redlands airshow committee issues and suggested resolutions

8/9/2019 Redlands Airshow Committee Issues and Suggested Resolutions

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2013/2014 AIRFEST ISSUES & REDLANDS AIRSHOW

COMMITTEE RECOMENDED RESOLUTIONS FOR FUTURE

EVENTS

All parties involved in future events at Redlands Airport should embrace

these changes recommended by the Redlands Airshow Committee. Many of

the recommendations made are in line with many requirements listed in

the FAA’s Airport Compliance Manual 5!".#$% and will ensure futuresuccessful airport events for all involved.

ADDRESSING ISSUES FROM PAST EVENTS INCLUDING

ECONOMICS, SECURITY, PUBLIC PERCEPTION, COMPLAINTS

BY AIRPORT TENANTS, BUSINESSES, NOISE & PROPERTY

DAMAGE

Even though there were signifcant issues with previous Airest events, there was no

ocial detailed public debrie held in ront o the AAB, or City Council by Hangar 24

personnel !his was an event held at a public acility, ta"payer #onies weree"pended, airport users and businesses were i#pacted and the econo#ic and social

benefts to the co##unity are un$nown !he only inor#ation we have heard is

ro# Hangar 24 %reported by &ue Coo$' is that they su(ered a loss at the 2)*4

Airest event and as a result no proceeds were generated or Hangar 24 Charities

+edlands City olice and -./ sta( have stated 0everything went s#oothly and we

did .10

Additionally, the airport did not receive any proceeds ro# the previous Airest

events 3,))) o ta"payer #onies were spent on Airest 2)*4 or the cost o City

services without Hangar 24 Charities reporting bac$ to the very governing body that

approved the e"penditure !here was no consideration or businesses based at theairport or revenue lost as a result o the airport closure

R&C'MM&()&) R&*'+,-'(

• Event pro#oters and city ocials involved with supporting approved events at

+E5 will provide a ti#ely debrie to the Airport Advisory Board and City Council as

re6uested A report by those involved is appropriate and would be useul or

i#proving uture events at +E5

• !he City o +edlands needs to develop specifc event re6uire#ents and ees or

airshows that are si#ilar to other #unicipalities and counties that own and

operate #unicipal airports in Caliornia

• !he fnancial soundness o any event #anager planning events at the airport

should be evaluated by the City as they are responsible or the liability associated

with the event 7eposits, insurance re6uire#ents and bonding should be

considered as tools to inde#niy the city and the co##unity ro# the liabilities

associated with the event

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EVENTS

• Although ee waivers or City services are at the discretion o the City council,

they should be granted to airshow #anagers in a consistent #anner as other

applicants Airshow event #anagers #ust present fnali9ed event plans and

de#onstrate econo#ic and social beneft to the co##unity as part o the eewaiver re6uest

• All airshow event #anagers will be re6uired to provide a ull fnancial report o

the event to the City o +edlands within a specifed ti#e ater the event

• !he airport enterprise und should receive a reasonable percentage o proceeds

generated by any airshow event %including those hosted by non8profts' !his

should be si#ilar to the City ees collected ro# all other business owners at +E5

• Airshow event #anagers are responsible or resolving valid clai#s o revenue lost

by airport business owners as a result o a planned airshow !his is a re6uire#ent

in the :AA;s Airport Co#pliance <anual *=)>B

CROWD LINE ISSUE

A costly > t chain lin$ ence line was installed at the 2)*4 event !his type o

ence created a potential or da#age to airplanes?people and airport suraces ro#

set8up and re#oval 5t re6uired signifcant ti#e to set up and re#ove which

lengthened airport closure 5t was not readily capable o being opened to allow

aircrat use outside o !:+;s which i#pacted tenants and transient trac

Crowd lines have put #ost o the airport on @loc$down during previous events

!here has been li#ited area or aircrat display, airshow visitors have not had

unettered access to the airport and hangar owners and tenants have been loc$ed

out o their hangars !his has negated the social benefts nor#ally provided by

airshow type events such as pro#oting aviation and the airport !he crowd line also

