.

The message “Thank you for your submission” appears after your data is submitted.

15 Make sure the In-House Routine Quality Control data entered is within the acceptable ranges and then select the QC Ok check box.


Entering Test Data


Viewing Data Previously Submitted

A Data Form shows the details of the data previously submitted to the Value Assignment Web.

1 Click .

2 The Lab Home page appears.


The Data Entry page appears.

Note: Contact your Bio-Rad Specialist at 800-854-6737 to make changes to the data.

4 Click the Data Entry link for the lot.


Entering Test Data


The Laboratory Value Assignment Data Form page opens in a new window and shows the details of the data previously submitted to the Value Assignment Web.

6 Click .

5 Click the Data Form link for the test.


Entering Test Data


Viewing Lab Statistics

1 Click .

The Lab Home page appears.


3 Click the Data Entry link for the lot with the statistics you want to view.

4 Click the Lab Stats link for the test you want to view.

Lab Stats links for tests


Entering Test Data


The Lab Stats page appears and shows the following statistics for each level of data previously submitted to the Value Assignment Web:

Individual data points reported

Number of points

Mean

Standard deviation (SD)

Coefficient of variation (CV)


Working with Lab Information



Viewing and Editing Lab Demographic Information

1 Click .

The Lab Info page appears.

2 Add or edit any information as needed.

3 Click .

The information added or edited is saved.

Note: It may be necessary to scroll to the bottom of the page to see all information.




Changing Your Login and Password

1 Click .


2 Highlight your login to select it and type the new login.

3 Highlight your password to select it and type the new password.

4 Click .

The new login and password is saved and available the next time you log on to the Value Assignment Web.

Note: It may be necessary to scroll to the bottom of the page to see your login and password.




Selecting the Date Format

1 Click .


2 Scroll to the bottom of the Lab Info page.

3 Click the arrow located to the right of the Date Format and select a date format from the list.

4 Click .




Selecting the Decimal Separator

The decimal separator must be designated as a period (.) or a comma (,). The standard separator for United States customers is a period.

1 Click .



3 Click the arrow located to the right of the Decimal Separator and select a decimal separator from the list.

4 Click .




Selecting the Language

1 Click .



4 Click .

3 Click the arrow located to the right of the Language and make sure English is selected.


Working with Lab Setup



Use the Lab Setup page to view, add, edit, and delete tests for which data is submitted to the Value Assignment Web. The Lab Setup page shows the following information for each test:

Viewing Tests in the Lab Setup

1 Click .

The Lab Setup page appears.

Type

Instrument

Serial #

Test

Method

Reagent

Price




2 To filter the view of the Lab Setup page:

Select the type from the Type list.

Select the instrument from the Instrument list.

The Lab Setup page shows all tests based on the selections from the Type and Instrument lists.

Type list Instrument list




Adding a New Test to the Lab Setup

1 Click .


The New Lab Setup page appears.

3 Select the type from the Type list.

4 Select the instrument from the Instrument list.

5 Select the serial number from the Serial # list if using more than one of the same model instrument. (For example Abbott AxSYM® Serial #1 and Abbott AxSYM® Serial #2.)

Note: Contact your Bio-Rad Specialist at 800-854-6737 if the instrument, analyte, method, or reagent is not shown in the lists.

2 Click the Add New Setup link.




6 Select the analyte from the Analyte list.

7 Select the method from the Method list.

8 Select the reagent from the Reagent list.

9 Type the price for the test in the Price field.

10 Click the Add link.

The new test is added to the Lab Setup.

Editing a Test in the Lab Setup

You can edit the following test information in your Lab Setup:

1 Click .


2 Click located to the left of the test to edit.

The Edit Lab Setup page opens in a new window.

3 Click .

Serial #

Analyte

Method

Reagent




4 Edit the information as needed.

5 Click .

The edits are saved.

6 Click .

Note: You can edit any field with a list.

Note: Contact your Bio-Rad Specialist at 800-854-6737 if the price for the test needs to be changed or if the test you want to add does not appear in the list.




Deleting a Test from the Lab Setup

1 Click .


2 Click located to the left of the test.

The Edit Lab Setup page opens in a new window.

3 Click .

A message appears asking for confirmation.

4 Click to delete the lab setup.


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