Procurement

Reduce the cost of buying while rationalising your supplier base

M O D U L E

Vendor and cataloguemanagement

Online catalogue enables all purchases to bemade against current prices and manages the range of products any individual canpurchase from.

Provides…• Improved purchasing compliance and

guaranteed rebates• Easier vendor performance monitoring

through reporting • Elimination of maverick buying • Control of pricing by exception• Automatic loading of products and prices,

reducing manual input to a minimum

Budgets and flexible workflow

Provides a comprehensive and easy to useauthorisation process, giving instant access toup to the minute spend vs budget information

Provides…• Greater control through online real time

spend vs budget • Elimination of unreliable labour intensive

paper-based processes • Flexibility and easy tailoring to support

individual company requirements

the trade simple procurementmodule is a powerful online tool that allows you to manage all the spend throughout your organisation. It

facilitates tight control of all purchases, deliveries and invoices for

all vendors including services, utilities and non-catalogue items.

procurement

features include:

Online document storage

Central shared storage of scanned documentsrelated to transactions

Provides…• Immediate access to scanned images of

paper documents• Elimination of emailing/faxing of

document copies• One version of the truth

Ordering of ‘one off’ items

Enables ordering of non-catalogue items andservices such as flowers for staff occasions,tradesmen work or any other additionalservices or products.

Provides…• All orders to be placed and managed from

central repository• Ability to add descriptive information

on purchase orders which enables easierinvoice matching

• Reduction in overall cost of ordering byeliminating confusion and erroneous deliveries

Transaction audit logs anddiary system

Easy to access shared depository of all orderlog and diary entries related to transactions

Provides…• Clear audit trail of all events and interactions

related to all purchases • Shared diary system creating company-wide

visibility of all transactions

Comprehensive managementreporting

Both standard and tailored reporting isavailable to meet all needs.

Provides…• Real-time visibility of all spend commitments,

accruals and actual, meaning there are noholes in your accounting

• Greater management control of spend vs budget

• Vendor performance reporting enabling you tomonitor whether your vendors are deliveringagainst promise