created #any issues with airport tenants and businesses by li#iting their access

use o their acilities

R&C'MM&()&) R&*'+,-'(*

• <ove the airshow center line out to wash and eli#inate high peror#ance aircrat

operations ro# runway at +E5 Event aircrat #ay need to stage so#ewhere else

Event pro#oters should also review best practices at events held at other si#ilar

airports %Cable Airport8CCB' that have successully #ini#i9ed crowd line issues

!hese actions could result in #oving and possibly eli#inate the #andatory crowdline away ro# the hangars opening up #ore ra#p area or activities !his #ay

allow use o East ra#p area %+edlands Aviation ra#p' or other airshow activities

tili9e a cost e(ective orange 4 t plastic, D5!H cautionary signage in English

and &panish, attached securely and posted at various places along crowd line .

E!+F8violators will beGGprosecuted %+edlands olice 7epart#ent' :ence should

be set up to allow opening or transient aircrat to operate when !:+;s are not in

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EVENTS

e(ect :ence can catch certain debris, such as nap$ins, water bottles .range color

renders #ore visibility !here is potential or a City service ee reduction to the

event pro#oter resulting ro# ewer police ocers re6uired with this high visibility

orange encing

LENGTHY AIRPORT CLOSURE ISSUE

Airport operations were i#pacted or days in 2)*4 %so#e portions were i#pacted

or days' !his i#pacted airport businesses that lost #oney and aircrat owners

that pay dearly to use o their aircrat

R&C'MM&()&) R&*'+,-'(*

• 7esign the event schedule and layout to #ini#i9e i#pact to aircrat operationsoutside o !:+ periods /ayout should per#it aircrat #ove#ent ro# hangar to

ta"iways with all ences being capable o being opened 6uic$ly to allow such

access

All set8up and tear8down activities will be #ade with consideration o the use o

the airport by airport tenants, businesses and transient trac

rovide all airport users with an event pass and allow the# to enoy the event

ro# their hangars or place o business i they choose to do so

COYOTE HANGAR COMPLEX OBSTRUCTION ISSUE

!he orta8otties, crowd ence, and site layout bloc$ed access to Coyote Hangars,

preventing any aircrat #ove#ent outside o !:+ periods during event set8up and

tear8down

R&C'MM&()&) R&*'+,-'(*

Allow a >) oot clearance around coyote hangars or aircrat #ove#ent during non

!:+ periods tili9e orange 4 t plastic ence to delineate the Coyote Co#ple" ro#

Airest ra#p activities Airest set8up, tear8down activities and event layout should

per#it aircrat access to ta"iways or Coyote tenants

3+evised *82*8*





EVENTS

SPECTATOR OBSTRUCTION ISSUE

!he Hangar 24 *I t beer truc$s and the stage were placed parallel to the runway

which bloc$ed the view o the airshow to spectators in 2)*4 !he J5Ks were the only

ones with a good view o show

R&C'MM&()&) R&*'+,-'(*

• <ove truc$s and J5 tilt8ups 4 degrees to the ar DE&!E+/F area o Coyote

Hangars

• <ove the stage %#usic' to +edlands &ports ar$ or other nearby o( airport

property or continued entertain#ent !his rees up ra#p space or show e"hibits

and spectators Airshow guests will then have direct visibility to aviation activities

on the +unway and also at ta$e8o( and at altitude, all day and evening hours

ALCOHOL SALES AT A PUBLICLY OWNED FACILITY WITH

AIRCRAFT OPERATIONS ISSUE

revious H824 Airest;s #ain thrust has been sale o product 2)*4;s show had at

least I beer service booths !his type o layout has the potential to pro#ote

e"cessive alcohol consu#ption as it appeared to be the #ain the#e o the event

!he site layout did not a(ord the e"hibit o the typical aircrat, aviation the#ed

booths and activities associated with airshows !he past events event held at +E5, a

