redmine for coworking
DESCRIPTION
How to use Redmine / ChiliprojectTRANSCRIPT
Redmine for (Co)working (Spaces)
How Redmine, the agile Issue Tracker can be used for organization of, in and with a coworking
space
Why Issue Tracker?
Problems that makers and users of coworking wanna solve include:
The management tasks, that are important for the space to live, have to be clear and getting overview should be easy
People should have an easy way to find out, where they can help others and who can help them
Work with Clients and Partners should cost less time, overhead and pain.
Keyfeatures
Creating one or many projects Having different people in the team for every project Have different roles and permissions per projects Save various types of documents in a clear document
workflow Create new types of documents Create new workflows Keep everything in sight with calendars, charts, personal
widgets and queries etc. Upload and share files. Time – Planning, Time-Tracking and Controlling
What are 'Documents'?
Documents are like forms on paper: You have different types of fields and can write some data into them.
So a 'Task' can be a document, an 'idea' or an 'customer'.
Whatever object you have in your daily life and you want to track some of them, create a document – tracker with just the fields you need.
Documents can be related to each other
What are the advantages of documents and relations?
In contrary to many huge, clumsy and expensive project management suites, the documents and relations in redmine are really modular.
You can relate different types of documents with different types of relations.
So you can create very flexible structures, almost everything is possible and what ever you don't like: change it.
Ok, and what about projects now?
In a project, you order documents (let's say tasks) in a timeline.
You have different milestones, specifying what must be ready at what time
You have different priorities, telling you if things must, should or can be done
You can further set explicit 'blocking' relations to find the critical issues
Everything has a customizable status Also you have categories and can assign documents to
people
How are people involved?
In every project people can have different roles. These roles have different permissions, so that
you can have e.g. managers, coworkers, customers, guests...
Every Issue (Document) can be assigned to one nor no person
Additionally people can watch issues, so they receive updates in their activity feed
Connecting to the outside world
Redmine let's you receive emails on updates, based on user defined settings
Also it can be configured to receive emails by coworkers
So it acts like a 'better mailinglist'. Redmine offers Rss and Atom – Feeds And you can export documents to PDF and
Lists of documents to CSV (e,g, for Excel)
Integration with existing business software
Existing documents can practically be synchronized using the underlying 'source code management'
That is basically Version Control with cool technologies like Git and many more (Subversion etc.)
So all files on your servers and workstations can be synchronized in a peer to peer style and referenced to your tasks.
Plus there is integration for LDAP and OpenID what is useful for more advanced integration.
That's all? No:
Redmine also has Wikis (basically every long test acts like a wiki) Forums News Statistics and Calculation (e.g, 'will this work or
not...') A lot of open source plugins (though some are
weird and some are buggy and you might want to consult us instead of patchworking here).
Redmine in the daily life...
Redmine is great, for example when you Have to work with a customer on some media
production and want to involve some other freelancers Track information for really important tasks in the
future, that you should not forget Have some crazy idea and want to enable many
people to work with you Create documentation collaboratively Add some meta – information to all your files
… in the Coworking Space
Everybody could have an account Every small team can have an own project for themselves Every project somebody does with clients can also have an
own projects In shared projects there is clarity about responsibility, effort
and costs. Common projects like cleanup and making-things-nice can be
in a project, where everybody is Additionally to all the paper at the walls, you can have always
up to date information on a touchscreen or beamer (just an idea :).
Good ideas:
It's a good idea to deactivate (or ignore) all features, that you don't use.
It's a good idea to try all features until you really understand them
There are some very small links in the default theme, that can do a lot useful things
When you use Redmine in a team, it's a good idea to make sure, that everybody really understands, what 'Categories', 'Statuses' etc. are :)
It's a very good idea to think a minute about the actual workflows in your team and how they can be realized with redmine.
What does the future bring?
There will be some new project management tools based on Redmine
We are working on highly improved usability, so that all the complexity people might fear goes away.
Also the integration of existing software will receive a lot of improvement.
If you have any idea, don't hesitate to contact us We offer redmine customization, hosting and we
like to cooperate in some more advanced projects.
