Improving health worldwide www.lshtm.ac.uk

Research Excellence Framework & Open Access

23 May 2016

Post 2014 REF

• To fulfil its aim of increasing substantially the proportion of research that is made available by open access (OA) in the UK, the four UK higher education funding bodies have introduced a requirement that outputs submitted to the post-2014 REF be made available in an open-access form.

• Open access refers to unrestricted, online access to the published findings of research.

• enables the prompt and widespread dissemination of research findings

• benefits both the efficiency of the research process and economic growth driven by publicly funded research

• increases public understanding of research

Why Open Access?

OA Citation Advantage

http://www.keyperspectives.co.uk/openaccessarchive/Conference%20presentations/Swan%20-Trieste%20FEST.pdf

Improving health worldwide www.lshtm.ac.uk

• Notify publications@lshtm.ac.uk , on acceptance, for ALL research articles that you are named on.

• Send us the Accepted manuscript, and data as per table below

New requirements

Not Open Access

Data RequiredOn Acceptance

Title, Journal,AuthorsOA status Date of AcceptanceLicense Type Embargo LengthDate of Publication (if known)

Press Embargo date, if high profileDocuments for repository Acceptance Email (for internal purposes only)

Author’s Accepted Manuscript MandatoryPublished Version Publisher permitting

The requirement only applies to…• Journal articles • Conference proceedings with an International

Standard Serial Number (ISSN)• It will not apply to monographs, book chapters, other long-form

publications, working papers, creative or practice-based research outputs, or data.

What?

– not just those where you are lead author– not just those that are not Open Access – not just those you think are REF material: the next

REF may not be based on individuals’ Best Four, but on best ~2000 from the School as a whole – don’t be selective at this stage.

Details

Author manuscripts

Peer reviewed accepted manuscript Published article - PDF

Where will my manuscript go?

It’ll be deposited in an open access institutional repository: the School’s

Exemptions

• It is recognised that publishers often impose an embargo before repositories can make manuscripts openly available.

• In recognition of the embargoes applied by many publishers, the maximum permitted embargo is 12 months (for Panel A)

Exemptions

• The embargo period does not provide exemption/extension from the requirement to deposit within three months of acceptance

• The article can be kept closed access until the embargo expires. (In such instances the article can still form part of the REF).

Exemptions

• If the paper will not be made open access until after the maximum embargo, researchers must be confident that the journal/proceeding is the most appropriate publication for the work.

How do I check if the journal is REF compliant?

Check compliance

https://ref.sherpa.ac.uk/

What about paid OA? • If the article is open access

– send us the details as soon as you hear it’s been accepted.– REF rules give you the option to wait for the published version before depositing

the full-text– You can deposit the manuscript and later replace it with the published version,

for all OA and some non-OA

Open Access (Full OA or optional payment journal)

Title, Journal,Authors

OA status Date of AcceptanceLicense Type n/aDate of Publication (if known)Press Embargo date, if high profileAcceptance Email (for internal purposes only)Author’s Accepted Manuscript Optional, but recommendedPublished Version Strongly Recommended – can replace AAM

Reminder

publications@lshtm.ac.uk

Compliance so far

Monitoring submissions

Check what manuscripts we have in your name:https://intra.lshtm.ac.uk/publications/OAviewer/index.php?-table=by_author

Check what published articles we have in your name:https://intra.lshtm.ac.uk/publications/OAviewer/index.php?-table=publications

Information

HEFCE REF Policy:http://www.hefce.ac.uk/rsrch/oa/

Complete list of FAQs:http://www.hefce.ac.uk/rsrch/oa/FAQ/

Questions?

E-mail: publications@lshtm.ac.uk