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EVENTS

publicly owned acility, have potential or signifcant liability or Hangar824 and the

City o +edlands !he unusual ocus on alcohol sale and consu#ption in and around

aircrat operation is inherently ris$y because o saety concerns Alcohol sales at

publicly owned acilities or air show events, i allowed at all, are handled as aconcession and not the #ain ocus o the event

RECOMMENDED RESOLUTIONS

• Create an enclosed Beer Larden in .E location ./F, parallel along enced in

area DE&! o Coyote Hangars &ale o alcohol should be #ade e"clusively to

legal age individuals validated with approved wrist bands o children should be

allowed in this area

• <ove the #usic event to another venue such as the +edlands &ports ar$

HEALTH AND SANITATION ISSUES

o water or sot drin$s were available at the 2)*4 event !he orta8potties placed

along the orth side o the Coyote Hangar Co#ple" in 2)*4 obstructed hangar

access and created a highly visible eyesore !rash was not e#ptied pro#ptly and?or

weighed down which per#itted trash to blow all over the ra#p Clean8up was not

peror#ed properly, particularly on the west ra#p

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• Be sure vendors are available to sell water and sot drin$s

• /ocate ort8potties in bac$ o the suggested location or the Beer Larden, eg

west o the Coyote Hangars

• !rash containers #ust be regularly e#ptied and weighted down due to prevailing

aternoon winds

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EVENTS

• !he event sponsor is responsible or all clean8up 5 clean8up is not peror#ed by

the event sponsor pro#ptly, the City o +edlands will peror# clean8up and bill

sponsor or this e"pense Cleanup and repairs to airport da#age ro# the event

#ust be peror#ed within 24 hours per :AA re6uire#ent

EVENT COMMUNICATION ISSUES

Co##unication to event guests, hangar owners, renters, and owners o aircrat tied

down about event details was nearly none"istent

R&C'MM&()&) R&*'+,-'(*

• !he City o +edlands should utili9e e8#ail data ro# gate card holder database to

send all relevant co##unications about event to airport tenants

• An ocial printed progra# should be re6uired at all sanctioned airport events

LAC OF FAMILY ORIENTATED ACTIVITIES ISSUES

!he children;s inMatable cli#bing activity was located in ront o the runway in 2)*4

!his also created an obstruction that i#paired the view o the runway 5t was placed

in a location that occupied #uch needed space or the public;s purposes to watch

the aerial peror#ances o involve#ent ro# groups such as the EAA, <odel

Airplane Club, Boy &couts or other youth organi9ations typically seen at airshows

R&C'MM&()&) R&*'+,-'(*

Airest advertise#ents should pro#ote aviation ocus and a#ily un frst and beer

as a secondary attraction

lace all well8chosen children;s aviation ocused activities to the !5E 7.D

par$ing, east o Coyote Hangars, i##ediately to the +5LH! ater entering the

pre#ises through tic$eting gates

/ocate frst aid station nearby children;s aviation activities area with proper

signage

<ove adult orientated alcohol consu#ption area to a enced beer garden 5nvolve EAA, <odel Airplane Club, Boy &couts and other youth organi9ations

typically seen at airshows in this event

PA SYSTEM ISSUE

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EVENTS

!he public address syste# utili9ed in 2)*4 was obtrusive and not audible

throughout the targeted area

R&C'MM&()&) R&*'+,-'(

!est A syste# in all targeted locations to be e(ective 7iscretionary Aviation

the#ed #usic at the tar#ac is highly reco##ended

INSURANCE5n spite o a re6uest by Coyote Aviation to be listed as @additional insured on

Airest 5nsurance olicy, no evidence o such inclusion was ever provided

R&C'MM&()&) R&*'+,-'(All +edlands <unicipal Airport businesses will be covered as @additional insured

entities on Hangar 24 Airest insurance policy, a duration lasting ro# event setup

to cleanup Evidence o policy inclusion will be provided to the City o +edlands and

to individual business owners upon re6uest

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redlands airshow committee issues and suggested resolutions

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