1
Redmine for (Co)working (Spaces)
How Redmine, the agile Issue Tracker can be used for organization of, in and with a coworking
space
2
Why Issue Tracker?
Problems that makers and users of coworking wanna solve include:
The management tasks, that are important for the space to live, have to be clear and getting overview should be easy
People should have an easy way to find out, where they can help others and who can help them
Work with Clients and Partners should cost less time, overhead and pain.
3
Keyfeatures
Creating one or many projects Having different people in the team for every project Have different roles and permissions per projects Save various types of documents in a clear document
workflow Create new types of documents Create new workflows Keep everything in sight with calendars, charts, personal
widgets and queries etc. Upload and share files. Time – Planning, Time-Tracking and Controlling
4
What are 'Documents'?
Documents are like forms on paper: You have different types of fields and can write some data into them.
So a 'Task' can be a document, an 'idea' or an 'customer'.
Whatever object you have in your daily life and you want to track some of them, create a document – tracker with just the fields you need.
Documents can be related to each other
5
What are the advantages of documents and relations?
In contrary to many huge, clumsy and expensive project management suites, the documents and relations in redmine are really modular.
You can relate different types of documents with different types of relations.
So you can create very flexible structures, almost everything is possible and what ever you don't like: change it.
6
Ok, and what about projects now?
In a project, you order documents (let's say tasks) in a timeline.
You have different milestones, specifying what must be ready at what time
You have different priorities, telling you if things must, should or can be done
You can further set explicit 'blocking' relations to find the critical issues
Everything has a customizable status Also you have categories and can assign documents to
people
7
How are people involved?
In every project people can have different roles. These roles have different permissions, so that
you can have e.g. managers, coworkers, customers, guests...
Every Issue (Document) can be assigned to one nor no person
Additionally people can watch issues, so they receive updates in their activity feed
8
Connecting to the outside world
Redmine let's you receive emails on updates, based on user defined settings
Also it can be configured to receive emails by coworkers
So it acts like a 'better mailinglist'. Redmine offers Rss and Atom – Feeds And you can export documents to PDF and
Lists of documents to CSV (e,g, for Excel)
9
Integration with existing business software
Existing documents can practically be synchronized using the underlying 'source code management'
That is basically Version Control with cool technologies like Git and many more (Subversion etc.)
So all files on your servers and workstations can be synchronized in a peer to peer style and referenced to your tasks.
Plus there is integration for LDAP and OpenID what is useful for more advanced integration.
10
That's all? No:
Redmine also has Wikis (basically every long test acts like a wiki) Forums News Statistics and Calculation (e.g, 'will this work or
not...') A lot of open source plugins (though some are
weird and some are buggy and you might want to consult us instead of patchworking here).
11
Redmine in the daily life...
Redmine is great, for example when you Have to work with a customer on some media
production and want to involve some other freelancers Track information for really important tasks in the
future, that you should not forget Have some crazy idea and want to enable many
people to work with you Create documentation collaboratively Add some meta – information to all your files
12
… in the Coworking Space
Everybody could have an account Every small team can have an own project for themselves Every project somebody does with clients can also have an
own projects In shared projects there is clarity about responsibility, effort
and costs. Common projects like cleanup and making-things-nice can be
in a project, where everybody is Additionally to all the paper at the walls, you can have always
up to date information on a touchscreen or beamer (just an idea :).
13
Good ideas:
It's a good idea to deactivate (or ignore) all features, that you don't use.
It's a good idea to try all features until you really understand them
There are some very small links in the default theme, that can do a lot useful things
When you use Redmine in a team, it's a good idea to make sure, that everybody really understands, what 'Categories', 'Statuses' etc. are :)
It's a very good idea to think a minute about the actual workflows in your team and how they can be realized with redmine.
14
What does the future bring?
There will be some new project management tools based on Redmine
We are working on highly improved usability, so that all the complexity people might fear goes away.
Also the integration of existing software will receive a lot of improvement.
If you have any idea, don't hesitate to contact us We offer redmine customization, hosting and we
like to cooperate in some more advanced projects.
